THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD · THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD - A G...

Special Agenda - January 9, 2020 Page 1 of 1

THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD

- A G E N D A - Thursday January 9th, 2020

SPECIAL MEETING OF COUNCIL 4:00 pm – 7:00 pm, Council Chambers, Fingal

For the purpose of Budget Deliberations, Correspondence and a By-law

1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST

3. REPORT

(a) Report from the Treasurer RE: 2020 Draft Budget, including reports

prepared by departments. 4. OTHER BUSINESS

(a) 2020 Budget Deliberations - Operating and Capital Budget

5. CORRESPONDENCE (a) Waiver of Fees – VON - Smart Exercise Classes and Congregate Dining

Events (b) Reduction of Fees – Golden Acres Chapter #305 Order of the Eastern

Star (c) Waiver of Fees – 1St Shedden Scout Group.

6. BY-LAW

(a) By-law 2020-01, being a by-law to appoint a Committee of Adjustment.

7. ADJOURNMENT: NEXT REGULAR MEETING OF COUNCIL

Monday January 13, 2020 @ 7:00 P.M. Council Chambers, Fingal

NEXT BUDGET MEETING OF COUNCIL Wednesday, January 15, 2020 @ 4:00 P.M. Council Chambers, Fingal NEXT BUDGET MEETING OF COUNCIL Thursday January 23, 2020 @ 4:00 P.M. Council Chambers, Fingal

Budget Binder Table of Contents

Introduction .......................................................................................... Tab 1

Budget Summary ................................................................................... Tab 2

Other Revenue/Expenses ..................................................................... Tab 3

Council ................................................................................................... Tab 4

Administration ...................................................................................... Tab 5

Municipal Property ............................................................................... Tab 6

Fire Department .................................................................................... Tab 7

Police ..................................................................................................... Tab 8

Building Department ............................................................................. Tab 9

Conservation Authority ....................................................................... Tab 10

By-law Enforcement, Canine Control, Livestock ................................. Tab 11

Roads ................................................................................................... Tab 12

Streetlights .......................................................................................... Tab 13

Waste Management ........................................................................... Tab 14

Cemeteries .......................................................................................... Tab 15

Keystone Complex .............................................................................. Tab 16

Parks .................................................................................................... Tab 17

Planning, Economic Development, Other Programs .......................... Tab 18

Drainage .............................................................................................. Tab 19

Cash and Capital Requirements Summary ......................................... Tab 20

Reserve Continuity Forecast ............................................................... Tab 21

Green Lane Requests .......................................................................... Tab 22

Elgin County 2019 Levy and Tax Rate Comparisons ........................... Tab 23

Township of Southwold2020 Budget

Page 1

TOWNSHIP OF SOUTHWOLD

Report to Council

DATE: January 9, 2020

PREPARED BY: Jeff Carswell, Treasurer

REPORT NO.: FIN 2020-01

SUBJECT MATTER: 2020 Budget – Report #1

Background:

The 2020 Budget Report represents the consolidated first draft budget submissions from all

departments. These budgets have been reviewed and modified by the CAO and Treasurer to

develop a submission for Council consideration. This document should be viewed as the first

draft and will change as it proceeds through the Council review process. Staff will be

maintaining decisions for increases and decreases, investigating options as directed by Council

and continuing to fine-tune the budget as additional information is developed.

The 2020 Budget Report is broken into sections for each departmental area. The section

includes all information related to that area. Each section starts with a high level summary of

the impact that department is having on the tax levy, ability to change the budget and per

Capita and Household cost estimates. This is followed by highlights for the department and

notable items included in the operating budget. If the department has a capital budget

component, there will be a description and rationale for the capital projects proposed. Every

section includes a detailed operating budget which includes all revenues and expenses on a line

by line basis. If the department has a capital component, there will also be a detailed capital

budget and cash requirements information. Some departments may also have some

supplemental information to help explain a particular project.

Schedule:

Budget Meetings are scheduled for:

Thursday, January 9, 2020 4:00 pm to 7:00 pm

Wednesday, January 15, 2020 4:00 pm to 7:00 pm




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Monday, February 3, 2020 4:00 pm to 7:00 pm, if needed

Overall Highlights:

Service Levels Maintained or Enhanced

This budget has been prepared to maintain service levels across all departments and will

provide for some enhancements. Examples of enhancements include improvement in service

for building permit applicants if the e-permitting system is approved. Many of the technology

enhancements (website, Laserfiche web portal, computer equipment, etc.) will provide service

enhancements for the public and will improve staff efficiency which also leads to improved

customer service. The decision to increase staffing levels in the Roads Department in 2019 will

have a positive impact on service delivery in the roads area. Significant improvements to

recreational facilities in recent years will also provide improved service.

Inflationary and Council Approved Increases Are Accounted For

The operating and capital budgets account for inflationary increases and decisions Council has

made over 2019. This includes implementation of the Pay Study recommendations, an

additional full-time employee in the Road Department and services change costs that have

been approved. While a set percent is not applied across the board, the operating budget

includes inflationary increases anticipated in 2020.

Cash Requirements/Reserve Contributions

Most Township capital work is funded through reserves. Reserves are built up through cash

contributions (Tax Levy Dollars) to the reserve and the reserve is drawn down when projects

take place. This is an effective way to manage large projects for a small municipality, as it

avoids significant increases and decreases in the levy from year to year. This process also works

well for incorporating Asset Management Planning into the budget process. With assistance

from consultants, the Township’s asset inventory has been reviewed and projections made for

25 years. This exercise starts to provide information on how much funding will be needed to

maintain, refurbish, reconstruct or replace the assets the Township has. While this is helpful to

inform the budget process, the Province has made Asset Management Planning a legislated

requirement the Township must comply with.

The Cash Requirements/Capital budget is showing a levy requirement of $1,620,000. This is an

increase of $148,376 or 10.08% over the 2019 Budget. This increase is consistent with the

consultant’s analysis that more funds need to be directed to asset management activities. As

noted in Report FIN 2019-43 Asset Management and 2020 Budget, based on currently available

information, the levy requirement for asset management needs to get to approximately

$2,230,000 or an increase of $610,000. If the increase of about 10% could be incorporated and

sustained, the Asset Management Funding requirement, based on current information, could


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reach the target in about 4 years. As noted in the earlier report, this phase-in could be

extended and this can be further examined as the budget is reviewed.

Key Numbers From The First Draft

2020 Levy $3,479,139

Tax Levy dollars required to deliver programs and services as set out in the first draft of the 2020 budget.

2019 Levy $3,170,617 2019 Actual Tax Levy

Levy $ Increase $308,522 Dollar increase in 2020 Levy over 2019 Levy. Does not account for any real assessment growth.

Levy % Increase 9.73% Percent increase in 2020 Levy over 2019 Levy. Does not account for any real assessment growth.

Growth Adjusted Levy Increase 6.38%

This figure better illustrates the impact of the levy increase by accounting for real growth (not assessment phase-in for 2020) that took place in 2019. Real growth provides additional taxation without affecting the existing tax base.

Tax Rate Change 2.92%

Due to assessment phase-in, the actual tax increase will generally be higher than the Tax Rate Change. In years with significant assessment increase, the tax rate change can be negative.

Median Residential Property

Year Assessment Taxes

2020 $239,000 $1,215.62

2019 $235,250 $1,162.59

$ Change $3,750 $53.02

% Change 1.59% 4.56%

Since assessment increases are not consistent across all properties, each property will be

affected differently for the tax increase percentage. Use of the median residential property is a

good indicator of the “typical” impact.

The above tax calculations are based on the first draft tax levy requirement for the Township,

current MPAC and OPTA assessment data and 2019 County Taxation Policy / Tax Ratios. These

figures do not include County or School Board taxation amounts. As this information becomes

available, staff will develop and provide additional analysis and examples to illustrate the

impact on Southwold taxpayers.

Budget Review Process

Staff are prepared to review the budget proposals in as much detail as Council determines

necessary. The summary at the top of the budget sections provide an indication of the relative


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size of the budget, ability to change and overall impact. As reviewing the sections, it will

become apparent that some departments are quite limited in their ability to make changes to

lower the levy requirements. Staff anticipate that the most time and effort will be focused on

those areas where changes can lead to reductions in the levy.

The budget sections have been placed in a similar order to past years and this tends to follow

the standard financial groupings municipalities tend to use. Staff would suggest following

through the budget in the order listed, but we are open to making changes in the order. Due to

vacation schedules, the Fire Budget will need to be reviewed at the first meeting, but other

than that requirement, staff will be available as required.

