The ABCs of PDFs, Part 2:

Bookmarks, Forms & Security

Eric Wilson, MS EdApril 1, 2008

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Housekeeping

• Maximize your CCC Confer window.• Mute your phone (*6) if you have visitors or noise in your office.• Please note phone audio may be in presenter-only mode.• Ask questions over the phone when the presenter prompts. • Ask questions throughout presentation via the chat window.• Turn on or off Closed Captioning by clicking on the icon.• Save the presentation or chat by clicking on the icon.

Outcomes

•How can bookmarks save time?•Make Bookmarks in PDF File and Save them•How forms are made in PDF files•Lock down that PDF file - Security

Bookmark It!

•If your PDF file is long or it requires navigation to find information, use the Bookmark system

•Allows for faster look ups•Make it more usable•Many companies such as Yamaha, HP, Linksys and LG

use Acrobat PDF Technology and make manuals on CD or DVD with their products – they use Bookmarks to find pages swiftly

PDF Forms

•PDF Forms are made using Adobe Acrobat Professional

•Allows users to complete forms online •Includes basic calculations – great for mileage reports

and travel expenses•There is a catch!!!!

PDF Forms

•Can not be saved in Acrobat Reader!•They can print and email•In order to save PDF Forms, you need the Professional

to complete the form and save the form as well

Where does a PDF Form Starts

•Keep in mind – PDF Forms are not DESIGNED in Acrobat

•The form itself must be designed elsewhere such as Word, Excel, Corel Draw, QuarkXpress, etc

•PDF the file•Bring in the PDF File of the form and add PDF Form

tools•Save as PDF Form•Can also use Adobe’s new Live Cycle

Lock Down that PDF File!

•You can password protect PDF Files so people can not•- change the file•- print the file•- change security•Remember•- make new version of file for secured•- Adobe will NOT assist in cracking

file for liability reasons

Resources - Book

Adobe Acrobat Professional CIB

032121470850

Adobe Acrobat in the Office

032147080X

VQG:Adobe Acrobat 0321470796

Resources - Web

•Adobe (www.adobe.com)•PDF Zone (www.pdfzone.com)•Planet PDF (www.planetpdf.com)

Q & A

•Before we go live…do you have questions?

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Upcoming/Archived Seminars

For upcoming desktop seminars and links to recently archived seminars, check the @ONE Web site at:

http://www.cccone.org/seminars/index.php

Thanks for Attending

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http://www.cccone.org/index.php