The Australian Institute of Building AIB Handbookmembers.aib.org.au/Tempdocs/AA/files/pdf/Members...

The Australian Institute of Building

AIB Handbook

Edition 4 - 2013 (Version 2.0) With amendments as at 26 October 2014

THE AUSTRALIAN INSTITUTE OF BUILDING - INCORPORATED BY ROYAL CHARTER -

Founded in 1951 and granted a Royal Charter in 1969, AIB is an association of building professionals engaged in building practice, teaching or research throughout Australia and overseas. Its members include the project managers and other senior management of building and construction firms not only in Australia, but throughout the Asia-Pacific region.

www .aib .org .au

http://www.aib.org.au/

AIB Handbook

AIB Handbook – Edition 4 Version 2 - 2014 Page: 2 of 97

Information for the Reader

Editions of this publication refer to the granting of Royal Assent to changes of the By-Laws approved by members of the Institute, at the date of that edition.

Versions of an Edition refer to the approval to changes of the Regulations as approved by the Institute’s Council (note changes to regulations of the Institute do not require approval by members or Royal Assent).

Notes on edition:

The last major revision to this publication occurred in September 2006. The AIB Council reviewed the document in February 2007 and February 2008, making changes to correct typographical errors or to clarify original intent. Further minor typographical and referencing errors were updated in August 2009.

Following a meeting of the AIB membership on 1 March 2013, several key changes were approved to the by-laws. At the 6 September 2013 meeting of the AIB Council, updates to the regulation to align them with the by-law changes were made.

THE AUSTRALIAN INSTITUTE OF BUILDING

HANDBOOK ― 2013 EDITION

ISBN 19586613 13

© 2013 ― The Australian Institute of Building

Unit 10, Building C

Trevor Pearcey House

28-34 Thynne Street Bruce ACT 2617

This work is copyright. Apart from any use permitted by the Copyright Act (Cwlth) 1968 no part may be reproduced by any process without the prior written permission of The Australian Institute of Building. Requests and inquiries concerning reproduction should be addressed to the Chief Administrative Officer, GPO Box 1467, Canberra, ACT, 2601

Edition 1 1993 Edition 2 1996 Edition 3 2006 Edition 4 – 2013

Version 1 Approved Council 6 Sept 2013

Version 2 –Approved Council 26 Oct2014

AIB Handbook


AIB Handbook – Index Page

Introduction to the Hanbook 7 Chapter 1.1 ― The Royal Charter Text of the Royal Charter 8 Chapter 1.2 ― AIB By-laws AIB by-Laws

Section 1 – General Provisions 1.1 Definitions 16 1.2 Relationship with the Charter 17 1.3 Alteration of the Charter 17 1.4 Regulation 17 1.6 The seal 17 1.7 Indemnity 18

Section 2 - Organisation 2.1 National office 19 2.2 Chapters 19

Section 3 - Membership 3.1 General 20 3.2 Grades of membership 20 3.3 Admission and transfer 22 3.4 Privileges and obligations 22 3.5 Fees 22 3.6 Removal from the register 23 3.7 Sanction of a member 23 3.8 Reinstatement to the register 23

Section4 - Governance 4.1 Duties of the council 24 4.2 Councillors 24 4.3 Delegation of authority 25 4.4 Office bearers 25 4.5 Chapter representatives 26 4.6 Vacancies 26 4.7 Council meetings 27

Section 5 - Management 5.1 Management – Executive Board (Deleted March 2013) 29

Section 6 – General Meetings 6.1 AGM of the Institute 30 6.2 General Meetings of the Institute 30 6.3 Notice of and business of general meetings 30 6.4 Chairman of general meetings 31 6.5 Quorum 31 6.6 Adjournment 31 6.7 Voting 31

Section 7 - Finances 7.1 Responsibilities 33 7.2 Operation of funds 33 7.3 Audits and auditors 33 7.4 Statements of account of the Institute 34 7.5 Allocation of funds to Chapters 34 A Annex A – Proxy form for a general meeting 35 Chapter 1.3 ― Objectives and Code of Ethics AIB by-Laws 1 Institute objectives 36 2 Code of ethics 36

AIB Handbook


Chapter 2.1 - Members obligations and responsibilities Page AIB Regulations

1 Obligations 37 2 Services provided by AIB members 37 3 Armorial bearings and distinguishing letters 38 A Annex A – Use of armorial bearings and distinguishing letters 39 Chapter 2.2 – Membership regulations AIB Regulations

1 Explanation of terms 41 1.1 Academic qualifications 41 1.2 Building industry 41 1.3 Building professional 41 1.4 Categories of membership 41 1.5 Courses 42 1.6 Good standing 42 1.7 Membership examinations 43 1.8 Positions 43 1.9 Professional interview 43 2 Application requirements 43 3 Authority 44 4 Grades of membership 44 4.1 Fellow 44 4.2 Member 45 4.3 Graduate 45 4.4 Associate Member 45 4.5 Licentiate 46 4.6 Student 46 4.7 Affiliate 47 5 Retaining membership 47 Chapter 2.3 – Membership administration AIB Regulations

1 Application for admission and grade transfer 48 2 Processing applications 48 3 Membership register 48 4 Reinstating and rejoining 49 5 Subscriptions 49 6 Services to members 50 7 Reciprocity agreements 50 A1 Annex A1 – Professional interviews 51 A2 Annex A2 – Report of professional interview 53 B1 Annex B1 – MoUs with AIQS and AIBS 55 B2 Annex B2 – Reciprocity Agreement with NZIOB 56

AIB Handbook


Chapter 2.4 – Membership examinations AIB Regulations

1 Introduction 57 2 RPL assessment procedures 57 3 Responsibilities 57 4 Special circumstances 57 Chapter 3.1 – Council AIB Regulations

1 The Council 59 1.1 Regulations (Role, responsibilities, meetings, etc.) 59 1.2 Guidelines (Composition, committees, insurance, etc.) 59 Chapter 3.2 – Administration at National Level AIB Regulations

1 National Office 1.1 Regulations (Responsibility of the Chief Administration Officer) 61 1.2 Guidelines (Office functions and responsibilities) 61 1.3 Accounts (Maintenance of financial records) 62 1.4 General (Other responsibilities of the national office) 62 2 Finances 2.1 Guidelines (Chapter and Senior Vice President’s role) 62 3 Publications 3.1 Guidelines (Office functions and responsibilities) 63 4 National Building Professionals Register 1.1 Regulations (Establishment and register) 64 1.2 Guidelines (Administration, committee and registrar) 64 Chapter 3.3 – National Awards AIB Regulations 1 The Australian Institute of Building Medal 65 2 The Fred Wilson OBE FAIB Memorial Prize 66 3 The Sir Manuel Hornibrook OBE LFAIB Travel Grant 67 4 The F O Watts/W T Morris Prize 69 5 The Australian Institute of Building Research & Travel Grant 70 6 The Frank E Crowle AM LFAIB Memorial Award for Teaching Excellence 70 7 The AIB Professional Excellence In Building Awards 71 8 The AIB Young Achiever of the Year Award 72 A Annex A – National Awards Administration Calendar 74

AIB Handbook


Chapter 4.1 – Regulations for Chapters AIB By-laws

1 Role of Chapters 76 2 Branches of Chapters 76 3 Established Chapters 76 4 Management of Chapters 77 5 General Meetings 5.1 Annual General Meeting of the Chapter 78 5.2 General Meeting 78 5.3 Notice of General Meeting 78 5.4 Chairman of General Meeting 78 5.5 Quorum 78 5.6 Voting 79 6 Finance 79 7 Council Representation 79 Chapter 4.2 – Guidelines for Chapter Administration 83 AIB Regulations

1 Representation on Council 80 2 Chapter Committee 2.1 Administration 80 2.2 Accounts 80 2.3 Membership 80 2.4 Activities, Promotion and Public Relations 81 2.5 Office Bearers 82 2.6 Meetings 82 2.7 Sub Committees 83 3 Finances 83 4 General meeting 83 5 Procedure for postal ballot 84 6 Activities 84 7 Awards 85 8 Divisions 85 A Annex A – Administration Calendar for Chapters 86 Chapter 4.3 – Branches of a Chapter AIB Regulations

1 Establishment 87 2 Management 87 3 General Meetings 87 4 Young Builders Alliance 88 Chapter 4.4 –Chapter Awards AIB Regulations

1 Chapter Honour Award 90 2 Chapter Medal 91 3 Florence M Taylor Award 92 4 AIB Professional Excellence In Building Awards 93 5 Other awards by Chapter 93 Chapter 5.1 –Assessment of Courses & Accreditation of Qualifications AIB Regulations9 1 Policies 94 2 Procedures 95

AIB Handbook


Introduction to the AIB Handbook

This handbook provides directives and guidance for the administration and activities of The Australian Institute of Building. Its compilation, publication, distribution, and amendment are the responsibility of the Institute’s Chief Administrative Officer.

The Royal Charter and By-laws are the fundamental instruments of incorporation and governance of the Institute and may only be amended with the approval of the Governor General of the Commonwealth of Australia. Regulations may only be amended or approved by the Council.

AIB Information Publications containing amplifying information about the Institute, are published separately from the AIB Handbook.

Guidelines for the distribution of the Handbook are as follows:

a. Each Councillor will receive one copy of the Handbook plus one copy of each issued amendment while he or she is on the Council;

b. Each Chapter will receive one copy plus one copy of each issued amendment;

c. Each new AIB member, other than Student Members (who will receive their issue when upgraded) will receive Chapters 1.1, 1.2, 1.3 and 2.1

d. The Handbook will be available for sale to AIB members at a price as decided by the Chief Administrative Officer. It is also available on the Institute’s website in the members’ only secure area.

The Australian Institute of Building

Address: GPO Box 1467, Canberra, ACT, 2601 E-mail: [email protected] Telephone: +61 [0]2 6247 7433 Facsimile: +61 [0]2 6248 9030

Website: www.aib.org.au

AIB Handbook — Chapter 1.1

AIB Handbook – Edition 4 Version 2- 2014 Page: 8 of 97

Chapter 1.1 — Royal Charter

Introduction

1. On 2 April 1969, 23 Corporate Members of the Institute petitioned for the grant of a Royal Charter.

2. On the advice of the Privy Council, Her Majesty Queen Elizabeth the Second granted a Royal charter to The Australian Institute of Building on 7 October 1969.

Royal Charter

Elizabeth the Second by the grace of God of the United Kingdom, Australia and Our other Realms and Territories Queen, Head of the Commonwealth, Defender of the Faith:

To all To Whom these Presents Shall Come, greeting!

WHEREAS by the authority of the Association incorporated in Our Commonwealth of Australia and known as The Australian Institute of Building (formerly known as The Australian Institute of Builders and hereinafter referred to as ‘the existing Institute’) certain members of that Institute have by their humble Petition prayed that We would be pleased to grant unto the existing Institute a Charter of Incorporation:

AND WHEREAS We are minded to comply with the prayer of the said Petition:

NOW THEREFORE KNOW YE that We, by virtue of Our Prerogative Royal in that behalf and of all other powers enabling Us so to do, of Our especial grace, certain knowledge and mere motion have granted and ordained and do by these Presents for Us, Our Heirs and Successors grant and ordain as follows:

1. The persons now members of the existing Institute, and all such persons as may hereafter become members of the Body Corporate hereby constituted shall for ever hereafter (so long as they shall continue to be such members) be one body corporate and politic by the name of ‘The Australian Institute of Building’ (hereinafter referred to as ‘the Institute’) and by the same name shall have perpetual succession and a Common Seal with power to break, alter and make anew the said Seal from time to time at their will and pleasure and by the same name and may sue and be sued in all Courts and in all manner of actions and suits and shall have power to do all other matters and things incidental or appertaining to a Body Corporate including power to take and hold personal property and power to purchase, take on lease and hold lands, tenements and hereditaments or any interest in any lands, tenements or hereditaments whatsoever within Our Commonwealth of Australia for the purposes of the Institute and power to sell, let on lease, alienate or otherwise dispose of the same or any part thereof.

2. The income and property of the Institute shall be applied solely towards the promotion of the objects of the Institute as hereinafter defined. The Institute shall not carry on any trade or business or engage in any transaction with a view to the pecuniary gain or profit of the members thereof. No member shall have any personal claim on any property of the Institute and no part of the income or property of the Institute shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the members of the Institute provided that nothing herein contained shall prevent the payment in good faith of remuneration to any officer or servant of the Institute and their dependents or prevent the payment at the



discretion of the Council of the Institute of the expenses incurred by any members of The Institute in attending meetings or otherwise undertaking business of The Institute at the instance of the Council or prevent the payment of interest at a rate not exceeding five percentum per annum on money borrowed from any member of The Institute.

3. The objects and purposes for which the Institute is hereby constituted are to promote the study and advance the science and practice of building and of all kindred matters, arts and sciences and to facilitate the exchange of information and ideas in relation thereto and for that purpose:

(a) To acquire the property and money of the existing Institute (including the property and moneys if any held by it as Trustee) subject to the existing trusts if any affecting the same.

(b) To raise the character and status of the practice of building and those engaged therein.

(c) To increase the confidence of the community in the employment of persons engaged in the practice of building by admitting to corporate membership of The Institute only such persons as shall have satisfied the Council of The Institute that they have an adequate knowledge of both the theory and practice of building.

(d) To promote honourable practice, to repress malpractice and to settle disputed points of practice and to decide all questions of professional usage and etiquette affecting members of the Institute.

(e) To collect and circulate statistics and other information relative to building in its several branches.

(f) To provide for the delivery and holding of lectures, forums, exhibitions, public meetings, classes and conferences calculated to advance education in building whether general, professional or technical and to employ lecturers, teachers and other persons for these purposes and to pay all expenses, professional or otherwise, in connection therewith

(g) To encourage the study of the arts and sciences of building and to improve and elevate the general and technical knowledge of persons engaged or intending to engage in the practice of building and for such purposes to test by examination or otherwise the competence of such persons and to donate on such terms and conditions as may from time to time be prescribed prizes or other awards or distinctions and grant certificates and institute and establish scholarships, grants and other benefactions and to provide for the registration by The Institute of holders of such certificates.

(h) To institute, promote, establish or support or aid in the institution, promotion, establishment of support of any associations or institutions in any way connected with the purposes of the Institute or of chairs and lectureships (whether controlled by The Institute or not) in connection with any university, college institution of learning or otherwise and to subsidise or assist the teaching of any subjects relating to the practice of building and kindred matters, arts and sciences or tending to further the objects of the Institute or any of them.

(i) To encourage and assist research into any matters of concern to persons engaged in the practice of building and make known the nature and merits of the results of any research which may seem capable of being used by persons engaged in the practice of building.



(j) To establish, form and maintain libraries, museums and laboratories devoted to the arts and sciences and practice of building.

(k) To communicate to members information on all matters affecting the practice of building and to print, publish, issue and circulate such papers, periodicals, books, circulars, leaflets and other literary undertakings as may seem conducive to any of the objects of the Institute.

(l) To encourage the discovery of and investigate the nature and merits of processes and inventions which may seem capable of being used by persons engaged in the practice of building.

(m) To amalgamate or combine or confer or act temporarily or otherwise in conjunction with any other body or bodies, institute or institutes having objects similar to those of the Institute and which shall prohibit the distribution of their income and property among their members to an extent at least as great as it imposed on the Institute under or by virtue of Article 2 hereof, and to enter into any contracts or arrangements with such bodies or institutes whether they are at present existing or not and whether they are operating within Our Commonwealth of Australia or elsewhere.

(n) To appeal for, accept and receive any property, endowment, legacy, bequest, gift or loan for any purpose within the objects of the Institute, and to act as trustees and managers thereof.

(o) To invest the moneys and funds of the Institute not immediately required in any one or more of the following investments:

i. upon first mortgages of freehold property in any part of Our Commonwealth of Australia;

ii. in the purchase of or advances upon public municipal or Government securities of Our Commonwealth of Australia or of any States thereof;

iii. in the purchase or acquisition of equities of redemption or any other outstanding interest in respect of any property the subject of a security held by the Institute under which default has been made;

iv. on deposit with any bank carrying on business in Our Commonwealth of Australia;

v. in advance upon the security of city, municipal, shire, borough or other rates, tolls or dues which may be authorised to be raised or charged by or under the authority of any Act of Our Commonwealth of Australia or any State therein;

vi. in the purchase of or advances upon any bonds, debentures, mortgages or other security of any city, municipality, shire or other public body, corporation or company secured upon any undertaking or work or upon rates, tolls, dues or revenues, derivable or obtainable thereout; and to vary any such investments from time to time for any other or others of the kind described and to sell any real property so purchased for money or for valuable consideration and invest the proceeds of the sale, and also to leave money for any period at current account deposit or on call with any bank.



vii. in the purchase of or advances upon any bonds, debentures, mortgages or other security of any city, municipality, shire or other public body, corporation or company secured upon any undertaking or work or upon rates, tolls, dues or revenues, derivable or obtainable thereout; and to vary any such investments from time to time for any other or others of the kind described and to sell any real property so purchased for money or for valuable consideration and invest the proceeds of the sale, and also to leave money for any period at current account deposit or on call with any bank.

(p) To borrow or raise money for the purposes of the Institute on such terms and on

such security as maybe thought fit.

(q) To purchase, take on lease or in exchange, hire or otherwise acquire any real or personal property and any rights or privileges which the Institute may think necessary or convenient for the promotion of its objects, and to construct, maintain and alter any buildings or erections necessary or convenient for the work of the Institute.

(r) To sell, let, mortgage or dispose of all or any of the property or assets of the Institute as may be thought expedient with a view to the promotion of its objects.