While there are many ways to work through the budget and get to a final draft, staff are

suggesting that as the sections are reviewed, items under consideration for decreases or

increases, be identified and potential savings or costs be developed to understand the impact

on the overall budget. These items will be recorded, and the impact can be continuously

updated showing the final levy requirement and taxpayer impacts based on all items that are

identified. It is also anticipated some items will require additional investigation and

supplemental budget reports will be prepared and submitted at a subsequent meeting, as

required.

Summary

In summary, staff have put forward a budget that is consistent with existing programs and

services, reflects the upcoming needs, improves services where possible and tries to address

the significant funding requirements for Asset Management. While the year over year levy

increase is substantial, when considering real assessment growth and looking at the impact on

the median residential property, staff believes the increase is reasonable and supportable

based on the services and programs provided.

Staff is looking forward to working collaboratively with Council on the 2020 Budget and

delivering our important services to the residents of the Township.

Respectfully Submitted by: Approved by:

Jeff Carswell, Treasurer Katherine Thompson, CAO/Clerk

“Submitted electronically” “Approved electronically”


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Net Levy Summary

Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance % Variance 2021 Budget 2022 Budget % of Total Levy Contribution to 2020 LevyTaxationOther Revenue/Grants ($1,577,836) ($1,617,370) ($1,625,447) ($2,084,300) ($1,758,500) ($133,053) 8.19% ($1,692,500) ($1,702,500) -50.54% -4.20%Council $103,029 $92,452 $110,013 $108,163 $169,050 $59,037 53.66% $172,431 $175,880 4.86% 1.86%Administration $562,116 $420,751 $611,237 $563,697 $657,015 $45,778 7.49% $670,730 $687,542 18.88% 1.44%Municipal Property $23,850 $35,599 $31,323 $16,771 $23,243 ($8,079) -25.79% $34,622 $36,184 0.67% -0.25%Fire Department $596,318 $713,623 $663,468 $676,050 $747,664 $84,195 12.69% $776,662 $807,190 21.49% 2.66%Police $538,616 $541,127 $535,711 $491,962 $560,000 $24,289 4.53% $627,300 $639,846 16.10% 0.77%Building ($17,419) $29,774 ($32) $27,952 $0 $32 0.00% $0 $0 0.00% 0.00%Conservation Authority $51,796 $51,796 $55,546 $55,546 $57,184 $1,638 2.95% $58,900 $60,667 1.64% 0.05%By-law, Canine, Livestock $0 $0 $4,350 $54 $11,100 $6,750 94.59% $7,350 $8,100 0.32% 0.21%Roads $1,733,664 $2,587,991 $1,926,733 $1,812,693 $2,191,502 $264,770 27.73% $2,299,225 $2,420,032 62.99% 8.35%Streetlights $26,650 $35,838 $25,450 $33,624 $57,500 $32,050 125.93% $59,650 $61,913 1.65% 1.01%Waste Management $214,878 $201,246 $292,895 $284,119 $329,000 $36,105 12.33% $351,500 $359,000 9.46% 1.14%Cemeteries $11,264 $9,675 $10,235 $5,046 $10,630 $395 3.86% $10,050 $10,250 0.31% 0.01%Keystone $73,173 $96,778 $78,756 $70,321 $56,450 ($22,306) -28.32% $33,079 $34,811 1.62% -0.70%Parks $117,733 $167,249 $117,027 $94,129 $141,175 $24,148 20.63% $145,248 $149,491 4.06% 0.76%Planning $44,229 $42,926 $26,273 $140,811 $29,200 $2,927 11.14% $30,034 $30,902 0.84% 0.09%Drainage $188,680 $158,258 $163,049 $94,307 $96,926 ($66,123) -40.55% $102,365 $108,157 2.79% -2.09%Other Cash $125,369 $299,911 $144,029 $144,029 $100,000 ($44,029) -30.57% $107,000 $114,490 2.87% -1.39%Total Levy Requirement $2,816,110 $3,867,626 $3,170,617 $2,534,975 $3,479,139 $308,522 9.73% $3,793,645 $4,001,954 100.00% 9.73%

9.04% 5.49%


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Levy Summary

Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance % Variance 2021 Budget 2022 BudgetGeneral RevenueTaxation ($2,871,883) ($2,871,883) ($3,170,617) ($3,170,617) ($3,479,139) ($308,522) 9.73% ($3,793,645) ($4,001,954)Other Revenue/Grants ($1,577,836) ($1,617,370) ($1,625,447) ($2,084,300) ($1,758,500) ($133,053) 8.19% ($1,692,500) ($1,702,500)

Operating RevenueCouncil ($3,992) ($2,665) $0 $0 $0 $0 0.00% $0 $0Administration ($35,550) ($209,820) ($35,600) ($14,765) ($19,000) $16,600 -46.63% ($19,380) ($19,768)Municipal Property ($83,799) ($82,190) ($90,182) ($79,804) ($91,707) ($1,525) 1.69% ($83,427) ($85,096)Fire Department ($26,000) ($14,576) ($26,100) ($14,547) ($23,500) $2,600 -9.96% ($23,500) ($23,500)Police ($65,000) ($62,489) ($67,800) ($42,791) ($55,000) $12,800 -18.88% $0 $0Building ($147,500) ($105,917) ($136,500) ($100,420) ($148,000) ($11,500) 8.42% ($158,000) ($158,000)Conservation Authority $0 $0 $0 $0 $0 $0 0.00% $0 $0By-law, Canine, Livestock $0 $0 ($17,500) ($18,657) ($19,000) ($1,500) 8.57% ($19,000) ($19,500)Roads ($620,954) ($615,512) ($640,497) ($576,917) ($644,225) ($3,729) 0.58% ($657,110) ($670,252)Streetlights $0 $0 $0 $0 $0 $0 0.00% $0 $0Waste Management ($89,510) ($74,324) ($60,550) ($36,261) ($67,000) ($6,450) 10.65% ($62,500) ($64,000)Cemeteries $0 $0 $0 $0 $0 $0 0.00% $0 $0Keystone ($20,000) ($16,034) ($20,000) ($11,626) ($74,000) ($54,000) 270.00% ($75,480) ($76,990)Parks ($9,500) ($30,424) ($16,500) ($13,658) ($20,000) ($3,500) 21.21% ($20,400) ($20,808)Planning ($194,575) ($127,053) ($362,255) ($37,266) ($83,750) $278,505 -76.88% ($85,425) ($87,134)Drainage ($66,245) ($91,467) ($87,600) ($34,921) ($76,310) $11,290 -12.89% ($75,362) ($76,821)Total Revenue ($1,362,625) ($1,432,472) ($1,561,084) ($981,633) ($1,321,492) $239,592 -15.35% ($1,279,584) ($1,301,867)

Operating Expenses 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance % Variance 2021 Budget 2022 BudgetCouncil $107,021 $95,117 $110,013 $108,163 $169,050 $59,037 53.66% $172,431 $175,880Administration $577,666 $610,571 $611,837 $543,463 $612,515 $678 0.11% $622,165 $634,609Municipal Property $87,648 $97,789 $101,505 $76,575 $94,950 ($6,555) -6.46% $96,649 $98,382Fire Department $450,810 $556,691 $455,210 $456,239 $499,664 $44,453 9.77% $509,657 $519,850Police $603,616 $603,616 $603,511 $534,753 $615,000 $11,489 1.90% $627,300 $639,846Building $120,081 $125,691 $136,468 $128,372 $148,000 $11,532 8.45% $158,000 $158,000Conservation Authority $51,796 $51,796 $55,546 $55,546 $57,184 $1,638 2.95% $58,900 $60,667By-law, Canine, Livestock $0 $0 $21,850 $18,712 $30,100 $8,250 37.76% $26,350 $27,600Roads $1,599,618 $2,373,383 $1,698,479 $1,341,953 $1,835,727 $137,248 $0 $1,872,442 $1,909,890Streetlights $26,650 $35,838 $25,450 $33,624 $37,500 $12,050 47.35% $38,250 $39,015Waste Management $304,388 $275,570 $353,445 $320,380 $396,000 $42,555 12.04% $414,000 $423,000Cemeteries $11,264 $9,675 $10,235 $5,046 $10,630 $395 3.86% $10,050 $10,250Keystone $78,173 $97,812 $78,756 $61,947 $85,450 $6,694 8.50% $87,159 $88,902Parks $79,803 $150,244 $125,527 $99,787 $136,175 $10,648 8.48% $138,898 $141,676Planning $233,804 $164,979 $383,528 $173,077 $107,950 ($275,578) -71.85% $110,109 $112,311Drainage $111,925 $249,726 $114,163 $104,228 $103,236 ($10,927) -9.57% $102,827 $104,834Total Expenses $4,444,264 $5,498,499 $4,885,524 $4,061,864 $4,939,130 $53,606 1.10% $5,045,186 $5,144,712

