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THE ABCs OF LIVE VIDEO CONFERENCING FOR EDUCATION AND ENGAGEMENT SAFEGUARDING GROUP
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S A F E G U A R D I N G G R O U P
The ABCs of Live Video Conferencing for Education and Engagement
www.ineqe.com© Ineqe Group Ltd 2020
THE ABCs OF LIVE VIDEO CONFERENCING FOR EDUCATION AND ENGAGEMENT
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S A F E G U A R D I N G G R O U P
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The ABCs of Live Video Conferencing for Education and Engagement
www.ineqe.com© Ineqe Group Ltd 2020
SECURITY• Checkyourbroadcastplatformissecureandthatyouhave
appliedallofthesafetysettingsavailable
• Ensureallthelinkstoyoureventhavebeensharedwithindividualsassecurelyaspossible
• Makesurethatparticipantscannotentertheroombeforethehostgrantsthempermission
PERMISSIONS• Checkthatyourleadershipteam/governingbodypermit
youtouseyourplatformofchoice
• Ensureyouhavereceivedinformedconsentfromparents/carersofthechildren/youngpeopleattendingyourevent
• CheckyourapproachtopersonaldatacollectionanduseisfullycompliantwithGDPR
• EnsureyoutakeaccountofagerestrictionswithintheTermsandConditionsofuseofyourchosenplatform
SAFEGUARDING• Ensureyourjoininginstructionsincludeinformationfor
children/youngpeople,theirparents/carersandanyotherparticipantsonthestandardsofbehaviourandhowtoreportanysafeguardingconcerns
• Circulateinformationtoparents/carersabouttheplatformyouwillbeusingwiththeirchildren,includinghowtheydownloadtheapplicationandanykeyissuestheyneedtobeawareof
PRACTISE• Properlyrehearsewhatyouaregoingtosay
• Ensurethatthelearningfollowsthesamestructureasintheclassroome.g.clearlearningobjectivesanddiscussionpoints
• Testthesafetyandprivacysettingsoftheplatform
• Practisemutingorremovingauser
• Testtheequipmentyouintendtouse
• TestthebandwidthofyourWiFiandtoavoidcongestion,askotherswhouseitnottoforthedurationofyoursession
• Reviewtheaccessibilityregardinglanguageandsupportingmaterial
BACKGROUND• Ensureyourbackgroundisneutral,freefromdistractions
andanyinappropriateoridentifiableinformation
• Whensharingyourscreen,considerwhatparticipantswillbeabletoseee.g.filesonyourdesktop
A ADVANCED PREPARATION
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The ABCs of Live Video Conferencing for Education and Engagement
www.ineqe.com© Ineqe Group Ltd 2020
SETTING GROUND RULES• Useatemplateslidetobeginallofyourpresentations.Thisslideshouldexplaintherulesforallparticipants-e.g:
• whentheycanspeak/contribute• howtheyshouldpresentthemselvesonscreen(i.e.dressedappropriately)• howtointeractwithothers• howandwhentheycanleavethe‘room’
MANAGING YOUR BROADCAST• Alwaysconsiderplayingaprerecordedvideoofyourteachinginput.Thismeansyoucanmanagethelivestreamand
answerquestionswhilebroadcasting
• Haveanothermemberofstaffavailabletoco-presentorsupport
• Ifpossible,haveanothermemberofstaffvirtuallypresenttomonitorthebroadcastandcommunication
• Neveraskanyonetosharepersonalinformationincludingcontactdetailsduringthesession
• Thinkabouthowyoupresentyourselfandrepresentyourorganisation,leadbyexample
SAFEGUARDING• Remindchildren/youngpeople,theirparents/carersandanyotherparticipants,howtoreportanyconcernsattheend
ofthebroadcast
B BROADCAST
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S A F E G U A R D I N G G R O U P
The ABCs of Live Video Conferencing for Education and Engagement
www.ineqe.com© Ineqe Group Ltd 2020
EVALUATION• Provideastructuredmechanismforparticipantstoprovidefeedbackonthesession.Thisshouldincludethequality
oftheengagementandaspecificquestiononanysafeguardingconcerns
