THE CORPORATION OF THE TOWNSHIP OF ESSA COMMITTEE OF THE WHOLE WEDNESDAY, APRIL 18, 2018 6:00 p.m. AGENDA 1. OPENING OF MEETING BY THE MAYOR 2. DISCLOSURE OF PECUNIARY INTEREST 3. DELEGATIONS/ PRESENTATIONS/ PUBLIC MEETINGS AMENDED Item 5 (a) revised p. 1 a. 6:00 p.m. Council Presentation STAFF REPORT Nottawasaga Detachment OPP - Steve Clegg - Detachment Commander Proposed OPP Municipal Contract Position - Community 4. PLANNING AND DEVELOPMENT p. 29 a. Staff Report PD015-18 submitted by the Manager of Planning and Development, re: Development Picture in Essa and Angus. p. 48 Recommendation: Be it resolved that Staff Report PD015-18 be re ceived for information. 5. PARKS AND RECREATION/ COMMUNITY SERVICES a. Staff Report PR012-18 submitted by the Manager of Parks and Recreation, re: Request to Waive Diamond Rental Fee - Angus Community Park for a Three Day Ball Tournament. Recommendation: Be it resolved that Staff Report PR012-18 be received; and AMENDED That Council does I does not approve waiving the diamond rental booking fee of $358. 53 + H. S. T for the tournament being hosted by Angus Men's Sia Pitch League in June 2018, in recognition of works that the Angus Men's S/o Pitch League has historically contributed towards improvements at Community Park. 6. FIRE AND EMERGENCY SERVICES 7. PUBLIC WORKS p. 50 a. Staff Report PW014-18 submitted by the Manager Public Works, re: Requested Exemption to By-law 2015-64 for the Placement of Fill at 4461 25th Sideroad. Recommendation: Be it resolved that Staff Report PW014-18 be received; and That Council does I does not approve an exemption to By-law 2015-64 for the placement of fill at 4461 25th Sideroad, subject to the requirements of the Manager of Public Works and/or the road authority of the road being used to access the subject property being met; and That the property owner submits a $5,000.00 deposit to ensure that the access road remains free of mud/dust/debris.
Transcript
THE CORPORATION OF THE TOWNSHIP OF ESSA COMMITTEE OF THE WHOLE
WEDNESDAY, APRIL 18, 2018 6:00 p.m.
AGENDA
1. OPENING OF MEETING BY THE MAYOR
2. DISCLOSURE OF PECUNIARY INTEREST
3. DELEGATIONS/ PRESENTATIONS/ PUBLIC MEETINGS
AMENDED Item 5 (a) revised
p. 1 a. 6:00 p.m. Council Presentation
STAFF REPORT
Nottawasaga Detachment OPP - Steve Clegg - Detachment Commander Proposed OPP Municipal Contract Position - Community
4. PLANNING AND DEVELOPMENT
p. 29 a. Staff Report PD015-18 submitted by the Manager of Planning and Development, re: Development Picture in Essa and Angus.
p. 48
Recommendation: Be it resolved that Staff Report PD015-18 be received for information.
5. PARKS AND RECREATION/ COMMUNITY SERVICES
a. Staff Report PR012-18 submitted by the Manager of Parks and Recreation, re: Request to Waive Diamond Rental Fee - Angus Community Park for a Three Day Ball Tournament.
Recommendation: Be it resolved that Staff Report PR012-18 be received; and AMENDED That Council does I does not approve waiving the diamond rental booking fee of $358. 53 +
H. S. T for the tournament being hosted by Angus Men's Sia Pitch League in June 2018, in recognition of works that the Angus Men's S/o Pitch League has historically contributed towards improvements at Community Park.
6. FIRE AND EMERGENCY SERVICES
7. PUBLIC WORKS
p. 50 a. Staff Report PW014-18 submitted by the Manager Public Works, re: Requested Exemption to By-law 2015-64 for the Placement of Fill at 4461 25th Sideroad.
Recommendation: Be it resolved that Staff Report PW014-18 be received; and That Council does I does not approve an exemption to By-law 2015-64 for the placement of fill at 4461 25th Sideroad, subject to the requirements of the Manager of Public Works and/or the road authority of the road being used to access the subject property being met; and That the property owner submits a $5,000.00 deposit to ensure that the access road remains free of mud/dust/debris.
Township of Essa Committee of the Whole Agenda
April 18, 2018
8. FINANCE
p. 57 a. Staff Report TROOS-18 submitted by the Tax Collector, re: Request to Write Oft I Adjust 2017 Taxes.
Recommendation: Be it resolved that Staff Report TR005-18 be received; and That Council authorize the Tax Collector to adjust taxes on the accounts listed on Schedule "A" of this report.
p. 60 b. Staff Report TR006-18 submitted by the Tax Collector, re: Request to Write Oft I Adjust 2017 Taxes.
Recommendation: Be it resolved that Staff Report TR006-18 be received; and That Council authorize the Tax Collector to adjust taxes on the accounts listed on Schedules "A", "B" and "C" of this report.
p. 66 c. Staff Report TR007-18 submitted by the Tax Collector, re: Request to Write Oft I Adjust 2016 and 2017 Taxes.
Recommendation: Be it resolved that Staff Report TR007-18 be received; and That Council authorize the Tax Collector to adjust taxes on the accounts listed on Schedules "A" and "B" of this report.
p. 70 d. Staff Report TROOS-18 submitted by the Tax Collector, re: Request to Write Oft I Adjust 2017 Taxes.
Recommendation: Be it resolved that Staff Report TR008-18 be received; and That Council authorize the Tax Collector to adjust taxes on the accounts listed on Schedule "A" of this report.
9. CLERKS/ BY-LAW ENFORCEMENT/ IT
p. 73 a. Staff Report C013-18 submitted by the Clerk, re: Restricted Acts ("Lame Duck" Provisions} and Delegation of Authority.
Recommendation: Be it resolved that Staff Report C013-18 be received; and That Council does I does not authorize the Clerk to prepare the necessary By-law prior to Nomination Day ( July 27, 2018), delegating authority to the Chief Administrative Officer to make decisions related to restricted acts pursuant to Section 275 of the Municipal Act, from July 27, 2018 to December 2, 2018; and That the By-law shall come into force and effect only in the event that it is determined by the Municipal Clerk, with certainty, that less than seventy-five percent of the current members of Council will be returning to sit on the new Council after Nomination Day of the 2018 Municipal Elections.
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p. 78 b.
Township of Essa Committee of the Whole Agenda
April 18, 2018
Staff Report C015-18 submitted by the Clerk's Assistant, re: Nottawasaga Pines Secondary School Prom - Ice Cream Truck.
Recommendation: Be it resolved that Staff Report C015-18 be received; and That Council does I does not approve the request of the Nottawasaga Pines Secondary School to allow an ice cream truck to be stationed at the back of the Angus Arena on Friday May 4 h, 2018 between the hours of 7:00 p.m. to 9:00 p.m., specifically for students attending their Senior Prom.
10. CHIEF ADMINISTRATIVE OFFICER (C.A.O.)
p. 84 a. Staff Report CA0011-18 submitted by the Chief Administrative Officer, re: Township of Essa Public Works, Parks and Recreation Clothing and Safety Boot Allowance Policy.
Recommendation: Be it resolved that Staff Report CA0011-18 be received; and That Council does I does not approve the revised Public Works, Parks and Recreation Clothing and Safety Boot Allowance Policy marked as Appendix "A"; and That all previous policies with respect to this matter are hereby rescinded.
11. OTHER BUSINESS
a. Request for Speed Reduction in the Ivy Area
Recommendation: Be it resolved that the Manager of Public Works be directed to prepare a report for Council's consideration, investigating a speed reduction on the 20th Sideroad between the 8th Line and the 101h Line in the areas where the speed limit is currently posted as 80 kph.
12. ADJOURNMENT
Recommendation: Be it resolved that this meeting of Committee of the Whole of the Township of Essa adjourn at p.m. to meet again on the 2nd day of May, 2018 at 6:00 p.m.
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Ontario Provincial Police
Police provincialc de l'Ontario
April 04, 2018
MEMORANDUM TO:
Greg MURPHY - CAO Township of Essa 5786 County Rd 21 UTOPIA, Ontario LOM 1TO
Nottawasaga Detachment Detachement de Nottawasaga
Box 939, C.P. 939 Alliston ON L9R 1 W1 Alliston ON L9R 1 W1
Tel: 705-434-1939 Fax: 705-434-9109
File: 800
Tel. : 705-434-1939 Telec.: 705-434-9109
I I
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RE: Request Consideration to Reinvest in OPP Municipal Contract Position - Nottawasaga Community Mobilization and Engagement Unit
6y5 I trust this memo finds you well. Following a proposal presentation to the Nottawa~aga Police
Services Board ·on Wednesday March 28th 2018, I was directed to move forward on a business proposal to seek support from your municipality. This is in regards to reinvesting a current contract e111 hancement Constable position to a Sergeant Position to support the creation and implementation of a dedicated Community Mobilization and Engagement Unit.
In the attached package, you will find a business plan outlining the rationale as well as the proposal to create a Sergeant Team Leader position. Also included is a Contract Enhancement Costing Summary outlining the current and anticipated costs of a Constable and Sergeant position , a Detachment "Organization Chart" as well as an OPP Uniform Job Description for a Community Mobilization and Engagement Team Leader. I have also included a copy of the presentation that was presented to the Police Services Board.
I am respectfully submitting this for your review and I look forward to hearing back shortly to arrange a meeting to discuss our next steps. Please feel free to contact me direct if you wish to discuss further prior to meeting.
for all 7 positions at Nottawasap· 1Detachment s.1,,,2,1s
v" Amount requested to iaereasecl . " f 22,,13
v" Per Township: Adiala-Tosorontio Township EMa Township The Town of New T.«u.~ ·.; err · · · we, ·, ·01x- -i ti · · __ !' ta '"w ··~'-"·· ·- · _ .....
Total Estimated Policing Costs Including Initial Costs . .......... .. .............. . . . . . ... . .. .