(s) To do all such other things as the Institute may think incidental or conducive to the attainment of the above objects or any of them.

4. Unless and until the By-laws of the Institute shall otherwise provide there shall be eight

grades of members of the Institute termed respectively Honorary Members, Fellows, Retired Fellows, Associates, Retired Associates, Licentiates, Students and Affiliates. Fellows and Associates shall be known as Corporate Members. The membership of The Institute shall consist of:

(a) the persons who at the date hereof are members of the existing Institute, and such members shall be deemed to have entered the Institute as members of the same grade as that to which they belonged in the existing Institute;

(b) all persons from time to time elected or transferred to any grade of membership in accordance with the By-laws of the Institute.

5. The qualifications, methods and terms of admission, privileges and obligations of members, including liability to expulsion, removal of name from the register of the Institute or suspension and conditions of resignation from membership shall be such as the By-laws of the Institute shall direct. The Council of the Institute alone shall have power to decide conclusively whether any person proposed for or seeking admission to any grade of membership of the Institute has fulfilled such conditions as are applicable to his case.

6. Unless and until the By-laws of the Institute shall provide for a change in such designations a Fellow or Retired Fellow of the Institute may use after his name the abbreviated designationFAIB, an Associate or Retired Associate, of any level, the abbreviated designation AMAIB,

7. There shall be a Council of the Institute (hereinafter called ‘the Council’) which shall be the governing body of the Institute.



8. The Council shall consist of such members of the Institute holding such qualifications and to be elected or nominated in such manner and to hold office for such periods and on such terms as to re-election or re-nomination and otherwise as may be prescribed by the By-laws of the Institute. Members of the Council shall not be paid or receive any remuneration or fees for acting as such and no member of the Council shall be appointed to any salaried office of the Institute or any office of the Institute paid by fee.

9. The first council shall consist of the persons who were members of the Council of the existing Institute immediately before the date of this Our Charter and such persons shall hold office until the due election and coming into office of their successors in accordance with the By-laws of the Institute. The first chief administrative officer of the Institute shall be the existing Chief Administrative Officer of the existing Institute.

10. The Council shall have the sole control, management and superintendence of the property, income, affairs and concerns of the Institute and may appoint officers as shall in its discretion be deemed necessary and, if not contrary to or inconsistent with provisions of this Our charter or any By-laws made hereunder or the Laws and Statutes of Our Commonwealth of Australia or any State or Territory thereof, may do all such acts as may appear to it to be necessary or desirable for the purpose of carrying into effect the objects of the Institute.

11. The Council may so far as it deems expedient delegate any of its powers to Committees, including the Committees of the Chapters for the time being of the Institute and also the Committees appointed to deal with special matters of business, provided that any such powers and authorities may be cancelled, varied or altered by the Council from time to time.

12. For the purpose of carrying out the objects of the Institute more effectually, of stimulating interest and of securing effective representation on the Council, the Council may constitute Chapters consisting of such members as may be resident in any territory as defined from time to time in accordance with the By-laws for the time being. The Chapters shall be the first Chapters of the Institute. The Council shall have the power to establish other Chapters and from time to time to alter the areas and boundaries of any Chapter and to amalgamate or subdivide any Chapter and to alter the powers and obligations of the Chapters or any of them and of the Committees managing any Chapter.

13. The meetings of the Institute shall be of such classes and shall be held for such purposes as may from time to time be prescribed by the By-laws of the Institute and the rights of the several grades of members of the Institute at such meetings shall except as herein otherwise provided be such or subject to such restrictions as may be prescribed by the By-laws of the Institute.

14. A majority of not less than three-fourths of the Corporate Members present in person or by proxy and voting at a General Meeting of the Institute specifically called for the purpose of which due notice has been given shall have power from time to time to make such By-laws as shall seem requisite and convenient for the regulation, government and advantage of the Institute, its members and property and for the furtherance of its objects and purposes and from time to time to revoke or amend any By-laws previously made but so that the same be not repugnant to this Our Charter or the Laws of Our Commonwealth of Australia or any State or Territory thereof; provided that no such By-law, revocation or amendment shall take effect until approved by His Excellence Our Governor-General of Our Commonwealth of Australia or the Administrator for the time being of the Government of Our Commonwealth of Australia. The Institute shall cause all such By-laws, when so approved, to be printed and published, together with the formal approval, in the official Gazette of Our



Commonwealth of Australia.

15. The first By-laws to be made under this Our charter shall be made by the Corporate Members of the Institute within the period of twelve months from the date hereof unless His Excellency Our Governor-General of Our Commonwealth of Australia or the Administrator for the time being of the Government of Our Commonwealth of Australia shall see fit to extend such period.

16. Pending the making and approval of the By-laws to be made under this Our Charter but no longer, the Articles of Association of the existing Institute and the By-laws thereof shall, in so far as they are inconsistent with the provisions of this Our Charter, be the By-laws of the Institute and shall have effect as though the Institute, its office-bearers and members had therein been referred to throughout in lieu of the existing Institute, its office-bearers and members.

17. The Institute may by Resolution passed by a majority of not less than three-fourths of such Corporate members as vote in person or by proxy, at a meeting of the Institute specially convened for that purpose, held not less than one month nor more than four months after the first meeting amend or add to this Our Charter and such amendment or addition shall when approved by Us, Our Heirs or Successors in Council become effectual so that this Our Charter and such amendment or addition shall thenceforth continue to operate as if it had originally been granted and made accordingly. Not less than twenty-one days’ notice of both the meetings referred to in this Article shall be given in the manner provided by the By-laws for the giving of notice.

18. And We do hereby for Us, Our Heirs and Successors grant and declare that these Our Letters or the enrolment or exemplifications thereof shall be in all things valid and effectual according to the true intent and meaning of the same and shall be taken, construed and adjudged in all Our Courts or elsewhere in the most favourable and beneficial sense and for the best advantage of the Institute any mis-recital, non-recital, omission, defect, imperfection, matter or thing whatsoever notwithstanding.

IN WITNESS whereof We have caused these Our Letters to be made Patent.

WITNESS Ourself at Westminster the Seventh day of October in the Eighteenth year of Our reign.

BY WARRANT under the Queen’s Sign Manual.



Chapter 1.2 — By-laws

Introduction

The Intitute’s By-laws were made and amended at General Meetings and approved by the Governor General as follows:

General Meeting Governor General’s Approval

17 July 1970 30 July 1970 22 February 1981 15 September 1981 19 June 1992 25 August 1992 25 February 1994 22 March 1994 24 October 1997 1 December 1997 1 March 2013 2 August 2013 Contents

Section By-law Title By-law Number 1 - General Definitions 1.1 Relationship of the By-laws with the Charter 1.2 Alteration of the By-laws 1.3 Regulations 1.4 Code of Ethics 1.5 The Seal 1.6 Indemnity 1.7 2 - Organisation National Office 2.1 Chapters 2.2 3 - Membership General 3.1 Grades of Membership 3.2 Admission and Transfer 3.3 Privileges and Obligations 3.4 Fees 3.5 Removal from the Register 3.6 Sanction of a Member 3.7 Reinstatement to the Register 3.8 4 - Governance Duties of the Council 4.1 Councillors 4.2 Delegation of Authority 4.3 Office Bearers 4.4 Chapter Representatives 4.5 Vacancies 4.6 Council Meetings 4.7 5 - Management Executive Board 5.1

…/cont.



6 - General Meetings Annual General Meeting of The Institute 6.1 General Meetings 6.2 Notice of and Business at General Meetings 6.3 Chairman at General Meetings 6.4 Quorum 6.5 Adjournment 6.6 Voting 6.7 7 - Finances Responsibility 7.1 Operation of Funds 7.2 Audits and Auditors 7.3 Statements of Account of the Institute 7.4 Allocation of Funds to Chapters 7.5 ANNEX A FORM OF APPOINTMENT OF PROXY

AIB Handbook — Chapter 1.2, Section 1


Section 1 — General B Y L A W S

1.1 Definitions

1.1.1 The following terms are defined for the purposes of these By-laws as follows:

a. Annual Report: a report of activities for the past year.

b. Building: the application and regulation of the building process (including design, construction and maintenance of buildings), development and management of property, building systems and products, building research, building consultancy, building economics and the education of building practitioners.

c. Chapter Representative:; a Corporate Member who has been elected to represent a Chapter on the Council of the Institute.

d. Charter: the Royal Charter granted to the Institute by Her Majesty Queen Elizabeth II at Westminster under date of 7 October 1969, and any supplemental or other Charter in force and affecting the Institute.

e. Chief Administrative Officer: the person appointed to conduct the ordinary business of the Institute with the title as decided by the Council.

f. Communication: transmission of information by any means which is accepted as legal communication at the time.

g. Corporate Member: a member on the Register in the grade of Life Fellow, Fellow or Member.

h. Council: the Council of the Institute in accordance with bylaw 4.2.

i. Councillor: a person who has been declared as being part of the composition of the Council.

j. Deleted.

k. Fees: entrance fees, transfer fees, annual subscription and other fees relating to membership of the Institute.

l. Financial year: 1April to 31 March.

m. General Meeting: a meeting to which all members are given notice.

n. Members: persons who are currently listed on the Register, in any grade of membership.

o. Membership: membership of the Institute.

p. National Office: the location for the Institute’s administration at national level.

q. Objectives: the set of objectives for the Institute adopted by the Council from time to time.

r. Office Bearers: National President, National Vice Presidents, and Past National President when appointed to the Council.

s. Officer: salaried employee of the Institute.



t. Ordinary Resolution: a resolution at any meeting of the Institute which must receive at least a simple majority of votes cast in favour.

u. Register: the Register of members which records details of members.

v. Retired List: a list of members who have retired from practice, teaching or research under conditions as determined by the Council.

w. Special Resolution: a resolution at any meeting of the Institute which must at least receive 75% of votes cast in favour.

x. Seal: the Common Seal of the Institute.

y. The Institute: The Australian Institute of Building.

1.2 Relationship of the By-laws with the Charter

1.2.1 These By-laws must not in any way affect the operation of the Charter.

1.3 Alteration of the By-laws

1.3.1 The By-laws of the Institute may, subject to provisions of the Charter, be amended with the consent of the Governor General of Australia.

1.3.2 Any motion to amend the By-laws must be passed by Special Resolution at a General Meeting of the Institute. The counting of votes and reporting of the result must be done by two scrutineers appointed by the meeting.

1.4 Regulations

1.4.1 The Council may make, amend or repeal Regulations for operation of the Institute by Ordinary Resolution. The text of a proposed Regulation or amendment to the Regulations must be sent with the notice of meeting.

1.4.2 The Regulations may be elaborated by the use of policies, guidelines and procedures.

1.4..3 A Regulation must not be inconsistent with, or affect, or affect to repeal anything contained in these By-laws.

1.4.4 Any regulation may be set aside by resolution at a General Meeting.

1.5 Code of Ethics

1.5.1 The Council may adopt a Code of Ethics and other codes of conduct, by Ordinary Resolution, from time to time.

1.6 The Seal

1.6.1 The Seal must be held in the National Office and may only be affixed to a document which is signed by any two persons appointed to do so by the Council.

1.6.2 All such uses of the Seal must be recorded in the Register of Seals and must be ratified by the Council.

1.7 Indemnity

1.7.1 The Institute indemnifies each Office Bearer, Councillor, committee member or officer against any liability incurred by that person in that person’s capacity as Office Bearer, Councillor, committee member or officer, out of the Institute’s property except where that liability arises through that person’s own wilful default or neglect.



1.7.2 “Liability” in this clause means all costs, charges, losses, damages, expenses, penalties and liabilities of any kind incurred in defending any proceedings, whether criminal, civil or administrative, or appearing before any court, tribunal, government authority or other body arising out of the execution of or in relation to the person’s duties except through the person’s own wilful default or neglect.



Section 2 — Organisation B Y L A W S

2.1 National Office

2.1.1 The location of the National Office of the Institute will be determined by the Council from time to time.

2.2 Chapters

2.2.1 Chapter Membership:

a. The members who are resident within boundaries as prescribed by the Council may be formed into Chapters of the Institute, under the names as determined by the Council.

b. Unless the Council prescribes otherwise, members must belong to the Chapter within the boundaries of which they reside. A member may only be attached to one Chapter. A member residing outside Australia not being a member of a Chapter formed outside Australia must be placed on the Overseas List of Members and for Chapter administration purposes is deemed to be assigned to a Chapter, including in some circumstances a State Chapter, as determined by Council.

2.2.2 Chapter Management: A Chapter will be managed by a Chapter Committee, the duties and composition of which must be prescribed in the Regulations. Each Chapter Committee must report annually to the Council.

2.2.3 Other Units of a Chapter: A Chapter Committee may, with approval of the Council, form other units for achievement of the objects of the Institute and to meet specialised needs of groups of members.



Section 3 — Membership

B Y L A W S

3.1 General

3.1.1 Register: The Register must be kept at the National Office and is to record details of members, who must furnish the information required for this purpose.

3.1.2 Not Transferable:

a. Membership is personal and is not transferable.

b. Membership rights and privileges are not transferable, and they cease on removal of a member from the Register.

3.1.3 Privileged Communication: All communications relating to the admission, grade transfer or sanction of any member must be treated as privileged and confidential.

3.1.4 Certificate of Membership:

a. Each member must be issued with a Certificate of Membership appropriate to the member’s grade of membership.

b. The Seal must be placed on certificates for those grades as decided by the Council.

c. Each certificate remains the property of the Institute and must be surrendered on request.

d. Copies of lost certificates may be provided to members on payment of a prescribed fee.

3.1.5 Visiting Membership: The Council may admit as a Visiting Member any person who is a professional member of an organisation which is equivalent to the Institute and who is a bona fide visitor to Australia with whatever rights and privileges as decided by the Council.

3.2 Grades of Membership

3.2.1 There will be the following grades of membership:

a. Honorary Fellow

b. Life Fellow

c. Fellow

d. Member

e. Associate Member

f. Licentiate

g. Graduate

h. Student

i. Honorary Affiliate

j. Affiliate



3.2.2 Qualifications for Honorary Fellow: This grade is reserved for persons of eminence, station and distinction, or persons distinguished by scientific, artistic, literary or other cultural attainment.

3.2.3 Qualifications for Life Fellow: This grade is reserved for Fellows of the Institute who have rendered distinguished service to Building and / or the Institute.

3.2.4 Qualifications for Fellow: This grade is reserved for persons who:

a. hold acceptable professional level qualifications as defined in the Regulations,

b. have held responsible positions at professional level in a building discipline for a minimum period as determined by the Council from time to time, and

c. are of good standing in the building profession.

3.2.5 Qualifications for Member: This grade is reserved for persons who:

a. hold acceptable professional level qualifications as defined in the Regulations,

b. have held positions at professional level for a minimum period as determined by the Council from time to time, and

c. are of good standing in the building profession.

3.2.6 Qualifications for Associate Member: This grade is reserved for persons who:

a. hold acceptable associate professional level qualifications as defined in the Regulations,

b. have been employed in the building industry for a minimum period as determined by the Council from time to time, and

c. are of good standing in the building industry.

3.2.7 Qualifications for Licentiate: This grade is reserved for persons who:

a. hold acceptable technician level qualifications as defined in the Regulations,

b. have been employed in the building industry for a minimum period as determined by the Council from time to time, and

c. are of good standing in the building industry.

3.2.8 Qualifications for Graduate: This grade is reserved for persons who have obtained appropriate professional level qualifications as defined in the Regulations.

3.2.9 Qualifications for Student: This grade is reserved for persons who are undergoing an appropriate course of study as defined in the Regulations.

3.2.10 Qualifications for Honorary Affiliate: This grade is reserved for persons who possess a level of eminence in science or arts in common with building.

3.2.11 Qualifications for Affiliate: This grade is reserved for persons who are active in Building at professional level but who do not hold the qualifications appropriate for a Corporate Member.



3.3 Admission and Transfer

3.3.1 Honorary Fellow: A person may only be admitted to the grade of Honorary Fellow by a Special Resolution of the Council .

3.3.2 Life Fellow: A person may only be admitted to the grade of Life Fellow by a Special Resolution of the Council .

3.3.3 Fellow: A person may be admitted to the grade of Fellow either by:

a. the Council offering admission to membership in or grade transfer to that grade; or

b. by way of application in accordance with 3.3.4.

3.3.4 Admission to Membership and Grade Transfer by Application

a. Every application for admission to membership or for grade transfer must be on the form as prescribed from time to time.

b. Each application form must contain a statement, signed by the applicant, that the applicant agrees to abide by the Charter, By-laws and Regulations and subscribes to the Institute’s Objectives and Code of Ethics.

c. The Council in its absolute discretion may refuse to approve the admission or transfer of any applicant.

d. The Council must provide for the assessment of candidates’ qualifications for membership where required.

3.4 Privileges and Obligations

3.4.1 Honorary Fellow: Honorary Fellows are not entitled to vote at meetings and are not required to pay any fee.

3.4.2 Life Fellow: Life Fellows have all the rights and privileges of a Fellow but are not required to pay any fee.

3.4.3 Honorary Affiliate: Honorary Affiliates are not entitled to vote at meetings and are not required to pay any fee.

3.4.4 Corporate Members: Corporate Members are entitled to vote at General Meetings and any votes associated with General Meetings and meetings of the Chapter to which they belong to serve on the Council and on the Committee of the Chapter to which they belong and are required to pay fees as determined by the Council.

3.4.5 Other Members: All other members are required to pay fees as determined by the Council but are not entitled to serve on the Council or vote at General Meetings.