Net Operating (Revenue)/Expense $3,081,639 $4,066,026 $3,324,440 $3,080,231 $3,617,639 $293,198 8.82% $3,765,602 $3,842,845


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Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance % Variance 2021 Budget 2022 Budget

Net Cash and CapitalCouncil $0 $0 $0 $0 $0 $0 0.00% $0 $0Administration $20,000 $20,000 $35,000 $35,000 $63,500 $28,500 81.43% $67,945 $72,701Municipal Property $20,000 $20,000 $20,000 $20,000 $20,000 $0 0.00% $21,400 $22,898Fire Department $171,508 $171,508 $234,358 $234,358 $271,500 $37,142 15.85% $290,505 $310,840Police $0 $0 $0 $0 $0 $0 0.00% $0 $0Building $10,000 $10,000 $0 $0 $0 $0 0.00% $0 $0Conservation Authority $0 $0 $0 $0 $0 $0 0.00% $0 $0By-law, Canine, Livestock $0 $0 $0 $0 $0 $0 0.00% $0 $0Roads $755,000 $830,120 $868,750 $1,047,657 $1,000,000 $131,250 15.11% $1,083,893 $1,180,393Streetlights $0 $0 $0 $0 $20,000 $20,000 0.00% $21,400 $22,898Waste Management $0 $0 $0 $0 $0 $0 0.00% $0 $0Cemeteries $0 $0 $0 $0 $0 $0 0.00% $0 $0Keystone $15,000 $15,000 $20,000 $20,000 $45,000 $25,000 125.00% $21,400 $22,898Parks $47,430 $47,430 $8,000 $8,000 $25,000 $17,000 212.50% $26,750 $28,623Planning $5,000 $5,000 $5,000 $5,000 $5,000 $0 0.00% $5,350 $5,725Drainage $143,000 $0 $136,487 $25,000 $70,000 ($66,487) -48.71% $74,900 $80,143Other $125,369 $299,911 $144,029 $144,029 $100,000 ($44,029) -30.57% $107,000 $114,490Total Net Cash and Capital $1,312,307 $1,418,970 $1,471,624 $1,539,044 $1,620,000 $148,376 10.08% $1,720,543 $1,861,609

Net Surplus/Deficit ($55,773) $995,742 $0 ($635,642) $0 $0 0.00% $0 $0

Net Operating and Capital $2,816,110 $3,867,626 $3,170,617 $2,534,975 $3,479,139 $308,522 9.73% $3,793,645 $4,001,9549.04% 5.49%


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Other Revenue and Expense

The Other Revenue and Expense section is general revenue and expenses that are not

associated with a department or operating area. Items included are things like general grants

(OMPF), Payment in Lieu (PIL) revenue, Interest (taxation and bank) and general contributions

from reserve. The net estimate for supplemental taxation for the year is also included in Other

Revenue.

Expenses are more limited, with the main item being a contribution to the Tax Stabilization

Reserve or Working Fund Reserve. While the Tax Stabilization reserve is healthy at $1,002,211,

it would be beneficial to continue increasing this reserve if possible.

The Working Fund Reserve is $976,147. There are no planned contributions to this reserve for

2020 as the current balance is appropriate at this time.


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Other Revenue

Other Revenue Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-1100-0110 Penalty and Interest ($75,000) ($83,655) ($80,000) ($68,815) ($75,000) $5,000 ($75,000) ($75,000) Taxes penalty & interest01-1100-0120 Municipal Drain Debenture $0 ($4,976) $0 $0 $0 $0 $0 $001-1100-0140 Tile Loan Debentures ($20,068) ($11,603) $0 $0 $0 $0 $0 $001-1100-0200 Federal Payment In Lieu ($841) ($14,833) ($970) ($14,994) ($900) $70 ($900) ($900)01-1100-0210 Provincial Paym't In Lieu ($17,385) ($17,222) ($30,459) ($28,515) ($30,000) $459 ($30,000) ($30,000)01-1100-0215 Toronto Payment In Lieu ($981,119) ($1,007,369) ($1,011,355) ($1,034,549) ($1,035,000) ($23,645) ($1,000,000) ($1,000,000) assumes assessment/tax ratio remains in line with 201901-1100-0220 Ontario Hydro Corridor ($17,352) ($17,571) ($31,565) ($17,706) ($32,000) ($435) ($31,000) ($31,000) Based on 2019. Rates set by MOF.01-1100-0230 Railway Corridors ($3,818) ($4,411) ($4,496) ($4,617) ($4,500) ($4) ($4,500) ($4,500) Based on 2019. Rates set by MOF.01-1100-0231 PIL Supps and Writeoffs $0 $0 ($1) $0 $0 $1 $0 $001-1100-0310 Interest Income ($42,500) ($74,598) ($50,000) ($93,043) ($100,000) ($50,000) ($80,000) ($80,000) Bank Account interest01-1100-0360 Donations $0 $0 $0 $0 $0 $0 $0 $001-1100-0400 Provincial Grant OMPF ($378,100) ($378,100) ($378,100) ($386,600) ($396,100) ($18,000) ($396,100) ($396,100)01-1100-0410 Provincial Grant One-Time Efficiencies $0 $0 $0 ($414,626) $0 $0 $0 $001-1100-0450 Community benefit-solar project ($5,500) $0 $0 $0 $0 $0 $0 $0

Insurance Mitigation from Reserve ($25,000) Use of Insc. Reserve to mitigate increase lowers overall increase to 7%Total General Revenue ($1,541,683) ($1,614,337) ($1,586,947) ($2,063,464) ($1,698,500) ($111,553) ($1,617,500) ($1,617,500)

Supps/WO01-1031-0001 FTES SUPP/WTX Township $0 $0 $0 $0 $0 $0 $0 $001-1031-0002 CTN SUPP/WTX Township $0 $1,743 $0 $4,511 $0 $0 $0 $001-1031-0003 CUN SUPP/ WTX VU TOWNSHIP $0 $0 $0 ($175) $0 $0 $0 $001-1031-0004 CXN SUPP/ WTX VL No Sup $0 ($316) $0 $0 $0 $0 $0 $001-1031-0005 FTEP SUP/WTX Tax Township $0 ($4,466) $0 ($6,399) $0 $0 $0 $001-1031-0006 FTFP SUPP/WTX Tax Fr Pub $0 $0 $0 $0 $0 $0 $0 $001-1031-0007 ITN SUPP/WTX Tax No Sup $0 $271 $0 $0 $0 $0 $0 $001-1031-0008 IUN SUPP/WTX VU No Sup $0 $0 $0 $796 $0 $0 $0 $001-1031-0009 PTN SUPP/WTX Tax No Sup $0 ($428) $0 ($497) $0 $0 $0 $001-1031-0010 RTEP SUP/WTX Tax Township ($36,153) ($8,765) ($38,500) ($23,676) ($60,000) ($21,500) ($75,000) ($85,000) Est. net assessment growth - based on prior year growth, 20 Houses + Other growth01-1031-0011 FTFS SUPP/WTX Tax Fr Sep $0 $0 $0 $0 $0 $0 $0 $001-1031-0012 RTES SUP/WTX Township $0 $0 $0 $0 $0 $0 $0 $001-1031-0013 RTFP Township - SUPP/WTX $0 $0 $0 $0 $0 $0 $0 $001-1031-0014 RTFS Township SUPP/WTX $0 $0 $0 $0 $0 $0 $0 $001-1031-0015 LT- Township- SUPP/WTX $0 $0 $0 $6,010 $0 $0 $0 $001-1031-0016 LU - Township SUPP/WTX $0 $0 $0 $0 $0 $0 $0 $001-1031-0017 TTEP Township - SUPP/WTX $0 $0 $0 $0 $0 $0 $0 $001-1031-0018 PIL Township - Supp $0 $8,473 $0 ($1,980) $0 $0 $0 $001-1031-0020 Twp-Charities Rebate $0 $455 $0 $573 $0 $0 $0 $0

Total Supps/WO ($36,153) ($3,033) ($38,500) ($20,836) ($60,000) ($21,500) ($75,000) ($85,000)

