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The Caribbean Council Annual Reception House of Lords Sponsorship Opportunities
The Caribbean Council Annual ReceptionHouse of Lords
Sponsorship Opportunities
www.caribbean-council.org
Our previous sponsors
Our previous speakers
Our guests
44%
29%
13%
6%8%
The Caribbean Council Annual Reception 2010-2015
Business MPs and Peers Diplomatic Corps Civil Service Others
The Annual Reception at a glance
Hon Alden McLaughlin Premier of the Cayman
Islands
Mark Simmonds, MP, Minister Foreign and Commonwealth
office
James Duddridge, Parliamentary Under Secretary of States at the Foreign and Commonwealth
office
Dr Orlando Smith, Premier British Virgin Islands
HE Sir Patrick Linton Alle, Governor-General, Jamaica
HE Mrs AlounNdombet-Assamba, High Commissioner for Jamaica
Rt Hon Alan Duncan,MP, the Minister at the Department of International Development
Hon Adriel Breathwaite, MP, Attorney General and Minister of Home Affairs of Barbados
Since its inception in 2004, The Caribbean Council’s Annual Reception at the UK Houses of Parliament has developed a reputation as one of the best Receptions in the Parliamentary Calendar.
Each year, the Reception attracts an influential mix of MPs, Peers, High Commissioners, Ambassadors, UK Civil Service members from the Foreign Office, NGOs, members of the Caribbean community in the UK and business leaders invested in or working with the Caribbean region. The reception normally welcomes around 300 guests, the majority from Parliament, government and the business community.
This year, the Annual Reception is scheduled to take place on Tuesday 19th April 2016 between 6.30pm-8.30pm in the Cholmondeley Room and Terrace in the House of Lords. In his capacity as President of the Caribbean Council, Rt Hon Lord Bruce of Bennachie hosts the Reception.
This prestigious and beautiful venue with unrivalled views of Parliament and River Thames, offers sponsors a rare opportunity to be associated with a uniquely British institution and the values and traditions it represents.
The Caribbean Council Reception is the only Caribbean specific event on the calendar in the UK Parliament and it is for this reason that it consistently attracts high level speakers and attendance and receives significant media attention in the Caribbean where it is widely recognised as an important event.
The Caribbean Council believes that there is significant opportunity for increasing two way trade and development activity between the UK and the Caribbean and Central America and this event plays a vital role in putting the spotlight firmly on the Caribbean and Central America and highlighting the continuing and growing trade and investment relationship.
Beyond this, the Reception also provides a unique opportunity for UK, Caribbean and Central America companies to meet and to network with others from the UK and the region who are involved in economic development and bilateral investment.
www.caribbean-council.org
About the Annual Caribbean Reception
www.caribbean-council.org
Music, Rum and Prizes – A Reception to Remember
Music is an important part of the Caribbean’s rich cultural heritage. With this in mind, the Reception always takes place to background music provided by a steel pan band. This has always been a popular and unique feature of this parliamentary event given that music is not normally permitted in the House of Lords.
Attendees enjoy top quality Caribbean rum brands at the event, as the House of Lords gives special permission for the Caribbean Council to supply high quality rum from specially identified Caribbean producers in the rum punch. The Caribbean Council is actively involved in the promotion of regional high-end products and rum punch is obviously a great way of promoting Caribbean rum!
At the end of this amazing event, those attending the reception are entered in to a free prize draw. The top prize is a Caribbean holiday for two with flights and accommodation included.
In order to secure the prize, the ticketholder must be present, ensuring high level of attendance throughout the entire event.
Over the past decade, the Annual Reception at the House of Lords has been the largest and most high profile Caribbean-related reception of its kind in the UK and is well known for being a well-planned and enjoyable event.
www.caribbean-council.org
Why be one of our sponsors?
There are a range of sponsorship opportunities available to organisations with a considerable involvement in the Caribbean and Central America or for companies wishing to reach out to a high level audience who are connected with the Caribbean and Central America.
The sponsorship packages available provide sponsors with a range of different levels of promotional opportunity depending on the financial commitment they wish to make.
Sponsorship at this event provides exposure to a wide range of influential contacts related to the Caribbean and Central America, taking you straight to your target market.
No other single event offers such relevant high level exposure, or provides access to such a senior level of business contacts.
This event will provide you with the following:
• Maximum exposure, this event will highlight you and your business with a captive audience
• A unique opportunity to build and reinforce strategic relationships; sponsorship gives you some face time with your audience; the ability to have a two-way conversation
• Time to network with contacts related to the Caribbean and Central America business and decision makers
• Access to an audience of approximately 300 senior business leaders with substantial business interested in the Caribbean, MPs, Diplomatic Corps, press representatives and members from the UK Foreign and Commonwealth Overseas Territories
• Increased marketing opportunities including visibility at the Caribbean Council website and associated marketing materials; logo placement in a variety of places such as brochures, banners, invitations, signage, will add to increase brand awareness. Being recognized as a sponsor will communicate value and support with the audience at the event
• Being a sponsor at the Caribbean Council Annual Reception, will give you the opportunity to build trust and establish rapport with customers and prospects.
www.caribbean-council.org
Sponsorship Opportunities
Platinum Sponsor............................................................................................……£10,000
Unique benefits:
• A unique opportunity to position your company’s brand on centre stage at the reception, behind the keynotes speakers.