22
152,133
15,817
167,950
14,445
182,395
(1 ,938)
$ 180,457
7,157
$ 187,613
OPP Contract Enhancement Costing Summary COST OF ONE SERGEANT Estimated Policing Costs for the period January 01, 2018 to December 31, 2018 Costs in accordance with the 2017 OPP Cost Schedule for Police Services
NOTES TO STATEMENT
1) Salary rates are based on weighted average rates for municipal detachment staff by rank, level and classification. The 2018 salaries incorporate the January 1, 2018, 1. 75% general salary rate increase set in the 2015 to 2018 OPPA Uniform and Civilian Collective Agreements. The benefit rates are based on the most recent rates set by the Treasury Board Secretariat, (2017-18).
2) Shift Premium is calculated at $681 per Sergeant and Constable and is reconciled to actuals.
3) The benefit rates are 26.53% for commissioned uniformed officers, 26.96% of salaries for uniformed officers, 25.17% for civilian staff, 14.68% for Uniform part-time staff and 19.44% for Civilian part-time staff.
4) Uniform & Equipment is calculated at $1,938 per uniformed member. A reduction of $1 ,938 will be applied based on the number of amalgamating officers as initial costs are charged for the first year and therefore the per uniformed member costs will not be charged in year one of the contract.
5) Uniform, Equipment and Vehicle Initials Costs as detailed on OPP Contract Proposal Initial Costs, does not include costs associated with required systems upgrades and other detachment related facility areas. These expenditures would be invoiced separately.
Uniform, eguiQment and vehicle Quanti~ Unit Qrice Total Qrice
Uniform and equipment - non-commissioned $ 4 ,207 $ 4,207 Firearms including use of force equipment - uniform $ 1,112 $ 1,112 Taser 0.5 $ 1,550 $ 775 Taser air cartri.dge operational - four per laser 2 $ 53 $ 107 Taser X2, Power Magazine, PPM - two per laser 1 $ 94 $ 94 Portable rad io 1 $ 863 $ 863
Total Uniform, Equipment and Vehicle Costs $ 7,157
OPP Contract Enhancement Costing Summary COSli OF ONE CONSTABLE Estimated Policing Costs for the period January 01 , 2018 to December 31 , 2018 Cosls in accordance witll Ille 2017 OPP Cost Schedttfe fvr Police Services
OPP Contract Enhancement Costing Summary COST OF ONE CONSTABLE Estimated Policing Costs for the period January 01, 2018 to December 31, 2018 Costs in accordance with the 2017 OPP Cost Schedule for Police Services
NOTES TO STATEMENT
1) Salary rates are based on weighted average rates for municipal detachment staff by rank, level and classification. The 2018 salaries incorporate the January 1, 2018, 1.75% general salary rate increase set in the 2015 to 2018 OPPA Uniform and Civilian Collective Agreements. The benefit rates are based on the most recent rates set by the Treasury Board Secretariat, (2017-18).
2) Shift Premium is calculated at $681 per Sergeant and Constable and is reconciled to actuals.
3) The benefit rates are 26.53% for commissioned uniformed officers, 26.96% of salaries for uniformed officers, 25.17% for civilian staff, 14.68% for Uniform part-time staff and 19.44% for Civilian part-time staff.
4) Uniform & Equipment is calculated at $1,938 per uniformed member. A reduction of $1,938 will be applied based on the number of amalgamating officers as initial costs are charged for the first year and therefore the per uniformed member costs will not be charged in year one of the contract.
5) Uniform, Equipment and Vehicle Initials Costs as detailed on OPP Contract Proposal Initial Costs, does not include costs associated with required systems upgrades and other detachment related facility areas. These expenditures would be invoiced separately.
Uniform, egui(!ment and vehicle Quanti!Y Unit Qrice Total Qrice
Uniform and equipment - non-commissioned 1 $ 4,207 $ 4 ,207 Firearms including use of force equipment - uniform 1 $ 1,112 $ 1,112 Taser 0.5 $ 1,550 $ 775 Taser air cartridge operational - four per laser 2 $ 53 $. 107 Taser X2, Power Magazine, PPM - two per laser 1 $ 94 $ 94 Portable radio 1 $ 863 $ 863
Total Uniform, Equipment and Vehicle Costs $ 7,157
·'
~ w Position Title: Community Mobilization and Engagement Team Leader
Command: Field Operations Class Title: Sergeant
Region/Bureau: Field Operations Class Code: 05604
Detachment/Section: Nottawasaga Detachment Reports To Position Title: Manager, Initiatives (S/Sgt), CSS Unit: Community Mobilization and Engagement Unit
PURPOSE:
To contribute and support Nottawasaga Detachments Community Mobilization and Engagement initiatives and programs (Collaborative Tables, Auxi lliary Program, Crisis Worker initiatives, Grant Governance and Research Initiatives) by providing organizational support for Community Mobilization and Engagement Unit, and supporting strategic direction and corporate and community based partnerships at the Detachment level.
KEY RESPONSIBILITIES:
EVERY POLICE OFFICER SHALL ABIDE BY THE PRINCIPLES OUTLINED INS. 1 AND MAINTAIN THE ABILITY TO PERFORM THE DUTIES REQUIRED BYS. 42 OF THE POLICE SERVICES ACT.
1. Provides support in the area of Ontario's Mobilization and Engagement Model of Community Policing, Counter Violent Extremism Strategy, Grant Governance and support, Research Initiatives.
2. Provide support to the frontline in building partnerships with community stakeholders with focus on the aim of prevention and reduction of crime and community safety risks. Makes decisions that are consistent with OPP business and strategic planning.
3. Provides supervision, direction, performance management for team members within Community Mobilization and Engagement Unit. Works in a team environment promoting a healthy work environment and provides professional consultations with field and stakeholders.
4. Participates in the coordination of activities, assignment of activities, ahd oversight of projects. Contributes to setting priorities, enabling members to ensure effective delivery of policing services and consultative support to field . Provides support and consultation internally and externally.
5. Supports training needs for detachment members and facilitates association with other dedicated teams for problem resolution. Enables each member to participate as a productive part of the team and OPP workforce.
6. Provides support to educational systems and initiatives through research and consultation on a broad range of community safety and crime prevention programs within Ontario's Mobilization and Engagement Model of Community Policing.
7. Contributes to established goals, objectives and priorities in conjunction with Community Safety Services and Detachment, allowing for continuous program evolution, meeting the organization's immediate and long-term needs. Supports perpetual data collection for environmental scanning purposes and prepares materials for dissemination to· stakeholders.
8 . Networks with Region, stakeholders, agencies and other police services, to support the development of best practices and methodologies. Helps to identify process efficiencies/inefficiencies and recommends continuous improvement strategies, advising regarding policy development for effectiveness to maximize Community Mobilization and Engagement and frontline service delivery.
9. ParticipatE)s in the development and implementation of communication plans and media relations, including regularly engaging in the development and delivery of community safety and crime prevention messaging to the public, targeted at reducing crime and minimizing the impact, victimization and fear of crime within our communities.
10. PrepaJes detailed reports, summaries and updates to supervisor for clients including Detachment management; Provides advice, expertise and support to managers in application and evaluation of community based crime prevention & problem oriented policing initiatives.
11 . Other duties as assigned.
THIS INVENTORY OF SKILLS AND KNOWLEDGE IS IN ADDITION TO THE KNOWLEDGE ANO SKILL REQUIRED FOR THE
Revised: 1/3
GENERIC RANK DESCRIPTION AND COMPETENCY PROFILE FOR THIS RANK.
KNOWLEDGE OF:
• Relevant governing act, legislation and regulations such as, the Criminal Code, Police Orders, Police Services Act, federal and provincial statutes relating to criminal investigation. OPS/Ministry pol icies, directives, guidelines such as Uniform & Civilian Collective Agreements, Human Rights Code, Occupational Health and Safety Act, Respectful Workplace Policy, Workplace Violence Prevention Policy, Attendance Management Program, Employee Assistance Plan, Performance Management, Illness, Injury and Employment Accommodation to support and manage the CSS Program areas.
• Current case law and decisions affecting the administration of justice and the maintenance of rulings that affect Crime Prevention. Current knowledge of the FIPPA (Freedom of Information and Protection of Privacy) legislation, and related legislation to provide guidance to Detachment.
• Ontario's Mobil ization and Engagement Model of Community Policing, Community Safety and Well-being approaches in support of OPP and community stakeholders.
Ability to effectively supervise, ensure employee accountability, coach, develop and manage performance, motivate, build a cohesive team and coordinate the activities of applicable Community Mobilization and Engagement personnel in the delivery of services.
• Understanding of needs of stakeholders, fostering partnerships, anticipating needs and sharing information.
• Organizational skills to set goals and objectives, provide direction, coordinate activities, resolve disputes and make decisions.
• Oral and written communication skills to make recommendations, to liaise effectively with stakeholders when creating partnerships and maintaining those partnerships, to provide training and information to various stakeholders, and to prepare reports, business plans, briefing notes and court briefs ..
JUDGEMENT:
• Work is performed within the parameters of the Criminal Code of Canada, federal and provincial statutes and OPP policies and procedures.
Within the scope of the assigned role, judgment is exercised when: coordinating and implementing Detachment programs and ensuring proper direction, information and assistance measures are effective; when creating and providing training to regional members; developing and implementing information sessions to stakeholders; determining support requirements working within budget and estimating financial and human resources necessary to fulfill operational needs.
ACCO UNTABILITY:
Program: Provides assistance in policy development aimed at Community Mobilization and Engagement strategies. Provides advice and support in applying and evaluating policing initiatives.
Human Resources:
Provides advice and guidance to all members of Community Mobilization and Engagement Unit. Provides direct supervision of 7 Constables and one civi lian staff member.
Financial, Material and Equipment:
Working within the financial parameters established by OPP policy and within an annual operating budget as outl ined in the Nottawasaga Police Services Board contract.
IMPACT OF ERRORS:
• Failure to provide efficient and effective coordination of Community Mobilization and Engagement could impact the credibility of the Detachment and result in potential criticism of the OPP and Ministry. Ineffective implementation of the programs could result in services not reaching stakeholders.
• Errors in assumptions used for research, planning and development or recommendations made could impact the quality of analysis and mislead organizational direction in not meeting community policing needs of the community.
• Errors in project and program management and related partnerships could result in unnecessary expenditure of critical financial and human resources.
