The Capabilities of The Capabilities of AdminPAdminP

Carilyn E. DanielCarilyn E. DanielKMAS ConsultingKMAS Consulting

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AdminP Requests for Multiple DomainsReasons To ImplementUnderstanding How AdminP WorksAdminP Requests Requiring ApprovalTips, Tricks & Troubleshooting

What We'll Cover ...What We'll Cover ...

AdminP Requests for Multiple DomainsAdminP Requests for Multiple Domains

AdminP Requests for Multiple AdminP Requests for Multiple DomainsDomains

If you administer multiple domains, there are a subset of AdminP requests that can be made cross-domain

These requests are:Create ReplicaDelete Server or PersonRename Person or Server from flat to hierarchical

Documents required for cross-domain processing of administrative requests

Cross-certificate documents for domainsConnection documentOne or more cross-domain Configuration documents

The "Cross-Domain Delivery Failures" view contains any requests that could not be sent to the receiving domain

Should be checked on a regular basis

Cross Domain Inbound/Outbound Cross Domain Inbound/Outbound AdminP RequestsAdminP Requests

Best Practice

Reasons to ImplementReasons to Implement

Automates routine administrative tasksUpdating names in Reader and Author fieldsRecertifying IDsRenaming people and upgrading servers to hierarchical

Deleting references to a person, server, or group

Enabling and using password checkingAdding and deleting resources for scheduling

Moving and creating replicas of databasesCreating mail file during setup

Reasons to Implement Reasons to Implement

Checklist

Understanding How AdminP Understanding How AdminP WorksWorks

Scheduling and processing requestsEach request in the Administration Requests database contains a scheduling attributeControls when the request is processed

AdminP checks the scheduling attribute to see if it is time to process the request

How the Administration Process How the Administration Process WorksWorks

Building Block

How the Administration Process How the Administration Process WorksWorks

Scheduling AttributesScheduling Attributes

Attribute The AdminP process checks ...Immediate At one minute intervals

Interval Admin4.nsf based on the "Interval" field in the Server document

Daily Admin4.nsf based on the "Execute once a day requests at" field in the Server documentDelayed Admin4.nsf based on the "Start executing on" and "Start executing at" fieldsSet execution scheduleAdmin4.nsf for "Delete unlinked mail file" requests on a set execution schedule

How the Administration Process How the Administration Process WorksWorks

Scheduling Attributes (cont.)Scheduling Attributes (cont.)

The Interval settingDefault is every 60 minutes if there is no value in this field and the notes.ini does not contain an AdminP Interval setting

Daily requests update Person documentsWill execute at 12:00 AM if there is no value in this field and the notes.ini does not contain a parameter, AdminPModifyPersonDocumentsAt

How the Administration Process How the Administration Process WorksWorks

Scheduling Attributes (cont.)Scheduling Attributes (cont.)

Delayed requests are requests to update Author and Reader fields

The "Start executing on" field defaults to SundayMultiple days can be checked

The "Start executing at" field defaults to 12:00 AM

How the Administration Process How the Administration Process WorksWorks

Scheduling Attributes (cont.)Scheduling Attributes (cont.)

Set execution scheduleThe "Interval between purging mail file and deleting when using object store" field default is 14 days

AdminP checks to see if it is running on the Administration server for the Domino directory

If running on the Administration server AdminP looks for requests:Processed only by the Administration server

ƒ Requests affecting the Domino DirectoryThat must be signed by the Administration server

That every server in the domain will process

Where the current server is the target server

How the Administration Process How the Administration Process WorksWorks

The Process StepsThe Process Steps

Decision

Point

AdminP checks... (cont.)If running on a server other than the Administration server, AdminP looks for requests:That are processed by every server in the domain

Where the current server is the target server

How the Administration Process How the Administration Process WorksWorks

The Process StepsThe Process Steps

Decision

Point

AdminP looks for requests that are:UnprocessedPreviously processed and the Administrator has requested that the request be processed againBased on the Administrator selecting "Perform Request Again" in the AdminP Requests database

