1 The American Legion Peter J Courcy Post 178 Executive Committee Meeting Minutes January 13, 2020 Commander Fred Rogers called the meeting, held at STRIKZ, to order at 1830. The opening ceremony included a prayer and reciting the pledge of allegiance. Officers Roll Call – See the attached "PEC Attendance Roster": In attendance were Ted Ruybal, Glena Rogers, Charlie Daniels and Roy Brewer. Adjutant Parsons announced that a quorum was achieved. Officer Activity Reports Commander - Fred Rogers - see attached report. Adjutant - Delbert Parsons - see attached report. 1st Vice -Thor Anderson – see attached report. 2nd Vice - Rob Altman –see attached report. o Post Activities o Public Relations Photo Retention Website Communications Program Finance Officer - Terry Meyering - see finance report attachment. Larry Marshall motioned to approve the December Financial Report, subject to Audit. The motion was seconded by Rob Altman and approved. Chaplain - John Allen - no written report. Judge Advocate - Paul Jones – no written report. Service Officer - Kevin Robinson – see attached report. Historian - Bob Sirois - no written report. Sgt-At-Arms - David Break - no written report. Stephanie Cleveland - no written report. Larry Marshall - no written report. Ed Mendlik - no written report. James Trombley - no written report Larry Wilhelm – no written report. Program Chairperson Reports
Transcript
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The American Legion
Peter J Courcy Post 178
Executive Committee Meeting Minutes
January 13, 2020
Commander Fred Rogers called the meeting, held at STRIKZ, to order at 1830. The
opening ceremony included a prayer and reciting the pledge of allegiance.
Officers Roll Call – See the attached "PEC Attendance Roster": In attendance
were Ted Ruybal, Glena Rogers, Charlie Daniels and Roy Brewer.
Adjutant Parsons announced that a quorum was achieved.
Officer Activity Reports
Commander - Fred Rogers - see attached report.
Adjutant - Delbert Parsons - see attached report.
1st Vice -Thor Anderson – see attached report.
2nd Vice - Rob Altman –see attached report.
o Post Activities
o Public Relations
Photo Retention
Website
Communications Program
Finance Officer - Terry Meyering - see finance report attachment. Larry
Marshall motioned to approve the December Financial Report, subject to
Audit. The motion was seconded by Rob Altman and approved.
Chaplain - John Allen - no written report.
Judge Advocate - Paul Jones – no written report.
Service Officer - Kevin Robinson – see attached report.
Historian - Bob Sirois - no written report.
Sgt-At-Arms - David Break - no written report.
Stephanie Cleveland - no written report.
Larry Marshall - no written report.
Ed Mendlik - no written report.
James Trombley - no written report
Larry Wilhelm – no written report.
Program Chairperson Reports
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American Legion Riders - Matt Ostergaard - no written report.
Boys State - Larry Marshall - see attached report.
Law & Order - Stuart Sax – no written report.
Government Affairs:
o Legislative - Charles Wright - no written report.
o Get Out the Vote (GOTV) - Rick Redden - see attached report.
Oratorical - Raymond Vinson - no written report.
School Awards - Ted Ruybal – see written report.
Scouting - Leonard Havron - no written report.
Committee Chairperson Reports
Membership Outreach – John Lee – no written report.
Honor & Remember – Roy Brewer – no written report.
Frisco Veterans Advisory Committee – Michael Shasteen – no written
report.
Color Guard - Larry Wilhelm – no written report.
Wreaths Across America – Larry Marshall – see attached report.
Fund Raising - Greg Gomel - no written report.
o Annual Giving – Open
o Grants – Open
o Raffle – David Grandfield - no written report.
o Cruise – Patrick Walker – The 2020 cruise will be October 18, 2020 on the
Liberty of the Seas out of Galveston, Texas.
Auxiliary Unit 178
November Social Report, President Glena Rogers – see attached report.
Unfinished Business
Officer Mentoring - all officers are encouraged to select and mentor a
member for each officer position.
Open Committees are Fund Raising Sub-Committee Chairs for Grants and
Annual Giving.
State Oratorical Update – Fred Rogers – no written report. The 2020 State
Oratorical Competition will be held on February 17, 2020 at the Collin
Community College beginning at 9am.
2020-2021 Officer elections will be held during the June, 2020 Membership
meeting. The Nominations Committee will be selected in March, 2020.
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New Business
Commander Rogers asked that Ed Reed be appointed Post 178 Oratorical Committee Chair. Thor Anderson motioned to approve the appointment. Larry Marshall seconded the motion and it was approved.
Commander Rogers asked that Rick Redden be appointed Legislative Committee Chair. Larry Marshall motioned to approve the appointment. Rob Altman seconded the motion and it was approved.