APPROVALS DATE
Immediate Supervisor: S/Sgt Brian Humber 28 March 2018
Revised: 21 2/3
Region/Bureau Commander: lnsp. Robyn MacEachern 23 May 2017
Revised:
2B 3/3
TOWNSHIP OF ESSA STAFF REPORT
STAFF REPORT NO.: PD015-18
DATE:
TO:
April 18, 2018
Committee of the Whole
FROM: Colleen Healey, Manager of Planning & Development
Development Picture in Essa and Angus SUBJECT:
RECOMMENDATION
That Staff Report PD015-18 be received for information only.
BACKGROUND
The purpose of this summarization is to provide a brief synopsis of what the development picture in Essa and Angus is.
Aside from 3 developments outside of Angus, all development lies in the existing settlement area of Angus. The 3 developments outside of Angus are:
1. Giulam Subdivision, Thornton a. 31 lots draft plan approved b. Single family detached dwellings c. Municipal water/septics d. Soon to be approved and registered, Spring 2018
2. Brookfield's Baxter Subdivision a. 250 lots draft plan approved b. Single family detached dwellings c. Municipal water/Angus wastewater treatment d. Earthworks to start within year e. Construction in 2019 or 2020
3. Birchwood Estates, Baxter a. 18 lots draft plan approved b. Single family detached dwellings c. Private wells/septics d. Pre-servicing fall 2018 expected e. Construction in 2019 expected
~ PD01 5-18 Page 2 of 3 Development Picture in Essa and Angus
The Provincial Growth Plan of 2017 does not allow for any further estate-type development nor for any settlement area expansions at this time. The County is currently conducting a County-wide Municipal Comprehensive Review (MCR) to determine what communities in Simcoe County will receive further growth allocation. This MCR is expected to take approximately 3 years.
As Council is aware, Angus is Essa's primary growth centre with plans already committed to, and lands designated for growth using municipal water and sewer services. The following lists the growth potential for Angus, at this time.
• Queensbrook, draft plan approved 163 single family detached lots
Vacant Lands Number of lots (estimates) 1. 2 Alma Street 24 2. 325 Centre Street 90 3. 35 Centre Street 30 4. Stonemount Phase 5 20 5. 21 Vernon Street 21 6. 24 Vernon Street 135 7. 6427 Countv Road 90 100 8. 64 77 Browns Line 45 9. 8291 4tn Line 90 10. 36 Mill Street 7
Total: 562
COMMENTS AND CONSIDERATIONS
The above properties listed are all contained in the depleting capacity ledger created by Ainley Group and presented in their 2016 Capacity Allocation Report, presented to Council on March 23, 2018. This list provides an estimate of lots that each vacant property in Angus is expected to yield upon development. The estimates should be used with caution in the absence of studies to verify the actual area able to be developed (in light of environmental constraints).
At this point, the list would total an estimate of 562 lots left to be developed on vacant land in Angus. This is over and beyond all previously approved and committed-to plans (note that the only draft plan approval remaining at this point is Queensbrook).
According to the Ainley report, the Angus Water Supply System has a design capacity of 9,585 m3/day while the Angus Sewage Treatment Plant has a design capacity of 5,511 m3/day. Ainley has listed connections and commitments, and then potential, in a chart to calculate a Depleting Capacity Ledger. According to their calculations, there is a future potential equivalent residential unit supply of approximately 1,450 (units) for each system.
Going forward , it is intended that the Municipality monitor what is connected on a yearly basis to track allocation/capacity. In the past, with the exception of the past couple of
PD015-18 Page 3 of 3 Development Picture in Essa and Angus
years, it has been reasonable to expect about 100 new homes each year. It is not yet clear as to when current plans will be built out or when future lands could be approved. Ainley has estimated a 15 year supply or take-up for both systems. The Public Works Department and/or Ainley report can provide additional detail on the operations of either system.
FINANCIAL IMPACT
None at this time.
SUMMARY/OPTIONS
Council may:
1. Take no further action. 2. Receive this report for information. 3. Direct staff to provide further research and/or information as requested.
CONCLUSION
Option #2 is recommended.
Respectfully submitted:
Colleen Healey Manager of Planning & Development
Attachments: Ainley's Depleting Capacity Ledgers Angus Residential Development Map Summary Tables of Hem son
Reviewed by:
Gre~ CAO
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A
1 1255437 Ontario Inc. 2 San Diego Homes Inc. 3 Brookvalley Developments (Angus) Ltd. 4 Queensbrook Developments Inc. 5 Sapphire Homes 6 400 Centre St. 7 Stonemount Developments Inc. 8 The Sarjeant Company Limited 9 Brookvalley Angus South Ltd. 1 O Centre West Management 11 8409137 Canada Inc. 12 Balogh 13 Michalski 14 791946 Ontario Limited 15 308487 Ontario Limited 16 McMaster 17 Angus Green Ltd. 18 Essa County Rd. 90 Dev Inc. 19 Ministry of Natural Resources 20 McColl
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ANGUS WATER SUPP LY SYSTEM UNCOMMITIED HYDRA ULIC RESERVE CAPACITY· WATER DEPLETING CAPACITY LEDGER
2016 YEAR ENO
Design Capaci1y1 9,565 m'/d
Maxirnuin Day Demand 13 yr. High occurred in 201 6)2 4,563 m•/rJ Hydraulic Reserve Caµacity (Cu) 5,022 m'/d
Actual Equivalen1 Uni ts Conne(1ed to the S)'1em(2016) 4,112 units
Maximum Day Demand (actual per equivalent residential unilJ 1.11 0 m•/unit/day
M.lximum Day De mand (future per equivalent 1esidentia! uniOJ 2.420 m' /unit/day
l I ~ •.-.:.·,_ -~ -. 1
DEVELOPMENT 1 · CUMULATIVE I NU MOEROf
CUMULATIVE MDO't.1 MOO NUMBER Of
OEV£LOPMl:NT X -1r·~. ·• EQUIVALENT
EQUIVALENT DEVELOPMENT TYPE I , . RESIDENTIAL ~ . ,h .~ RESIDENTIAL (mt/di I Cm'ldi I 1:
UNITS UNITS ;"t;
DESICN CAPAOTY 1c"; I I rf"'\icknctS Ch nnct.1~ 10 th~ ,::,ci>ling S'(jl<:"m (D...co::mbt'r :2016) 3,6 i B R~ id t!ntic1I
Com.~cial/ 1n~111111ionol Cu nntlcted tu liw '-"ll isting sy~ltem (Ckc'-"mber 2016) 414 Commercio\
D1..-wlu1Hm:nls art' lis1eJ in a lph"'1>elical onfor. Ne, preforcncc o( unkr is gi\lcn or infe rred..
Noles:
1 The c urrent rated ca1>ac ity o( the Angus Supply W orks, per the D\NVv'P and per the Perm it 10 Take Water is 9,58Sm1/day
Existing MOD is based o n the highest MO D (or 2014, 201 S a nd 2016. Per MOE Procedure 0 -5·1 "'In certa in cases, such as where there is ev ide nce o( seasonal populJtion Ouau.11io ns, rapid grow1h and/or 1he eitistence of large indusuies, o r in cases w here per capita w,1ter or sewage flows for proposed new developmen1 will l>e substa ntially different from histo rica l flows, e1c., the Regional MOECC Director may
c onsider it reasonable a nd appropriate to modify 1he manner in w hich the calcul,11ior1 is completed ~.
Future demand is ca lcula1ed to comp ly with th e Township o( Essa Engineeri ng Design StJndards. This results in an MOD/unit of 2.42ml/unit/day. Number of w1its connected to t he system al the end of 2016 was calculated based on the number of resident ial w ater services plus the number of commerical equivalent connect ions
Draft o r Site plan submission und er review
The re is no level of plr1nning commitme nt fot the vac an1 land.
Forecast Population in New Households by Unit Type*
Singles & Rows & Other Total
Apartments Population in Mid-Year Semis Multiples NewHH
2018 209 56 8 273
2019 209 56 8 273
2020 209 56 8 273
2021 209 56 8 273
z 2022 209 56 8 273
2023 209 56 8 273
2024 209 56 8 273
2025 209 56 8 273
2026 209 56 8 273
2027 209 56 8 273
2018-2031 2,090 560 80 2,730 *Based on
PPUs 3.13 2.80 1.57
;. ~
Angus Household Growth - Water Services (Excludes Thornton, Baxter and Rural)
TABLE A.10 Growth in Households by Unit Type in the Angus Water Service Area (includes unit potential in Angus only)
Singles & Rows & Other Apartments Mid-Year Semis Multiples
2018 42 20 5
2019 42 20 5
2020 42 20 5
2021 42 20 5
L. 2022 42 20 5
"' 2023 42 20 5
2024 42 20 5
2025 42 20 5
2026 42 20 5
2027 42 20 5
2018-2027 417 200 50
Source: Hemson Consulting Ltd., 2018
Total New HH
67
67
67
67
67
67
67
67
67
67
667
r
Angus Household Growth - Water Services (Excludes Thornton, Baxter and Rural)
TABLEA.11
Forecast Population in New Households by Unit Type*
Singles & Rows & Other Total
Apartments Population in Mid-Year Semis Multiples
NewHH
2018 131 56 8 195
2019 131 56 8 195
2020 131 56 8 195
2021 131 56 8 195
2022 131 56 8 195
f 2023 131 56 8 195
2024 131 56 8 195
2025 131 56 8 195
2026 131 56 8 195
2027 131 56 8 195
2018-2031 1,310 560 80 1,950
*Based on PPUs 3.13 2.80 1.57
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TABLE A.13
Non-Residential Space Forecast
Employment Densi ty
Population-Related Employment
Employment Land Employment
Other Rural Based
50.0
80.0
Po,Qulation-Retated
Total Emp Space (m2
)
Mid-Year Emp Growth
2016 2,114
2017 2,28 1
2018 2,317 36 1,800
2019 2.353 36 1,800
2020 2,389 36 1,800
2021 2,425 36 1,800
I:. 2022 2,461 36 1,800
I~ 2023 2,497 36 1,800
2024 2,533 36 1,800
2025 2,569 36 1.800
2026 2,605 36 1,800
2027 2,64 1 36 1.800
2028 2.677 36 1.800
2029 2,713 36 1,800
2030 2,749 36 1,800
2031 2,785 36 1.800
2018 -2027 360 18,000
2018 -2031 504 25.200
Source· Hemson Consulring Ltd .. 2018
m2 per employee
m' per employee
m' per employee
Em[! loy:ment Land
Total Empl Emp Growth
5,068
5,102
5,138 36
5,174 36
5.210 36
5,246 36
5,282 36
5,318 36
5,354 36
5,390 36
5,426 36
5,462 36
5,498 36
5,534 36
5,570 36
5,606 36
360
504
Space (m' )
2,900
2,900
2,900
2,900
2,900
2,900
2,900
2,900
2,900
2,900
2,900
2,900
2,900
2,900
29,000
40,600
Other Rural Based
Total Empl Emp Growth
815
809
820 11
831 11
842 11
852 10
863 11
874 11
884 11
895 11
906 11
916 10
927 10
937 10
948 10
958 10
107
149
Total with Work at Home Total for DC Stud~ W2rk at HQm~ Em,QIO:imeni Emglo)lment
Space Total Empl Space Total Empt Space Total Empl Space (m') Emp Growth (m' ) Emp Growth (m' ) Emp Growth (m')
7,997 790 8,787
8,192 737 8 ,929
0 8,275 83 4,700 745 7 0 9,019 90 4,700
0 8,357 83 4,700 752 7 0 9,1 10 90 4,700
0 8,440 83 4,700 760 7 0 9,200 90 4.700
0 8,523 82 4,700 767 7 0 9,290 90 4,700
0 8.605 83 4,700 774 7 0 9,380 90 4,700
0 8,688 83 4.700 782 7 0 9,470 90 4,700
0 8,771 83 4,700 789 7 0 9 ,560 90 4.700
0 8,854 83 4,700 797 7 0 9,650 90 4.700
0 8,937 83 4,700 804 7 0 9,74 1 90 4,700
0 9,019 82 4.700 812 7 0 9,831 90 4.700
0 9,102 82 4,700 819 7 0 9.92 1 90 4,700
0 9,184 82 4,700 827 7 0 10,01 1 90 4,700
0 9.267 82 4,700 834 7 0 10,100 90 4,700
0 9,349 82 4,700 841 7 0 10,190 90 4,700
0 827 47,000 74 0 902 47.000
0 1,157 65,800 104 0 1,262 65.800
f
STAFF REPORT NO.:
DATE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
TOWNSHIP OF ESSA STAFF REPORT
PR012-18
April 18, 2018
Committee of the Whole
Shawnette Crouse, Manager Parks & Recreation
Request to Waive Diamond Rental Fee - Angus Community Park for a Three Day Ball Tournament
That the Manager of Parks and Recreation Report PR012-18 be received; and
that Council consider approving the waiving of the diamond rental booking fee of $358.53 +HST for the tournament being hosted by Angus Men's Sia Pitch League in June 2018.