3.5 Fees

3.5.1 The Council may:

a. fix any fees for the various grades of membership;

b. fix special rates for members resident outside Australia;

c. reduce or suspend the annual subscription of a member temporarily absent from Australia, for the period of such absence;

d. waive or reduce the amount of any fee payable by any member; and



e. set conditions under which fees are to be charged and paid.

3.5.2 Members who do not pay annual subscriptions by the date as prescribed in the Regulations lose all membership rights and privileges.

3.5.3 On the death of a member, any outstanding subscriptions due from that member will be written off.

3.6 Removal from the Register

3.6.1 A member will be removed from the Register if that member:

a. resigns and the resignation is accepted;

b. dies;

c. does not pay the annual subscription by the prescribed date; or

d. is suspended or expelled.

3.7 Sanction of a Member

3.7.1 The Council may suspend or expel a member if, in the opinion of the Council, that member:

a. breaches or fails to observe the Code of Ethics, any By-law or Regulation; or

b. obtained admission to membership or grade transfer by improper means.

3.7.2 Any suspension or expulsion action must be preceded by the following:

a. The Council resolves that an inquiry be held and appoints a committee for that purpose. The inquiry committee may include persons who are not Councillors. Any Councillor on the inquiry committee is not barred from voting on any mattter reported to the Council by the committee.

b. The relevant member is advised by communication of the inquiry and of the conduct complained of. The member is given no less than thirty days notice of the place, date and hour of the inquiry, and is given the opportunity of being heard and of presenting any relevant evidence.

c. The Council considers the report of the inquiry committee.

d. Any motion to suspend or expel the member must be passed by Special Resolution of the Council.

3.7.3 The Council has no obligation to disclose the source of any information giving rise to the inquiry.

3.8 Reinstatement to the Register

3.8.1 The Council may reinstate a person who has been removed from the Register, under such conditions as the Council may prescribe.



Section 4 — Governance

B Y L A W S

4.1 Duties of the Council

4.1.1 The Institute will be governed by the Council.

4.2 Councillors

4.2.1. The Council will comprise:

a. the Office Bearers,

b. subject to By-law 4.4.3 the Immediate Past President; and;

c. one Chapter Representative from each Chapter.

4.2.2 Composition of the Council for the ensuing year must be declared at the Annual General Meeting of the Institute.

4.2.3 Term of Office:

a. The period of office for a member of Council is 2 years beginning at the close of the Annual General Meeting of the Institute at which the appointment is announced and concluding at the close of the second Annual General Meeting of the Institute after that announcement.

b. Members of Council whose term expires at an Annual General Meeting of the Institute are eligible to stand for re-election provided that no member of Council may be elected for more than 3 terms consecutively. Any such past member of Council shall be eligible to stand for election after 1 full term off Council.

c. Half of the members of Council shall resign each year in a 2 year cycle but those who are eligible may stand for re-election. In the first year the members of Council to resign shall be the Vice President Treasurer and the Vice President as determined by By-law 4.4.2 and the members elected from Chapters in Australian Capital Territory, New South Wales, Queensland and Overseas. All other members of Council shall resign in the second year.

4.2.4 The office of member of Council becomes vacant if the member of Council:

a. dies,

b. becomes bankrupt or makes any arrangement or composition with their creditors generally, unless at the next meeting of Council, Council resolves otherwise,

c. becomes of unsound mind or a person who is, or whose estate is, liable to be dealt with in any way under the law relating to mental health,

d. holds any paid position with the Institute unless at the next meeting of Council the Council resolves otherwise,

e. ceases to be a member of the Institute,

f. is suspended from membership of the Institute,

g. resigns from the Council,



h. is removed from the Council by Ordinary Resolution of a General Meeting,

i. is subject to any of the circumstances prescribed by the Corporations Act 2001,

j. is convicted on indictment of an offence and the Board does not within 2 months after that conviction resolve to confirm the member of Council’s appointment or election (as the case may be) to the office of member of Council,

k. is absent from 2 consecutive meetings of Council, with or without the consent of the Council, unless at the next meeting of the Council the Council resolves otherwise,

l. has failed to disclose a material personal interest that would be required to be disclosed to an organisation subject to the Corporations Act 2001 unless at the next meeting of the Council the Council resolves otherwise, or

m. is a Chapter Representative on the Council and ceases to be eligible to be the Chapter Representative or is removed by the Chapter Committee advising the Council in writing of the decision of the Chapter to remove the Chapter Representative.

4.3 Delegation of Authority

4.3.1. The Council may delegate to a committee, or Councillor any of the powers conferred on it by these By-laws except for the powers of:

a. acquiring or disposing of real property, and

b. suspending or expelling members.

4.4 Office Bearers

4.4.1 National President:

a. National President:

i. must be a Fellow or Life Fellow;

ii. must be elected annually by the Council when required in accordance with By-law 4.2.3 c. from duly nominated candidates who must be a current member of Council, a past member of Council or due to take office as a member of Council in accordance with By-law 4.2.3 a. at its last regular meeting prior to the Annual General Meeting of the Institute;

1. the timing and process of the election is to be determined by the Council after taking into account By-law 4.5.2 but the failure of a Chapter to advise Council of the Chapter Representative shall not delay Council in meeting its schedule provided Chapters have been given at leat 3 months notice of the timing; and

iii. must not hold office for more than two consecutive terms, with any period less than the normal term which results from the death or resignation of the preceding National President or other cause, not being considered as a term of office.



4.4.2 National Vice Presidents:

a. There may be up to three National Vice Presidents who:

i. must be Fellows or Life Fellows; and

ii. must be elected by the Council when required in accordance with By-law 4.2.3 c. from duly nominated candidates who must be a current member of Council, a past member of Council or due to take office as a member of Council in accordance with By-law 4.2.3 a. at its last regular meeting prior to the Annual General Meeting of the Institute.

b. The Vice President who is elected first if elected separately or elected with the most votes if elected jointly and if candidates are elected with the same number of votes then by lot unless the candidates otherwise agree amongst themselves will be nominated as the Senior Vice President.

c. One of the Vice Presidents will be nominated as Vice President Treasurer as being responsible for the Institute’s funds.

d. Deleted.

4.4.3 Past National President: For the purposes of this By-law, the Past National President is the person who last held office of National President but when that person is unavailable or unwilling to act the Council may appoint a person who has previously held the office of National President or failing that a past member of Council who was eligible to be National President.

4.5 Chapter Representatives

4.5.1 Qualifications: Chapter Representatives must be Corporate Members and current Chapter Committee members. In nominating a representative, Chapters should consider the current and future capacity of the individual to meet and contribute to the workload as a member of Council .

4.5.2 Nomination and Election:

Each Chapter Committee will nominate its representatives on the Council, as prescribed in the Regulations with the representative being elected in conjunction with the Chapter annual general meeting and Council being advised of the Chapter Representative no later than 4 weeks prior to the Annual General Meeting of the Institute. To facilitate this process Council shall advise Chapters of the date of the Annual General Meeting of the Institute no later than 4 months prior to the Annual General Meeting of the Institute.

4.6 Vacancies

4.6.1 Office Bearers:

a. If the office of National President or a National Vice President becomes vacant, the Council will usually elect a successor for the unexpired portion of the term except in unusual circumstances.

b. Any vacancy of the Council so created may be filled in accordance with By-law 4.6.2.

4.6.2 Chapter Representatives:



a. The Council must advise the Chapter Committee which may fill any casual vacancy in Chapter Representatives as it determines.

b. If the number of casual vacancies exceed two the Council must call upon the relevant Chapter Committee or Committees to appoint representatives prior to the next Council meeting.

c. A Councillor who attains a different grade of membership during the Council term will not cease to be a Councillor.

4.7 Council Meetings

4.7.1 Convening: Meetings of the Council will be held:

a. at the request of the National President,

b. in absence of the National President, at the request of a National Vice President, or

c. in response to a requisition lodged with the Chief Administrative Officer and signed by not less than three Councillors.

4.7.2 Deleted.

4.7.3. Quorum: The quorum for a Council meeting is half the number of members of Council rounded up if not a whole number.

4.7.4. Chairman:

a. The National President will be the Chairman of Council meetings. If at a meeting of Council there is no President, or the President is not present within 15 minutes after the time appointed for the holding of the meeting, or the President is present but is not willing to act as Chairman of the meeting or of part of the meeting then the Senior Vice President will be Chairman of the Council meeting unless there is no Senior Vice President or the Senior Vice President is not present or is present but is not willing to act in which case the other 2 Vice Presidents if they are present and willing to act shall determine between themselves who is to Chair the meeting and if they cannot determine between themselves then by lot, or if there is no Vice President present or willing to act then the members of Council present shall chose one of their number to be Chairman of the meeting. If the President later attends a meeting of Council or is later willing to act then they must take the role of Chairman of the meeting.

b. The Chairman will have both a deliberate and a casting vote.

4.7.5 Minutes: Minutes will be made and retained as official records of Council meetings.

4.7.6 Disqualification from Voting: A Councillor must not vote in respect of any contract in which that Councillor has a material personal interest and not be present while the matter is considered at the meeting unless the other members of Council who do not have a material personal interest have resolved that they have identified the material personal interest and are satisfied that the interest should not disqualify the member of Council from being present.

4.7.7 Resolutions: All resolutions of the Council must be recorded.



4.7.8 Postal Votes:

a. The Council may at any time take a postal or email or electronic vote on matters relating to the affairs of the Institute except in relation to the acquisition of real property, disposal of real property or the expulsion of members.

b. Any motion which is conveyed to Councillors by communication must be recorded as a resolution of Council if a majority of Councillors voting agree to the motion provided that the number in favour is sufficient for a quorum at a meeting of Council.



Section 5 — Management

B Y L A W S

5.1 Deleted



Section 6 – General Meetings

B Y L A W S

6.1 Annual General Meeting of the Institute

6.1.1 A General Meeting, to be called the Annual General Meeting of the Institute, must be held by the end of September in each year.

6.1.2 The business of the Annual General Meeting of the Institute will be:

a. adoption of the minutes of the previous Annual General Meeting,

b. presentation of the audited financial statements of account,

c. presentation of the Annual Report of the Institute,

d. declaration of results for the election of Councillors for the new year,

e. deleted,

f. appointment of an auditor or auditors,

g. any business for which notice has been given, and

h. any business which is brought forward with consent of the meeting.

6.2 General Meetings

6.2.1 The Council may convene a General Meeting whenever it thinks fit.

6.2.2 The Council must convene a General Meeting within twenty one days after lodgment at the National Office of a requisition, which must clearly set out the object of the proposed meeting, by either:

a. communication signed by any twenty Corporate Members, or

b. a resolution of two or more Chapter Committees.

6.2.3 If the Council fails to take the necessary action within the prescribed time, the requisitionists or any twenty Corporate Members may themselves convene a meeting. They must be given access to the records which will enable them to give notice of the meeting to members.

6.3 Notice of and Business at General Meetings

6.3.1 The Chief Administrative Officer must send notice of a General Meeting by communication to all members, not less than twenty one days before that meeting.

6.3.2 The notice of meeting must set out:

i. the date, place and hour of meeting, and

ii. the business to be considered.

6.3.3 The non receipt of a notice by any member or the accidental omission to give notice to any member will not invalidate the proceedings of a meeting.

6.3.4 Any matter for inclusion in the notice of meeting must reach the Chief Administrative Officer not less than forty two days before the meeting. Any



such submission must be made by either a Chapter Committee or any six Corporate Members.

6.3.5 Business not appearing in the notice of meeting may be brought forward at the meeting by any Corporate Member with consent of the meeting.

6.3.6 All members on the Register at the time are entitled to attend a General Meeting but only Corporate Members may vote.

6.4 Chairman of General Meetings

6.4.1 The Chairman at a General Meeting must be the National Presidentbut If at a General Meeting there is no President, or the President is not present within 15 minutes after the time appointed for the holding of the meeting, or the President is present but is not willing to act as Chairman of the meeting or of part of the meeting then the Senior Vice President will be Chairman of the meeting unless there is no Senior Vice President or the Senior Vice President is not present or is present but is not willing to act in which case the other 2 Vice Presidents if they are present and willing to act shall determine between themselves who is to chair the meeting and if they cannot determine between themselves then by lot, or if there is no Vice President present or willing to act then the members of Council present shall chose one of their number to be Chairman of the meeting. In the absence of all members of Council or their unwillingness to act the members present must choose one of their number to be the Chairman. If the National President later attends a General Meeting or is later willing to act then they must take the role of Chairman of the meeting. If the members present have chosen one of their number to be Chairman and a member of Council later attends the meeting or is willing to act then they must take the role of Chairman of the meeting.

6.5 Quorum

6.5.1 A quorum for a General Meeting will be ten Corporate Members personally present.

6.5.2 If a quorum is not present within thirty minutes after the time for an Annual General Meeting or a General Meeting, the business must be deferred for consideration at an adjourned meeting, which must be held within fourteen days of the adjourned meeting with the giving of notice being unnecessary. If a quorum is not present within thirty minutes after the appointed time for the adjourned meeting the members present will form a quorum and may consider the business for which the meeting was called.

6.5.3 If a quorum is not present within thirty minutes after the time for a General Meeting convened by requisition the meeting must be dissolved.

6.6 Adjournment

6.6.1 If at a General Meeting all the business to which notice was given is not completed, the meeting may agree to adjourn the meeting. At the adjourned meeting only the business left unfinished may be considered.

6.7 Voting

6.7.1 Any motion proposed and seconded at a General Meeting must be put by the Chairman and decided by at least the majority of the Corporate Members present and voting in person or by proxy as required either by an Ordinary Resolution or a Special Resolution. In the case of an equality of votes the Chairman will have a second or casting vote.



6.7.2 A declaration by the Chairman and an entry to that effect in the minutes of the meeting is conclusive evidence of the fact that a motion has been carried or lost. A motion which is carried must be recorded as a resolution of the Institute in General Meeting.

6.7.3 Proxies.

a. Each Corporate Member is entitled to appoint another Corporate Member as proxy.

b. Every proxy must be appointed by way of the prescribed form at Annex A delivered to the Chief Administrative Officer at the postal or fax or electronic or physical address specified in the notice at least 48 hours before the time of holding the meeting for which the proxy is appointed.

c. Proxies may vote on behalf of themselves and the members who appointed them as proxies.

6.7.4 Poll.

a. At any time before the conclusion or adjournment of a General Meeting, any ten Corporate Members present may demand a poll on any motion which has been put to the meeting, other than one for the appointment of a Chairman, appointment of scrutineers or adjournment of the meeting.

b. The demand for a poll must not prevent continuance of the meeting.

d. A demand for a poll may be withdrawn.

e. The General Meeting at which a poll is demanded must appoint two scrutineers, one of whom must be a Councillor.

f. A poll must be conducted in accordance with the Regulations.



Section 7 — Finances

B Y L A W S

7.1 Responsibilities

7.1.1 The Council is responsible for the Institute’s finances, and for the management of those finances.

7.1.2 Each Chapter Committee must ensure that the finances of the Chapter are accounted for and controlled in accordance with the Regulations.

7.2 Operation of Funds

7.2.1 All moneys belonging to the Institute and received at the National Office must be deposited in the Institute’s account at a bank approved by the Council.

7.2.2 The payment of accounts must be made from the Institute’s bank account on the signed authority from any two of the members appointed by the Council to give such authorisation.

7.3 Audits and Auditors

7.3.1 Annual Audit:

a. The accounts of the Institute must be audited at least once in every financial year by a qualified auditor or auditors.

b. The auditors must be given access to:

i. the books of account and relevant documents, and

ii. any information or explanation required by the auditors for performance of their duties.

7.3.2 Appointment of Auditors: An auditor or auditors must be appointed at the Annual General Meeting of the Institute from a nomination by the Council and any other nominations by members.

7.3.3 Term of Office for Auditors: The term of office for auditors will begin on completion of the Annual General Meeting at which they are appointed and end at the following Annual General Meeting. Auditors may make themselves available for re-appointment.

7.3.4 Duties of Auditors: The auditors must provide a report to the Council on the accounts examined by them, stating in respect of each balance sheet whether or not:

i. the auditors have obtained all the information and explanations they have required;

ii. in their opinion, the balance sheet is properly drawn up so as to reflect a true and correct view of The Institute’s affairs; and

iii. in their opinion, the records which the Institute is required to keep have been properly kept.

…/cont.



7.4 Statements of Account of the Institute

7.4.1 The Chief Administrative Officer must ensure that true records are kept at the National Office of:

i. all moneys received and expended by the Institute;

ii. matters relating to the receipt and expenditure of money; and

iii. all property credits and liabilities of the Institute.

7.4.2 Under conditions as prescribed by the Council, the accounts (hard copy only), documents and books must be open to inspection by Councillors and by other members. Non members must not have access to the accounts unless specifically authorised by the Council.

7.4.3 The balance sheets and auditor’s report must be sent to all members not less than seven days before the Annual General Meeting of the Institute at which they are presented.

7.5 Allocation of Funds to Chapters

7.5.1 The Council may allocate funds to Chapters or units of Chapters in amounts and under conditions as determined by the Council.