Total Other Revenue ($1,577,836) ($1,617,370) ($1,625,447) ($2,084,300) ($1,758,500) ($133,053) ($1,692,500) ($1,702,500)


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Other Expenses

Other Expenses Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue

$0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0

Total Revenue $0 $0 $0 $0 $0 $0 $0 $0

Expenses$0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0

Total Expenses $0 $0 $0 $0 $0 $0 $0 $0

Net Operating (Revenue)/Expense $0 $0 $0 $0 $0 $0 $0 $0

Net Cash and Capital RequirementsTax Stabilization Reserve $105,369 $279,911 $124,029 $124,029 $100,000 ($24,029) $107,000 $114,490Working Capital Reserve $20,000 $20,000 $20,000 $20,000 $0 ($20,000) $0 $0

Total Net Cash and Capital Requirements $125,369 $299,911 $144,029 $144,029 $100,000 ($44,029) $107,000 $114,490

Total Requirement from TGGR $125,369 $299,911 $144,029 $144,029 $100,000 ($44,029) $107,000 $114,490


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Tab 3

Department Highlights:

• 5 Councillors (Mayor, Deputy Mayor and 3 Councillors)

• Approximately 30 Council meetings per year

• Attendance at numerous Committee Meetings and Community Events

2020 Budget Highlights:

Operating:

• 1.7% COLA increase, as provided to staff, included in Council remuneration (~$1,230)

• New Account for Facility Fee Waivers

o Currently fee waivers are not accounted for which understates the actual

revenue for Township Facilities and the expense for some Township programs.

o This impacts the Keystone Complex in particular. A corresponding increase in

revenue is shown in Keystone Complex budget.

o The net effect on the overall budget is zero.

o By having a better accounting of the fee waivers, Council will be able to

determine an appropriate level of grant funding for community groups.

o Council increase adjusted for Fee Waivers would be $4,703 or 4.28%

No Capital or Cash Requirements

Council Summary

2020 Levy Requirement $169,050

Requirement as % of Total Levy 4.86%

Ability to Adjust Med

$ Change from 2019 Levy Requirement ↑ $59,037

Contribution to 2020 Levy Increase of 9.73% ↑ 1.86%

$ per Capita $38.20

$ per Household $96.38


Page 12

Tab 4

Council

Council Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-1110-0360 Council Misc Receipts ($3,992) ($2,665) $0 $0 $0 $0 $0 $001-1110-0611 Council Transfer from Reserve $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue ($3,992) ($2,665) $0 $0 $0 $0 $0 $0

Expenses01-1110-1110 Council Salaries & Wages $74,174 $68,870 $72,300 $72,930 $73,500 $1,200 $74,970 $76,469 includes 1.7% increase as per CPI for Staff ($1,230)01-1110-1120 Canada Pension $1,339 $1,246 $2,846 $2,753 $2,950 $104 $3,009 $3,06901-1110-1150 Council (EHT) $1,100 $995 $1,410 $1,394 $1,450 $40 $1,479 $1,50901-1110-1170 Council -Group Insurance $6,819 $4,967 $11,452 $11,858 $12,800 $1,348 $13,056 $13,31701-1110-1200 Travel/ Mileage/ Expenses $650 $702 $650 $152 $650 $0 $663 $67601-1110-1220 Conferences and Training $7,428 $4,759 $7,000 $7,745 $8,500 $1,500 $8,670 $8,843 Adjusted to better reflect increased attendance01-1110-3130 Telephone $1,030 $687 $700 $593 $700 $0 $714 $72801-1110-3140 Council- Insurance $3,753 $2,848 $2,905 $358 $3,500 $595 $3,570 $3,64101-1110-3155 Council-Integrity Commissioner costs $1,000 $0 $1,000 $0 $1,000 $0 $1,020 $1,04001-1110-3180 Council-Grant & Donations $3,000 $1,761 $3,000 $1,100 $3,000 $0 $3,060 $3,121New Acct Facility Fee Waivers $0 $0 $0 $0 $54,000 $54,000 $55,080 $56,182 fee waivers shown as grant, better reflects rev and exp01-1110-3200 Council - Miscellaneous $6,728 $8,281 $6,750 $9,281 $7,000 $250 $7,140 $7,283 includes $3,000 for volunteer appreciation dinner

Total Expenses $107,021 $95,117 $110,013 $108,163 $169,050 $59,037 $172,431 $175,880

Net Operating (Revenue)/Expense $103,029 $92,452 $110,013 $108,163 $169,050 $59,037 $172,431 $175,880 $5,037 or 4.6% without Facility Waiver Adjustment

Capital and Cash Requirements

No Capital or Cash Requirements


Page 13

Tab 4


• FTE 7

o Office of the CAO

▪ CAO/Clerk

▪ Corporate Services Clerk

▪ Community Services and Communications Clerk

▪ Part-Time Custodian

o Finance

▪ Treasurer

▪ Deputy Treasurer

▪ Accounting Clerk

• Clerking Services

• Council Support

• Planning Support

• Water and Wastewater Management

• Human Resources

• Communications

• Public Relations

• Marriage Services

• Customer Service

• Budgeting

• Accounts Receivable

• Accounts Payable

• Payroll

• Billing (Tax and Water)


Operating:

• Detailed Operating Budget for 2020 – 2022 follows

• User Fees show a small increase in revenue

Administration Summary






$ per Capita $148.48



Page 14

Tab 5

• Employee Training – increase reflects the requirement for Health & Safety Certification

Training for two employees

• OMERS shows a significant increase – this reflects accruing OMERS contribution costs

for the CAO maternity leave

• Memberships and Subscriptions includes additional Adobe Acrobat Licenses and Project

Management Software

o Adobe is required for working with more complex Acrobat files

o Project Management software is needed to improve management of projects

across the organization, track staff assignments, manage deliverables and ensure

critical tasks are not missed or overlooked

o Software to manage recurring projects and activities will assist new staff with

ensuring necessary projects and tasks are completed on time and will improve

service delivery to residents

Capital Projects:

• Detailed Capital Budget for 2020 – 2022 follows

• 2020 Website Update - $10,000 – funded from One-time Efficiency Reserve

o Current website was created in 2012 and launched in 2013. This website is out

of date and does not provide staff or end users with the functions expected from

a municipal website.

o The project would involve engaging a consultant to work with Township staff to

select a website host, determine an appropriate content management system

that will permit staff to easily update and maintain the site, develop a new

website design, add new content, improve organization and navigation, train

employees on maintenance and adding new content.

o Levy impact $0 – funded from reserve, levy impact could be $10,000 decrease,

but only if the website is never updated.

• 2020 Laserfiche Web Portal – $16,800 – Funded from One-time Efficiency Reserve

o Would make the public documents uploaded into Laserfiche searchable on the

Township website.

o This would reduce the time required of staff to both upload these documents

into Laserfiche and to post them on the website.

o This would improve transparency and communication with the public as per the

Southwold Strategic Plan.

o Levy impact $0 – funded from reserve, levy impact could be reduced if the

project is delayed, but not for the full project cost.

• 2020 Computers, Networking Equipment and File Storage Expansion - $26,692 – Funded

from Computer Equipment Reserve


Page 15

Tab 5

o Replaces 11 computers that are 5+ years old – all computers appropriate for re-

deployment have been utilized

o Main switch and networking equipment 5 years old – requires replacement –

important to maintain network security and reliability

o Increasing use of Laserfiche and electronic documents requires additional hard-

drive space and backup storage

o Levy impact $0 – funded from reserve, postponing this project will lead to lost

productivity, requirement for unbudgeted expenses and employee downtime

while waiting for computer repairs

• 2020 Oversized Document Scanning Project $5,000 – Funded from One-time Efficiency

Reserve

o One-time project to scan oversized documents into Laserfiche Electronic Filing

System

o In-house scanning is limited to 11x17 documents - Oversized maps, plans and

drawings will require outsourced scanning services

o Moving all documents to Laserfiche will increase productivity and allow

improved access to information

o Levy impact $0 – funded from reserve, postponing this project will lead to lost

productivity

• Asset Management Software/Services $25,000 – Funded from One-time Efficiency

Reserve

o Based on the requirements of the Asset Management Regulation and the need

to better track and regularly report on asset management, we will need to move

beyond tracking our assets in spreadsheets

o Currently there are approximately 1,000 assets spread over 15 individual

spreadsheets which is very time consuming and difficult to work with

o With Asset Management becoming mandatory there are many software

providers developing solutions to assist with Asset Management

o Staff are investigating options to determine what would be the most appropriate

and cost-effective solution for the Township

o Additional information will come forward to Council when a recommended

option is determined

• Roadside Informational Sign $20,000 One-Time Efficiency Reserve

o Electronic sign at the Township Office that can display municipal information,

such as events, community safety messages, emergency planning, tax/water bill

due dates, etc.