BACKGROUND
AMOSPL entered into a diamond rental contract with the Township of Essa for use of the Angus Community Center Ball Diamond for a three day ball tournament in June. Council has approved the waiving of the diamond rental fees associated with this three day tournament in previous years.
FINANCIAL IMPACT
The Council approved rates and fees by-law includes rental rates for diamond rentals. Fees associated with rentals take into consideration the on-going operating costs, staff time (day of the event, and administration time required), as well as costs directly associated with the rentals.
SUMMARY/OPTIONS
Council may: 1. Take no further action.
2. Approve the waiving of the diamond rental booking fee of $358.53 +HST for the tournament booking for Angus Men's Sia Pitch League.
3. Not support the request made by the AMOSPL.
PR012-18 Request to Waive Fee - Angus Community Park
CONCLUSION
Staff recommends Option 1 be approved
Respectfully submitted:
Shawnette Crouse Manager, Parks & Recreation
Attachments:
Email Statement
Page 2 of 2
Reviewed by:
Greg Murphy Chief Adminis rative Officer
STAFF REPORT NO.:
DATE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
TOWNSHIP OF ESSA STAFF REPORT
PW014-18
April 18, 2018
Committee of the Whole
Dan Perreault, C.E.T., Manager of Public Works
Requested Exemption to By-law #2015-64 for the Placement of Fill at 4461 25th Sideroad
That Staff Report PW014-18 be received; and
That Council consider approving an exemption to By-law #2015-64 for the placement of fill at 4461 25th Sideroad, subject to the requirements of the Manager of Public Works and/or the road authority of the road being used to access the subject property being met; and
That the property owner submits a $5,000.00 deposit to ensure that the access road remains free of mud/dust/debris.
BACKGROUND
The Township has received a request from the owner of the lands at 4461 25th Sideroad to place fill on this property in order to make use of the remnant parcel of land that was naturally severed due to the reconstruction of the intersection of 25th Sideroad and County Road 27. The owner would like to construct a farm building for seasonal equipment storage.
The owner has been advised of Township Fill By-law #2015-64. If an exemption is provided, the owner will be required to meet the conditions set out in the By-law specifically Section 6 & 7 of the By-law, which requires them to provide drawings, soil samples, notification of surrounding property owners and submit the appropriate fee.
COMMENTS AND CONSIDERATIONS
The proposed project would involve the placement of approximately 80,000 cubic metres of fill (approximately 8000 truckloads). The remnant parcel is not located within a NVCA regulated area.
FINANCIAL IMPACT
In accordance with Schedule "A" of the By-law the fee would be $2,500, plus $0.80 per cubic metre, for a total of $66,500.
PW014-18 Page 2 of 2 Placement of Fill - 4461 25th Sideroad
SUMMARY/OPTIONS
Council may:
1. Take no further action. 2. Approve an exemption to By-law #2015-64 for the placement of fill at 4461 25th Sideroad. 3. Approve an exemption to By-law #2015-64 for the placement of fill at 4461 25th Sideroad,
with further conditions deemed appropriate to Council. 4. Do not approve an exemption to By-law #2015-64 for the placement of fill at 4461 25th
Sideroad.
CONCLUSION
Staff Recommends that Option 2 be approved.
Dan Perreault, C. Manager of Public Works
Attachments:
Reviewed by,
Greg Murphy Chief Administrative 0
1. Application for an Exemption/Permit - 4461 25th Sideroad 2. Location Map
5\
ATTACHMENT NO. 1
Township of Essa, 5786 County Rd. 21, Utopia, ON LOM 1TO 705-424-9770
Application for an Exemption/Permit for the Placing or Dumping of Fill, Soil Stripping, and/or Alteration to the Grade of Lands
Pursuant to Township of Essa Site Alteration and Fill By-law No. 2015-64
Prior to submitting this Application, contact the Township of Essa's Public Works Staff at 705-424-9770 for a free consultation on your proposal. The Township of Essa will consider your application based on the information you provide below. Any false or misleading statemen1 made on this application will render null and void any permission granted. Complete all relevant sections, date, sign and return the application along with appropriate review fee.
OWNERSHIP INFORMATION (Please clearly print/type all information)
Owner'sName(s): h f~:Vtt LL A-cr<'S Daytime Tel.: (7~')) CIT4 -5287 Address: 1 c; q I 11 it,._ L I h..L Fax:
Town: 1JJ or-VCTDv\... Postal Code: LOL 'L{\)L.-_
Preferred method of correspondence: Email D Phone CY Fax D
CONTRACTOR INFORMATION
Contractor's Name: ~ U ~ S O / d M f i
-----------Email: "°'C-~vJ~ O ~ pup ;)s~y-ipa.~~u
.,..i: Mail D
Daytime Tel: --------
Address:-------------------- Fax: -----------
Town: - ---------- Postal Code: ______ Email: ----------
Preferred method of correspondence: Email D Phone D Fax D Mail D
If the Contractor is acting on the Owner's behalf, a letter of authorization from the Owner must be provided.
Property Assessment Roll Number (from Property Tax Notice: 43 21 ------------- - --
Current property zoning (check with Essa Planning Dept. if unsure): --><-Q=:§rf-~--=C'--.IA.-'-'lfu_r._,, ...... { _ ________ _
Is the property under the jurisdiction of Nottawasaga Valley Conservation Authority (N.V.C.A.)? Yes : __ No: v"" Contact the N.V.C.A. office if you are unsure (705-424-1479).
DESCRIPTION OF PROPOSED WORKS
Application is made to ( check all that apply):
tif~xemption to Township of Essa By-law No. 2015-64
o Place and/or remove fill
o Alteration to the grade of a property/site
Page 1 of 4
52
D Other (please explain) _ e.=.c.x.~· D::..:c=-·· .;:,..c +_ 1_v---'\i=-'{ __ 6_0_r._io _ _,/c....:o::...s,a...,cf,._' ~~------------_)
Describe the proposed work and the benefit derived from doing so: uh, / 1~·v1 jv M,~ L-i. \ I"\~ P 1<;1'..c+ic-vl ,-: ·' ,'\_ .sl-rl) ch O ll .
Your application must be accompanied with the following basic information:
o Payment of the applicable application fee (contact the Township of Essa at 705-424-9770 or visit www.essatownship.on.ca for the permit fee schedule).
o Location or road map to your development/site. c Site Plan Drawing showing the proposed works, your property boundaries and features of the site such as
buildings and structures, tree lines, streams, wetlands, wet areas, springs, ditches, culverts, elevation contours or existing and proposed grades. Include measurements and dimensions. Show how much vegetation or tree cover is to be removed and where fill is to be placed.
o Digital Photo(s) of the proposed work location.
Unless otherwise requested, the Township of Essa requires one copy of all project drawings. Multi-paged engineering drawings must be folded. Provide digital copies of all documentation where possible. Note: Additional information may be required through the process of reviewing this application (see page 4).
INFORMATION COLLECTED
The personal information contained on this form is collected under the Authority of the Municipal Freedom of Information & Protection of Privacy Act and the Municipal Act. This information is used to assess applications and, where approved, issue permits. Information on this form will be disclosed to government and municipal agencies for review and comments and may be disclosed to members of the public through the Freedom of Information process.
TERMS AND CONDITIONS
,.. The Exemption to By-law 2015-64 granted by Resolution passed by Council does not allow for the filling operations to commence. Filling operations may only commence once a permit has been issued by the Manager of Public Works.
,. Permits or approvals granted by the Township of Essa are non-transferable. ;, Permits, approvals, etc. may be required from other agencies prior to undertaking the proposed work.
Township of Essa permission, if granted for the proposed work, does not exempt the owner/agent from complying with any or all other laws, statutes, ordinances, directives, regulations, approvals, etc. that may affect the property or the use of same.