How the Administration Process How the Administration Process WorksWorks

The Process StepsThe Process Steps

Once a request has been processed, AdminP either:

Generates a response documentStores the Notes ID -- internal table

Based on the "Store AdminP Process log entries when status of no change is recorded" field in the Server document -- reduces size of Admin4.nsf

Only applies to requests that did not require any work by AdminP

How the Administration Process How the Administration Process WorksWorks

The Process StepsThe Process Steps

AdminP Requests Requiring Approval

Moving and delegating mail filesMoving a replica to a new serverDeleting a resource from the Domino DirectoryDeleting a personDeleting private design elements

AdminP Requests Requiring AdminP Requests Requiring ApprovalApproval

Checklist

Automated steps to move a user's mail from one server to another

The Administration Process (AdminP) creates separate request for each of the steps and reports on their successful completion

An Administrator must approve the "Approve file deletion" request

This triggers a "Request File Deletion" request to delete the mail file that AdminP will then carry out

Moving and Delegating Mail FilesMoving and Delegating Mail Files

Not all of these steps are applicable to browser clients!!!

Browser clients will not have location documents to modify -- AdminP can't complete the process

Moving and Delegating Mail Files Moving and Delegating Mail Files (cont.)(cont.)

GOTCHA!

Note: There is an alternative to deleting the mail files yourself

You can download the LotusScript agent, "Create Push Change Request" from the Iris Sandbox on Notes.net

Moving and Delegating Mail Files Moving and Delegating Mail Files (cont.)(cont.)

Tip

Moving a Replica to a New ServerMoving a Replica to a New Server

An Administrator must approve the "Approve Deletion of Moved Replica" request to complete the process

Check the server log to verify that all database changes have been replicated from the old database before approving!

Don't Forget

Deleting a Resource from the Deleting a Resource from the Domino DirectoryDomino Directory

This action is triggered from the Resource Reservations database

You must be in the [Create Resource] role of the ACL for the Resource Reservations database to carry this out!

An Administrator must approve the "Resource Deletion"

Heads Up!

Deleting a PersonDeleting a Person

An administrator must approve the deletion of the mail file for the person

Approve the "Approve file deletion" request

Deleting Private Design ElementsDeleting Private Design Elements

When deleting a user, if also deleting Reader and Author fields in databases, all databases are checked for private design elements

If private design elements are found, an AdminP request to "Approve deletion of private design elements" is created and must be approved by an administrator

Don't Forget

Tips, Tricks & Troubleshooting

To keep the size of the Administration Requests database to a minimum, schedule delayed requests more frequently or extend the number of days unmodified documents can remain in the Admin4.nsf database

Updating Names in Reader and Updating Names in Reader and Author fieldsAuthor fields

Tip

Note: After the Administration Process updates Reader and Author fields in a database, Domino always marks the documents that contain these fields as unread, regardless of whether a particular person has read them or not.

Updating Names in Reader and Updating Names in Reader and Author fields (cont.)Author fields (cont.)

Heads Up!

Make recertifying IDs easy -- Be proactiveRecertify without involvement of the ID owner

Recertify groups of IDs due to expire at the same time -- this way people don't have to remember to notify you when their IDs are about to expire

Recommendations for Recertifying Recommendations for Recertifying ID'sID's

Secret

Note: Remember, replicating alone will not activate this process, therefore accepting these changes with backup ids can save time and prevent administrative headaches

Recommendations for Recertifying Recommendations for Recertifying ID's (cont.)ID's (cont.)

Tip

AdminP and Server InformationAdminP and Server Information

AdminP stores the server's DNS host name in the "Fully qualified Internet host name" field on the Basics tab in the Server document

Not populated in R4 unless an SMTP MTA is defined

The R5 router uses this for the "helo" part of the RFC822 conversation and as an alias for the local host

Troubleshooting -- Too Many Troubleshooting -- Too Many DocumentsDocuments

ProblemThe Administration Requests database holds unnecessary documents, even when the status of log entries has not changed

SolutionChange the "Store AdminP Process log entries" to "No"

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