Page 16

Tab 5

o While most communication has moved online, there is still benefits with using

other means to communicate important information to residents

• Office Water Heater $2,000

o Current system does not deliver hot water to the taps in an appropriate amount

of time

o Adding a small hot water tank will correct the problem

• 2021 Phone System Replacement $10,000 – Funded from Efficiency Reserve

o Current phone system is aging and has limited features and expansion options

o VOIP phone systems have reduced operating costs and more features that are

integrated with mobile and computer technology

Cash Requirements Summary:

• Cash Requirements based on the 25 Year Capital Forecast / Asset Management Plan:

o Computer Reserve $18,500

o Administration Building Reserve $25,000

o Administrative Reserve $15,000

o Election Reserve $5,000

• Cash Requirements focus on maintaining existing assets and funding recurring studies

and periodic projects such as Pay Equity, Website Updates, Studies, etc.


Page 17

Tab 5

Administration

Administration Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes01-1111-0350 Tax Certificates/Work Orders ($8,500) ($7,450) ($6,800) ($8,325) ($8,500) ($1,700) ($8,670) ($8,843)01-1100-0330 License Fees ($750) ($1,072) ($2,200) ($1,970) ($2,500) ($300) ($2,550) ($2,601)01-1100-0335 Marriage Ceremony Fees $0 $0 $0 ($500) ($500) ($500) ($510) ($520)01-1111-0360 Miscellaneous Receipts ($10,000) ($5,635) ($5,000) ($1,384) ($5,000) $0 ($5,100) ($5,202)01-1111-0370 Provincial Grants $0 $0 $0 $0 $0 $0 $0 $001-1111-0375 Federal Grants ($1,300) ($3,360) ($1,600) ($2,587) ($2,500) ($900) ($2,550) ($2,601) Summer Student Grant01-1111-0376 Donations $0 $0 ($5,000) $0 $0 $5,000 $0 $0 2019 Green Lane for Emerg Prep01-1111-0390 Gain/Loss on Disposal $0 ($174,592) $0 $0 $0 $0 $0 $001-1111-0611 Transfer From Reserve Fund ($15,000) ($17,710) ($15,000) $0 $0 $15,000 $0 $0 2019 was for Pay Study

Total Revenue ($35,550) ($209,820) ($35,600) ($14,765) ($19,000) $16,600 ($19,380) ($19,768)

Expenses01-1111-1110 Salaries and Wages $305,510 $329,654 $337,000 $294,500 $325,000 ($12,000) $331,500 $338,13001-1111-1111 Salaries and Benefits $0 $0 $0 $0 $0 $0 $0 $001-1111-1120 Canada Pension Plan $12,668 $12,395 $14,500 $16,174 $16,311 $1,811 $16,637 $16,97001-1111-1130 Employment Insurance $8,408 $6,081 $6,700 $7,562 $10,309 $3,609 $10,515 $10,72501-1111-1140 OMERS $34,440 $34,709 $38,500 $37,703 $50,962 $12,462 $51,981 $53,021 Includes OMERS Payable re: Mat Leave01-1111-1150 Employer Health Tax $7,000 $8,468 $7,250 $7,773 $8,088 $838 $8,250 $8,41501-1111-1160 Workplace Safety Insuran $10,279 $12,319 $11,500 $12,563 $12,443 $943 $12,692 $12,94601-1111-1170 Group Insurance $34,442 $34,841 $40,086 $34,761 $40,952 $866 $41,771 $42,60601-1111-1190 Health Safety $500 $28 $500 $131 $500 $0 $510 $52001-1111-1200 Travel Mileage $3,825 $1,211 $2,000 $999 $1,500 ($500) $1,530 $1,56101-1111-1220 Employee Training $9,500 $5,362 $5,000 $7,307 $7,500 $2,500 $7,650 $7,803 Incl. $2,000 for H&S Cert Training (Min 2)01-1111-2100 Building Repairs $2,000 $4,739 $8,000 $2,895 $5,000 ($3,000) $5,100 $5,202 decreased to reflect previous year actuals, added $1,000 for annual generator maint01-1111-2110 Janitorial Supplies $0 $0 $550 $721 $750 $200 $765 $78001-1111-2115 Emergency management $0 $0 $5,500 $0 $2,000 ($3,500) $2,040 $2,081 decreased as 2019 included one-time costs01-1111-2120 Utilities $6,000 $4,628 $6,300 $3,578 $6,000 ($300) $6,120 $6,24201-1111-3100 Office Supplies $16,249 $15,753 $16,793 $11,887 $15,000 ($1,793) $15,300 $15,60601-1111-3110 Postage $10,934 $9,501 $9,700 $15,750 $10,000 $300 $10,200 $10,40401-1111-3120 Advertising $2,000 $641 $2,000 $3,101 $2,500 $500 $2,550 $2,60101-1111-3130 Telephone $2,575 $2,652 $2,650 $3,615 $3,000 $350 $3,060 $3,12101-1111-3140 Insurance $19,308 $15,220 $15,558 $1,913 $24,000 $8,442 $24,480 $24,970 reflects renewal cost01-1111-3150 Legal Fees $19,935 $17,282 $19,250 $17,878 $17,500 ($1,750) $17,850 $18,207 decreased to reflect prior year actuals01-1111-3160 Equipment Maintenance $3,500 $2,320 $2,000 $320 $2,000 $0 $2,040 $2,08101-1111-3170 Memberships Subscription $13,856 $14,205 $14,250 $16,440 $19,000 $4,750 $19,380 $19,768 Includes internet, O365, laserfiche, TOMRMS, Tourism membership, MFOA, AMCTO, AMO, Good Roads, PSD, MW, antivirus, backup, Chamber + New Project Mngmt and Adobe $2,00001-1111-3180 Property Maintenance $1,721 $1,351 $1,500 $1,614 $1,750 $250 $1,785 $1,821 Grass Cutting, Security Alarm01-1111-3190 Miscellaneous $300 $76 $300 $1,115 $500 $200 $510 $52001-1111-3191 Remembrance Day Service $0 $0 $0 $0 $0 $0 $0 $001-1111-3210 Election Expenses $15,000 $15,967 $0 $15 $0 $0 $0 $001-1111-3300 Contracted Services $8,210 $6,849 $1,000 $1,062 $1,000 $0 $1,020 $1,040 Doc mgmt, shredding service01-1111-3310 Computer Support $16,500 $18,120 $16,500 $15,945 $16,500 $0 $16,830 $17,167 IT and GIS Support Service - based on prior years01-1111-4110 Bank Charges $5,356 $6,859 $5,500 $5,796 $6,000 $500 $6,120 $6,24201-1111-4120 Tax reductions and appeals $5,000 $2,570 $5,000 $38 $5,000 $0 $2,500 $2,55001-1111-4200 Plans $1,250 $830 $0 $4,750 $0 $0 $0 $001-1111-4210 Studies $0 $0 $15,000 $14,984 $0 ($15,000) $0 $0 2019 was Pay Equity Study01-1111-4500 Ontario One Call Locates $400 $453 $450 $267 $450 $0 $459 $46801-1111-5100 Small Equipment Purchases $1,000 $890 $1,000 $304 $1,000 $0 $1,020 $1,04001-1111-7000 Amortization $0 $24,596 $0 $0 $0 $0 $0 $0

Total Expenses $577,666 $610,571 $611,837 $543,463 $612,515 $678 $622,165 $634,609

Net Operating (Revenue)/Expense $542,116 $400,751 $576,237 $528,697 $593,515 $17,278 $602,785 $614,841


Page 18

Tab 5

Administration Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesNet Cash and Capital Requirements

Administration Reserve $10,000 $10,000 $15,000 $15,000 $15,000 $0 $16,050 $17,174 for studies, occassional projectsComputer Reserve $5,000 $5,000 $5,000 $5,000 $18,500 $13,500 $19,795 $21,181 computer equipment replacementsBuilding Renewal $5,000 $5,000 $10,000 $10,000 $25,000 $15,000 $26,750 $28,623 Municipal Office - Major MaintenanceElection Reserve $0 $0 $5,000 $5,000 $5,000 $0 $5,350 $5,725 Annualizes Municipal Election costsCapital Items $0 $0 $0 $0 $0 $0 $0 $0Total Net Cash and Capital Requirements $20,000 $20,000 $35,000 $35,000 $63,500 $28,500 $67,945 $72,701