53 Page 2 of 4
, If the information provided on or with this application is determined to be untrue or incorrect, or become untrue or incorrect, the Township of Essa reserves the right to withdraw any permission granted.
, Permits contain important conditions . Contractors must have a copy of the permit on the work site at all times.
> An administrative fee may be charged for processing refunds. , The issue of a permit by the Township does not relieve the holder of the responsibility of complying with
relevant Municipal By-laws and/or N.V.C.A. requirements . In consideration of any permit issued in respect to th is application, we, the applicants for ourselves , our heirs, executors, successors and assigns hereby agree to observe, keep and perform and be subject to the regulations and conditions of the said permit and to indemnify and safe harmless the Township of Essa represented by the Manager of Public Works or his/her designate from and against all loss, cost, charges, damages, claims and demands whatsoever to which it may be put or which the Township suffer or sustain or for which the Township may be liable by reason of anything done or omitted to be done in the construction, maintenance, alteration or operation of the works authorized.
:;... I/We understand and agree that the Township of Essa and/or its Contractor may complete any work required to be done by an Applicant, Property Owner and/or Contractor, or may rectify any action, default or failure to perform the obligations and requirements of a permit that has been issued to an Applicant, Property Owner and/or Contractor which is contrary to the permit if issued by the Township of Essa, and such work done by the Township of Essa and/or its Contractor shall be completed at the expense of the Applicant, Property Owner and/or Contractor. Additionally, if costs incurred by the Township of Essa, together with any charges or other expenses payable to the Township of Essa arising out of its completing the works are not paid, such costs, charges or other expenses may be recovered by the Township of Essa in the same like manner as municipal taxes, pursuant to Section 446 of the Municipal Act, 2001, as amended.
I/We the undersigned hereby certify to the best of my/our knowledge and belief that all of the above-noted, attached and/or supporting documentation information is correct and true . I/we further solemnly declare that I/we have read and fully understand the contents of this application and specifically the terms and conditions, and the declaration which is written above.
By signing this application, consent is given to the Township of Essa, its employees and authorized representatives to access the property for the purposes of obtaining information and monitoring any approved works including to conduct remedial work arising from defaul t or failure to perform the obligations and requirements of a permit, if issued, pursuant to By-law No. 2015-64.
Sig,at,"ofOw, e,: ~--ilfZ., = -· ...-- (I have authonyto bind the landowner/corporation)
Date:
Signature of Contractor: ---- -----,----,-- - ------- Date: ------- - - --(1 have authority to bind the Contractor/corporation)
ADDITIONAL INFORMA TION!REQUIREMENTS
The following information may be required to support your application. Having this information readily available may expedite the permit review process.
• A legal survey. • A topographic survey tied into a geodetic benchmark showing existing and proposed grades,
drainage detai ls and finished elevations for the fill area. The Owner shall ensure that the fill site is graded such that it does not adversely affect neighbouring lands.
• A cross-sectional drawing of the proposed works. • A complete description of the amount, type and quality of fill proposed to be placed and/or
dumped. • A written description or drawings showing the amount and size of materials to be used (e.g.
culverts, rip-rap or rock check dams). • Identification of the proposed haul route.
Page 3 of 4
• Description and source of fill material, along with a soils analysis report prepared by a qualified professional.
• For agricultural lands, the preparation of an agricultural justification report prepared by a qualified professional.
• A description of the construction sequence/timing and the methods to be used in carrying out the works and how the site is to be accessed by heavy equipment.
• The Owner of the property or their authorized representative shall provide written notification to all adjacent property owners and those residents along the designated haul route.
• Plans or a description of how sediment and erosion will be controlled during construction and for the period after construction until vegetation is successfully established.
• The owner and/or the fill contractor to keep and maintain records relating to each individual hauler, date and time of each deliver including volume of each delivery.
• Fill management plan adhering to the Ministry of Environment's Management of Excess Soil - A Guide for Best Management Practices and/or the Township of Essa requirements.
• The Owner and/or the Contractor shall not perform a site operation or permit the performance of a site operation:
a) between the hours of 7:00 p.m. and 7:00 a.m. on/from Monday to Friday; b) any time Saturday, Sunday or a Statutory Holiday.
Enquiries concerning this Application or the Township of Essa Site Alteration and Fill By-law No. 2015-64 should be directed to: Manager of Public Works, Township of Essa, 5786 County Rd. 21, Utopia, ON LOM 1TO. 705-424-9770 ext. 135 website: www.essatownship.on.ca.
CONDITIONS/REQUIREMENTS OF PERMIT:
Office Use Only:
Council Exemption granted on:
Fee - ------ Date of Payment ------------ Receipt No. ___ _
Date Financial Security Deposit Received ___ ___________ Receipt No. __ _
Date Fees ouUined in Schedule "A" attached to By-law No. 2015-64 were received: ______________ Receipt No. ___ _
Page 4 of 4
\ \
ATTACHMENT NO. 2
.. __ ....... -... -·
L I >
STAFF REPORT NO.:
DATE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
TOWNSHIP OF ESSA STAFF REPORT
TR005-2018
April 181h, 2018
Committee of the Whole
Vera Vieira, Tax Collector
Request to Write Off/Adjust 2017 Taxes
That Staff Report TR005-2018 be received; and
THAT the Tax Collector be authorized to adjust taxes on the accounts listed on Schedule "A" of this report.
BACKGROUND
Under Section 357 of the Municipal Act, upon application to the Treasurer, the Municipality may cancel,
reduce or refund all or part of taxes levied on land during the taxation year, as a result of a change
event. Also, if land has become vacant land or excess land, exempt, a mobile home was removed or a
building was razed by fire, damaged by fire, demolished so as to render it unusable fo r the purposes for
which it was used immediately prior to the damage during the year or during the preceding yea r.
COMMENTS AND CONSIDERATIONS
Due to the circumstances under which the application was made the properties have met the criteria to qualify for the adjustments of taxes in accordance with Sec 357 of the Municipal Act.
FINANCIAL IMPACT
Property taxes to be adjusted equal:
Municipal Taxes County Taxes English Public Education Taxes
TOTAL
$10.39 $11 .92 $ 7.24
$29.55
~ TR005-2018 Page 2 of 2
Request to Write Off /Adjust 2017 Taxes
SUMMARY/OPTIONS
Council may:
1. Take no action 2. That the Tax Collector be authorized to adjust the taxes as per Schedule "A" of this
report
CONCLUSION
The Tax Collector does not conduct site inspections regarding these applications; however, the Tax Collector may use internal resources, such as the Fire Dept and Building Dept to confirm the write offs are warranted.
Respectfully submitted:
Vera Vieira Tax Collector
Reviewed by:
Attachment:
Schedule "A"
Reviewed by:
Carol tvrohr Manager of Finance
~ le"A" Rebates for Residential Properties - Sec 3571358
That the Tax Collector be authorized to adjust taxes on the accounts listed on Schedules "A", "B" and "C" of this report.
BACKGROUND
Under Sec 364 of the Municipa l Act a local municipality shall have a program to provide tax rebates to
owners of properties that have vacant portions if that property is in the commercial or industrial t ax
class. If the property is in any of the commercial cla sses the rebate shall be equal to 30 per cent of the
taxes app licable to the eligib le property and if the property is in the industrial class, the rebate shall be
equal t o 35 per cent of the taxes applicable to the eligible property.
COMMENTS AND CONSIDERATIONS
Due to the circumstances under which the application was made the property has met the criteria to qualify for the adjustments of taxes in accordance with Sec 364 of the Municipal Act.
FINANCIAL IMPACT
Property taxes to be adjusted equal:
Municipal Taxes County Taxes Commercial No Support Taxes Business Improvement Area Taxes
TOTAL
$1,309.38 $1,502.01 $4,643.01
$621 .85
$8,076.25
to~R006-2018 Page 2 of 2
Request to Write Off /Adjust 2018 Taxes
SUMMARY/OPTIONS
Council may:
1. Take no action 2. That the Tax Collector be authorized to adjust the taxes as per Schedules "A", "B" and
"C"
CONCLUSION
The Tax Collector does not conduct site inspections; however the Tax Collector may use internal resources such as the Bldg and Fire Departments to confirm the tax adjustments are warranted. In addition due to the nature of the business, this property may experience historica l or periodical vacancies.
Respectfully submitted:
Vera Vieira Tax Collector
Reviewed by:
Greg Mury CAO
Attachments:
Schedule "A" Schedule "B" Schedule "C"
Co\
Reviewed by:
Carol ohr Manager of Finance
cSSCHEDULE A"
REBATE FOR COMMERCIAL VACANCY/17 TOWNSHIP OF ESSA - 43-21
Muni/Legal School ROLL # VACANCY Address Support ASSESS
EFFECTIVE RATE INC # O F DAYS VACANCY DATE BIA VACANT REBATE From To 1.883818
Jan 1/17 Dec 31/17 365 $2,421.46
Mav 1/17 Dec 31/17 245 $863.18
Jan 1/17 Dec 31/17 365 $633.09
Jan 1/17 Dec 31/17 Multi Dates/Units' $443.28
Julv 1/17 Dec 31/17 184 $196.44 July 1/17 Dec 31/17 184 $194.93 July 1/17 Dec 31/17 184 $689.42 Julv 1/17 Dec 31/17 184 $684.11 July 1/17 Dec 31/17 184 $184.19 July 1/17 Dec 31/17 184 $182.77
Feb 1/17 Dec 31/17 334 $158.10 Feb 1/17 Dec 31/17 334 $111 .83 Jan 1/17 Dec 31/17 365 $405.07 Jan 1/17 Dec 31/17 365 $286.53
$7,454.40
MUNICIPAL COUNTY NO TOTAL TAXES BIA SUPPORT APPLI. UNIT TAX RATE
Total Rebate $1,625,058 $7,067,870 $2,944.75 $621.85
~
£
STAFF REPORT NO.:
DATE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
TOWNSHIP OF ESSA STAFF REPORT
TR007-2018
April 181h, 2018
Committee of the Whole
Vera Vieira, Tax Collector
Request to Write Off/Adjust 2016 & 2017 Taxes
That Staff Report TR00?-2018 be received; and
THAT the Tax Collector be authorized to adjust taxes on the account listed on Schedules "A" and "B" of this report.