• Undertakeadebriefwithcolleaguesonthecontentanddeliverytoestablishhoweithercouldbeimproved
ACTIONS• Consideranytechnicalissuesandwherepossible,seekhelpandestablishfuturecontingencyplans
• Whereappropriate,providearesponsetospecificfeedbackfromindividualparticipants
• Amendcontentanddeliverybasedonfeedbackanddebriefwhererequired
• CompileFrequentlyAskedQuestionsforfutureuse
SAFEGUARDING• EnsureyouhavereferredallidentifiedorsuspectedsafeguardingissuestoyourSafeguardingLead
• Ensureanyincidentinvolvinginappropriatebehaviourisrecordedandrespondedtoinlinewithyourorganisation’spolicies/procedures
• ProvidetheappropriatesupportforSEND/ASLchildren/youngpeople
• Provideaccesstolearningforanychildren/youngpeoplewithoutaccesstotheinternet
• Whereappropriate,providechildren/youngpeopleandparents/carerswithaccesstoanymaterialsfromthelearningafterwards
• Ensurethatadditionalorsupportingresourcesareavailableonyourwebsiteoronanyotherlearningplatforms
C CRITICAL REVIEW
S SPECIFIC NEEDS
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S A F E G U A R D I N G G R O U P
The ABCs of Live Video Conferencing for Education and Engagement
www.ineqe.com© Ineqe Group Ltd 2020
LIVE VIDEO CONFERENCING Platform Specification List
Allplatformsthatbringpeopletogether,especiallythosewhichmixadults,childrenandothervulnerableyoungpeoplehavethepotentialtopresentarisk.
Whencomparingandcontrastingthesepopularplatformswehaveconsideredthespecificfunctionsandsettingstheyprovidetohelpmanageasaferonlinesession.However, it is for the presenter to consider the appropriateness of the platform they choose when measured against the needs of their specific audience.
Thechartoverleafcomparesthesettingsavailablefor5ofthemostpopularplatforms.
• A specific platform for education: Doesthisplatformhaveaspecificversionwhichcanbeusedbyeducators/safeguardingprofessionalsandchildren/youngpeople?
• Admin/host user management:Cantheadmin/hostmuteusers?Canusersbeplacedina“waitingroom”sothattheycannottalkorseeothersuntilthehostispresentandpermitstheiraccess?
• Restrictions on screen sharing:Doestheplatformrestrictthesharingofscreenstoonlytheadmin/host?
• Password protected meetings: WhenyousharethelinkorIDforthemeeting,canyoulockthemeetingwithapassword?
• Maximum number of participants: Howmanyliveviewersdoestheplatformpermit?
• End-to-end encryption: Arefiles,messagesorimageswhicharesharedencryptedforallusers?
NOTE:Werecommendacontemporaryopensourcesearchinrelationtosafetyandsecurityconcernsfortheplatformyouchoose.Thisshouldbecarriedoutatleastadaybeforebroadcasttoenableyoutoconsideranyissuesandpossiblealternatives.
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The ABCs of Live Video Conferencing for Education and Engagement
www.ineqe.com© Ineqe Group Ltd 2020
For specific information on these platforms, chose from the buttons below.
Zoom Microsoft Teams• Google
Meet Webex GoToWebinar
Specific provision for education
Admin/host user management
Restrictions on screen sharing
Password protection
Maximum number of participants*
Session recording facility
End-to-end encryption
100(includinghost)
250
250
1,000
1,000
ZoomforEducation
365forEducation
GoogleClassroom
*Dependent upon chosen plan
WebexforTeachers
https://oursafetycentre.co.uk/zoom/https://oursafetycentre.co.uk/microsoft-teams/https://oursafetycentre.co.uk/google-meet/https://oursafetycentre.co.uk/cisco-webex/https://oursafetycentre.co.uk/gotowebinar/
Panel3_2483mmx1588.5mm_100%.pdf 3 10/01/2020 09:59
S A F E G U A R D I N G G R O U P
The ABCs of Live Video Conferencing for Education and Engagement
www.ineqe.com© Ineqe Group Ltd 2020
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