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The 4 R’s of Data Collection:
Roles, Responsibilities, Routes & Resources
Updated 6/5/2013
Roles
Data Collectors Drivers Point of
ContactEvaluation
Center
Forming Teams
• Select people that know the route area• Select people that won’t stand out• 1 adult driver/field notes collector• 1 navigator/data collector
Store List
Route MapsMap of Route #1
Step-by-step Directions
Data Collector Responsibilities
• Must attend training + practice• Responsible for handheld device• Follow scripts and protocols• Collect accurate data• Wait to select Finish until in car• Discuss uncertainties & photo
opportunities with driver• Touch Finish before moving on
Driver Responsibilities
• Follow route maps• Safely transport data collectors to stores• Have maps, manuals, team info on hand• Help determine % ads ratio• Ask about difficulties, uncertainties, and
photo opportunities• Help resolve questions, record field notes• Call POC with problems, submit field notes
Field Notes
Safety/Communication
• Always carry team contact information• Data collectors work in pairs (where possible)• Drivers keep data collectors in sight• Line of communication =
Data Collectors Drivers Point of
ContactEvaluation
Center
Point of Contact (POC) Responsibilities
• Establish data collection protocols• Remain reachable during data collection hours• Collect, review field notes daily/when possible• Upload data from devices daily/when possible• Report any data problems to TCEC• Confirm number of completions with TCEC
Tobacco Control Evaluation Center (TCEC) Responsibilities
• Assign a TCEC associate to each LLA
• Communicate regularly with each POC
• Provide support as needed
Here’s What TCEC Can Do
• Help with device set-up• Assist with data collection
training• Troubleshoot problems in the
field• Verify data uploads• Perform data cleaning • Deliver final data set to each LLA
Available Resources
See the CTCP Retail Campaign website for: • Creating Route Maps & Field Notes Forms• Roles & Responsibilities handout• Survey Practice Options presentation• Survey Practice Scenarios handout and slide
deck• Training Data Collectors to Use Handheld
Devices presentation
Roles, Responsibilities, Routes & Resources
Have questions about this presentation?Contact Robin Kipke 530.752.9990