BACKGROUND
Under Section 39.1 of the Assessment Act, the owner of a property or a person who has received or
would be entitled to rece ive a notice of assessment under the Act, may request the Assessment
Corporation to reconsider any matter that could form the basis of an appeal if it appears there are
palpable errors on the assessment roll or on any matter that could form the basis of an application to
court for the determination of any matter relating to an assessment.
COMMENTS AND CONSIDERATIONS
The Requests for Reconsideration have been reviewed by the Municipal Property Assessment Corporation and Minutes of Settlement have been entered into between the property owner/s and MPAC. The Municipality as a stakeholder may appeal the Minutes of Settlement to the Assessment Review Board or allow for the reduction of taxes.
FINANCIAL IMPACT
Property taxes to be adjusted equal:
Municipal Taxes County Taxes English Pub/Sep Education Taxes
TOTAL
$72.33 $82.32 $50.57
$205.22
~ I
~R00?-2018 Request to Write Off /Adjust 2016 & 2017 Taxes
SUMMARY/OPTIONS
Council may:
1. Take no action 2. That the Tax Collector be authorized to adjust the taxes on the account as per
Schedules "A" and "B" of this report
CONCLUSION
Page 2 of 2
When Minutes of Settlement are received by the Municipality, they are reviewed by the Tax Collector and any changed assessments that do not appear equitable are discussed with the assessor who signed the Minutes of Settlement or the Support Account Coordinator, to ensure the decisions were made in a fair manner.
Respectfully submitted:
Vera Vieira Tax Collector
Reviewed by:
Attachment:
Schedule "A" Schedule "B"
Reviewed by:
Caro'I--Monr Manager of Finance
Schedule "B" Reb3'.s for Residential Prooerties -Minutes of Settlement
Td lilJHIP OF ESSA 43-21 For 2017 s ~TY MUNICIPAL TAX RATES SCHOOL TAX RATES ENGLISH
CLASS MUNICIPAL COUNTY FRENCH SEP/PUB SEP/PUB NO SUPPORT
THAT the Tax Collector be authorized to adjust taxes on the account listed on Schedule "A" of this report
BACKGROUND
The Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) has reconsidered the eligibility to
re-classify the appropriate portion of the property listed on Schedule "A" of this report, in the Farmlands
Property Tax Class Program under the authority of the Assessment Act; arising from a request for the
2017 taxation year.
COMMENTS AND CONSIDERATIONS
Due to the decision the 2017 assessment value has been reviewed by the Municipal Property Assessment Corporation and an adjustment has been made to the property's assessment classification resulting in changes to the phased-in assessments.
FINANCIAL IMPACT
Property taxes to be adjusted equal:
Municipal Taxes County Taxes Public Education Taxes
TOTAL
$226.93 $260.31 $158.20
$645.44
&:\ TR008-2018 Page 2 of 2 Request to Write Off /Adjust 2017 Taxes
SUMMARY/OPTIONS
Council may:
1. Take no action 2. That the Tax Collector be authorized to adjust the taxes on the account as per Schedule
"A" of this report
CONCLUSION
When Tax Incentive Approvals are received for the Municipality they are reviewed by the Tax Collector and any changed assessments that do not appear equitable are discussed with an assessor or the Municipal Relations Representative, to ensure the decisions are made in a fair manner. Property owners may also appeal these changes to the Assessment Review Board , if they disagree with MPAC's apportionments of the assessments.
Respectfully submitted:
Vera Vieira Tax Collector
Reviewed by:
Attachment:
Schedule "A"
-=I-\
Reviewed by:
Carol ohr Manager of Finance
Schedule "A" T ••-- - ·-- •-• •·--•--• n • • • •- - · •·-- • •• •••-·· -- • ~ •••--••••• - • • ·-· .
"""' ""' .C:HIP OF ESSA 43-21 For 2017
~ ~ tRTY MUNICIPAL TAX RATES SCHOOL TAX RATES ENGLISH
CLASS MUNICIPAL COUNTY FRENCH SEP/PUB SEP/PUB NO SUPPORT
SCHOOL & REVISED ASSESS ENGLISH FRENCH INCREASE TOTAL ROLL # Muni Address/Desc CLASS ORIGINAL ASSESS ASSESS CHANGE MUNICIPAL COUNTY SEP/PUB SEP/PUB DECREASE REBATE
010-006-01205-0000 Con 9 E Pt Lot 16 RTEP $304,839 $193,217 ($111 ,622) ($286.60) ($328.77) ($199.80) ($815.18)
RP 51R40274 Part 1 FTEP $0 $92,966 $92,966 $59.68 $68.45 $41 .60 $169.73 ($645.44)
Restricted Acts ("Lame Duck" Provisions) and Delegation of Authority
That Staff Report C013-18 be received; and
That Council consider directing the Clerk to prepare the necessary By-law prior to Nomination Day (July 27, 2018), delegating authority to the Chief Administrative Officer to make decisions related to restricted acts pursuant to Section 275 of the Municipal Act, from July 27, 2018 to December 2, 2018; and
That the By-law shall come into force and effect only in the event that it is determined by the Municipal Clerk, with certainty, that less than seventy-five percent of the current members of Council will be returning to sit on the new Council after Nomination Day of the 2018 Municipal Elections.
BACKGROUND
Section 275 of the Municipal Act, 2001, as amended, provides for "Restricted Acts After Nomination Day" as the period of time in an election year that is commonly referred to as "Lame Duck". The "Lame Duck" period restricts Council in their ability to exercise all of their power as elected officials, and has historically commenced on Nomination Day in September of an election year. There are two periods of which a "Lame Duck" Council occurs during the municipal election process. The first potential "Lame Duck" period is generally between Nomination Day and Election Day; the second is from Election Day to December 1, 2018.
Since the 2014 Municipal Election, Bill 181 ("Municipal Elections Modernization Acf') was introduced and received Royal Assent on June 9, 2016, which in turn resulted in a multitude of amendments that affected the Municipal Elections Act, 1996.
One significant change resulting from Bill 181 relates specifically to the shortened nomination period for candidates running in the upcoming 2018 Municipal Election. Previously the Nomination Period for municipal elections ran from January 1 to the second Friday in September of the election year (ie: 2014 Municipal Election - January 1, 2014 to September 12, 2014). With the newly amended provisions to the nomination period introduced under Bill 181 , the Nomination Period for the 2018 Municipal Election now commences on May 1, 2018, and closes at 2:00 p.m. on July 27, 2018 (Nomination Day). Ultimately the change in the nomination period timeframe allows for a shortened nomination period, however the counter affect is that this change lengthens the possibility of a "Lame Duck" period.
As well , the recent passage of Bill 68 amended the Municipal Act, 2001 , and brought forth changes to the term of Council in an effort to shorten the "Lame Duck" period. The provisions introduced unfortunately are not in effect for this current term of Council. The incoming Council elected on October 22, 2018 will hold office for the term commencing December 1, 2018 up to
~3
Report C013-18 Restricted Acts ("Lame Duck" Provisions) and Delegation of Authority A ril 18, 2018
Page 2 of 4
November 15, 2022. Unfortunately the attempt and intent of this provision in Bill 68, to shorten the "Lame Duck" period, will not take effect until the 2022 election.
The result of these two recent amendments to two significant pieces of Provincial legislation is simply that the 2018 Municipal Election could have a longer "Lame Duck" period than in previous election years. This provides for the importance of preparing a by-law to delegate authority to the Chief Administrative Officer pursuant to Section 275 of the Municipal Act, 2001 , as amended.
COMMENTS AND CONSIDERATIONS
In accordance with Section 275 of the Municipal Act, certain restricted acts limiting the authority of a municipal Council to make decisions may come into effect during the period leading up to the municipal election, and possibly after the municipal election. These restricted acts, commonly referred to as "Lame Duck" provisions, come into effect if it can be determined that the new Council will include less than three quarters (75%) of the members of the incumbent Council.
Determination of "Lame Duck" The first period of "Lame Duck" could potentially fall between the period of July 27 to October 22, 2018. The determination of "Lame Duck" shall be based on the 2018 candidates' election nominations that have been certified by the Municipal Clerk on July 27, 2018 (or shortly thereafter). If less than three quarters (75%) of the existing Council members are not running for municipal Council , then the restrictions set out in Section 275 of the Municipal Act will apply.
The second period of "Lame Duck" falls between October 22, to November 30, 2018. The election results are declared by the Municipal Clerk shortly after the completion of the municipal election. If the election results determine that less than 75% of the incumbent Council members will be returning to office, then the restrictions set out in Section 275 of the Municipal Act will apply.
The Township of Essa is comprised of a 5 member Council. Thus, seventy-five percent of five members is 4 (5 x .75 = 3.75). As can be seen, "Lame Duck" provisions would be in effect if less than four members of Council ran in the 2018 Municipal Election and/or were re-elected by the constituents.
Restrictions During a "Lame Duck" Period While Council continues to meet and conduct municipal business during a "Lame Duck" period, there are certain acts that it cannot engage in, pursuant to Subsection 275 (3) of the Municipal Act. These are as follows: (a) the appointment or removal from office of any officer of the municipality; (b) the hiring or dismissal of any employee of the municipality; (c) the disposition of any real or personal property of the municipality which has a value
exceeding $50,000.00 at the time of disposal; and, (d) making any expenditures or incurring any other liability which exceeds $50,000.00.
Exceptions (a) Clauses C and D in the previous section do not apply if the disposition or liability was
included in the most recent budget adopted by the Council before Nomination Day of the 2018 Municipal Election.
(b) None of the restrictions prevent a municipality from taking any action in the event of an emergency.
Report C013-18 Restricted Acts ("Lame Duck" Provisions) and Delegation of Authority A ril 18, 2018
Land Matters
Page 3 of 4
Pursuant to Section 275(3)(c), a municipality can close a real estate transaction during the "Lame Duck" period only if the Council passed a By-law approving the execution of the Agreement of purchase and sale in advance of the "Lame Duck" period.
Expenditures A contract could be awarded by a "Lame Duck" Council in excess of $50,000.00, so long as the amount was included in the approved 2018 annual budget. However, the "Lame Duck" Council would not be able to award a contract, if the amount of the tender or bid exceeds the amount included in the budget.
Delegation of Authority Section 275(6) provides that the authority of a municipality can be delegated to a person or body prior to Nomination Day for the election of the new Council.