Report of Post Meeting adhoc committee – Stephanie Cleveland – no written report. Rob Altman motioned to move the January membership meeting to January 23, 2020 at a location that has not been determined at present. Larry Marshall seconded the motion and it was approved. o It has been decided the January 23, 2020 Membership meeting will be
held at Kelly’s Craft Tavern, 3191 Preston Rd., Frisco (between Warren
and Gaylord next to Applebee’s) beginning at 1830. Our meet and
greet will begin at 1800. We will also have a social after the meeting at
Kelly’s.
Terry Meyering motioned to approve payment of $99.45 to Ted Ruybal for reimbursement of school awards. The motion was seconded by Rob Altman and approved.
Announcements & Correspondence - Adjutant Parsons
January 18, 2020 is clean-up day at DFW National Cemetery.
January 23, 2020 Post Membership meeting which will be held at Kelly’s
Craft Tavern, 3191 Preston Rd., Frisco (between Warren and Gaylord next
to Applebee’s) beginning at 1830. Our meet and greet will begin at 1800.
We will also have a social after the meeting at Kelly’s.
January 29, 2020 our Color Guard will conduct a rifle squad practice at the
Frisco Police Station on Stonebrook. The event will begin at1830 and is
open to anyone that might be interested in joining the Color Guard. Meet
at the front of the station prior to 1630.
February 1, 2020 is the 1st Division Oratorical Contest in Wichita Falls.
February 5 – 9, 2020 is the Department Mid-Winter Conference in Austin.
February 12, 2020 our Color Guard will conduct a rifle squad practice at
the Frisco Police Station on Stonebrook. The event will begin at1830 and
is open to anyone that might be interested in joining the Color Guard.
Meet at the front of the station prior to 1630.
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February 17, 2020 is the State Oratorical Contest which will be held at
Collin College on Preston Ridge Campus, 9700 Wade Blvd., Frisco, TX
beginning at 0900.
February 25, 2020 is the 4th District Executive Committee meeting in
Mabank, TX.
Closing Ceremonies were conducted and the meeting adjourned at 2015.
Meeting Minutes respectfully submitted by:
Delbert Parsons Adjutant
Minutes approved by Fred Rogers Commander:
Name Position 1 2 3 4 5 6 7 8 9 10 11 12
Fred Rogers Commander X
Thor Anderson 1st Vice Commander X
Rob Altman 2nd Vice Commander X
Delbert Parsons Adjutant X
Terry Meyering Finance Officer X
John Allen Chaplain E
Paul Jones Judge Advocate X
Kevin Robinson Service Officer E
Bob Sirois Historian X
David Break Sgt-At-Arms X
Stephanie Cleveland Executive Member X
Larry Marshall Executive Member X
Ed Mendlik Executive Member X
James Trombley Executive Member E
Larry Wilhelm Executive Member X
Codes: X=Present, E=Excused, A=Absent
American Legion Post 178 Officer Attendance Roster 2019-2020
Commanders Activity Report Fred Rogers 12 December 2019 to 13 January 2020 12/13 Assisted post member with trip to VA Dallas 12/14 Participated in Wreaths Across America at DFW National 12/17 Meeting with member Ed Reed 12/19 Attended post 178 social at Green Gator 12/20 Participated with post Color Guard at Frisco DXL Bowl 12/21 Participated with post Color Guard at Honor & Remember service 1/2 Meeting with member John Lee 1/4 Attended 4th District Oratorical and served as Tabulator 1/6 Participated in 4th District C&B-L review 1/8 Meeting with post member Paul Huff 1/9 Visit of facilities at Collin College for State Oratorical contest
Adjutant Report
January 2020
December 7, 2019 Participated in membership drive at the Frisco Gun Club.
December 7, 2019 Attended Merry Main Street membership drive.
December 10, 2019 Attended Color Guard Practice.
December 10, 2019 Made arrangements with Sgt. Evan Mattei at Frisco Police Department to
hold two rifle squad practices per month beginning in January 2020.
December 13, 2019 Helped distribute wreaths at DFW National Cemetery for Wreaths Across
America.
December 14, 2019 Attended Wreaths Across America.
December 20, 2019 Participated in a Color Guard to present Colors at the Frisco Bowl Game in
Toyota Stadium.
December 21, 2019 Participated in an Honor Guard event to present our Nations flag to an ill
veteran.
Report Submitted by:
Delbert Parsons
Adjutant Post 178
Frisco, Texas
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The American Legion
Peter J Courcy Post 178
2nd Vice Commander Executive Committee Report
January 13, 2020
Officer contributions for the month of December 2019
1. Attended Member Social at the Green Gator on December 13, 2019
2. Submitted press release mentioning the 2019 Boys and Girls State presentation to the FLVG on December 3,
2019 to local media outlets. Published the same to FB and Web Site
3. Submitted Social update article for Quarterly Newsletter
4. Confirmed Larry Wilhelm’s addition to the Public Relations committee; will be moving to incorporate Larry into
web site support with Eric.