Total Requirement from Levy $562,116 $420,751 $611,237 $563,697 $657,015 $45,778 $670,730 $687,542


Page 19

Tab 5

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Administration Equipment Computer Equipment PCs, Network Switch, HDD Storage Renewal $26,692 $26,692 Computer Reserve Replacement of computers, network switch, addl HDD2020 Administration Miscellaneous Website Update Renewal $10,000 $10,000 One-time Efficiency Grant2020 Administration Miscellaneous Laserfiche Web Portal Growth $16,800 $16,800 One-time Efficiency Grant2020 Administration Miscellaneous Scanning Oversized Documents Growth $5,000 $5,000 One-time Efficiency Grant2020 Administration Equipment Roadside Electronic Information Sign Growth $20,000 $20,000 One-time Efficiency Grant2020 Administration Building Hot Water Heater for Office Renewal $2,000 $2,000 Administration Building Reserve Current system does not provide hot water in a timely manner2020 Administration Miscellaneous Asset Management Software/Services Growth $25,000 $25,000 One-time Efficiency Grant Software to improve ongoing AMP and comply with AM Reg

2020 Total $105,492 $0 $105,492 $02021 Administration Equipment Phone System Upgrade/Replacement VOIP Renewal $10,000 $10,000 One-time Efficiency Grant2021 Administration Building Building Major Maintenance Renewal $25,000 $25,000 Administration Building Reserve

2021 Total $35,000 $0 $35,000 $02022 Administration Equipment Computer Equipment - PCs, Storage Renewal $8,277 $8,277 Computer Reserve

2022 Total $8,277 $0 $8,277 $0Grand Total $148,769 $0 $148,769 $0


Page 20

Tab 5


• Includes Library, Medical Centre, Former Library and Plaza and Farmland.


Operating:

• Assumes existing leases continue with inflationary increases

Capital Projects:

• 2020 Village Square Salon Repairs $2,000 – Funded through Building Reserve o The Township property at the Corner of Union Road and Talbot Line that houses

Evelyn’s Sausage Kitchen and the Village Square Salon requires on-going repairs to the roof as well as dry wall repairs due to water damage.

o It is recommended that the Township undertake these repairs to ensure that tenants have the best experience possible and that the Township meets its obligations under the Land Lord Tenant Act.



o Medical Centre $10,000

o Library $10,000

• Cash Requirements focus on maintaining existing assets – no funding for expansion or

new space

Municipal Property Summary




$ Change from 2019 Levy Requirement ↓ ($8,079)

Contribution to 2020 Levy Increase of 9.73% ↓ -0.25%

$ per Capita $5.25



Page 21

Tab 6

Municipal Property

Municipal Property Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesMedical CentreRevenue01-1211-0300 Donation $0 $0 $0 $0 $0 $0 $0 $001-1211-0325 Lease Income ($6,985) ($11,713) ($14,314) ($13,400) ($14,600) ($286) ($14,892) ($15,190) Reflects 2% increase01-1211-0375 Federal Grant $0 $0 $0 $0 $0 $0 $0 $001-1211-0611 Transfer from reserves $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue ($6,985) ($11,713) ($14,314) ($13,400) ($14,600) ($286) ($14,892) ($15,190)

Expenses01-1211-1110 Salaries and Wages $1,275 $1,329 $2,901 $2,433 $3,000 $100 $3,060 $3,12101-1211-1111 Benefits $0 $0 $0 $0 $750 $750 $765 $78001-1211-2100 Building Repairs $2,575 $3,291 $6,000 $5,033 $6,000 $0 $6,120 $6,24201-1211-2110 Janitorial Supplies $106 $0 $0 $0 $0 $0 $0 $001-1211-2120 Utilities $7,400 $4,776 $5,775 $6,473 $6,500 $725 $6,630 $6,76301-1211-2130 Property Maintenance $4,774 $6,863 $5,150 $8,396 $7,000 $1,850 $7,140 $7,28301-1211-3140 Insurance $4,919 $3,300 $3,429 $415 $4,200 $771 $4,284 $4,370 reflects renewal cost01-1211-3160 Equipment Maintenance $973 $0 $996 $0 $500 ($496) $510 $52001-1211-3190 Miscellaneous $6,096 $6,903 $6,279 $10,591 $7,500 $1,221 $7,650 $7,80301-1211-5555 Transfer to Reserve $0 $0 $0 $0 $0 $0 $0 $001-1211-7000 Amortization $0 $2,828 $0 $0 $0 $0 $0 $0

Total Expenses $28,117 $29,289 $30,529 $33,341 $35,450 $4,921 $36,159 $36,882


LibraryRevenue01-7211-0325 Libraries -Lease PAID ($44,112) ($46,306) ($44,112) ($35,598) ($44,862) ($750) ($45,759) ($46,674) October CPI for Ontario All Goods 1.7%01-7211-0335 Library-Miscellaneous revenue $0 ($2,083) $0 $0 $0 $0 $0 $001-7211-0611 Trsf from Reserve $0 $0 $0 $0 $0 $0 $0 $001-7211-0334 Land Lease expenses $0 $8,493 $0 $0 $0 $0 $0 $0

Total Revenue ($44,112) ($39,896) ($44,112) ($35,598) ($44,862) ($750) ($45,759) ($46,674)

Expenses01-7211-4010 New Library - wages $0 $0 $16,100 $6,339 $10,000 ($6,100) $10,200 $10,404 Cleaning and Maint01-7211-4100 New Library-Building Repairs $0 $944 $1,061 $493 $1,000 ($61) $1,020 $1,04001-7211-4110 New Library-Janitorial Serv $10,400 $11,606 $1,350 $1,639 $2,000 $650 $2,040 $2,08101-7211-4120 New Library-Utilities $6,695 $2,692 $5,093 $367 $5,000 ($93) $5,100 $5,20201-7211-4140 New Library-Insurance $1,500 $1,546 $1,822 $195 $2,200 $378 $2,244 $2,289 reflects renewal cost01-7211-4180 New Library-Property Maintenance $1,500 $763 $3,000 $0 $3,000 $0 $3,060 $3,12101-7211-4195 New Library-Miscellaneous $515 $1,224 $500 $124 $500 $0 $510 $52001-7211-4200 New Library-Loan Payment $10,000 $0 $10,000 $10,000 $10,000 $0 $10,000 $10,000 Loan Payment to County01-7211-5555 Transfer to Reserve $0 $10,625 $0 $0 $0 $0 $0 $001-7211-7000 Library - Amortization $0 $17,857 $0 $0 $0 $0 $0 $0

Total Expenses $30,610 $47,257 $38,925 $19,155 $33,700 ($5,225) $34,174 $34,657

Net Operating (Revenue)/Expense ($13,502) $7,361 ($5,187) ($16,443) ($11,162) ($5,975) ($11,585) ($12,017)

Old Library / PlazaRevenue01-7211-0327 Comm Unit 2 - Rent Paid Evelyn $0 ($9,469) $0 ($9,627) ($9,916) ($9,916) $0 $0 Reflects 3% increase01-7211-0328 Comm Unit 3 - Rent Paid Jacque ($18,977) ($7,386) ($17,784) ($7,707) ($7,938) $9,846 ($8,097) ($8,259) Reflects 3% increase


Page 22

Tab 6

Municipal Property Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesTotal Revenue ($18,977) ($16,855) ($17,784) ($17,334) ($17,854) ($70) ($8,097) ($8,259)

