The Canadian Business Register UNSD – IBGE Workshop on Manufacturing Statistics Lima, Peru Kevin...

The Canadian Business RegisterThe Canadian Business Register

UNSD – IBGE Workshop UNSD – IBGE Workshop on Manufacturing Statisticson Manufacturing StatisticsLima, Peru Lima, Peru

Kevin Kevin RobertsRoberts August, August, 20082008

Statistics CanadaStatistique Canada

Overview of the Presentation

1.0 Statistic’s Canada’s Manufacturing Statistics Program

2.0 The Business Register

2.1 Coverage – Business Types, Activities

2.2 Data Sources and Maintenance

2.3 Structure

2.4 Re-design of the Business Register

2.5 Interface

2.6 Survey Process and the Business Register


Manufacturing Statistics Program

Annual Survey of Manufactures and Logging (ASML)

Monthly Survey Of Manufacturing (MSM)

Commodity Surveys (sub-annuals) Survey of Employment, Payrolls and

Hours in Canada System of National Accounts Import and Export Data

Industrial Product Price Index (IPPI)Statistics CanadaStatistique Canada

Annual Survey of Manufactures and Logging (ASML)

A comprehensive program measuring the structural composition of manufacturing industries in Canada

Collects detailed revenue and expense data

Detailed information on commodities produced and consumed

Characteristics data such as Destination of Sales, Employment Levels and Energy Consumption


Revenue and Expenses

• Financial data collected – detailed revenues and expenses

• Use of Chart of Accounts Standard (COA)

• Layout reflects Income Statement

ASML - Questionnaire

ASML - Questionnaire

Characteristic Data

• Commodity data collected for each sector

• Use of North American Product Classification

• Other variables – Employment, Destination of Shipments

Monthly Survey of Manufacturing (MSM)

A key indicator of the economic condition of manufacturing industries in Canada – levels of output

Provides values for sales, inventories and new and unfilled orders

An analytical overview disseminated each month (e.g. values by sub-sector) describing current trends within the context of Canada’s economic environment


MSM Questionnaire

Monthly Survey

• Single page form• Collects key industry

indicators – Sales, Inventories and Orders

Survey Characteristics – MSM & ASML

MSM - Levels of key indicators (e.g. sales, inventories, trends)

ASML - Detailed statistics/structural analysis

Use of standard industry classification – North American Industry Classification System (NAICS)

Standard financial classification system – Chart of Accounts (COA)

Use of STC’s Business Register

Estimates based on survey and administrative data sources


Sub-annual Commodity Surveys

A cost recovery program Collects detailed commodity information –

sales and quantity data Covers many different industries based on

client needs Examples include:

Tobacco Production Sawmills Mineral Wool Cement Production


What is the Business Register ?

The Business Register is a structured list of businesses engaged in the production of goods and services and is used to:

Determine in scope population Select a sample Support collection activities & monitor respondent

burden Support/perform business demographics analysis

The BR supports a program of information, collection and compilation that meets the needs of a number of conceptual frameworks, based on national accounting and other conventions


Why a centralized BR at Statistics Canada?

Coverage

Cost Effective

Harmonization of concepts

Integrated

• A centralized business register provides the framework for production of coherent statistics and facilitates analytical studies that link data from different surveys

Coverage of the Business Register

All businesses producing goods & services in Canada

Including: Canadian subsidiaries of foreign enterprises Canadian embassies abroad Foreign subsidiaries of Canadian enterprises

Excluding: Foreign embassies in Canada


Coverage – Types of Business

Business Corporations Self-employed individuals Government entities Non-profit organizations Co-operatives Partnerships and Joint Ventures


Coverage – Activity

Agriculture, Forestry, Fishing & Hunting

Mining & Oil & Gas Utilities Construction Manufacturing Wholesale Trade Retail Trade Transportation &

Warehousing Information & Cultural Finance and Insurance Real Estate & Rental &

Leasing

Professional, Scientific & Technical Services

Management of Companies & Enterprises

Administration & Support, Waste Management & Remediation

Educational Services Health Care & Social

Assistance Arts, Entertainment &

Recreation Accommodation & Food Other Services Public Administration

Key Variables

• Identification variables

• Legal & operating name• Legal & operating address• Phone number• Contact name• Business number assigned by the

Canada Revenue Agency


Key Variables (continued)

• Stratification variables• North American Industrial Classification

(NAICS)• 6 digit code that describes the industrial

activity

• Geographic variables• Provincial code• Sub-Provincial codes

• Size variables• Gross Business Income• Number of Employees


Sources of Information

Primary source of information is the Business Number registration process maintained by the Canadian Revenue Agency (CRA)

Unique identification number for Businesses


Business Number Structure

Legal Entity

Revenue CanadaBN Registration

Revenue CanadaPrograms

Paper Limited5000 Main StreetToronto, Ontario

K1Z 9A1

Business NumberBN: 145378954

RC: Corporate Income Tax

RT: Goods & Services Tax

RC One Account

RTOne Account

RP12 Accounts

RM5 Accounts

RP: Employer Source Deductions

RM: Import / Export

Maintenance - Source of Updates

• Complex Enterprises (Done manually)• Annual face to face interview (375 largest)• Business Register reaction profile (Tel. interview)• Business survey feedback (~100 surveys)

• Non-Complex Enterprises (Automated)• Administrative data (Canadian Revenue Agency)

• Business Number Registration (BN)• Payroll Source Deduction • Goods & Services Tax (GST) • Corporation Tax (T2)