• The sponsor will be provided with a prestigious speaking slot at the reception to an audience of approximately 300 Senior business leaders with substantial business interests in the Caribbean, MP’s, Diplomatic Corps, press representatives and members from the Foreign and Commonwealth overseas territories.
• Photo opportunity with Keynote speaker.
• Full page colour advert in the Caribbean Council Annual Reception brochure.
Benefits:
• The sponsor will be personally thanked by the Rt Hon Lord Bruce of Bennachie during his address to the audience.
• A printed profile of the headline speakers will be published and will be given to all participants. The sponsor’s logo will be prominent on all correspondence relating to the reception excluding the invitations (where we are not permitted to stamp logos on as this is a HOL regulation). Name badges, Agendas, and any supporting printed materials will display details of the platinum sponsor and their logo as appropriate will be present.
• The sponsor will receive increased coverage on the Caribbean Council website, and advertising space will be allocated for one year after the event.
• The Caribbean Council will facilitate introductions to our speakers, visiting Ministers,any key MPs, Foreign Office contacts and Business Heads whom the sponsor is interesting in meeting.
• Twenty tickets to the event will be provided with the sponsorship package offering a value of £1600 offering the sponsor the opportunity to invite guests to attend the Reception.
• The Caribbean Council will be heavily advertising this event throughout the UK media, business publications, and regional advertising channels. The sponsor logo will be present on all marketing and PR materials leading up to and after the reception.
• The sponsor may provide their own banners and marketing materials and a display area will be provided if required.
• Attendee Registration List, Pre and Post- Annual Reception.
• The sponsor will have the option to provide notepads, pens, USB, etc. with company logo to attendees
• Special sponsorship recognition badge. The Caribbean Council will provide you with a sponsor’s badge to highlight your commitment to the event.
www.caribbean-council.org
Sponsorship Opportunities
Premier Business Sponsorship.............................................................................£5,000
Benefits:
• The sponsor will be personally thanked by the Rt Hon Lord Bruce of Bennachieduring his address to the audience.
• The sponsor logo will be present on all marketing, PR and press materials leading up to and after the reception.
• The sponsor will be asked to draw the raffle prize.
• Twelve tickets to the event will be provided with the sponsorship package offering a value of £960 offering the sponsor the opportunity to invite guests to attend the Reception.
• The sponsor may provide their own banners and marketing materials and a display area will be provided if required. Premier sponsors will be given a more prominent site in the venue compared to corporate sponsors.
• The Caribbean Council will facilitate introductions to any key MPs, Foreign Office contacts and Business Heads whom the sponsor is interested in meeting.
• The sponsor will receive increased coverage on the Caribbean Council website, and advertising space will be allocated for six months after the event.
• The sponsor will have the option to provide notepads, pens, USB, etc. with company logo to attendees.
• Half page colour advert in the Caribbean Council Annual Reception brochure.
• Special sponsorship recognition badge. The Caribbean Council will provide you with a sponsor’s badge to highlight your commitment to the event.
Corporate Sponsorship..........................................................................................£2,500
Benefits:
• The sponsor logo will be present on all marketing, PR and press materials leading up to and after the reception.
• Eight tickets to the event will be provided with the sponsorship package offering a value of £640 offering the sponsor the opportunity to invite guests to attend the Reception.
• The sponsor may provide their own banners and marketing materials and a display area will be provided if required. Corporate sponsors will be given a more prominent site in the venue compared to supporting sponsors.
• The sponsor will receive increased coverage on the Caribbean Council website, and advertising space will be allocated for six months after the event.
• The sponsor will have the option to provide notepads, pens, USB, etc. with company logo to attendees.
• 1/3 page colour advert in the Caribbean Council Annual Reception brochure for the company logo.
www.caribbean-council.org
Sponsorship Opportunities
Supporting Sponsorship.....................................................................................£600
Benefits:
• Supporting Sponsor logo will be added to the banners printed for the event.
• The sponsor may provide their own banners and marketing materials and a small display area will be provided if required.
• Three tickets to the event will be provided with the sponsorship package offering a value of £240 offering the sponsor the opportunity to invite guests to attend the Reception.
To register your interest in sponsorship of the House of Lords event please contact [email protected] or T: +44 (0) 20 7583 8739 / Cell: +44 (0) 7738 05 8301 to discuss options available as soon as possible.
The closing date for applications will be Friday February 19th.
Sponsorship Confirmation Form
Contact details (all correspondence will be forwarded to this person):
www.caribbean-council.org
Signed Date
Name: Surname:
Company: Job title:
Sector: Website:
Telephone: Mobile:
Address:
Sponsorship Package: Postcode:
VAT No. Invoice Ref:
Level of Sponsorship
All amounts are in Great British Pound, GBP .
