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The Arizona Course Applicability System: Uses for Admissions and Advisement
http://az.transfer.org/cas
Amy Fountain, Ph.D.
CAS Transfer Analyst, AZ
For the University of Arizona, July 12 and 18
Introduction• Using CAS for Admissions
• Using CAS for Advisement
• Getting the Freshest Data
• CAS Coming Attractions, Contacts and Help
Using CAS for Admissions
• Recruitment– Web access?– No web access?
• Transcript Evaluation
• What’s official, what’s not official in CAS?
Recruitment - Web Access
• I know I will have WWW access from my recruiting location.– Login to CAS as a member– Review the information under the “help” button– Use CAS to create:
• Students’ course portfolios
• Transfer Transcript Planning Aids for students
• General Education Planning Aids for students
– Use CAS as a starting point to link to UA Web resources for prospective students.
Recruitment - No Web Access• I know I will NOT have WWW access from
my recruiting location.– Prepare printed reports of needed CEG
information (current and future rules only)• http://az.transfer.org/cas/ > Administrative CEG
– Run and print General Education Planning Guides for relevant community colleges
• Use CAS > Login as a member > Request a Planning Aid > UA > General Education > Cross-reference with a particular community college
• Use the most current year/term to get the most current information.
Transcript Evaluation• Create a course portfolio
– Use CAS > Login as Member > My Courses• The “Course Bank” method is less error-prone
• The “freehand” method is faster
• Create a planning aid– Request a Planning Aid– Select a “Transfer Transcript” for equivalencies– Select “General Education” for general
education values
What’s Official in CAS? - and What’s Not?
• CAS is now the OFFICIAL REPOSITORY OF CEG DATA for the state of Arizona.– The CEG function within CAS shows official
rules.– The Administrative CEG reports show official
rules.
• Planning Guides created in CAS can NOT be official– They are based on self-reported data!
Using CAS for Advisement - Transfer To UA
• Ask the student to record her courses– She may record community college courses she
plans to take, as well as those she’s already taken.
– She need not record university coursework.
• Create Transfer Planning Aids– Select the “Transfer Transcript” aid for course
equivalencies.– Select the “General Education” aid for general
education values.
Using CAS for Advisement - Community College courses
• Find community college courses with General Education value at UA– Request a Planning Guide– Select “General Education”– Select a cross-reference institution– Select the most current year/term
• There is no need to record the students’ courses
Getting the Freshest Data
• CAS Equivalency data will be loaded every other Wednesday, beginning August 9.
• Equivalency rules will be posted for future terms as soon as they are known.
• Administrative CEG Reports will be refreshed every time the equivalency data in CAS changes.
• If you print CEG Reports, they will only be current for two weeks, at most!
CAS Coming Attractions• Interactive “Transfer Guides”?
– These will be CAS Transfer Planning Aids– Like the static html Transfer Guides, except:
• They will show how a students’ community college coursework might match the transfer guide.
• Cross-reference planning aids will allow the student to see the community college courses that will transfer to the university major.
• Administrative CEG “Change” Reports?– To include only the rules that have changed from
one data load to another.
CAS Coming Attractions - Part II• University-to-University transfer in AZ
• University-to-Community College transfer in AZ
• Nationwide Transfer Information
• Electronic loading of students’ coursework
• Electronic transmission of students evaluated transfer coursework
• Lots more….
CAS Contacts and Help• Look under the “Help” buttons throughout
CAS.
• Look under the “Contacts” and “Helpdesk” buttons on the AZ CAS homepage.
• Contact your UA CAS Team First!
• This team works with the Statewide Team.
• The Statewide Team works with the National Development Team.
Contact the CAS Transfer Analyst!
• Always contact your CAS Team first!
• Contact me too:– email: [email protected]– phone: 206-4987– fax: 206-4788– address:
Pima College District Offices Ste B204
4905B E. Broadway Blvd, Tucson AZ 85709
Summary• Using CAS for Admissions
• Using CAS for Advisement
• Getting the Freshest Data
• CAS Coming Attractions, Contacts and Help
• Questions?