AIB Handbook — Chapter 1.2, Annex A


Annex A to AIB By-laws FORM OF APPOINTMENT OF PROXY FOR A GENERAL MEETING OF THE INSTITUTE I, ............................................................................................................................................................... [Full Name] of ............................................................................................................................................................. [Address] being a Corporate Member of The Australian Institute of Building (“the Institute”), Membership Number ............................................................................................................................ [Membership Number] hereby appoint ..................................................................................................................................... [Full Name of Proxy]

of ............................................................................................................................................................. [Address] membership number ............................................................................................................................ being a Corporate Member of the Institute, my proxy to vote for me on my behalf at the General Meeting of the Institute (Annual General Meeting or other General Meeting as the case may be) to be held on the .................................................................................................................................................................. [Insert Date of Meeting] and at any adjournment of that meeting. My proxy is authorised to vote in favour of/against resolutions as follows: details of resolution [Circle Voting Direction] ................................................................................................................ IN FAVOUR / AGAINST ................................................................................................................ IN FAVOUR / AGAINST ................................................................................................................ IN FAVOUR / AGAINST ................................................................................................................ IN FAVOUR / AGAINST ................................................................................................................ IN FAVOUR / AGAINST Signature of member appointing proxy ........................................................................................... Date .......................................................................................................................................................

NOTE: A proxy for a meeting of the Institute may not be given to a person who is not a Corporate Member of the Institute. Different rules may apply for Chapter meetings.



Chapter 1.3 — The Institute’s Objectives and Code of Ethics R E G U L A T I O N S

1 Institute Objectives

1.1 The Institute’s objectives are to:

a. promote excellence in the construction of buildings and, just and honourable practices in the conduct of business;

b. advance the study of building and of all kindred matters, arts and sciences;

c. encourage the friendly exchange between members and knowledge in practical, technical and ethical subjects; and

d. uphold the dignity of the profession of building and the status of the Institute.

2 Code of Ethics

2.1 The guiding principles of the Code of Ethics are to:

a. respect the inherent dignity of the individual;

b. place the welfare, health and safety of the community before sectional or private interests; and

c. act in accordance with the spirit as well as the letter of the law.

2.2 Members must:

a. act in accordance with the guiding principles;

b. act fairly and honestly in all dealings;

c. undertake professional practice in a responsible, careful and diligent manner at all times;

d. always uphold the integrity and status of the Institute, its members and the profession of building;

e. not disclose any confidential information acquired in the course of professional practice unless required to do so by law;

f. act faithfully as agent of their client or employer and disclose any potential conflict of interest that may arise;

g. respect the privileges, rights and reputation of other members;

h. only make public statements, express opinions or give evidence based on adequate knowledge; and

i. continue to develop knowledge, skill and expertise throughout their careers.



Chapter 2.1 — Members’ Obligations and Responsibilities

R E G U L A T I O N S

1. Obligations.

1.1 Members of The Australian Institute of Building are expected to:

a. pay membership subscriptions when due;

b. comply with the Institute’s continuing professional development policy

c. accept and comply with the Institute’s Objectives and Code of Ethics (see Chapter 1.3):

d. acquire a good understanding of the Institute and promote it whenever the opportunity arises;

e. identify themselves as members of the Institute whenever appropriate (Corporate Members should use the title Chartered Building Professional);

f. display their membership certificates and the Institute’s objectives;

g. include reference to membership of the Institute when advertising for staff;

h. wear Institute insignia such as tie and lapel badge whenever possible;

i. wear Institute insignia of office, such as the President’s medal, and member’s name badges at every appropriate occasion; and

j. comply with any rules and guidelines laid down by the Council.

2. Services Provided by AIB Members

2.1 AIB members should provide all services and products in accordance with customer requirements and guarantee the level of performance by the operation and maintenance of a quality system.

2.2 Advisory Services (i.e., the design of or giving advice on construction, maintenance or repair of a building in the form of written or verbal reports or drawings):

a. Members must only offer or undertake an advisory service in those aspects of the design, construction, alteration, maintenance or repair of a building in which they are competent and qualified by education, training and experience.

b. When providing an advisory service, members must pay regard to all aspects of the project, including aesthetic, economic, health and safety factors.

c. When members are not competent to undertake a part or all of a particular advisory service, they must either decline to give advice, secure appropriate competent assistance, or advise the client where a competent service may be obtained.

d. Before undertaking an advisory service, members must agree with the client:



i. the nature, extent and timing of the proposed service and, where appropriate, the manner in which it is to be provided;

ii. the basis of any charge to be made, including that for abandoned work;

iii. any provision to be made for reimbursement of printing costs, traveling and other expenses; and

iv. any procedures for settlement in the event of a dispute.

e. Members may choose to make a charge for any advisory service and to indicate the charge separately from any estimate or charge for work of construction, alteration, maintenance or repair they may undertake.

f. Members must consider fully the extent of their liability in respect of any advisory service they offer to undertake, and whether they should obtain indemnity insurance cover.

3. Armorial Bearings and Distinguishing Letters.

3.1 Use of the Institute’s Armorial Bearings and distinguishing letters of membership are explained at Annex A to this chapter.

Annex: A. Use of Armorial Bearings and distinguishing letters of membership



Annex A to Chapter 2.1 Use of Armorial Bearings and Distinguishing Letters of Membership

1 Armorial Bearings

1.1 Members’ use of the Institute’s armorial bearings (crest) is encouraged, under the following guidelines:

a. The crest is only to be used with the words ‘The Australian Institute of Building’.

b. The armorial bearings must be clearly identified as those of the Institute and not of a member.

c. The bearings may be used on:

i. letterhead,

ii. reports,

iii. promotional material,

iv. helmets,

v. sign boards, and

vi. site notice boards,

provided that, where the entity involved is:

i. a partnership, at least one partner is an AIB Corporate Member,

ii. a company, at least one director is an AIB Corporate Member.

1.2 Copies of the armorial bearings for reproduction on letterheads etc. are available from the National Office.

1.3 Use of the crest by a Corporate Member is by licence only, which licence may be revoked at any time by the Council.

2 Distinguishing Letters

2.1 Members are entitled to indicate that they belong to the Institute as follows:

a. Corporate Members may use the style or title of ‘Chartered Building Professional’ ONLY in association with their names and NOT their firm or company.

b. Life Fellows may use the post nominal LFAIB

c. Fellows and Retired Fellows may use the postnominal FAIB

d. Members or retired Members may use the postnominal MAIB

e. Honorary Affiliates may use the postnominal Hon. Affl. AIB

f. Affiliates may use the postnominal Affl. AIB

g. Associate Members may use the postnominal AMAIB

h. Graduates may use the postnominal Grad AIB



i. Corporate Members, who are also recorded on the National Building Professionals Register under the Category Construction Project Management at Level NBPR 1, may use the style or title ‘Chartered Builder’ only in association with their names and not their firm or company.

Student members are not entitled to use postnominals or titles indicating that they belong to the Institute in that grade.

2.2 Examples of how the titles and postnominals could be used are as follows:

a. Business Card;

John Smith MAIB Chartered Builder

PO Box 1 TIMBUCTOO 1234

b. Letterhead;

— Smith Brothers Ltd —

B U I L D I N G C O N T R A C T O R S

Directors John Smith MAIB — Chartered Building Professional Peter Smith AMAIB



Chapter 2.2 — Membership Regulations


Introduction

The purpose of these regulations is to facilitate implementation of the Institute’s By-laws in respect of membership administration.

1 Explanation of Terms (As used in these Regulations)

1.1 Academic Qualifications

1.1.1 An academic qualification at professional level is evidence of a bachelor degree which resulted from a four year full-time course, or equivalent Australian Qualifications Framework (AQF) Level 7 and above).

1.1.2 An academic qualification at associate professional level is evidence of successful assessment for competence at AQF level 5 or 6, e.g. diploma, or equivalent.

1.1.3 An academic qualification at technician level is evidence of successful assessment of competence at AQF level 4, eg certificate IV, or equivalent.

1.2 Building Industry;

1.2.1 The building industry incorporates occupations which contribute to development of the built environment. Those occupations cover:

a. the application and regulation of the building process (including design, construction and maintenance of buildings);

b. development and management of property;

c. development and application of building systems and products;

d. building research;

e. building consultancy;

f. building economics;

g. project management;

h. building control; and

i. the education of building practitioners.

1.3 Building Professional

1.3.1 A building professional is an ethical person whose work contributes to development of the built environment and which entails the exercise of judgment and relevant expertise.

1.4 Categories of Membership

1.4.1 Corporate Membership:



a. Corporate Membership incorporates the grades of Fellow and Member. Only Corporate Members may serve on the Council of the Institute or hold the position of Chapter President or Chapter Vice President.

b. To be eligible for Corporate Membership, a person must have an AQF level 7 qualification or equivalent as accepted by the Institute, must have had appropriate experience at professional level in the building industry and must have the competencies required by the Council.

1.4.2 Honorary Membership:

A person with honorary membership is not required to pay any entrance or subscription fees. The honorary grades which have been established are Honorary Fellow, Life Fellow and Honorary Affiliate.

1.4.3 Retired Membership:

A Fellow, Member, Associate Member, Licentiate or Affiliate who has retired from practice, teaching or research may be transferred to retired membership in his or her respective grade under the following conditions:

a. Retired membership may apply to a retired member who retains directorship of a Building company but does not draw any salary as an executive.

b. Retired membership may apply to a retired member who acts in the capacity of building consultant, arbitrator or adviser for a period of less than six months in any year.

c. The annual subscription is waived automatically in respect of members who have been placed on the Retired List and who are 75 years of age or over as at the preceding 31 March.

1.4.4 Overseas Membership:

Members who are resident overseas and not within the boundaries of an established Chapter will be placed on the Overseas List of Members. The Council will decide the annual subscription to be paid by members who are permanently or temporarily resident overseas.

1.5 Courses

1.5.1 An acceptable course is a post secondary course which is considered by the Membership Committee to be appropriate for Student membership.

1.6 Good Standing.

1.6.1 Persons of good standing:

a. have established a reputation for high ethical standards and high quality of work; and

b. have not been convicted of an offence involving fraud or dishonesty.



1.7 Membership Examinations.

1.7.1 Applicants who do not hold academic qualifications in accordance with paragraph 1.1 may be required to successfully complete the Institute’s membership examinations.

1.7.2 Successful completion of the examinations means satisfying a recognition of prior learning assessment.

1.7.3 The membership examinations are only available for competencies in disciplines directly related to the construction of buildings.

1.8 Positions.

1.8.1 Positions at professional level: entail the exercise of judgment associated with the management of an activity or enterprise, under occasional direction or supervision.

1.8.2 Responsible positions at professional level: entail exercise of judgment associated with the management of an activity or enterprise with minimal direction or supervision.

1.9 Professional Interview.

The aim of a professional interview is to confirm whether a person is of good standing and to verify that person’s work experience. It is not to assess a person’s competence. Procedures for conducting professional interviews are in Chapter 2.3 of the AIB Handbook.

2 Application Requirements

2.1 Any application for admission to membership or for membership grade transfer must be made on the relevant form which is to be forwarded to the National Office for processing in accordance with the AIB Handbook Chapter 2.3.

2.2 Except for admission to Student and transfer to Fellow a person may not apply for admission or transfer to a specific grade of membership. A grade will be allocated on completion of processing the application.

2.3 Each applicant must provide:

a. verified evidence of academic qualifications obtained or, in the case of Student Membership, of attendance at an acceptable course; AND

b. a comprehensive resume describing the applicant’s experience (with dates) in a Building discipline; AND

c. two signed, recent, references, in line with the Institute’s reference policy set from time to time by the Council which vouch that the applicant:

i. has a reputation for high ethical standards and a high quality of work; and

ii. has held the positions described in the resume; AND

d. a signed undertaking on the application form that the applicant:

i. will abide by the Institute’s By-laws, Regulations and Code of Ethics;



ii. has not been convicted of an offence involving fraud or dishonesty; and

iii. has provided only information which is true and correct; AND

e. a description of how the applicant meets competency requirements of the Institute.

Notes: (b and c do not apply to Associate Level 1 or Student.

2.4 Applicants for transfer to grades above Associate Level 1 must also provide details of their continuing professional development (see AIB Handbook Chapter 2.1).

3 Authority

3.1 The Council of the Institute has delegated authority in respect to membership admission, grade transfer and removal as follows:

a. To the Chief Administrative Officer for:

i approving applications for admission or transfer which clearly meet the qualification requirements for a particular grade, except for Member or Fellow (see 3.1aii);

ii. admitting or transferring to the grade of Member after satisfactory professional interview (see paragraph 1.9);

iii. accepting resignations;

iv. approving applications for readmission and reinstatement;

v. approving applications for transfer to the Retired List;

vi. approving any discounted subscription rates for members who are permanently or temporarily overseas; and

vii. approving the waiving of fees for members who are eligible.

b. To the Membership Committee for approving applications for admission or transfer which do not clearly meet the qualification requirements for a particular grade, and to the Membership Committee Chairman for ‘special cases’ as decided by the Chief Administrative Officer.

c. To the Membership Committee and/or Chief Administrative Officer for removing persons from the Register because of their failure to pay annual subscriptions.

3.2 The Council has retained authority to:

a. invite a person to be an Honorary Fellow or Life Fellow; and

b. admonish, suspend or remove a member.

3.3 Grievances, complaints, censures, appeals and dispute resolution procedures (to be authored by the Membership Services Committee).

4 Grades of Membership

4.1 Fellow

4.1.1 A person may be offered admission or transfer to the grade of Fellow, but a Chapter Committee must originate any recommendation for such an offer. However a person who is in the grade of Member may



apply to the Chief Administrative officer for a transfer to the grade of Fellow.

4.1.2 Qualification Requirements; To be eligible for the grade of Fellow a person must:

a. be eligible in all respects for the grade of Member (see paragraph 4.2.1);

b. have held a responsible position at professional level (see paragraph 1.1.1) in an occupation involved with the Building industry (see paragraph 1.2) for at least five years, and

c. be of good standing (see paragraph 7) within the Building profession, as verified by professional interview.

4.1.3 Membership Identification; A Fellow of the Institute (whether active or retired) may use the title of Chartered Building Professional and the post-nominal FAIB. A Life Fellow may use LFAIB (or “ Chartered Builder”, subject to the approval of and the conditions imposed by the Council).

4.2 Member

4.2.1 Qualification Requirements; To be eligible for the grade of Member, a person must:

a. hold an academic qualification at professional level (see paragraphs 1.1.1 and 1.4);

b. have held a position at professional level (see paragraph 1.1.1) in an occupation involved with the Building industry (see paragraph 1.2) for at least three years;

c. be assessed as having the professional level competencies required by the Institute; and

d. be of good standing (see paragraph 1.9) within the Building profession.

4.2.2 Membership Identification; A Member of the Institute may use the title of Chartered Building Professional and the postnominal MAIB (or “ Chartered Builder”, subject to the approval of and the conditions imposed by the Council).

4.3 Associate Level 1 (Formerly known as Graduate – phased out 1 Sept 2013))

4.3.1 Qualification Requirements: To be eligible for the grade of Associate Level 1 a person must be eligible in all respects for an academic qualification at professional level (see paragraph 1.1.1) which has been accredited by the Institute.

4.3.2 Membership Identification: An Associate Level 1 of the Institute may use the postnominal AMAIB.

4.3.3 Limitations: A person who has been in the grade of Associate Level 1 for six years will, thereafter, be required to pay the annual subscription for the grade of Member.



4.4 Associate Member – Level 2 (New Level Cognitive Degree Holders)

4.4.1 Qualification Requirements: To be eligible for the grade of Associate Member Level 2 a person must:

a. hold an academic qualification at associate level 2 professional level cognitive degree holders (see paragraph 1.1.1);

b. have been employed in the Building industry (see paragraph 1.2) for at least 150 working days in any capacity (in addition to any work experience required as part of an academic course); and

c. be of good standing in the Building industry (see paragraph 1.9).

4.4.2 Membership Identification: An Associate Member Level 2 of the Institute may use the postnominal AMAIB.

4.5 Associate Member – Level 3 (Formerly Associate Member Grade)

4.5.1 Qualification Requirements: To be eligible for the grade of Associate Member Level 3 a person must:

a. hold an academic qualification at associate professional level (see paragraph 1.1.2);



4.4.3 Membership Identification: An Associate Member of the Institute may use the postnominal AMAIB.

4.6 Associate Member – Level 4 (Formerly Licentiate Member Level)

4.6.1 Qualification Requirements: To be eligible for the grade of Associate Level 4 a person must:

a. hold an academic qualification at technician level (see paragraph 1.1.3);



4.6.2 Membership Identification: An Associate Level 4 Member of the Institute may use the postnominal AMAIB.

4.7 Student

4.7.1 Qualification Requirements: To be eligible for the grade of Student member, a person must be a bona fide student of an acceptable course (see paragraph 1.8).

4.7.2 Membership Identification: Student Members may not indicate their grade of membership by any title or postnominal.

4.7.3 Limitations:



a. No person may remain in the grade of Student Member for more than 10 years without approval of the Council of the Institute (or body delegated by the Council); and any person given that approval must pay the annual subscription for the grade of Member.

b. A person who has been in the grade of Student Member for eight years must, for the following two years, pay the annual subscription for the grade of Associate Member.

4.8 Honorary Affiliate

Honorary Affiliate : A person may only be admitted to the grade of Honorary Affiliate by a Special Resolution of the Council .

4.9 Affiliate

4.9.1 Qualification Requirements: To be eligible for the grade of Affiliate, a person must:

a. hold an academic qualification at professional level (see paragraph 1.1.2);

b. have held a position at professional level (see paragraph 1.11.1) in an occupation associated with the Building Industry (see paragraph 1.2) for at least three years.

5 Retaining Membership

5.1 In order to remain on the Membership Register, a person must pay the annual subscription by no later than 31 August each year failing which the Council may at its meeting next after that date suspend the Institute’s services to and entitlements of that person. In addition, Corporate Members (other than those on the Retired List) may be required to demonstrate that they have retained competencies as required by the Institute.