Expenses01-7211-1110 Plaza and Old Library -wages $0 $0 $1,600 $1,453 $1,500 ($100) $1,530 $1,56101-7211-1120 Canada Pension $0 $0 $0 $0 $150 $150 $153 $15601-7211-1130 Employment Insurance $0 $0 $0 $0 $0 $0 $0 $001-7211-1150 Employer Health Tax $0 $0 $0 $0 $0 $0 $0 $001-7211-1160 Workplace Safety Insuran $0 $0 $0 $0 $0 $0 $0 $001-7211-2100 Old Library-Building Repair $2,985 $1,035 $1,700 $654 $1,000 ($700) $1,020 $1,04001-7211-2110 Old Library-Janitorial Serv $0 $0 $0 $0 $0 $0 $0 $001-7211-2120 Old Library-Utilities $4,000 $718 $1,000 $1,049 $1,000 $0 $1,020 $1,04001-7211-2180 Old Library-Property Maintenance $3,387 $2,973 $3,900 $890 $500 ($3,400) $510 $52001-7211-3140 Old Library - Insurance $2,780 $0 $1,350 $0 $1,650 $300 $1,683 $1,717 reflects renewal cost01-7211-3190 Old Library - Taxes $656 ($1,247) $8,000 $1,814 $2,000 ($6,000) $2,040 $2,08101-7211-3195 Old Library -Miscellaneous Expenses $2,000 $0 $1,000 $0 $1,000 $0 $1,020 $1,04001-7211-0330 Commercial Unit Expenses $13,113 $17,446 $13,500 $18,218 $17,000 $3,500 $17,340 $17,687 Hydro, Gas, Maintenance, Snow removal, Waste, 01-7211-7010 Comm Units - Amortization $0 $318 $0 $0 $0 $0 $0 $0

Total Expenses $28,921 $21,243 $32,050 $24,078 $25,800 ($6,250) $26,316 $26,842

Net Operating (Revenue)/Expense $9,944 $4,388 $14,266 $6,744 $7,946 ($6,320) $18,219 $18,583

FarmlandRevenue01-7211-0332 Municipal Land Lease ($13,725) ($13,725) ($13,972) ($13,472) ($14,391) ($419) ($14,679) ($14,973)

Total Revenue ($13,725) ($13,725) ($13,972) ($13,472) ($14,391) ($419) ($14,679) ($14,973)

ExpensesExpenses $0 $0 $0 $0 $0 $0 $0 $0Total Expenses $0 $0 $0 $0 $0 $0 $0 $0

Net Operating (Revenue)/Expense ($13,725) ($13,725) ($13,972) ($13,472) ($14,391) ($419) ($14,679) ($14,973)

Total PropertyTotal Revenue $83,798.62 $82,189.71 $90,181.92 $79,803.78 $91,706.82 $1,524.90 $83,427.08 $85,095.63Total Expenses $87,648 $97,789 $101,505 $76,575 $94,950 ($6,555) $96,649 $98,382Net Operating (Revenue)/Expense $3,850 $15,599 $11,323 ($3,229) $3,243 ($8,079) $13,222 $13,286

Net Cash and Capital RequirementsHealth Building Reserve $10,000 $10,000 $10,000 $10,000 $10,000 $0 $10,700 $11,449 AMP/Reserve Requirements to maintain Med BldgNew Library Reserve $10,000 $10,000 $10,000 $10,000 $10,000 $0 $10,700 $11,449 AMP/Reserve Requirements to maintain LibraryCapital ItemsTotal Net Cash and Capital Requirements $20,000 $20,000 $20,000 $20,000 $20,000 $0 $21,400 $22,898

Total Requirement from Levy $23,850 $35,599 $31,323 $16,771 $23,243 ($8,079) $34,622 $36,184


Page 23

Tab 6

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Municipal Facilities Medical Building Village Square Salon General Repairs Renewal $2,000 $0 $2,000 Medical Centre Reserve


Page 24

Tab 6


• 44 Volunteer Firefighters

• 2 Fire Stations – Shedden and Talbotville

• Fleet comprised of 7 vehicles

o Fire Chief Car

o 2 Tankers

o 2 Pumpers

o 1 Heavy Rescue (Shedden) & 1 Light Rescue (Talbotville)


Operating:


o Includes COLA increase of 1.7% for Fire Officers and Fire Points

• Training - $6,500 increase proposed

o 2019 – Chief Conference - $500

o New Recruit Training 1001 - $1,500 x 6 = $9,000

o Ingersoll/Central Elgin Training Facility - $3,000

o Medical Recert + New Recruits - $4,000

o OFC Courses - $2,500

o Spill Response or Auto Ex Advanced Training - $5,000

o Employee Training wage – 22 days @$135/day - $3,000

• Building Repairs

o Desk – Talbotville $1,000

o Shedden Training Room A/V Upgrade $4,000

o Misc. Items - $2,500

• Medical Supplies – New Account to better track supplies

• Equipment

o Nozzles - $3,000

o Hoses - $5,000

o AED Trainers - $500

o Rescue Dummy - $650

Fire Department Summary









Page 25

Tab 7

o Helmets - $300 x 10 = $3,000

o Boots - $3,000

o Gloves, balaclavas - $1,000

o Irons - $2,500

o Flashlights - $600

o Laptops x 2 - $3,000

▪ One for each station and/or TO/FPO

o Tablets – $2,500

▪ 1 for each rescue for mapping, preplans, burn permits

Capital Projects:

• Fire Chief Vehicle

o Replace 2013 Ford Taurus (Car) 165,00 km with a Used Pickup Truck

o Increased practicality and safety for air cylinder transport for re-filling in St.

Thomas

o Improved ability to transport equipment

o Ability for off-road and rural property access use

o clear identification as fire vehicle

• Equipment

o Bunker Gear – Annual Replacement for 10 year lifespan

o 1 SCBA / 3 Cylinders – maintaining replacement schedule for cylinders and

upgrading SCBAs to current NFPA standards

o Portable Radios, Hoses, Appliance – annual requirement to maintain

• 2020 Top Soil Removal from Teetzel Property $40,000 – 50% Funded by Fire and 50%

Funded by Proceeds from Teetzel Property Sale

o There is currently a large amount of excess soil located behind the properties

previously known as the Teetzel Farm. Staff are proposing that this soil be

moved from the east side of Union Road to the west side and use it to build up

the land around the firehall for training purposes.

o Costs are associated with moving the soil and with permits required from the

Lower Thames Conservation Authority in order to build up a regulated area.

• Digital Signage for Shedden Station

o $20,000 for sign

o Infrastructure partially completed in 2019 with funding from Green Lane Trust

• Talbotville Station

o Capital Budget shows the Total Project Cost at $2,121,800 over 2020 and 2021

o Cost estimate is very preliminary and it is anticipated this will be refined as land

requirements, building design, size, etc. are determined over 2020

o Significant funding is shown from Green Lane Trust $1.6 million over 2019 – 2022


Page 26

Tab 7

o Existing reserve levels and contribution rates are not enough to fund building a

new firehall

o If funding does not come from Green Lane Trust, financing could be an option to

maintain the proposed timeline

o Additional information included on Page 32

• 2021 Talbotville Pumper Replacement

o 2001 Sterling to be replaced – maintains 20 year replacement schedule

o New vehicle will need to anticipate future service needs for Talbotville area

• Talbotville Rescue moved from 2020 to 2024 for replacement

o Current rescue fits the needs of the Department and Community

o New rescue requirement will need to be reviewed based on long-term needs for

Talbotville area



o Vehicles $90,000 (assumes full funding from Green Lane Trust for vehicles in

2021 and 2024 vehicle)

o Building Renewal $100,000 (assumes significant funding from Green Lane/Other

sources for Talbotville Fire Station replacement currently under review)

o Major Equipment - $80,000

o Funeral $1,500

• Cash Requirements focus on maintaining existing assets with very limited capacity for

expansion or new assets


Page 27

Tab 7

Fire Department

Fire Department Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-2111-0340 Emergency Mgmt Miscellaneous Revenues $0 $0 $0 $0 $0 $0 $0 $001-2111-0350 Fire Inspections $0 ($272) $0 $0 $0 $0 $0 $001-2111-0360 Miscellaneous ($5,000) ($13,492) ($5,100) ($2,120) ($2,500) $2,600 ($2,500) ($2,500)01-2111-0365 Fire Prevention Donations ($1,000) ($1,825) ($1,000) ($2,446) ($1,000) $0 ($1,000) ($1,000)01-2111-0370 Donations $0 ($5,032) $0 ($2,140) $0 $0 $0 $001-2111-0400 Fire Calls/Prov Grant ($20,000) $6,044 ($20,000) ($7,842) ($20,000) $0 ($20,000) ($20,000)01-2111-0611 Transfer from Reserve $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue ($26,000) ($14,576) ($26,100) ($14,547) ($23,500) $2,600 ($23,500) ($23,500)