Determination of Restricted Act of Council - Lame Duck Position In order to determine if Council is in a "Lame Duck" positon, the Clerk will follow Section 275 of the Municipal Act, 2001, and advise Council at the first Committee of the Whole meeting in September 2018, after Nomination Day.
After Election Day, if the Clerk has determined that Council is in "Lame Duck" position, pursuant to Section 6 of the Municipal Elections Act, the term of office shall commence for the newly elected Council on December 3, 2018, and the new Council shall be deemed organized when quorum of members have taken their declaration of office pursuant to Section 232 of the Municipal Act, 2001 . This will be done at the Inaugural Meeting of Council, which will take place in December 2018.
At the Inaugural Council Meeting in December, 2018, the By-law pursuant to Section 23.1 of the Municipal Act, which delegates authority to the Chief Administrative Officer in regards to restricted acts will expire, and a newly elected Council will be sworn in for the Township of Essa.
Delegation of Authority to Chief Administrative Officer In an effort to ensure continuity of municipal services and projects, the Municipal Act provides that Council may delegate the restricted powers during a potential "Lame Duck" period. Accordingly , it is recommended that Council delegate authority to the Chief Administrative Officer from July 27, 2018 to December 2, 2018, in the event of a "Lame Duck" period, to ensure service delivery and operational continuity.
FINANCIAL IMPACT
None.
SUMMARY/OPTIONS
Council may: 1. Take no further action. 2. Direct the Clerk to prepare the necessary By-law prior to Nomination Day (July 27,
2018), delegating authority to the Chief Administrative Officer to make decisions related to restricted acts pursuant to Section 275 of the Municipal Act, from July 27, 2018 to December 2, 2018; and That the By-law shall come into force and effect only in the event that it is determined by the Clerk, with certainty, that less than seventy-five percent of the current members of Council will be returning to sit on the new Council after Nomination Day of the 2018 Municipal Elections.
1':>
Report C013-18 Restricted Acts ("Lame Duck" Provisions) and Delegation of Authority A ril 18, 2018
CONCLUSION
Staff recommends Option No. 2.
Respectfully Submitted by:
~'~ Lisa Lehr, Clerk
Attachments: 1. DRAFT By-law
Page 4 of 4
Reviewed By:
THE CORPORATION OF THE TOWNSHIP OF ESSA
BY-LAW NO. 2018 - xx
A By-Law delegating authority to the Chief Administrative Officer to make decisions related to restricted acts, pursuant to Section 275 of the Municipal Act, 2001, S.O. 2001, c. 25.
WHEREAS Section 275 of the Municipal Act, 2001 , S.O. 2001, c. 25 ("Municipal Acf ') limits the authority of a Council to make certain decisions if, following nomination day or alternatively voting day, it can be determined that the new council will include less than three quarters of the members of the outgoing council; and
WHEREAS the Council for the Township of Essa deems it prudent and in the municipality's best interest to exercise its right to delegate such authority in order to reduce the impact of restrictions as may be imposed by Section 275 of the Municipal Act; and
WHEREAS, Subsection 275(6) of the Municipal Act provides for delegation of such authority prior to Nomination Day for the election of a new council.
NOW THEREFORE the Council of the Corporation of the Township of Essa enacts as follows:
1. That the Council of the Corporation of the Township of Essa hereby delegates to the Chief Administrative Officer the authority to make decisions where appropriate and permitted on matters which are deemed to be 'restricted acts ' pursuant to Section 275 of the Municipal Act.
2. That this delegated authority take effect at such time as it can be determined, as confirmed by the Township Clerk, that the Council for The Corporation of the Township of Essa becomes subject to the 'restricted act' provisions, as stipulated in Section 275 of the Municipal Act, and that such delegated authority remain in effect until such time as the new council for The Corporation of the Township of Essa takes office.
3. The delegations of authority will only take effect and be limited to the "Lame Duck Period" of Council and shall expire on Monday, December 3, 2018.
READ A FIRST, AND TAKEN AS READ A SECOND AND THIRD TIME AND Fl NALLY PASSED on this xx day of July 2018.
Terry Dowdall, Mayor
Lisa Lehr, Clerk
STAFF REPORT NO.:
DATE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
TOWNSHIP OF ESSA STAFF REPORT
C015-18
April 18, 2018
Committee of the Whole
Krista Pascoe, Clerk's Assistant/ Accessibility Coordinator
Nottawasaga Pines Secondary School Prom - Ice Cream Truck.
That Staff Report C015-18 be received; and
That Council consider approving the request of the Nottawasaga Pines Secondary School to allow an ice cream truck to be stationed at the back of the Angus Arena on Friday May 41\ 2018 between the hours of 7:00 p.m. to 9:00 p.m., specifically for students attending their Senior Prom.
BACKGROUND
Nottawasaga Pines Secondary School is hosting their annual Prom on Friday May 4th , 2018 between the hours of 6:00 p.m. to 10:00 p.m. They have requested permission from the municipality to allow an ice cream truck to be parked at back of the Angus Arena, specifically for this event (Attachment No. 1 ). The ice cream treats to be given out would be paid for by the Nottawasaga Pines High School, and would only be provided to students attending their Senior Prom. The High School has assured the author of this Report, that under no circumstance would the vendor (ice cream truck) solicit and/or provide ice cream treats to any other persons (ie: members of the public). The intent of the ice cream truck is to provide students attending their Prom with a cool refreshing treat, and a special memorable gesture for the students on behalf of their High School. It is anticipated that the ice cream would be on the school property between the hours of 7:00 p.m. to 9:00 p.m., and would not solicit business to members of the Public.
COMMENTS AND CONSIDERATIONS
By-law 2006-48 (Attachment No. 2) defines Transient Trader as "any person commencing business within the Township of Essa who does not qualify for a Business License under the Business Licensing By-law, or who has not resided continuously in the municipality for at least three months immediately preceding the time of commencement of such business ..... . ". As such, the By-law prohibits Transient Traders within the boundaries of Essa Township.
The intent of this By-law was to prevent mobile businesses (ie: hot dog carts, ice cream trucks, etc.) from travelling throughout the boundaries of the municipality soliciting business from residents, taking potential business away from other established businesses that pay property taxes in our municipality. As well, the purpose of this By-law was to restrict and/or prohibit business vendors that are not residents within our municipality from setting up stands on municipal roads, in parking lots/driveways and on municipal properties to solicit members of the public to purchase their products.
To be considered in the request of the Nottawasaga Pines High School, is whether the ice cream truck would be deemed a Transient Trader under our By-law, simply due to the fact that
~
Report C015-18 Nottawasaga Pines Public School Prom - Ice Cream Truck A ril 18, 2018
Page 2 of 2
the vendor (ice cream truck) is not soliciting business from the residents of the municipality (the highschool will be paying the set fee to the ice cream truck vendor for the treats to be provided for a "private" event), and as well the truck itself will be stationary for the specified duration of time allowing the students to obtain their "treat".
In this instance, the author of this report feels that the ice cream truck would not fall within the full scope of a Transient Trader under the municipality's by-law, simply because the product (ice cream) is being provided to the attendees at a private event whereby there is no exchange of monies by the individuals, and members of the public are not being directly solicited to purchase ice cream. As well, the ice cream truck would be stationary (not moving throughout the municipality). In the instance of this particular request, the Clerk's Department does not feel as though the Transient Trader By-law would prohibit this request. It is the opinion of the Clerk's Department that this request should be treated in the same manner as any private function whereby a caterer is hired to provide a product (food) to its guests.
Should Council choose to approve the request, it has to be recognized that this exemption would set a precedent. One such consequence of Council 's approval may perhaps upset others whom have been declined approval in operating a Transient Trade in the boundaries of Essa Township.
FINANCIAL IMPACT
None.
SUMMARY/OPTIONS
Council may: 1. Take no further action. 2. Approve the request of the Nottawasaga Pines High School in allowing them to
hire an Ice Cream truck, on Friday May 4th, 2018 between the hours of 7:00 p.m. to 9:00 p.m.
3. Decline Nottawasga Pines Public School's request in allowing them to hire an Ice Cream truck, on Friday May 4th, 2018 between the hours of 7:00 p.m. to 9:00 p.m.
CONCLUSION
Staff recommends Option No. 2.
Respectfully submitted:
d1-c1Q Krista Pascoe Clerk's Assistant
Attachments:
Reviewed by:
~>ZQ< Lisa Lehr Clerk
1. E-mail request from Nottawasaga Pines Public School 2. Transient Trader By-law 2006-48
Reviewed by:
Greg Murphy Chief Administrativ
Lisa Lehr
From: Sent: To: Subject:
Hi Lisa,
Cryer, Stephanie <[email protected]> April-10-18 9:39 AM Lisa Lehr Re: NPSS Prom
Thank you very much for looking into this. We would pay the ice cream truck a set fee for our students to each have one item. The truck would not be sel ling to anyone else. They understand the by-law in Essa Township and know they will not be able to drive around afterwards. They will be at the arena from 7:00-9:00. We looked for a local ice cream truck to hire, but understand there are none in Essa Township due to the bylaw. Hope this information helps to clarify. We really appreciate your support.
From: Lisa Lehr <[email protected]> Sent: April 10, 2018 8:26:26 AM To: Cryer, Stephanie Subject: RE: NPSS Prom
Good Morning Stephanie:
Thank you for your email regarding your request for placement of an ice cream truck at the high school for the upcoming Prom.
We do have a By-law that would restrict this, as it wou ld fa ll under the "Transient Trader" By-law, which prohib its ice cream trucks within the boundaries of our municipality.
However, my underst anding from your email is that the ice cream t ruck wou ld not be soliciting business from residents; it would be strictly for the attendees at the Prom. I w ill get back to you on this.
Liaa L. Lek, CMO
Clerk Phone 705-424-9770 ext ension 117 Township of Essa 5786 County Road 21 Utopia, ON LOM 1 TO
Information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited.If you received this in error, please contact the sender and delete the material from any computer.
°'~------------Tn• I ic:;:, I Phr Subject: NPSS Prom
Hi Lisa,
My name is Stephanie Cryer, and I am the Leadership teacher at Nottawasaga Pines Secondary School. I got your info from Keith White. I am organizing this year's prom. It's going to be Friday, May 4 at the Angus Arena. We would like to do something special and memorable for this year's grads. Our idea is to have an ice cream truck parked at the venue to serve dessert to our students. Keith suggested I contact you to find out how to get permission for this. It would be from 6:00-10:00pm. Please let me know if you need any more information.