Chapter 2.3 — Membership Administration


1 Application for Admission and Grade Transfer

1.1 The following membership actions require applications from the individuals concerned:

a. admission to membership,

b. grade transfer,

c. resignation,

d. retirement, and

e. reinstatement.

1.2 The following will be used in relation to membership applications:

a. application for admission to membership (on the prescribed form approved by Council)

b. application for grade transfer: (on the prescribed form approved by Council)

c. application for reinstatement: letter

d. application for transfer to retired List: letter and declaration of retirement

e. application to resign: letter.

2 Processing Applications

2.1 All applications must be forwarded to the National Office where they will be processed in accordance with standard procedures, which include:

a. registration, filing and acknowledging applications;

b. ensuring all required documentation has been provided;

c. forwarding to either the Chief Administrative Officer or Membership Committee for decision;

d. arranging professional interviews and recognised prior learning (RPL) assessments where required;

e. notifying applicants of decisions and despatching invoices for fees; and

f. entries in the Membership Register.

Notes: (1) Applicants being considered for the grades of Member or Fellow will be required to undergo a professional interview conducted by the relevant Chapter Committee or as directed by the Council (see Annex A1). This is not required where a Chapter Committee submits a recommendation for consideration for the grade of Fellow without the knowledge of the person concerned.

(2) Competencies for Corporate Membership are explained in information Publication 14.



3 Membership Register

3.1 The master Membership Register will be maintained on computer at the National Office.

4 Reinstatement and Rejoining

4.1 Any person who is removed from the register for non payment of fees may seek reinstatement until 31 December in the same calendar year by:

a. notifying the National Office of intent, and

b. making full payment of outstanding fees.

4.2 Persons who have been removed from the register for non payment of fees and have not been reinstated in accordance with paragraph 4.1 may apply to rejoin by:

a. forwarding a letter to the National Office;

b. paying an administrative fee (as decided by the Council), any previous debt (unless waived by the Council) and the current year’s subscription; and

c. (for Student members only) providing proof that they are still bona fide students.

5 Subscriptions

5.1 Members Temporarily Overseas: The Chief Administrative Offcier is authorised to waive or reduce the annual subscriptions of any Australian member who notifies absence from Australia for at least 12 months, on application and payment of a nominal fee. Such a waiver or reduction will apply for a maximum of two years.

5.2 Unemployed Members: Where a member provides proof of receiving unemployment benefits, a full waiver of membership subscription due for that year will be granted.

5.3 Student Members: People applying for Student Membership must pay their first year’s subscription at the time of applying. This will be refunded if not admitted.

5.4 New Members: Members joining after 30 April will have their first year’s subscription reduced pro-rata according to the month in which they are admitted.

5.5 Overseas Members: The Council is authorised to set different subscription rates for members on the Overseas List if it so wishes.

5.6 Payment of Subscriptions:

a. Membership subscriptions may be paid by cheque or credit card.

b. Any member who has not paid the annual subscription by 31 August of the year in which it was invoiced will be removed from the Register. Such members will have received at least one reminder notice prior to 31 August (see Ch 2.2 para 5.1).



5.7 Receipts: Members may request a receipt for payment of fees. Each new member will receive a certificate of membership plus any other material as decided by the Council on payment of the required fees.5.8 Subscription Cycle for the National Office:

Last week of March: enter new subscription rates and close off financial year

First 2 weeks of April: complete mail out of invoices

2nd week of June: despatch reminder notice to members who have not paid

2nd week of August: despatch final notice to members who have not paid

1st week of September: remove unfinancial members from the Register and despatch letters accordingly.

6 Services for Members

6.1 AIB members are entitled to receive, free of charge:

a. Chapters 1.1, 1.2, 2.1 and 2.2 of the AIB Handbook;

b. AIB Information Publications (on request);

c. AIB Bulletins;

d. the Institute magazine; and

e. such other publications as decided by the Executive Board or Chief Administrative Officer.

7 Reciprocity Agreements

7.1 Agreements with other organisations regarding mutual acceptance of qualifications are at Annex B to this Chapter.

Annexes:

A1. Professional Interviews

A2, Report of Professional Interview

B1. Reciprocity Agreement CIOB

B2. Reciprocity Agreement NZIOB

AIB Handbook — Chapter 2.3, Annex A1


Annex A1 to Chapter 2.3 Professional Interviews

1 Introduction

1.1 The aim of a professional interview is to ascertain whether or not an applicant who is academically qualified satisfies other requirements for admission or transfer to a Corporate grade of membership (see AIB Handbook Chapter 2.2 paragraph 1.4.1). It is separate from a recognition of prior learning assessment for an applicant who is not academically qualified (see AIB Handbook Chapter 2.4).

1.2 Professional interviews must be used for all applicants who are being considered for the grade of Member or Fellow.

2 The Interview Panel

2.1 A professional interview panel must be appointed by the Chapter Committee or as directed by the Council, and must comprise at least two (preferably three) Corporate Members, who should have a good understanding of the Institute’s membership requirements. One member of the panel should be the chairman and one the secretary.

3 Preparation for an Interview

3.1 Before the interview, panel members should check the Royal Charter, By-laws, Code of Ethics, Institute Objectives, Membership Regulations, Members’ Obligations and Responsibilities, the core competencies for AIB Corporate Membership (see AIB Handbook Chapter 2.4) and these instructions.

3.2 The panel chairman should attempt to contact the applicant’s referees and confirm the written references provided with the application form.

3.3 The panel secretary is to:

a. arrange a suitable venue and mutually acceptable time for the interview, advising the applicant and panel members accordingly;

b. check that all the required information and material is available;

c. arrange the interview room as required by the panel chairman (conversations in the interview room should not be heard outside);

d. provide the panel with

i. the application form being considered,

ii. a copy of the AIB Handbook,

iii. a copy of the current membership fees, and

iv. sufficient blank copies of the Interview Report (see Appendix 1).



3.4 Sufficient time (about 60 minutes) must be allocated to each interview for preparation by panel members, the actual interview and completion of the Interview Report.

4 Conducting the Interview

4.1 Panel members should aim to ascertain whether the applicant is:

a. of good standing (i.e. has established a reputation for high ethical standards and high quality of work, and has not been convicted of an offence involving fraud or dishonesty - (AIB Handbook Chapter 2.2 paragraph 1.9);

b. has held positions which entail the exercise of judgment associated with the management of an activity or enterprise under occasional direction or supervision (for Member) or under minimal direction or supervision (for Fellow); and

c. acts in accordance with the AIB’s Code of Ethics, communicates effectively, uses expertise to recognise and resolve problems, adheres to quality management principles and has an overview knowledge of the building industry, i.e. the core competencies.

4.2 The interview should be conducted along the following lines:

a. The chairman invites the applicant to describe his or her background, including education and experience in development of the built environment.

b. Panel members ask questions to clarify, in particular, the level of positions held and the applicant’s knowledge of the building industry.

c. The applicant is asked to demonstrate how he or she satisfies the requirements described in paragraph 4.1.c of this chapter.

d. Panel chairman asks whether the applicant:

i. is conversant with and accepts the Institute’s Objectives and Members’ Obligations & Responsibilities;

ii. intends to support Chapter activities; and

iii. is aware of the fees to be paid on admission or transfer.

e. Applicant is invited to seek clarification on any matter and is advised of the panel’s recommendation and subsequent processing of the application.

5 Post Interview Action

5.1 On completion of the interview, the panel is to complete the Interview Report which is to include sufficient information to sustain the recommendation it records (see Appendix 1), with all panel members signing the form, which is then to be forwarded by the panel secretary to the Chief Administrative Officer as soon as possible. One copy may be retained for the Chapter’s Records. Immediately upon the panel members signing the form, the panel secretary is to advise the applicant of the panel’s recommendation.



Annex A2 to Chapter 2.3 Form – Report of Professional Interview

Membership report

Professional interview report

Chapter: ....................................................................

Date of interview: ....................................................................

Applicant’s name: ....................................................................

Membership No: .................................................................... If Applicable

Current grade: .................................................................... If Applicable

Is suitable for: .........MEMBER........ / ……..FELLOW ......... Circle appropriate grade

Suggested grade: .................................................................... If neither Member or Fellow

Suitability of candidate for Corporate Membership

For a candidate to be suitable for Corporate Membership the candidate must meet all criteria as demonstrated by selecting [] Yes in the boxes below. If making a determination of ‘not suitable’ a detailed explanation must be provided. This explanation should clearly articulate how the interviewing panel came to that conclusion.

Of good standing

Determination: […] Yes […] No If it is determined that the applicant is not of good standing, reasons for the finding must be stated below:

Comments: .....................................................................................................................

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................

Accepts Code of Ethics, objects and obligations

Determination: […] Yes […] No If it is determined that the applicant will not accept these principles, reasons for the finding must be stated below:

Comments: .....................................................................................................................

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................



Will support Chapter activities

Determination: […] Yes […] No If it is determined that the applicant will not support Chapter activities, reasons for the finding must be stated below:

Comments: .....................................................................................................................

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................

Qualifications and experience (resume) verification

Determination: […] Not suitable — Does not meet requirements

Note: This section should only be completed if, during the interview, discrepancies in the interviewee’s work history, qualifications or experience are identified which result in a determination of ‘not suitable’ being made by the interview panel. The details of discrepancies need to be provided. In all other circumstances it should be left blank.

Comments: .....................................................................................................................

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................

.....................................................................................................................

Interviewing panel details

Name Member Number Signature

Cert IV Qualification*

Panel Chair: ………………………………………. …..…. ………………….……………………. Y / N

Panel member: ………………………………………. …..…. ………………….……………………. Y / N

Panel member: ………………………………………. …..…. ………………….……………………. Y / N

Panel member: ………………………………………. …..…. ………………….……………………. Y / N

Panel member: ………………………………………. …..…. ………………….……………………. Y / N

Panel member: ………………………………………. …..…. ………………….……………………. Y / N * Indicates that the panel member possesses the

Cert IV - Training & Workplace Assessment or an equivalent qualification

AIB Handbook — Chapter 2.3, Annex B1


Annex B1 to Chapter 2.3

Reciprocity Agreements

1. AIBS – Confirm status of MoU regarding Chartered Building Surveyor Title

2. AIQS – Confirm status of MoU regarding Chartered Quantity Surveyor Title

AIB Handbook — Chapter 2.3, Annex B2

AIB Handbook – Edition 4 – Version 2 -2014 Page: 56 of 97

Annex B2 to Chapter 2.3 Reciprocity Agreements

Agreement with the New Zealand Institute of Building (NZIOB) Dated 12 November 2005

Preamble

The AIB and the NZIOB agree to work together to raise the profile and recognition of professional management in construction for the benefit of the industry, its clients and society at large.

Membership

The AIB and the NZIOB agree to recognise each other’s membership grades, although membership may require a further professional interview at the discretion of the receiving Institute.

The AIB and NZIOB agree to advise and consult each other on modifications, levels, types of, or new routes to membership.

The AIB and NZIOB agree that members of each Institute will be treated for membership on the basis of their individual educational qualifications and/or entry requirements.

Dual Membership

The AIB and the NZIOB agree to promote dual membership at a discounted rate as an attractive membership option.

Course Accreditation

The AIB and NZIOB will move to recognise any academic qualification that has been accredited by the other Institute, through the establishment of reciprocal recognition of each other’s procedures and standards.

Marketing and administration

A development plan, embracing a business plan and a marketing plan, will be produced jointly and regularly reviewed for promoting dual membership. Arrangements for membership administration will be agreed by both parties to ensure standards of administrative effectiveness are achieved.

Information exchange

Electronic communications and promotion will become increasingly important. Each Institute will provide a reference to the Alliance and a link to the other Institute’s pages on its internet web site.

Duration of agreement

The NZIOB and the AIB agree that the Alliance Agreement should be for a fixed period of three years, after which there will be a formal review. Progress reviews will take place as and when appropriate.



Chapter 2.4 — Membership Examinations


1 Introduction

1.1 The Institute has created a ‘ladder of opportunity’ for applicants who do not hold appropriate academic qualifications for Corporate Membership. That examination system comprises assessments for the recognition of prior learning (RPL), which are available only to applicants who have specialised in the actual construction of buildings (as explained in Information Publication 14). Applications for assessment must be made on the prescribed form.

2 RPL Assessment Procedures

2.1 The first stage of a RPL assessment is consideration of documentary evidence provided by the applicant. Assistance in compiling documentary evidence will be available from the National Office or Chapter Committees.

2.2 If the Membership Committee considers that insufficient evidence of competence has been provided, the applicant will be required to undertake a formal assessment by an interview panel. The Membership Committee may authorise a Chapter President to arrange a formal assessment of a particular applicant by a panel of at least two AIB Corporate Members, one of whom must be a qualified assessor.

3 Responsibilities

3.1 Membership Committee; The Membership Committee is responsible to the Council for managing the membership examination system.

3.2 National Office; The Chief Administrative Officer or his nominee is responsible for carrying out administrative tasks in relation to the membership examinations as required by the Membership Committee.

3.3 Assessors; Assessors are responsible to the Membership Committee for:

a. arranging panels, venues and dates for formal assessments;

b. conducting formal assessments; and

c. reporting results of formal assessments.

4 Special Circumstances

4.1 An applicant for admission or grade transfer who does not hold a formal academic qualification for Corporate or Associate Membership is required to demonstrate competence for the relevant grade. Normally, this should be done in accordance with paragraphs 2.1 and 2.2. However, other methods to assess an applicant’s competence may be used as the Membership Committee sees fit, including application of the guidelines in paragraph 4.2 (provided that a cv clearly shows that the applicant has met the conditions).



4.2 An applicant who has held a position which meets the description in [a] to [c] below for at least five years in a company with an annual turnover of $25 million (2006 values) or more will be qualified academically and by experience for the membership grade of Fellow or NBPR level 1:

a. Determines organisational operating policies, devises objectives and manages the achievements of those objectives.

b. Directs and coordinates professionals at the most senior level.

c. Identifies problems, conceives programs for solving those problems and directs subordinates in developing details of those solutions.

4.3 Some applicants need to be treated differently from the normal process at a Membership Committee meeting. If the Chief Administrative Officer believes that a particular applicant should be treated more quickly, he will pass the application direct to the Membership Committee Chairman, who is delegated the authority to make decisions on such cases (consulting with other Membership Committee members if required).



Chapter 3.1 ― The Council


1 The Council

1.1 Regulations

1.1.1 Responsibility for the overall management of the Institute lies with the Council, which comprises the national Office Bearers, one nominee from each Chapter and the immediate Past National President.

1.1.2 The Council must meet at least eight (8) times per year(one of which should be usually at the time and place of the Institute’s Annual General Meeting), to receive and consider reports and recommendations from the Chief Administrative Officer and all committees, to determine policy matters and to approve budgets and review performance in respect of those budgets. A quorum for Council meetings shall be as per By-Law 4.7.3.

1.1.3 Other Council responsibilities are:

a. proposed changes to the Royal Charter and/or By-laws;

b. changes to Regulations and Guidelines;

c. policy determination;

d. acquistion and disposal of real property;

e. sanctions of members;

f. the AIB Medal;

g. Honorary Fellowship; and

h. Life Fellowship.

i. honorary appointments.

1.1.4 If the number of nominations for any Office Bearer position exceeds the number of vacancies, an exhaustive preferential secret ballot will be held at the Council meeting immediately preceding the Annual General Meeting of the Institute. The Council will appoint a returning officer to conduct the ballot.

1.1.5 Each Chapter Committee must advise the Chief Administrative Officer, by 1 August, of the Chapter’s representative on Council prior to the Council meeting immediately preceding the Annual General Meeting of the Institute.

1.2 Guidelines

1.2.1 Meetings: The Council will normally meet at least 8 times a year. The location and form of each meeting will be as decided by the National President and Chief Administrative Officer.

1.2.2 Chapter Representation: Each Chapter shall have one representative on the Council for the term of their office



1.2.3 Insurance: Members of Council will be covered by a Combined Directors and Officers and Professional Indemnity Insurance policy taken out by the Institute.

1.2.3 Resolutions: A register listing resolutions (other than procedural) made by the Council over the previous five years will be maintained at the National Office.

1.2.4 Financial Support: The nature and extent of financial support to be provided towards the expenses of Councillors and Committee Members attending to the business for the Institute shall be as determined by the Council from time to time.

1.2.5 Committees:

a. The Council may appoint standing or short term committees to assist in meeting its responsibilities.

b. Each committee so established must have a Council member as its chairman. Apart from the chairman, a committee’s membership may comprise any AIB member who could contribute to the working of that committee. Committee members will be approved at the Council meeting immediately prior to the Annual General Meeting of the Institute.

c. A quorum for any committee is three.

d. Committee reports should clearly show any recommendations in draft resolution form so that they may be dealt with accordingly and recorded as such.

e. Committee decisions which are made under delegation must be reported as Committee Resolutions which (other than procedural) will be listed in the Resolutions Register maintained by the National Office.

f. Supplementary documents should be appended to reports where appropriate.

g. The following national committees have been established with terms of reference to be set and reviewed by Council on a periodic basis:

A1 AIB-CAC - Courses Assessment Committee

A2 AIB-EDU - Education Committee

A3 AIB-FIC - Finance and Investments Committee

A4 AIB-IGL - Government and Industry Liaison Committee

A5 AIB-MSC - Membership Services Committee

A6 AIB-NBPR Committee

A7 AIB-ESC - Events and Sponsorship Committee

A8 AIB-EAA – External Awards & Appointments Committee

A9 AIB-GRC – Governance and Risk Committee



Chapter 3.2 — Administration At National Level R E G U L A T I O N S

1 National Office

1.1 Regulations

1.1.1 Day to day administration of the Institute is the responsibility of the Chief Administrative Officer in accordance with procedures approved by the Council. The Chief Administrative Officer must report regularly to Council and will be based at the National Office.