• Business survey feedback (~100 surveys)


Accuracy and Completeness - Issues/Challenges

• Under-coverage• Unclassified entities

• Duplication of enterprises• resulting from business re-

structuring (timing)• Over-coverage

• 10% of inactive enterprise not detected


Business Register Structure

Business Accounting

Operating UnitBusiness Entity Investment center Profit center Cost center Revenue center

Statistical Structure

Statistical UnitEnterpriseCompany Establishment LocationLocation


From Business Structure to Statistical units

ABCLtd

Profit centre

Profit centre

Investment centre

Operating Structure

P 11111111

P 22222222P 22222222

STATGENSimple

Statistical Unit Identification

Rules

BN 12345678

Statistical EstablishmentsStatistical EstablishmentsStatistical LocationsStatistical Locations

Statistical EnterpriseStatistical EnterpriseStatistical CompanyStatistical Company

Statistical Flag Propagation - STATGEN

A fully automated process designed to generate statistical units: Analyzes the business entity structure

and the responsibility centers Delineates the statistical units Classifies the statistical units Assigns data attributes


Business Population Profile

BusinessPopulation

# BE

% BE

% Revenue

Simple 2,239K 99.1% 38%

Complex 21K 0.9% 62%

Sub-Pop of Complex excluding public sector

#BE

% ComplexBE

% ComplexRevenue

1 Province & 1 Industry 10K 48% 5%

Multi-Prov. & 1 Industry. 4K 19% 8%

Multi-Ind. & Multi-Le & Multi-Prov

6K 29% 66%

Re-development of the Business Register

The way business in Canada is done has undergone major changes since the mid-1980s when the original BR was implemented.

Technology has undergone change and STC has committed to removing the BR from the mainframe platform by 2008.

The rules and operational processes for updating units of the Register were too complex and the system was too inflexible to incorporate significant change.


The New Business Register

PC-Windows based application using an SQL Server database and VB.Net

A simplified version compared to original BR design

Provide better tools for data collection and subject matter areas

Direct real-time online updates for all BR users


Simplification of the BR ModelSimplification of the BR Model

LE1

BE 1

OP 1 OP 2

Statistical Entities

Ent

Co

Est. 1

Loc. 1

Est. 2

Loc. 2

Legal Entity & Operating Entities

BN for LE1CE 1

CE2

Business Register Interface


The BR displays all the elements of a business in one structure


The register records ownership links between Legal Entity (LE) and foreign ownership of Canadian LEs and foreign holdings of Canadian LEs

Survey Process Flow (front end)Survey Process Flow (front end)

Business Register Business Register DatabaseDatabase

Statistical EntitiesStatistical Entities

Collection EntitiesCollection Entities

WorkloadWorkload

Universe File Universe File

11CreateCreate

Universe FileUniverse File

22Sampling Sampling

Sample FileSample File

55Complete SampleComplete Sample

FileFile

44Create CollectionCreate Collection

EntitiesEntities

ToToMail-outMail-out

33In Sample In Sample UpdatesUpdates

Subject Subject MatterMatter

Business RegisterBusiness Register

CollectionCollection

MethodologyMethodology

Sample File Sample File

Sample FileSample File

99Survey Survey

FeedbackFeedback

&& Responses Responses

1111Auto UpdatesAuto Updates

88SurveySurvey

DataDataCollectionCollection

77RespondentsRespondentsQuestionnaires

Manual Updates

66SurveySurveyMail-outMail-out

1010ReviewReview

FeedbackFeedback

BusinessBusiness Register Register DatabaseDatabase

1212Manual Manual UpdatesUpdates

Logout FileLogout File

Automatic Updates

Survey Responses

Survey Process Flow (back-end)Survey Process Flow (back-end)

Subject Subject MatterMatter

Business RegisterBusiness Register

CollectionCollection

MethodologyMethodology

Business Register – SUF Example

Generic Survey Universe File


ICS00302941

PCS06840899

PCS07418604

RCS05990828

RCS05990836

RCS05990869

CCS05990794

PCS03448076

TOP OP Production Unit

Top Parent ID Type P.U.ID Parent ID Level NAICS GEO ENT CO EST LOC

S00302941 IC S00302941 S00302941 1 315234 BC 1 1

S00302941 PC S06840899 S00302941 2 448120 BC 1

S00302941 PC S07418604 S00302941 2 414110 ON

S00302941 CC S05990794 S07418604 3 414110 ON 1 1

S00302941 PC S03448076 S07418604 3 414110 ON 1 1S00302941 RC S05990828 S06840899 3 448120 BC 1S00302941 RC S05990836 S06840899 3 448120 BC 1S00302941 RC S05990869 S06840899 3 448120 BC 1

Flags

Each row corresponds to a production unit (a box above).

Business Register – Overall Principals

• It is important to:• Have a good source of administrative data

• Ensure that the data is of the best possible quality

• Develop a relationship of trust with large businesses

• Automate the updates as much as possible • Standardize the procedures• Use accepted standards (geographic,

classification, etc)• Use the business register to supply frame to all

economic surveys (economy of scale and survey feedback)


Contact Information

Kevin Roberts

Manufacturing and Energy DivisionStatistics CanadaJean Talon Building, 11th FloorTunney's PastureOttawa, Ontario, Canada KIA 0T6Telephone: (613) 951-6927Fax: (613) 951-3522E-mail: [email protected]


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