Thank you again for your support. We really appreciate everything Essa Township does for us and our school.
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You may unsubscribe from receiving these messages by FORWARDING this einail to "[email protected]".
This e-mail and any attachments are intended only for the use of the addressee(s) and may contain information that is privileged or confidential and protected under the Education Act and the Municipal Freedom of Information and Protection of Privacy Act. If you are not the intended recipient, or responsible for delivering the information to the intended recipient, you are hereby notified that any dissemination, distribution, printing or copying of this e-mail and any attachments is strictly prohibited. If this e-mail and any attachments were received in error, please notify the sender by reply e-mail and delete the original message. Please consider the environment before printing this email or attachments.
THE CORPORATION OF THE TOWNSHIP OF ESSA
BY-LAW NO. 2006-'·\'~
Being a By-law to prohibit the sale or hire of goods or services by Transient Traders, and to amend By-law 2005-62.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ESSA HEREBY ENACTS AS FOLLOWS:
WHEREAS Sections 150 (1) and (6) of the Municipal Act 2001, S.O. 2001, c.25, as amended, provide that a local municipality may license, regulate and govern any business wholly or partly carried on within the municipality, including the sale or hire of goods or services on an intennittent or one-time basis and the activities of a transient trader; and
WHEREAS Section 150 (8) provides that the power to license, regulate and govern a business includes the power to prohibit the carrying on or engaging in the business without a license; to refuse to grant or revoke or suspend a license; to fix an expiry date for the license; and to impose conditions as a requirement of obtaining, continuing to hold or renewing a license.
THEREFORE the Council of The Corporation of the Township of Essa enacts as follows:
1. No person shall operate a business, conduct any commerce or trade, or offer for sale any good or service on a temporary, intennittent or one time basis on any road allowance, municipally owned property, private property, or other public space unless that trade or commerce is eligible for a Business License and such license has been obtained.
2. For the purpose of this By-law "Transient Trader" includes any person commencing business within the Township of Essa who does not qualify for a Business License under the Business Licensing By-law, or who has not resided continuously in the Municipality for at least three months immediately preceding the time of the commencement of such business, and whose name has not been entered on the assessment roll in respect of business assessment for the current year, but who offers goods, wares or merchandise for sale.
3. The By-law does not apply to the sale of the stock of a bankrupt or an insolvent, within the meaning of any Bankruptcy or Insolvency Act in force in Ontario, nor to the sale of any stock damaged by or by reason of fire, which is being sold or disposed of within the Municipality in which the business was being carried on at the time of the bankruptcy, insolvency or fire, so long as no goods, wares or merchandise are added to such stock ..
4. The By-law does not apply to the sale of an existing business to a bona fide purchaser who continues the business.
5. The provisions of this By-law do not apply to the sale of personal contents of a home or residence, such as a garage sale, yard sale or similar temporary activity.
Township of Essa By-law 2006 - t.f8 Page2
6. The prohibitive covenants contained herein shall not be applicable to a farmer who is a resident of the Township of Essa and whose name is entered on the assessment roll, who offers for sale only the products produced or grown on his/her own property.
7. Every vendor who is not eligible for, or who has not obtained a Business License issued by the Township of Essa is guilty of an offence and upon conviction is liable to a fine of $300.00, payable within 24 hours of the offence being issued, in addition to the sum of not less than $50.00 for costs incurred in enforcement.
8. This by-law shall be enforced by Township's By-Law Enforcement Officers and the Nottawasaga Detachment of the Ontario Provincial Police.
GENERAL PROVISIONS
I. If any court of competent jurisdiction finds that any of the provisions of this By-law are ultra vires, or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any of the other provisions of the By-law which shall remain in full force and effect.
2. Where the context permits, words importing the singular also include more than one person, party or thing of the same kind.
3. The word "may" shall be construed as permissive and the word "shall" shall be construed as imperative.
4. The short form title of this By-law shall be the Transient Traders By-law.
5. That Township of Essa By-law 2005-62 be and is hereby repealed.
6. This By-law shall come into force and effect upon the passing thereof.
READ A FIRST, AND TAKEN AS READ A SECOND AND THIRD TIME AND FINALLY PASSED this Twenty First day of June 2006.
C: Carol 0 . Trainor, Clerk
STAFF REPORT NO.:
DATE:
TO:
FROM:
SUBJECT:
RECOMMENDATION
TOWNSHIP OF ESSA STAFF REPORT
CA0011 -18
Apri l 18, 2018
Committee of the Whole
Greg Murphy, Chief Administrative Officer
Township of Essa Public Works, Parks and Recreation Clothing and Safety Boot Allowance Policy
That Staff Report CA0011 -18 be received; and
That the revised Public Works, Parks and Recreation Clothing and Safety Boot Allowance Policy marked as Appendix "A" be approved; and
That all previous policies with respect to this matter are hereby rescinded.
BACKGROUND
In 2012, Council approved the revised Township of Essa Public Works Clothing Allowance Policy.
COMMENTS AND CONSIDERATIONS
Staff proposes certain revisions to the existing Policy in order to clarify that blue jeans are not acceptable to purchase under the above-noted policy and are not to be worn at work and that high visibil ity apparel with retro-reflected strips on the legs must be worn at night for those employees required to do so while working on or along roads (requirement to be met under the Occupational Health and Safety Act).
The attached draft Policy (Appendix "A") has been prepared to replace the existing Policy, if approved by Council. The proposed changes to the Council approved Policy are highlighted in bold for easy reference.
FINANCIAL IMPACT
Outside workers are eligible to make a claim up to $500.00 each year for safety boot and clothing allowance as a bona fide job requirement in carrying out duties associated with our operations and to assist employees to work in a safe manner. No change in this $500.00 allowance is proposed.
\CA
\O~ CA0011-18 Proposed Public Works, Parks and Recreation Clothing and Safety Boot Allowance Policy
SUMMARY/OPTIONS
Council may:
1. Take no further action;
Page 2 of 2
2. Approve the proposed revised Public Works, Parks and recreation Clothing and Safety Boot Allowance Policy, as attached; or
3. Approve the Public Works, Parks and Recreation Clothing and Safety Boot Allowance Policy with further amendments deemed appropriate by Council.
CONCLUSION
Staff recommends Option #2 be approved.
Respectfully submitted,
Attachments: 1. Draft Proposed Revised Public Works, Parks and Recreation Clothing and Safety Boot
Allowance Policy.
BS
\\~h,:~· 'tJ.._o .1nd (1Y.1n:r~ .\ lttl
APPENDIX 'A' TOWNSHIP OF ESSA
PUBLIC WORKS (ROADS) AND PARKS AND RECREATION DEPARTMENTS
PURCHASE, RENTAL, AND/OR PROVISION OF SAFETY BOOT and CLOTHING ALLOWANCE,
SPECIALIZED SAFETY EQUIPMENT CLOTHING POLICY
All full time employees (outside workers) shall be eligible to claim for the following, on an annual basis, or as specified otherwise, all of which shall be at the Department Head's approval:
1. Subject to the department head's approval, a safety boot and/or clothing allowance up to a maximum of $500.00 annually shall be reimbursed to each employee upon receiving the receipt(s) identifying what was purchased and the costs associated therewith. The work boots must be CSA approved complete with the triangular "green patch" on them. The shirts that are purchased must be dark or light blue in colour and can be turtlenecks, mock-turtlenecks, long or short sleeved and sweatshirts. All shirts are to be embroidered with "Township of Essa Public Works" or "Township of Essa Parks and Recreation" on the left pocket area, as the case may be. The costs of embroidering are included in the clothing allowance. The work pants shall be the long type and navy in colour · bl
m:JJQIO ees working on or alon roads durin the ni ht from dusk to dawn If an employee wishes to purchase long and short sleeved t-shirts, sweat shirts and work pants that meet the requirements for traffic control at night pursuant to the Occupational Health and Safety Act and Regulations, then they can do so under this policy and be reimbursed accordingly. The Township shall not be responsible for cleaning or repairing clothing that is identified in this section of the policy.
2. The Township shall provide each Public Works employee with one (1) Traffic Safety Insulated Bomber Jacket for use in the winter and one ( 1) non-insulated traffic safety jacket for use in the spring and fall complete with night-time reflective stripes and replace these said jackets every two years, or sooner if required and deemed warranted by the Roads Supervisor. The Township shall clean and repair all jackets under this section of the policy.
3. The Township shall provide each Parks and Public Works employee with one (1) set of chainsaw pants such as, but not limited to, AGO chainsaw pants model SP-129 complete with night-time reflective stripes and Kevlar chain saw mesh, and replace same every two years or sooner, if required and deemed warranted by the Department Supervisor.
4. The Township shall rent/clean overalls for each employee in the Public Works Department.
5. The Township shall provide Parks and Recreation staff with two (2) Essa Parks shirts and one ( 1) Essa Parks hat or toque annually. This clothing is required to be worn by those employees working at Arenas and other Recreational facilities so that the public can easily identify who they are to report concerns and problems to at such facilities.
\~ Public Works, Parks and Recreation Clothing and
Safety Boot Policy Page 2
6. The Township shall provide each employee with four (4) Traffic Safety T-shirts. Each employee shall be responsible for cleaning and repairing these safety t-shirts. Otherwise, the Township shall provide a safety vest.
7. The Township shall provide each employee with any other specialized safety equipment and clothing as deemed necessary, by the Department Supervisors.
8. The employee shall wear the safety boots and work clothes purchased pursuant to Section (1) of this policy at all times while at work. It is understood that any piece of clothing or safety equipment provided by the employer is the property of the employer and shall be worn by employees only while on duty. The employee shall be responsible for clothing paid for by the employer, which is lost, stolen or otherwise destroyed other than through normal wear and tear.
9. The purchase of safety boots and clothing under this policy is for the employee's usage at the Township's workplaces during the succeeding 12 month period from the date of purchase. An employee making a claim under this policy shall agree to remain an employee of the Township for a period of one (1) year following receipt of the safety boot and/or clothing allowance. In the event that an employee should resign, retire, be terminated with cause or without cause, the employee shall reimburse the Township at the rate of ten percent (10%) of the total costs for each month of the year for which this requirement was not fulfilled to a maximum of the total gross costs the Township paid to the employee.