1.1.2 The Chief Administrative Officer is also responsible for the provision of accurate, reliable data to the Council to enable informed decisions and policies to be formulated.

1.2 Guidelines

1.2.1 Functions of the National Office are as follows:

a. Institute Secretariat:

i. Issue notices for meetings at national level.

ii. Keep an accurate record of the Institute’s proceedings.

iii. Call for nominations of Councillors and record Chapter nominations prior to each Annual General Meeting of the Institute.

iv. Conduct postal ballots as required.

v. Present to the Annual General Meeting of the Institute a report of the Institute’s activities during the preceding AIB year.

vi. Provide secretarial services to the Council, its committees and to the AIB Research & Education Foundation.

vii. Distribute an action sheet after each Council meeting.

viii. Distribute copies of minutes and attached documents to Councillors with draft minutes of Council meetings being distributed within 14 days of the meeting to which they relate.

b. Membership:

i. Maintain the master Membership Register and provide data for Chapters to maintain their own registers.

ii. Process membership applications in accordance with Chapter 2.3 of the AIB Handbook.

iii. Conduct correspondence, issue notices and maintain records relating to the Membership Register.



1.3 Accounts

1.3.1 Issue subscription notices and collect payments.

1.3.2 Keep current and investment accounts at financial institutions as required.

1.3.3 Prepare accounts of expenditure for all funds and present accounts to the Council and the Executive Board for inspection and approval.

1.3.4 Maintain true accounts of all money received and expended plus all property, credits and liabilities of the Institute.

1.3.5 Furnish a properly audited financial statements to accompany each annual report.

1.3.6 Prepare an annual budget (in consultation with Finance Committee) for consideration by Council.

NB. The annual budget should not rely on any “future” or “anticipated” sponsorships.

1.4 General

1.4.1 Conduct the Institute’s general business and correspondence.

1.4.2 Maintain the Seal Register and keep custody of the Seal.

1.4.3 Control the inspection of accounts, documents and books as required.

1.4.4 Administer the AIB Publications Service.

1.4.5 Maintain a library of technical publications.

1.4.6 Maintain the AIB Handbook containing the Institute’s Royal Charter, By-laws, Regulations, Policies and Guidelines.

1.4.7 Under the instruction of Council, prepare and monitor a business or strategic plan and related action plans.

1.4.8 Control the Institute’s public relations activities.

1.4.9 Keep custody of the Institute’s archives and insurance policies.

1.4.10 Maintain and continuously improve the administrative functions and procedures of the National Office.

1.4.11 In consultation with the Chapters, establish and maintain the Institute website, with secure areas for members to access membership, publications and financial data.

1.4.12 Conduct marketing activities as approved by the Council, Executive Board or nominated committees.

2 Finances

2.1 Guidelines

2.1.1 Chapters will not be reimbursed for administration costs incurred on behalf of the National Office except in special circumstances for specific projects as approved by theCouncil.



2.1.2 An administration grant to each Chapter will be made on 1 April in each year, or as the Council otherwise determines.

2.1.3 The National Vice President responsible for the Institute’s funds, in consultation with the Chief Administrative Officer, the Finance Committee or its nominated subcommittee and the Institute’s accountant, is authorised to reinvest funds, as they become due, in the short term at the best rates and terms.

2.1.4 Income and expenditure details contained in the Institute’s audited financial statements are normally distributed to Councillors only; but other members may receive them on request to the Chief Administrative Officer, who will consult the National Vice President responsible for the Institute’s funds.

3 Publications

3.1 Guidelines

3.1.1 Size: All AIB publications will be in A4 size. This may be varied for specific publications as agreed by the Council.

3.1.2 AIB Publications Service: The AIB Publications Service has been established to publish and market the Institute’s publications. The Chief Administrative Officer is authorised to decide selling prices, using the guidelines that selling price would be such as to at least cover the unit costs of editing, printing and mailing, plus:

a. up to 10% mark up for AIB members,

b. up to 15% mark up for academic institutions and retail bookshops, and

c. up to 100% mark up for non AIB members.

3.1.3 AIB Bulletins: The Institute will publish AIB Bulletins from time to time. The Chief Administrative Officer is authorised to publish AIB Bulletins after taking such advice as he deems necessary.

3.1.4 Institute Magazine: The Institute’s magazine will be published as decided by the Council. Each AIB member will receive a copy free of charge; and the Chief Administrative Officer will decide on further free distribution and subscription rates.

3.1.5 Academic Papers: The Institute will publish refereed academic papers on Building subjects in a manner as decided by the Council.



4 National Building Professionals Register

4.1 Regulations

4.1.1 The Institute has established the National Building Professionals Register (NBPR) to record those building practitioners on whom the public should be able to rely for a high level of competence in building practice and commitment to a Code of Ethics, Code of Practice and continuing professional development.

4.1.2 The register will be maintained as a computer database at the National Office, and will be managed by the NBPR Committee (see Annex A to Chapter 3.1).

4.1.3 The NBPR registration year is 1 July to 30 June.

4.2 Guidelines

4.2.1 The NBPR Committee is responsible to Council for:

a. managing the NBPR;

b. approving the registration of applicants after assessment;

c. sanctioning registrants in accordance with the NBPR Manual;

d. setting registration fees for endorsement by Council;

e. establishing guidelines and procedures for the register’s operation; and

f. reporting to Council.

4.2.2 A Registrar shall be appointed to be responsible for keeping a register of NBPR Registrant records, processing new applications in accordance with specified procedures and shall report the financial status and membership status of the NBPR to the NBPR committee. As the position of Registrar is an administrative position it shall be an appointment made by the President in consultation with the General Manager, and may include a staff member.

4.2.3 Composition of the NBPR Committee will be:

a. a member of Council as chairman;

b. up to six other AIB representatives appointed by Council

c. up to two representatives from appropriate government or private organisations as determined by Council; and

d. NBPR Registrar as non-voting secretary.

4.2.4 A quorum for meetings of the NBPR Committee is three, including at least two AIB members. Alternatives to appointed Committee members may be accepted for a particular meeting at the Chairman’s discretion.



Chapter 3.3 ― National Awards


1 The Australian Institute of Building Medal

1.1 Introduction

1.1.1 The Council, bearing in mind the objects and purposes for which the Institute is constituted, determined in 1954 that these circumstances should be kept before members as a constant reminder of the purpose of its founders, and saw fit to achieve this in the award of a medal at biennial intervals to a member who has made a contribution of merit to the practice and science of building. The medal, which is the highest award which the Institute can bestow on a member, has on its obverse the armorial bearings of the Institute and on the reverse a symbolic design of the practice of building. It is mounted in a leather case and is presented with a wooden stand.

1.2 Regulations

1.2.1 The medal will be awarded to a member of the Institute who has made a contribution of merit to the practice and science of Building.

1.2.2 The medal will be awarded not more than once in any two year period.

1.2.3 In the year preceding an award the Council will appoint an Institute Medal Sub Committee comprising the National President, Immediate Past National President and two previous recipients of the AIB medal.

1.2.4 The Institute Medal Sub Committee is authorised to consult any other member of the Institute in considering the award.

1.2.5 Persons who may be considered for the award include any member of the Institute who has not previously received the medal.

1.2.6 The Institute Medal Sub Committee may only recommend to Council a person on whom there is unanimous agreement. If not unanimous in its opinion, the sub committee must advise the Council of the majority’s determination.

1.2.7 If the Institute Medal Sub Committee informs the Council that it will make no recommendation for the award, the Council will determine that no award will be made for that year.

1.2.8 The Council may refuse to accept a recommendation of the Institute Medal Sub Committeeand make no award for that year.

1.2.9 In the case of either 1.2.7 or 1.2.8, an award of the medal will not be made until one year after the time when it might last have been awarded.

1.3 Guidelines for Proceedure

1.3.1 In the calendar year preceding the award:

a. the Council will appoint the Institute Medal Sub Committee;



b. before 30 September, the Chief Administrative Officer will call for nominations from Chapters; and

c. nominations must be received by the Chief Administrative Officer no later than 31 December.

1.3.2 During the calendar year of the award:

a. by 15 January, the Chief Administrative Officer will provide the sub committee with details of nominees;

b. the sub committee will consider nominations plus any other members of its own choosing;

c. the sub committee will submit a recommended nominee and citation to the first Council meeting of the year.

d. the Council will consider the sub committee’s recommendation and either ratify it, return it for reconsideration or decide not to award the medal that year;

e. once the Council has ratified a nomination, the Chief Administrative Officer will prepare the appropriate certificate and inscribed medal; and

f. the medal will be presented at the Institute’s next annual dinner.

1.3.3 A nomination must contain the following information:

a. nominee’s full name, membership number, membership grade and Chapter;

b. description of nominee’s present position in the building industry;

c. description of nominee’s past experience in the builidng industry; and

d. activities undertaken by the nominee in meritoriously contributing to the practice and science of Building.

1.3.4 Under no circumstances is a member to be notified that he or she has been nominated until the Council has ratified the award.

2 The Fred Wilson OBE FAIB Memorial Prize

2.1 Introduction

2.1.1 This prize is to perpetuate the memory of the late Fred Wilson, who played a vital part in the formation of the Institute and was its Foundation President.

2.1.2 The award comprises an appropriate certificate and a cheque, the value of which will be determined by the Council at its last meeting in the preceding year.



2.2 Regulations

2.2.1 The prize may be awarded annually for the best paper which is on a Building subject and has been accepted for publishing in an approved journal or presented at a meeting of the Institute during the calendar year in which nominations are called. If no paper is considered of sufficient merit, the Executive Board may determine that the prize will not be awarded for that particular year.

2.2.2 Only members of the Institute are eligible for the prize.

2.2.3 Papers by joint authors will be considered provided that the principal author is an AIB member. The Prize Fund Committee appointed by the AIB Research & Education Foundation will have a procedure to confirm this fact.


2.3.1 The prize will be for the calendar year in which nominations are called (see paragraph 2.3.2).

2.3.2 Before 30 September each year the Chief Administrative Officer will call for nominations from Chapters and by way of the AIB’s magazine, internet newsletter and web page. In addition, The AIB Papers editor will be requested to forward any AIB member authored papers which have been accepted for publishing in the next AIB Papers volume. To be considered for the prize, a paper must reach the AIB Office by no later than 31 March of the next year. A paper will only be considered for the prize on one occasion.

2.3.3 The Prize Fund Committee will meet after 31 March and no later than 31 May to adjudicate the nominations from Chapters plus any eligible papers which were either accepted for or actually published in The Australian Journal of Construction Economics and Building during the calendar year in which nominations were called.

2.3.4 The Prize Fund Committee report will be presented to the Council meeting following the Prize Fund Committee’s decision.

2.3.5 The prize will be presented at an occasion as decided by the Council, and the winner will be acknowledged in the next published volume of an appropriate publication.

3 The Sir Manuel Hornibrook OBE LFAIB Travel Grant

3.1 Introduction

3.1.1 The late Sir Manuel Hornibrook was a foundation Fellow of the Institute and its second President. He endowed to the Institute a sum of money to advance the study and practice of Building and to improve and elevate the technical and general knowledge of persons engaged in or about to engage in the building industry. The money is to be used to conduct competitions among eligible members of the Institute for ‘The Sir Manuel Hornibrook Travel Grant’. This provides means for those awarded the grant to obtain special experience in Building overseas, interstate or intrastate and, on their



return home, to give the benefit of such experience to the Institute and the building industry.

3.2 Regulations

3.2.1 In these rules, ‘the Council’ means the Council for the time being of The Australian Institute of Building, and ‘eligible member’ means a Graduate, Associate Member, Licentiate or member of The Australian Institute of Building other than a Fellow.

3.2.2 The Council may, in each alternate calendar year, invite applications for the grant from eligible members.

3.2.3 Applicants must submit a thesis or report on a subject of building construction or practice or otherwise relevant to the development and progress of the building industry.

3.2.4 An applicant will not qualify for the grant unless his or her thesis/report demonstrates that the applicant has special ability and aptitudes in fields of study and knowledge relevant to the development of the building industry. The grant will not be awarded unless a thesis or report is judged to be of sufficient merit.

3.2.5 The grant will be a certificate and an honorarium subject to these regulations and any conditions, not inconsistent with these regulations, which the Council may impose. The value of the grant for any year will be determined by the Executive Board at its last meeting in the preceding year.

3.2.6 The grant will be paid in such amounts and at such times during the winner’s holding of the grant. If the winner resigns or withdraws from the grant with the Council’s consent, payment may be made to him/her for the period during which the grant was actually held.

3.2.7 The winner of the award must furnish a full report to the Council on completion of the term of his/her appointment.

3.2.8 The winner of the award must not publish or permit to be published any paper, report or monograph embodying any portion of his/her thesis/report without the Council’s approval. Any papers, reports or monographs published with the Council’s approval must distinctly show in that publication that the author is the winner of the ‘Sir Manuel Hornibrook Travel Grant’ of The Australian Institute of Building.

3.2.9 A person accepting the grant must submit a memorandum specifying the nature and place of the work and research which he or she proposes to undertake. If the Council does not approve the proposal it may direct the winner to amend the proposal. If the winner fails to comply with any directions given by the Council, the grant may be allocated to another candidate or withheld entirely for that year.

3.2.10 If no thesis or report of sufficient merit is submitted for a year in which the competition is held, the grant will not be awarded that year.

3.2.11 The Council may prescribe further regulations or vary the conditions on which the grant is awarded PROVIDED THAT the conditions for a current holder of the grant are not varied.



3.3 Guidelines for proceedure

3.3.1 By no later than 31 December each year the Chief Administrative Officer will request Chapters to invite nominations for the award.

3.3.2 Each Chapter must advertise the award and call for nominations. Chapter Committees must assess submissions received and forward to the Chief Administrative Officer, by no later than the following 31 March, those theses or reports which are considered worthy of consideration by the Prize Fund Committee.

3.3.3 The Chief Administrative Officer will forward submissions as soon as possible after their receipt, to the Prize Fund Committee, which will meet and adjudicate the entries.

3.3.4 The Prize Fund Committee’s report will be presented to the Chief Administrative Officer meeting preceding the Annual General Meeting of the Institute.

3.3.5 The award will be announced at the Annual General Meeting.

4 The F O Watts /WT Morris Prize

4.1 Introduction

4.1.1 The late Mr F O Watts donated funds for an annual award to the best student in Construction Management in the final year of the Bachelor of Construction Management and Economics course at the University of Canberra. The award was known as the F O Watts CBE LFAIB Prize and was first presented in 1989.

4.1.2 With the change of prize name (and funding) the Council has resolved that the F O Watts/WT Morris prize be awarded to the student who is dux in the RMIT University Construction Management Program.

4.2 Regulations

4.2.1 RMIT University will determine the prizewinner each year as the student who is dux in the RMIT University Construction Management Program. This award recognizes academic achievement through the students' program on the basis of highest accumulated "Grade Point Average" (GPA) attained.

4.2.2 The prize is an award of $1,000, (or as decided by the Morris family), and an appropriate certificate.

4.3 Guidelines for Procedure

4.3.1 Each year the RMIT University advises the prize recipient’s name to the Chief Administrative Officer, who arranges for the cheque and certificate for presentation by the Victorian Chapter on an appropriate occasion.



5 The Australian Institute of Building Research & Education Grant

5.1 Introduction

5.1.1 The Australian Institute of Building Research and Education Foundation from time to time awards funds for projects which fall within the following categories:

a. To encourage and assist research into any matter of concern to the profession of Building and make known the nature and merits of the results of any research which may seem capable of being used by persons engaged in the profession of building.

b. To encourage the discovery of and investigate and make known the nature and merits of the results of any research which may seem capable of being used by persons in the profession of building.

c. To establish, for, furnish and maintain libraries, museums and laboratories devoted to the arts, sciences and practice of building.

d. To encourage the study of the arts and sciences of building and to improve and elevate the general and technical knowledge of persons engaged or intending to engage in the profession of building and for such purposes to donate prizes or other awards or distinctions and institute and establish scholarships, grants and other benefactions.

e. To institute, promote, establish or support or aid in the institution, promotion, establishment or support of any associations or institutions in any way connected with the purposes of the fund or of chairs and lectureships in any university, college institution of learning or otherwise and to subsidise or assist the teaching of any subjects relating to the profession of building and kindred matters, arts and sciences or tending to further the purposes of the fund or any of them.


5.2.1 Any member seeking a grant should forward details of the proposed project to the Chief Administrative Officer for submission to the trustees. Awards have been granted for overseas visits concerned with research, research into specific subjects nominated by the Council and the production of books. The Foundation emphasises that each application is judged on its merits and the value it has in furthering the science and practice of Building.

6 The Frank E Crowle AM LFAIB Memorial Award for Excellence In Teaching

6.1 Introduction

5.1.1 In keeping with the Institute’s goal of encouraging high standards in building education, the Council decided to make an award for excellence in teaching first degree students in Building. This award perpetuates the memory of the late Frank Crowle who was a long



serving member of the Council and of the Architecture and Building Advisory Committee for the then South Australian Institute of Technology.

5.1.2 The award comprises a certificate and a cheque for an amount as decided by the Council.

6.2 Regulations

5.2.1 The award will be made each year to a person who is employed as a full time lecturer for a degree which leads to an AIB accredited qualification, up to and including the grade of Senior Lecturer.