□ Platinum Sponsorship
□ Premier Business Sponsorship
□ Corporate Sponsorship
□ Supporting Sponsorship
Should you wish to confirm sponsorship, please return this form to The Caribbean Council team
£10,000 + VAT
£5,000 + VAT
£2,500 + VAT
£600 + VAT
I confirm I wish to take up sponsorship at the above level and agree to terms and conditions listed below.
1. Sponsorship Conditions
www.caribbean-council.org
1.1. The Caribbean Council, reserve the right to accept or reject any application for sponsorship at its discretion.1.2. Company advertisements and collateral marketing materials are subject to approval from the Caribbean Council.1.3. The Sponsorship Fees shall be payable in full no later than 15 days after the receipt of the invoice.
2. Cancellation Policy
2.1. Once the Confirmation Form has been received, any cancellation must be advised in writing to the Caribbean Council:- If the cancellation is
received up to 2 months before the Annual reception and administration fee of 25% of the total price will be retained.
- If the cancellation is received less than 2 months prior, no refund is applicable.
3. Exceptional Circumstances
3.1. The Caribbean Council reserve the right to change the venue and duration if exceptional circumstances demand.3.2. In the event of a change of venue/or duration, the agreement to participate will remain in force as long as the sponsor is informed at least one 30 days before the planned reception.3.3. The Caribbean Council will use reasonable endeavours to remedy the impact of the exceptional circumstances.
4. Display rules
4.1. No obstruction of any form will be allowed in the walkways.4.2. The sponsor will acknowledge that the Caribbean Council and The House of Lords will not be responsible for any loss or damage to the sponsor’s property and that all sponsors material and equipment is the sole responsibility of the sponsor.4.3. The sponsor and invitees of the sponsor are also to observe the rules, regulations and procedure as prescribed by the House of Lords.
4. Display rules
4.4. The sponsor is responsible for all personal injury, damage to property or other losses or claims arising in connection with the sponsor’s participation at the Caribbean Council Annual Reception 2016.4.5. The Caribbean Council and The House of Lords will take reasonable precautions, to ensure the building is secure.4.6. To assist us, all persons attending the Caribbean Council Annual Reception must wear the official name badge at all the times.4.7. Because of the House of Lords security rules: sponsors must provide all banners/displays in accordance with the timing set-up.
5. Detailed Requirements
5.1. Logos will be requested in high resolution format (PDF or JPEG).5.2. Should an alternative format be received, the Caribbean Council organiser cannot be held responsible for the quality of the logos displayed in any of the promotional material.
6. Sponsorship Packages
6.1. Any variations to the description of each package must be as agreed in writing with the Caribbean Council.6.2. Sponsorship entitlements will not formally commence until the Confirmation Form and the payment is received by the Caribbean Council, until that time entitlements will be provided at the discretion of the Caribbean Council.
7. Enquiries and confirmation
7.1. Please contact the Caribbean Council or Isadora Forcén Vázquez to discuss sponsorship packages and opportunities available un more details: [email protected]: +44 (0) 7738 05 8301
www.caribbean-council.org
About The Caribbean Council
The Caribbean Council is a well-respected London-based body which has an extensive network of contacts in the Caribbean, Cuba, Central America and Europe due to its long-standing role supporting investment, trade and development in the Caribbean Basin.
The Caribbean Council has a membership of around one hundred companies, including global companies such as Virgin Atlantic, De La Rue, Pernod Ricard as well as other major companies operating in or based in the region.
The Caribbean Council delivers an unrivalled programme of activities and market intelligence on the Caribbean, Cuba and Central America through membership. Participation is open to all levels of business, from large corporates, to smaller SMEs that are looking to develop their business or services in the Caribbean, Cuba or Central America.
The strength and range of the Caribbean Council’s network of contacts and its service offerings enables members to obtain access to high level corporate and government contacts, receive essential business, political and economic information, and link into new networks of business contacts. Membership gives companies the support, information and contacts which they need to develop positive business relationships throughout the Caribbean, Cuba and Central America.
Our events and round table discussions take place on a regular basis, providing members with an opportunity to discuss business interests directly with Government ministers, industry experts and other key figures, as well as with each other. To achieve this the Caribbean Council offers a diverse range of events, from large conferences of up to 300 people, to smaller round table events or lunches for more private discussions with key contacts. We also offer videoconference meetings to enable a proactive input from contacts in our regions and discussion opportunities of the most up to date issues and developments.
The organisation is a not-for-profit company limited by guarantee. The Caribbean Council has a full time specialist staff based in London and a network of associate consultants in the Caribbean, Brussels, Geneva, Miami and Washington.
The Caribbean Council
Temple Chambers (93-94)
3-7 Temple Avenue
London EC4Y 0HP
☎ + 44 (0) 20 7583 8739
@ www.caribbean-council.org
