The Core Components of an M and E System
Core Elements of an M and E System
• Experience at Bank has led to identification of the basic elements of an M and E system –
• Systems approach– System is a group of interconnected and
interrelated components to form a whole (Senge, 1990)
– An M&E system can usefully be seen as made up of three groups of specific components
12 Core Components of Functional M&E Systems
• Why components?
• System is a group of interconnected and interrelated components to form a whole (Senge, 1990)
• Why 12 components?– Although developed for HIV M&E systems, the principles are
applicable for all sectors– Therefore, for M&E system, need components• Why 12 components?– Developed from operational experience
12 Components of Functional M&E Systems
• 12 components can be grouped into 3 types:– Enabling Environment
• People, partnerships and planning – Data and Information
• Data collection, capturing and verification– Use in Decision Making
• Design should rest fundamentally on understanding who is making what choices and when
• Goal is to promote use of FEEDBACK in decisions, not simply reporting up and out
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12 Components Detailed Explanations
People, partnerships and planning• Create enabling environment for M&E• What is it about?– People (component 1) – who are skilled (component 2) – working together (component 3) – to plan (component 4) – operationalise and cost (component 5), and– motivate for an M&E system to become and
remain fully functional (component 6)
12 Components Detailed Explanations
Collect, capture and verify data
• The M&E plan defines which data need to be captured to monitor and evaluate the national response
• The components in this ring help to collect, capture and verify all the types of data that are needed as part of a national M&E system
Using Information (Feedback) to Improve Results
• To be successful, monitoring information must be used! • Who will be responsible for collating, preparing reports
(subject for communication sessions)
• Consider timing, possible users– Will indicators be available at the time of budget
preparation or performance reviews? – Who are the key decision makers? – How will the data be presented?
Some Questions for Discussion
• What elements of an M and E System does the now have in place?
• Who are key partners in developing an M and E System at the national level?
• What forms of ‘feedback on results’ are now in place?
• How is data used in decision making in your Ministry?