5.2.2 To be chosen for the award, a person must have demonstrated a level of excellence in teaching, particularly during the calendar year immediately prior to the award, measured against a set of criteria which has been approved by Council on recommendation from its Courses Assessment Committee.


6.3.1 On each occasion when an AIB course assessment panel visits a university, it will identify lecturers who should be considered for the award, and discuss these with the relevant professor. If the professor agrees with the panel’s observations, he or she will be requested to provide a teaching dossier on the potential winners to the assessment panel.

6.3.2 The Courses Assessment Committee will adjudicate the teaching dossiers received and will report to a Council meeting .

6.3.3 The award will be for the calendar year in which the assessment panel visited the university.

6.3.4 The recipient will be presented with the award at an appropriate occasion.

6.3.5 Criteria for judging nominations and any obligations of recipients will be decided by the Courses Assessment Committee.

7 The Australian Institute of Building Professional Excellence In Building Awards

7.1 Introduction

7.1.1 The Australian Institute of Building will present a series of awards to promote excellence in the building industry. The aim of these awards is to recognise the efforts of building professionals who demonstrate excellence in the management of the organisation, research and development of building projects. The awards will be made at both Chapter and national levels in the form of suitably inscribed certificates. This chapter covers the awards at national level; Chapter 4.4 covers the awards at Chapter level.

7.1.2 There are three levels of award in descending order as follows:

a. Outstanding Professional Excellence in Building Award: Only one award at this level may be made and only if considered to be warranted by the judging panel.



b. Professional Excellence in Building Award: One or more awards may be made for each category at the discretion of the judging panel.

c. Certificate of High Commendation: One or more certificates may be issued by the judging panel for a submission in any category.


7.2.1 An entry will be judged, not on the actual building’s structure, but on the methods and techniques used in its construction.

7.2.2 All entries which receive Chapter Awards will be judged nationally by a panel appointed by the Council. National judges may consider an entry in a different category from that in which it was judged at Chapter level.

7.2.3 The AIB will not accept any liability for loss of patented rights or other commercial considerations which result from an entry for the awards.

7.2.4 Material submitted for judging remains the property of the AIB, which may use it for promotion purposes.

7.2.5 The national judging panel will convene after all documentation for Chapter award winners are received at the National Office. The same judging criteria as for Chapter judging will be used.

7.2.6 The national judging panel’s decisions will not be promulgated until the occasion of the national awards. These decisions are final.

8 The Australian Institute of Building Young Achiever Award

8.1 Introduction

8.1.1 The AIB will present an award to encourage young professionals in the Building Industry. The award will comprise an inscribed plaque.

8.2 Regulations

8.2.1 The award will be made each year.

8.2.2 To be eligible for the award, a person must be a member of the Institute who is employed in the Building industry and under 36 years of age as at the closing date for nominations.

8.2.3 The Events and Sponsorship Committee will decide on judging criteria.

8.2.4 Entries must be from individual nominees. These will be judged on the nominees’ contributions to the community and Building profession.

8.3 Guidelines for procedure

8.3.1 The Chief Administrative Officer will promulgate nomination forms throughout the Institute by 31 March each year.

8.3.2 The Events and Sponsorship Committee will appoint the judging panel, which will be chaired by a National Vice President.

8.3.3 The closing date for entries will be the last working day in July.



8.3.4 The judging panel will decide on the winner by 31 August. It may decide not to make the award if nominations are not suitable. The judging panel’s decision is final.

8.3.5 On receiving the judging panel’s decision, the Chief Administrative Officer will:

a. notify all nominees of the decision;

b. arrange for inscription of the plaque; and

c. arrange travel and accommodation for the winner plus one partner to attend the presentation.

8.3.6 The award will be presented at the Institute’s annual dinner, to which the winner and one partner will be provided free entry.



Annex A to Chapter 3.3 NATIONAL AWARDS ADMINISTRATION CALENDAR January Chief Administrative Officer passes AIB Medal nominations to Sub Committee

(alternate years only) February

AIB Medal Sub Committee considers nominations Closing date for Professional Excellence Award submissions RMIT advises of Watts/Morris Prize Winner

March Chief Administrative Office promulgates Young Achiever Award nomination forms 31: Nomination closing date for Fred Wilson Prize, Hornibrook Grant

April

Prize Fund Committee decides on Fred Wilson Prize and Hornibrook Grant Courses Assessment Committee decides on Frank E Crowle Memorial Teaching Excellence Award

May

Victorian Chapter present Watts Prize Council appoints PEA national judging panel 31: Last day for Professional Excellence Chapter Award submissions to reach national judging panel

June

Council considers AIB Medal Sub Committee report (alternate years only); appoint Young Achiever judging panel Professional Excellence Awards national judging

July

Chief Administrative Officer presents Frank E Crowle Award at AUBEA Conference 31: Closing date for Young Achiever nominations

August

Young Achiever Award judging September

At national dinner: present AIB Medal (alternative years only), Wilson Prize, Hornibrook Grant, National Professional Excellence Awards Chief Administrative Officer calls for AIB Medal nominations from Chapters (alternate years only)

October

Chief Administrative Officer and Chapters promulgate entry forms for Professional Excellence Awards



November

Closing date for Professional Excellence Award entries Chief Administrative Officer calls for Wilson Prize and Hornibrook Grant nominations from Chapters

December

Chief Administrative Officer calls for Chapter Honour Award submissions. Council appoints AIB Medal Sub Committee (alternate years only) 31: Closing date for AIB Medal nominations



Chapter 4.1 — Regulations for Chapters


1 Role of Chapters

1.1 The Royal Charter provides for the establishment of Chapters to:

a. carry out the objects of the Institute more effectively;

b. stimulate interest; and

c. secure effective representation on the Council.

2.2 To this end, the role of Chapters is to:

a. recruit members;

b. provide local services for members;

c. represent the Institute in the local community, including industry, education and government; and

d. monitor and address local issues of importance.

2 Branches of Chapters

2.1 A provision exists for Chapters which cover large geographical areas to establish Branches in order that:

a. the needs of members residing outside capital cities can be met; and

b. the Institute can be promoted and represented beyond the capital cities.

3 Established Chapters

3.1 For the time being, the Council has established the following Chapters with territories and location of Chapter offices as shown:

a. New South Wales Chapter: State of New South Wales, , Lord Howe Island, Norfolk Island (Sydney);

b. Queensland Chapter: State of Queensland (Brisbane);

c. South Australian Chapter: State of South Australia, Northern Territory (Adelaide);

d. Tasmanian Chapter: State of Tasmania (Hobart).

e. Victorian Chapter: State of Victoria (Melbourne)

f. Western Australian Chapter: State of Western Australia, Cocos Islands, Christmas Island (Perth).

g. Hong Kong Chapter: Territorial boundaries of the Special Administrative Region of Hong Kong (Hong Kong).



h. Overseas … * to be defined * with regional subchapters

i. Australian Capital Territory Chapter including Canberra and Jervis Bay.

4 Management of Chapters

4.1 The affairs of each Chapter must be managed by a Chapter Committee comprising:

a. the Chapter President (who must be a Corporate Member),

b. at least one Chapter Vice President (who must be a Corporate Member),

c. the Chapter Honorary Secretary,

d. the Chapter Honorary Treasurer,

e. an immediate past Chapter President,

f. all past Chapter Presidents who indicate their willingness to serve on the Committee,

g. the Chairman of each Branch Committee, and

h. not more than ten other members who are elected by members of the Chapter (excluding Student Members).

4.2 At least half the total members of a Chapter Committee must be Corporate Members.

4.3 A Chapter Committee is responsible for:

a. managing the Chapter’s affairs in accordance with the AIB Handbook;

b. reporting annually to the Council on the Chapter’s activities;

c. arranging activities for Chapter members; and

d. liaising with the local community.

4.4 The period of office for a Chapter Committee begins at the close of each Annual General Meeting of the Chapter.

4.5 The Chapter President may hold office for not more than two consecutive terms. Any period less than the normal term which results from the death or resignation of the preceding Chapter President is not considered to be a term of office.

4.6 A vacancy for Chapter President, Chapter Vice President, Chapter Honorary Secretary or Chapter Honorary Treasurer must be filled from the remaining members of the Chapter Committee. Any vacancy of elected members may be filled by the Chapter Committee appointing a member of the Chapter to the Committee.

4.7 The Chapter Honorary Secretary must call for nominations and conduct any necessary postal ballots in time for the new Committee to be declared at the Annual General Meeting of the Chapter (see paragraph 5.1).

4.8 A Chapter Committee may appoint sub committees for specific tasks in relation to the Chapter’s role.



4.9 A Branch must be managed by a Branch Committee elected by members of the Branch (except Student Members).

4.10 The quorum for a Chapter or Branch Committee meeting must be determined by the Chapter or Branch Committee.

5 General Meetings

5.1 Annual General Meeting of the Chapter

5.1.1 The Chapter Committee must convene an Annual General Meeting of the Chapter after the close of the Institute’s financial year with at least 30 days’ notice and at least 45 days prior to the Institute’s Annual General Meeting.

5.1.2 Business at the Annual General Meeting must be:

a. presentation of the financial performance of the Chapter in comparison with its budget;

b. adoption of the Chapter’s annual report and financial statements of account;

c. declaration of results for the election of Chapter Committee members;

d. installation of the Chapter President-elect;

e. appointment of an auditor (if directed by the Council); and

f. any business for which notice has been given.

5.2 General Meeting

5.2.1 A Chapter Committee may convene a General Meeting at any time.

5.2.2 A Chapter Committee must convene a General Meeting within 21 days of receiving a requisition by at least six Corporate Members of the Chapter.

5.3 Notice of General Meeting

The Chapter Honorary Secretary must send notice of a Chapter General Meeting to all Chapter members not less than 14 days before that meeting.

5.4 Chairman of General Meeting

The Chairman at a Chapter General Meeting must be the Chapter President. In the Chapter President’s absence, a Chapter Vice President or another Corporate Member chosen from those present must be the Chairman.

5.5 Quorum

The quorum for a Chapter General Meeting must be:

a. for a Chapter with 50 or more Corporate Members: 15 members who are entitled to vote; or

b. for a Chapter with less than 50 Corporate Members: members who are entitled to vote totaling one fifth of the number of Corporate Members.

…/cont.



5.6 Voting

All members of a Chapter, other than Student Members, may vote at a Chapter General Meeting. In the case of an equality of votes the Chairman must have a second or casting vote.

6 Finance

6.1 The Chapter Honorary Treasurer will be responsible to the Chapter Committee for ensuring that the financial affairs of the Chapter are properly conducted and accounted for through the Institute’s common accounting system.

7 Council Representation

7.1 ) Each Chapter Committee will immediately after the Chapter’s annual general meeting appoint a nominee, being a corporate member of the Institute, to be their representative on Council.



Chapter 4.2 — Guidelines for Chapter Administration


1 Representation on Council

1.1 A chapter is represented on Council by a nominee duly elected by the Chapter Committee immediately following the Chapter’s annual general meeting

2 Chapter Committee

2.1 Administration

2.1.1 Manage and direct the affairs of the Chapter and exercise such powers as may be delegated by the Council.

2.1.2 Appoint and employ officers and agents as necessary for the effective administration of the Chapter (unless otherwise directed by the Council).

2.1.3 Keep accurate records of the Chapter’s business.

2.1.4 Conduct the correspondence of the Chapter.

Note Correspondence with overseas organisations and Commonwealth Government departments or agencies should be conducted through the National Office.

2.1.5 Make recommendations as required for Institute national awards, and arrange presentations to recipients as applicable.

2.1.6 Make and present Chapter awards.

2.1.7 Forward to the National Office:

i.the names of Chapter Committee members(following the Chapter’s Annual General Meeting);

ii. the name of the Chapter President and Chapter Council Representative;

iii.minutes of Chapter Committee and General Meetings; and

iv. financial documents as required by paragraphs 3.1 to 3.3 of this chapter

2.2 Accounts

2.2.1 See paragraphs 3.1 to 3.3 of this chapter.

2.3 Membership

2.3.1 Maintain a register of all members attached to the Chapter, showing details as determined by the Chapter Committee.



2.3.2 Review membership list in order to contact and encourage members to apply for grade transfer or pay any outstanding fees.

2.3.3 Promote Institute membership by:

i. disseminating information on the Institute’s existence, aims and activities to industry, government, educational institutions and research organisations;

ii. extending invitations to potential members to attend Institute functions;

iii. organising meetings with Building students; and

iv. following up students who have successfully completed relevant courses.

2.3.4 Forward advice of changes to members’ details to National Office.

2.3.5 Review applications for membership and transfers.

2.3.6 Conduct professional interviews and recognition of prior learning assessments as requested by the Membership Committee.

2.4 Activities, Promotion and Public Relations

2.4.1 Promote the objects of the Institute by organising and conducting suitable activities and functions for the benefit of members and those invited to participate.

2.4.2 Organise and conduct Institute conferences, when so required by the Council.

2.4.3 Maintain close contact with appropriate government and educational authorities and other professional bodies.

2.4.4 Publish Chapter newsletters at least four times per year.

2.4.5 Publicise prizes and awards.

2.4.6 Forward items of interest to National Office for inclusion in the Institute’s magazine.

2.4.7 Maintain contact with educational institutions providing courses in Building studies.

2.4.8 Participate in career guidance programs.

2.4.9 Maintain contact with appropriate personnel in relevant Government bodies, educational institutions, professionals organisations and employer bodies.

2.4.10 Inform appropriate persons in the local media by media release or personal contact about matters of interest.

2.4.11 Prepare a list of all generic activities undertaken, together with a brief synopsis which outlines the success or otherwise of each activity.

2.4.12 Produce a history of its activities every 10 years.

2.4.13 Maintain close liaison with membership to ascertain member needs.



2.4.14 Establish and maintain a presence on regulatory boards affecting the construction industry to promote the Institute and ensure recognition of its members; and

2.4.15 Attend industry functions, seminars and the like.

2.5 Chapter Committee Office Bearers

2.5.1 Honorary Secretary: is responsible to the Chapter Committee for general administration of the Chapter, which includes:

- ensuring that all correspondence, both inwards and outwards, is dealt with in a timely manner and is placed in the relevant chapter files;

- arrangements for Chapter General and Committee meetings, including notices, agenda, minutes and action lists; and

- forwarding material to the National Office in accordance with paragraph 2.1.1g.

2.5.2 Honorary Treasurer: is responsible to the Chapter Committee for financial administration of the Chapter.

2.5.3 Delegation: The Chapter Committee should delegate authority to the Honorary Secretary and Honorary Treasurer for actioning correspondence other than that requiring Committee consideration. Such correspondence should be actioned between meetings, with appropriate reports being made to the Committee.

2.5.4 Responsibilities of the Honorary Secretary and Honorary Treasurer remain whether or not paid staff, assistant secretaries, sub committee secretaries or assistant treasurers are appointed for duties within those responsibilities.

2.5.5 The Chapter Committee may appoint any person for effective administration of the Chapter, under terms and conditions as decided by the Committee.

2.5.6 No Chapter office bearer may directly receive any Institute funds without specific approval from the Council. Any reimbursements must be paid from a bank account of the Institute.

2.6 Committee Meetings

2.6.1 Ordinary meetings of the Committee must be held quarterly unless otherwise determined by resolution of the Committee.

2.6.2 A special meeting of the Committee may be convened at the will of the Chapter President or is to be convened upon the requisition in writing of three members of the Committee.

2.6.3 At least ten days notice in writing must be given of each ordinary and special meeting of the Committee, with a list of the business to be done.

2.6.4 All members of the Committee are entitled to vote at Committee meetings, regardless of membership grade.



2.6.5 At a special meeting of the Committee, no business other than that for which the meeting has been convened may be transacted.

2.6.6 The Committee may invite visitors to attend a Committee meeting.

2.7 Sub Committees

2.7.1 The Committee may appoint any sub committees it considers necessary or desirable, all of which must perform their duties under the supervision of the Chapter Committee and keep adequate records of their proceedings. All sub committees must report only to the Chapter Committee.

2.7.2 The Chapter President and Honorary Secretary are ex-officio members of all sub committees.

2.7.3 The Chapter Committee must appoint chairmen of all sub committees who should, preferably, be members of the Committee.

2.7.4 The members of a sub-committee will hold office until the Annual General Meeting of the Chapter succeeding their appointment, when they will be eligible for reappointment, or until the sub-committee is dissolved by the Chapter Committee, whichever occurs first.

2.7.5 Two members of a sub-committee will form a quorum.

3 Finances

3.1 The Institute’s finances, including those for Chapters, will be accounted for by the Chief Administrative Officer. Chapter Committees must provide the information and documents required by the Chief Administrative Officer, and should maintain sufficient financial records and petty cash to manage their affairs within their budgets. The Chief Administrative Officer will produce a monthly financial reports consisting of a Balance Sheet and Income & Expenditure report.

3.2 Chapters will not be reimbursed for administration costs on behalf of the National Office.

3.3 Each Chapter must produce an annual budget for approval by the Council. In the event that a Chapter does not operate within its budget, the Council may for such time as it considers appropriate, require that Chapter’s Committee to be a subcommittee of the Finance Committee and be totally subject to the Finance Committee’s direction and control.

3.4 Each Chapter shall submit a monthly report of all its financial transactions and of all its liabilities incurred, to the National Office.

3.5 No Chapter shall pledge the credit of the Institute without the prior written authority of the Council.

4 General Meeting

4.1 Other than an Annual General Meeting of the Chapter, the business at a General Meeting will include that listed in the notice of meeting and any brought forward by a member at the meeting.