5. Published Jason Castleberry’s candidacy for District Commander to Facebook.
6. Published Matthew Miller’s Eagle Project update to Facebook
7. 4 of 7 2019-2020 Action items completed; on track for 7 of 7 to be completed by May 2020.
Social Committee report for Executive Committee Discussion
- Recommend January social outside of normal meeting. Request feedback
Public Relations Committee report for Executive Committee Discussion
- 10 posts for the month of December on Facebook with 1437 people reached
Rob Altman II
2nd Vice Commander
DEC FYTD
INCOME:
Membership Dues (Gross) $2,240.00 $16,798.50
Less paid to State/National -$1,736.00 -$13,047.00
Net Membership Dues $504.00 (a) $3,751.50
General Contribution $0.00 $533.00
Specific Contributions $0.00 $225.00
Program Income $2,194.00 (b) $5,561.82
Misc. Income $16.34 (c) $1,057.68
Total Income $2,714.34 $11,129.00
EXPENSES:
Program Expense $0.00 $1,239.77
Business Expenses $1.14 (d) $20.31
Operations $0.00 $1,062.51
Misc. Other $156.55 (e) $2,590.73
Total Expenses $157.69 $4,913.32
NET INCOME $2,556.65 $6,215.68
DETAIL OF THIS MONTH'S INCOME AND EXPENDITURES:
INCOME:
(a) Net Membership Dues $504.00(b) Donation - Boys State $1,665.00(b) Donation - Emergency assitance fund $529.00(c) Interst Income $16.34
Sub-Total $2,714.34
EXPENDITURES:
(d) CC transactin fees -$1.14(e) Google G-Drive fee -$6.30(e) Donation of goods to Bonham Vets -$150.25
Sub-Total -$157.69
NET INCOME: $2,556.65
ASSET ALOCATION:
EOP funds earmarked to specific programs $9,828.77EOP funds available for general purposes $16,927.62
TOTAL NET ASSETS $26,756.39
American Legion - Peter J Courcy Post 178
FINANCIAL REPORTDec 31, 2019
PROGRAM FY INCOME EXPENSE BALANCE
BOY'S STATE 2013‐18 33,015.00 30,811.44 2,203.56
2018‐19 7,650.00 8,431.85 ‐781.85
2019‐20 2,190.00 2,190.00
Sub‐Tot 42,855.00 39,243.29 3,611.71
COLOR GUARD 2013‐18 5,025.18 2,683.51 2,341.67
2018‐19 575.00 1,042.71 ‐467.71
2019‐20 339.38 89.38 250.00
Sub‐Tot 5,939.56 3,815.60 2,123.96
EMERGENCY FUND 2013‐18 4,086.00 4,686.29 ‐600.29
2018‐19 6,124.00 3,479.22 2,644.78
2019‐20 2,174.00 1,150.39 1,023.61
Sub‐Tot 12,384.00 9,315.90 3,068.10
Nam_POW 2013‐18 95,300.00 95,300.00
2018‐19 57,175.00 152,475.00 ‐95,300.00
2019‐20 0.00
Sub‐Tot 152,475.00 152,475.00 0.00
ORATORICAL 2018‐19 0.00 836.23 ‐836.23
2019‐20 836.23 836.23
Sub‐Tot 836.23 836.23 0.00
SCHOOL AWARDS 2013‐18 153.00 153.36 ‐0.36
2018‐19 21.85 ‐21.85
2019‐20 22.21 22.21
Sub‐Tot 175.21 175.21 0.00
SCOUTING 2017‐19 3,482.20 2,457.20 1,025.00
2019‐20 0.00
Sub‐Tot 3,482.20 2,457.20 1,025.00
TOTALS 2013‐18 137,579.18 38,334.60 99,244.58
2018‐19 75,006.20 168,744.06 ‐93,737.86
2019‐20 5,561.82 1,239.77 4,322.05
TOTAL 218,147.20 208,318.43 $9,828.77
PROGRAM INCOME AND EXPENSE
American Legion Department of Texas ‐ Peter J Courcy Post 178
Thru Dec 31, 2019
Prog Inc and Exp 2019‐20
American Legion Peter J Courcy Post 178
Service Officer Report (Nov-Dec 2019) 1-13-2020
Assisted 8 veterans
12/12/19 attend Post Executive Committee meeting
12/20/19 posted colors Frisco Bowl, Frisco TX.