4.2 If a quorum is not present by half an hour after the time appointed for a General Meeting, the meeting will be adjourned to the same day in the next week at the same time and place or as decided by the members present. At an adjourned meeting those members present will be deemed a quorum.

4.3 A General Meeting may be adjourned by a majority of members present to a date, time and place as decided by the meeting. Only the business left unfinished may be done at the adjourned meeting.

4.4 Subject to approval of the Chairman, any member may introduce visitors to a General Meeting of the Chapter.

4.5 Two scrutineers appointed by the meeting will count all votes cast by postal or ordinary ballot.

4.6 Motions at a General Meeting will be determined by a majority of formal votes cast. The normal method of voting will be by a show of hands, but any six members present and entitled to vote may demand postal vote on any motion (other than for the appointment of a chairman or scrutineers) which has been put to the meeting. That demand will not prevent continuance of the meeting, and it may be withdrawn at any time.

5 Procedure for Postal Ballot

5.1 In the case of a postal ballot for either an election or a meeting motion, the procedure will be as follows:

a. The Honorary Secretary will send, by communication, a ballot paper to each member entitled to vote.

b. The ballot paper will be in an envelope which is marked ‘ballot paper’ and which itself will be in an envelope marked ‘ballot paper only’, will have a space for the member’s signature and will be addressed to the Honorary Secretary.

c. After the ballot is closed the Honorary Secretary will open outer envelopes received and check the signatures against the appropriate list of members.

d. The Honorary Secretary will then hand the inner envelopes to the scrutineers and retire.

e. Having counted the ballots, the scrutineers will report the result to the meeting chairman, who will have a casting vote if necessary.

6 Activities

6.1 The Chapter Committee should arrange functions for members to further their professional knowledge and to mix socially with each other and guests. Attention is drawn to Continuing Professional Development requirements as determined from time to time by the Council.

6.2 A Chapter newsletter should be produced at least four times per year and distributed to members. As an alternative, the Chapter Committee may incorporate its newsletter with the Institute’s magazine.

6.3 When the Council allocates an AIB Conference to a Chapter, that Chapter is responsible for all aspects of the conference, liaising as necessary with the National Office (see Information Publication 7).



6.4 Chapters should encourage members to support education institutions which are providing courses of Building studies and assist in finding industry experience employment for students of those courses.

7 Awards

7.1 Attention is drawn to the AIB Handbook Chapter 4.4.

8 Divisions

8.1 A Chapter may establish one or more specialist Divisions or Special Interest Groups to cater for the needs of particular groups of members. Payment of funds to a Division is at the discretion of the Chapter Committee.

Annex

A. Administration Calendar for Chapters



Annex A to Chapter 4.2 Administration Calendar for Chapters

January

■ forward Chapter Honour award nominations to National Office ■ forward magazine material to National Office

February

■ receive Chapter Medal and Florence Taylor Award nominations from universities and TAFE colleges

■ appoint Building Excellence Awards judges

March

■ send out notice of Annual General Meeting (this may be deferred to a later month, see AIB Handbook Chapter 4.1 paragraph 5.1)

■ start Building Excellence Awards judging

April

■ hold Annual General Meeting (this may be deferred to a later month, see AIB Handbook Chapter 4.1 paragraph 5.1)

■ forward magazine material to National Office ■ decide on award winners

May

■ advise National Office of AGM election results (or within one calendar month of AGM) ■ complete presentations of awards ■ forward Building Excellence Awards winning entries to National Office

July

■ forward magazine material to National Office

August

■ forward names of Council representatives ■ follow up members who have not yet paid their annual subscription

October

■ advertise Building Excellence awards for next year ■ forward magazine material to National Office ■ appoint Nomination Sub Committee for Chapter Honour Award

November

■ request Chapter Medal nominations from universities and Florence Taylor awards nominations from TAFE colleges

■ submit to National Office the Chapter budget for the next financial year

December

■ appoint AIB Medal Sub Committee (on request of Chief Administrative Officer) ■ appoint Florence Taylor Awards Sub Committee ■ forward AIB Medal nominations to National Office ■ receive Chapter Honour Award Nomination Sub Committee report



Chapter 4.3 — Branches Of A Chapter


1 Establishment

1.1 A Chapter Committee may establish one or more Branches to cater for the needs of members who are resident in areas remote from the Chapter’s Headquarters.

1.2 A Branch will comprise such area or areas as may be defined by the Chapter Committee from time to time and approved by the Council. It will be known by the name of the place of its Headquarters or the name of the geographical region served by the Branch. Any member resident within the area of a Branch is automatically attached to that Branch as well as to the parent Chapter. A Branch may only be established if there are at least 20 AIB members within its defined area.

1.3 The objects of a Branch are to:

a. encourage participation in the work and activities of the Institute by members located in areas remote from normal Chapter activities; and

b. promote the discussion of Building related matters and make recommendations thereon to the Chapter Committee.

2 Management

2.1 Management of a Branch must be exercised by a Committee comprising a Branch Chairman, Branch Deputy Chairman and up to five committee members. The functions of secretary and treasurer will be carried out by one or more members of the Committee. The Branch committee will be sub committee of the Chapter Committee, and the Branch Chairman will be a member of the Chapter Committee.

2.2 The first Branch Chairman will be appointed by the Chapter Committee on the nomination of members who attend the first meeting of the Branch as organised by the Chapter Committee. In each succeeding year, the Branch Chairman (if there are more than one nomination) will be elected by postal ballot of all members attached to the Branch (conducted by the Branch Secretary in accordance with AIB Handbook Chapter 4.2 paragraph 5).

2.3 The first Branch Deputy Chairman and Committee will be elected by the members present at the first meeting of the Branch. In succeeding years the Branch Deputy Chairman and Committee will be elected by members present at the Annual General Meeting of the Branch. The Branch chairman may be the person who last held the office of Branch Chairman.

2.4 The Branch Committee must forward to the Chapter Committee:

a. minutes of each Branch Committee and General Meeting, within one month of the meeting; and

b. by no later than 31 March each year:



i. a report of the Branch’s activities during the preceding year, and

ii. the name of the elected Branch Chairman for the coming year.

3 General Meetings

3.1 The Branch Annual General Meeting must be held in sufficient time for the Branch’s annual report and financial statement to reach the Chapter Committee by 31 March.

3.2 A quorum at a General Meeting will be one fifth the number of Branch members plus one.

3.3 Any member may introduce a visitor or visitors at any General Meeting of the Branch. At the invitation of the Chairman visitors may speak at the meeting but may not vote on any motion.

4 Young Builder Alliance

4.1 Each Chapter may form a Student Body to be known as the “Young Builders Alliance (YBA) an AIB Initiative” with the vision:

i. To establish a vibrant group of young members who will create an environment which maximises the benefits of being an AIB Member and to the advancement of the Building Community and professional development of young Building Professionals”

4.2 Each Young Builders Alliance shall be identified with the YBA Logo

4.3 The Young Builders Alliance objectives are to:

i. To provide targeted professional development for young builders.

ii. To provide advice to the AIB both at a State and National level.

iii. To encourage networking and mentoring relationships between members

iv. To inculcate a culture of professional excellence amongst young members

v. To invigorate the AIB-WA membership and to be proactive within the Chapter

vi. To link YBA-WA members with networking and career opportunities

vii. To encourage the participation of women members within the building industry

viii. To advance educational preparation of student members to join the building industry

ix. To encourage membership to the Australian Institute of Building

4.4 Management of a YBA:

i. Membership will be open to undergraduates and postgraduate building professionals not exceeding 5 years post graduate studies.

ii. The Chapter is to ensure the appropriate Office Bearers are in place to operate and manage the local YBA

iii. A nominated representative of the YBA should attend Chapter Committee Meetings



iv. The YBA is to keep accurate records of meetings and circulate to the Chapter and the AIB National Office on a regular basis.

v. To maintain an accurate Membership List.

vi. To furnish the Chapter an Annual Report of activities no later than the 30th of August each year

vii. The YBA must always uphold the aims of the Australian Institute of Building

4.5 The Chapter will provide support and guidance to the YBA.

4.6 Each Young Builders Alliance (YBA) shall be all Student Members of the AIB and managed by elected Office Bearers consisting of;

i. President

ii. Vice President

iii. Secretary

iv. Treasurer

v. Committee of 6 Student Members

4.7 Each YBA shall manage their activities for the benefits of the Student members andi secure Sponsorship to run events and activities



Chapter 4.4 — Chapter Awards R E G U L A T I O N S

1 Chapter Honour Award

1.1 Introduction

1.1.1 Following the granting of the Royal Charter and the continued expansion and influence of the Institute, the Council decided to make provision for the recognition of Chapter members who have made a significant contribution to the science and practice of Building. On 21 February 1975 it instituted ‘The Chapter Honour Award’, to be awarded biennially, beginning in 1976, by each Chapter to a Chapter member who is still a member of the Institute.

1.1.2 The Chapter Honour Award comprises a citation inscribed on certificate and a medallion, both enclosed in a frame.

1.2 Regulations

1.2.1 The Award may only be made once in every two years by each Chapter to a Chapter member who fulfils the conditions outlined in paragraphs 1.2.2 to 1.2.10.

1.2.2 To be nominated for the Award a person must be a financial Corporate Member, either on the Active or Retired List, at the time of nomination who has been a member of the Institute for at least five years.

1.2.3 The Award will be given for a contribution to the science and practice of building in:

a. construction, or

b. management, or

c. administration, or

d. education, or

e. activity to promote the objects and purposes of the Institute, or

f. other related fields.

1.2.4 Activities which merit the nomination of a member for the award need not have been undertaken within the Chapter boundaries. An award will not, however, be made for activities which have been recognised by another Chapter.

1.2.5 In the year preceding the award, the Chapter Committee will appoint a Chapter Nomination Sub Committee comprising at least three and not more than five Corporate Members. This sub committee will elect its own chairman and will have the power to co-opt other members to assist in its deliberations.

1.2.6 Having considered the activities of members who may qualify for the award and decided that a member is worthy of nomination, the



Chapter Nomination Sub Committee will forward to the Chapter Committee a confidential report which will comprise a draft citation and a detailed submission on the activities for which the member is nominated. If the Chapter Nomination Sub Committee is not unanimous in its decision, the report to the Chapter Committee must indicate the determination of the majority of its members.

1.2.7 The Chapter Committee need not accept the recommendation of the Chapter Nomination Sub Committee. In that case no award will be made for that year.

1.2.8 The Chapter Nomination Sub Committee need not make a recommendation for the award. In that case no award will be made for that year.

1.2.9 If an award is not made in a particular year, the Award may not be made until a year has elapsed from the time at which it might have been made.

1.2.10 Having considered the Chapter Nomination Sub Committee report, the Chapter Committee will report its decision in writing to the Council for ratification.


1.3.1 The Chapter Nomination Sub Committee must forward its report to the Chapter Committee by 30 December of the year preceding the award.

1.3.2 The Chapter Committee must forward its decision on the Chapter Nomination Sub Committee report (including any decision not to make the award) reach the National Office by 31 January of the year in which the award is to be made.

1.3.3 A citation must comprise one paragraph of 80 to 100 words.

1.3.4 The Council will consider Chapter reports at its first meeting after 31 January, and Chapters will be notified of the Council’s ratification. The awards may then be conferred by Chapters on any appropriate social occasion.

1.3.5 Under no circumstances is a member to be notified that he or she has been nominated for the Award until ratification by the Council has been announced.

2 Chapter Medal

2.1 Introduction

2.1 With due regard to the motto of the Institute - ‘Advance through Learning’ - Council has decided that medals should be available each year to graduates in Building from approved educational establishments.

2.2 The Council recognised that these awards would be highly prized and resolved that they be called ‘Chapter Medals’. They will be awarded by each Chapter to the best students successfully completing professional level courses (see paragraph 2.2.2) in



Building studies at educational establishments in the Chapter’s area. The award will comprise both a medal and certificate.

2.2 Regulations

2.2.1 Chapter Medals may be awarded to the ‘best students’ (see 2.2.2) completing courses which lead to Bachelor degrees which have been accredited as academic qualifications for Graduate Membership of the Institute. Chapter Committees must decide whether students nominated show merit worthy of the award.

2.2.2 The best student’ of a course is the one who, in the opinion of the Head of School / Department / Faculty, has performed the most creditably throughout the course.


2.3.1 The Chapter Honorary Secretary must obtain from the relevant education establishments the names of graduates recommended in accordance with paragraphs 2.2.1 and 2.2.2, and inform the Chapter Committee accordingly at the first meeting in each calendar year. Alternatively, a Chapter Committee may request the National Office to administer the Chapter Medals on its behalf.

2.3.2 Presentation of the medal or medals will be made at the Annual General Meeting or Annual Dinner of the Chapter Committee.

2.3.3 The Chapter Honorary Secretary should obtain the required number of medals from the National Office in time for the awards. A Chapter is responsible for having medals engraved.

3 The Florence M Taylor Award

3.1 Introduction

3.1.1 The late Mrs Florence M Taylor MBE ARAIA FRIBA AI Struct E (Lon), MSE Civ; Life Member of the Town Planning Association of NSW; Honorary Member, Illuminating Engineering Society; Member, The Australian Institute of Building; Life Member, Master Builders’ Association of NSW; Life Member of the Builders’ Exchange of NSW, was a very distinguished member of the Building industry.

3.1.2 Funds were made available by her to each of the Chapters to provide the medal and prizes for the encouragement of apprentices in the Building industry as follows: ‘without any specific standard of distinction for being the best craftsmen in their practical fields - in the Builder’s workshop or on the job - as well as being a student graduating from a technical college’.

3.1.3 Mrs Taylor felt the money should be used as a means of encouraging apprentices in the Building industry, providing a stimulus to students who spend extra time studying, and helping builders in their endeavours to obtain more highly trained technicians.

3.2 Regulations

3.2.3 A Chapter may award up to three prizes each year as follows:

a. First Prize: engraved medal, text books and AIB certificate



b. Second Prize: text books and AIB certificate

c. Third Prize: text books and AIB certificate.

2.2.3 The awards will be made to selected apprentices who qualify for their Certificate III in a Building related trade during the calendar year immediately prior to presentation of the awards.

3.3 Guidelines on Procedure

3.3.1 Each Chapter Committee may decide whether or not to make Florence Taylor Awards and, if it does so, under its own procedure for selecting winners of the Awards, provided that the academic performance and character of each apprentice are considered. `Character’ should cover perseverance, integrity, ability to mix with others, willingness to obey instructions, confidence in giving instructions and determination to resolve issues.

3.3.2 The Award will be presented at a time and place as decided by the Chapter Committee.

4 AIB Professional Excellence In Building Awards

4.1 Guidelines on Procedure

4.1.1 Each Chapter participating in the Awards must:

a. appoint a judging panel,

b. complete judging and presentations by the end of May, and

c. forward winning entries to the National Office by 31 May for national judging.

5 Other Awards by Chapters

4.1 Each Chapter Committee is encouraged to develop and present other awards or prizes as it sees fit, particularly to encourage the striving for excellence by students of Building courses.

4.2 The rules and procedures for Chapter awards will be decided by the respective Chapter Committees.



Chapter 5.1 — Assessment of Courses & Accreditation of Qualifications.


1 Policies

1.1 The Institute concerns itself with the education and training of all individuals in the Building industry and the manpower resources required for the future well being of the industry in the national interest. It will be activity involved in:

a. the promotion of new Building courses where the need exists;

b. the development of courses in cooperation with academic staff; and

c. the assessment of courses for subsequent accreditation of related qualifications.

1.2 In reflecting that concern, the Institute will provide resources for the essential activity of assessing courses, which maintains educational standards and provides an external verification of a course’s quality. Courses will be assessed as to whether the resulting qualifications should be accredited for particular grades of membership. AIB accreditation confers status on a qualification, its related course and the staff who provide it, within both the community and educational institution.

1.3 Assessments will be carried out as soon as practicable after:

a. a new course starts (but not usually until the first students have completed Year 2);

b. a course undergoes substantial change, ie a core subject is added or deleted, the structure is altered or the length is changed; or

c. accreditation has expired.

1.4 A Courses Assessment Committee comprising both Building practitioners and academics will:

a. decide whether courses offered at academic institutions produce graduates who meet the educational requirements of the Institute; and

b. advise ways in which course could be improved if necessary.

1.5 The Courses Assessment Committee will grant accreditation to a qualification if an assessment panel has visited the educational institution concerned and found that the related course meets the required criteria. Only in very special circumstances will a new qualification be granted provisional accreditation from an examination of course documents , and this must be confirmed by an assessment visit. Qualifications at Australian Qualifications Framework levels 4 to 6 which are awarded by Registered Training Organisations will be accredited by the AIB without assessment visits being made to those Organisations.

1.6 Accreditation will be granted for a maximum of five years. However, continuing accreditation for a professional level qualification during the approved period depends on the relevant university providing the Institute with an annual report each year.



1.7 Postgraduate courses will not normally be assessed. However, relevant postgraduate qualifications may be endorsed as being appropriate for the Building profession.

2 Procedures

2.1 Procedures and criteria for the assessment of courses are contained in Information Publication No 1. Universities will be required to pay travel and accommodation costs of assessment visits.

2.2 Wherever appropriate, course assessment visits will be undertaken by joint AIB/AIBS/AIQS panels.

AIB Handbook — Chapter 6, Annex A


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AIB Handbook


THE AUSTRALIAN INSTITUTE OF BUILDING

HANDBOOK ― EDITION 4 - 2013

ISBN 19586613 13

© 2013 ― The Australian Institute of Building

Unit 10, Building C

Trevor Pearcey House

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Edition 1 1993 Edition 2 1996 Edition 3 2006 Edition 4 2013

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