Kevin Robinson
BOYS STATE UPDATE
Monday, January 13, 2020
1 - Post 178 will have 29 Nominees participating in Boys State from 11 high schools. 2 - All 29 Nominees have submitted their Resumes, Name & Photo Release Forms, Personal Email and Phone Numbers, and one of their Parents Personal Email and Phone Numbers. 3 - The Boys State Committee will meet on Monday, January 20, 2020 to discuss the interviewing process. 4 - Interviews of the Nominees will begin on Monday, February 10, 2020 and end by March 6, 2020. 5 - A decision on the Individuals attending Texas Boys State will be announced around March 15, 2020. 6 - Boys State Orientation will be held on Monday, May 18,2020.
7 - Texas Boys State is June 7th through June13th.
Submitted by: Larry Marshall - Boys State Chair
“GET OUT THE VOTE”
VOTERS REGISTRATION
Monday, January 13, 2020
1 – Texas Primaries (including Collin & Denton Counties) will be March 3, 2020.
Therefore, we will need to conduct Voters Registration events in January 2020
for the new registered voters to be eligible to vote in the Primaries.
2- The following Voter Registration events were conducted since the December
report:
Frisco Lakes North Amenity Center
Tuesday, January 7th from 9:00 am to 3:00 pm
- 4 new voters were registered and 1 voter completed a change of
address.
3 – We will conduct these Voters Registration events in advance of the March
primary:
Frisco Lakes Main Amenity Center
Thursday, January 16th from 9:00 am to 3:00 pm
Larry Marshall and Rick Redden from 9:00 am to noon
Terry Meyering and David Break from noon to 3:00 pm
Frisco Lakes North Amenity Center
Tuesday, January 21st from 9:00 am to 3:00 pm
Larry Marshall and Rick Redden from 9:00 am to noon
Ted Ruybal and Marty Martel from noon to 3:00 pm
Liberty High School
Friday, January 24 from 12:40 to 2:40 pm
Larry Marshal and Rick Redden
Submitted by: Rick Redden - “Get Out The Vote” Chair
The American LegionPeter J. Courcy Post 178
School Awards ReportJanuary 2020
School Awards Program
The American Legion School Awards program is designed to introduce El-ementary, Middle school and High school students to the 6 core qualities of active citizenship. These core qualities are; Courage, Honor, Scholarship, Leadership, Service and Patriotism.
We are currently working with Corbell Elementary. This week we are dis-cussing Service and Leadership.
Ted Ruybal, School Awards Chairman.
HONOR / COLOR GUARD UPDATE
January, 2020
1 The Color Guard participated in 2 events this past month. December 20th - Tropical Smoothie Cafe Frisco Bowl Frisco Bowl. December 21st Honor and Remember Ceremony
2. On January 17th the Honor Guard will participate in the Dr. King Oration Scholarship Gala by placing a wreath.
3. January Practice is not set yet, due to the relation of the Senior Center to its new location.
Larry Wilhelm
WREATHS ACROSS AMERICA UPDATE
Monday, January 13, 2020
1 - On Friday, December 13th, 7 members of Post 178 and Jonathan Martindale assisted in distributing the cases of Wreaths to the cemetery sites along the curb and street. We had the use of 2 UHaul trucks. 2 - On Saturday, December 14th, several members of Post 178 attended the Memorial Ceremony and following the
the service each of us placed a Wreath on one of the Gravesites. 3 - A total of 43,400 Wreaths were donated to be placed on all of the Gravesites. This was the first time that every Gravesite had a Wreath on it. 4 - All of the Wreaths will be pick up and discarded on Saturday, January 18, 2020. If you wish to volunteer to assist in recovering the Wreaths; please see Larry Wilhelm for details on carpooling to D/FW National Cemetery.
5 - We will have one UHaul truck to assist in picking up the Wreaths.
Submitted by: Larry Marshall - Chair
January 13, 2020 After Action Report
2019 6th Annual Post and Unit Dinner Social Held on November 16, 2019 5:00-9:00 pm
Crest Infinity Event Room Frisco, TX
This event was held at a new venue this year. The social committee received many positive comments from both post and unit members.
PLACE – Beautiful, fresh, wonderful atmosphere
TIME & DATE – Saturday night and mid-November was well accepted
ATTENDANCE – 70 people FOOD – Good quantity and quality, wide variety, healthy and well cooked
WINE – Bring you own wine worked great
COST – Total cost was $1,493.85 ($21.34 PP). Attendees paid $895.00. Post
cost was $598.85. Unit furnished decorations at approximately $30. ACTIVITIES – Raffle and Dancing
RAFFLE – Great choices of items, Price of tickets $5. or 5 for $20 worked good,
items displayed very well
ACTION ITEMS: Continue the event provided a joint committee of at least six members are willing to organize and carry out the plan.
No more than 6 raffle items and spread out over the evening Move microphone to front of room