Expenses01-2111-1110 Salaries and Wages $222,842 $216,508 $231,100 $254,626 $263,000 $31,900 $268,260 $273,625 Reflects 1.7 COLA01-2111-1112 RDS - WAGES $700 $1,105 $500 $2,876 $1,000 $500 $1,020 $1,04001-2111-1113 Wages-Custodial Shedden Fire Hall $0 $0 $1,650 $551 $1,000 ($650) $1,020 $1,04001-2111-1114 Wages - Custodial Talbotville Fire Hall $0 $0 $0 $151 $1,000 $1,000 $1,020 $1,04001-2111-1115 Emergency Management $400 $0 $0 $0 $0 $0 $0 $001-2111-1120 Canada Pension $2,979 $3,328 $3,050 $2,749 $3,500 $450 $3,570 $3,64101-2111-1130 Employment Insurance $1,632 $2,158 $1,700 $1,204 $1,675 ($25) $1,709 $1,74301-2111-1140 OMERS $0 $0 $0 $0 $0 $0 $0 $001-2111-1150 Employer Health Tax $4,224 $4,278 $4,350 $4,996 $5,129 $779 $5,231 $5,33601-2111-1160 Workplace Safety Insuran $14,011 $15,042 $17,050 $12,603 $13,110 ($3,940) $13,372 $13,64001-2111-1170 Group Insurance $5,750 $3,200 $5,300 $3,463 $5,300 $0 $5,406 $5,51401-2111-1190 Health & Safety $6,000 $2,945 $4,000 $4,709 $5,000 $1,000 $5,100 $5,20201-2111-1195 Health & Safety Materials $250 $55 $250 $0 $250 $0 $255 $26001-2111-1200 Travel Mileage $2,833 $1,437 $6,100 $3,793 $6,000 ($100) $6,120 $6,24201-2111-1220 Employee Training $20,000 $14,320 $20,500 $15,142 $27,000 $6,500 $27,540 $28,09101-2111-1225 Specialty Team Training $0 $0 $0 $0 $0 $0 $0 $001-2111-2100 Building Repairs $2,000 $12,822 $5,000 $8,725 $7,500 $2,500 $7,650 $7,803 Incl. $1,000 for Gen Maint01-2111-2110 Custodial Supplies $0 $0 $200 $647 $750 $550 $765 $78001-2111-2120 Utilities $11,271 $12,114 $11,000 $8,588 $11,000 $0 $11,220 $11,44401-2111-2140 Materials Supplies $7,725 $11,662 $5,000 $6,851 $5,000 $0 $5,100 $5,20201-2111-2141 Medical Supplies $0 $0 $0 $0 $3,000 $3,000 $3,060 $3,12101-2111-2145 Operational Supplies $0 $0 $4,000 $6,323 $5,000 $1,000 $5,100 $5,20201-2111-2150 Chief Clothing Allowance $3,500 $3,007 $3,500 $5,261 $3,000 ($500) $3,060 $3,12101-2111-2180 Property Maintenance $3,400 $2,279 $7,300 $2,157 $5,000 ($2,300) $5,100 $5,20201-2111-2700 Rds Machine Time to Fire $200 $59 $200 $961 $500 $300 $510 $52001-2111-3110 Postage $0 $84 $0 $0 $0 $0 $0 $001-2111-3120 Advertising $0 $331 $0 $0 $0 $0 $0 $001-2111-3130 Telephone $4,000 $4,343 $4,300 $2,632 $4,000 ($300) $4,080 $4,16201-2111-3140 Insurance $20,104 $19,364 $19,260 $5,667 $8,000 ($11,260) $8,160 $8,323 reflects renewal cost, vehicles in vehicle accts01-2111-3150 Legal Fees $0 $0 $0 $0 $0 $0 $0 $001-2111-3160 Equipment Maintenance $15,450 $16,354 $15,000 $11,222 $15,000 $0 $15,300 $15,606 Bunker Gear cleaning, SCBA repair, pager repairs01-2111-3170 Memberships/Subscriptions $5,000 $4,495 $5,000 $4,117 $5,000 $0 $5,100 $5,20201-2111-3180 Vehicle Maintenance $28,500 ($935) $0 $0 $0 $0 $0 $001-2111-3181 Fire Chief P08-1 Pickup Fuel/Repairs $0 $3,273 $0 $0 $0 $0 $0 $0 New Vehicle Accounts below01-2111-3182 R51 Vehicle Maintenance & Fuel -Shedden Rescue $0 $2,358 $0 $0 $0 $0 $0 $001-2111-3183 T52 Vehicle Maintenance & Fuel-Shedden Tanker $0 $2,308 $0 $0 $0 $0 $0 $001-2111-3184 P53 Vehicle Maintenance & Fuel-Shedden Pumper $0 $2,183 $0 $0 $0 $0 $0 $001-2111-3186 R61 Vehicle Maintenance & Fuel-Talbotville Rescue $0 $1,133 $0 $0 $0 $0 $0 $001-2111-3187 T62 Vehicle Maintenance & Fuel-Talbotville Tanker $0 $1,988 $0 $0 $0 $0 $0 $001-2111-3188 P63 Vehicle Maintenance & Fuel-Talbotville Pumper $0 $2,087 $0 $0 $0 $0 $0 $0


Page 28

Tab 7

Fire Department Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes01-2111-3300 Contracted Services $22,500 $20,098 $19,500 $13,860 $20,000 $500 $20,400 $20,808 Dispatch01-2111-3301 Contracted Services - Inspections $0 $1,764 $0 $0 $0 $0 $0 $001-2111-3305 Communications Tower Rental $12,000 $12,285 $12,500 $15,639 $12,500 $0 $12,750 $13,00501-2111-3310 IT Services $0 $0 $0 $447 $750 $750 $765 $78001-2111-4200 Master Fire Plan $0 $0 $0 $0 $0 $0 $001-2111-4210 Pre Plan for High Risk $0 $0 $0 $0 $0 $0 $001-2111-4230 Fire Prevention $5,000 $4,637 $5,000 $4,414 $5,000 $0 $5,100 $5,20201-2111-5100 Equipment Purchases $28,540 $25,096 $26,600 $25,827 $27,500 $900 $28,050 $28,611 Variety of equipment such as helmets, boots, gloves01-2111-5555 Transfer to Reserve $0 $2,433 $0 $0 $0 $0 $0 $001-2111-6100 Funeral Expenses $0 $317 $0 $0 $0 $0 $0 $001-2111-7000 Amortization $0 $124,374 $0 $0 $0 $0 $0 $0 2% increase

Total Department Expenses $450,810 $556,691 $438,910 $430,198 $471,464 $32,553 $480,893 $490,511

01-2120-3140 FC Insurance and Licences $0 $0 $0 $120 $1,500 $1,500 $1,530 $1,56101-2120-3165 FC Maintenance $0 $0 $1,500 $1,570 $1,250 ($250) $1,275 $1,30101-2120-3166 FC Fuel $0 $0 $1,000 $624 $750 ($250) $765 $780

Total Fire Chief Vehicle $0 $0 $2,500 $2,314 $3,500 $1,000 $3,570 $3,641

01-2122-3140 R51 Insurance and Licences $0 $0 $0 $0 $2,000 $2,000 $2,040 $2,08101-2122-3165 R51 Maintenance $0 $0 $1,500 $1,757 $1,250 ($250) $1,275 $1,30101-2122-3166 R51 Fuel $0 $0 $1,000 $750 $750 ($250) $765 $780

Total R51 Shedden Rescue $0 $0 $2,500 $2,507 $4,000 $1,500 $4,080 $4,162

01-2123-3140 T52 Insurance and Licences $0 $0 $0 $0 $2,000 $2,000 $2,040 $2,08101-2123-3165 T52 Maintenance $0 $0 $1,500 $7,883 $1,500 $0 $1,530 $1,56101-2123-3166 T52 Fuel $0 $0 $1,000 $866 $750 ($250) $765 $780

Total T52 Shedden Tanker $0 $0 $2,500 $8,748 $4,250 $1,750 $4,335 $4,422

01-2124-3140 P53 Insurance and Licences $0 $0 $0 $360 $2,000 $2,000 $2,040 $2,08101-2124-3165 P53 Maintenance $0 $0 $300 $450 $750 $450 $765 $78001-2124-3166 P53 Fuel $0 $0 $1,000 $574 $750 ($250) $765 $780

Total P53 Shedden Pumper $0 $0 $1,300 $1,384 $3,500 $2,200 $3,570 $3,641

01-2126-3140 R61 Insurance and Licences $0 $0 $0 $265 $1,700 $1,700 $1,734 $1,76901-2126-3165 R61 Maintenance $0 $0 $500 $4,581 $1,500 $1,000 $1,530 $1,56101-2126-3166 R61 Fuel $0 $0 $1,000 $788 $1,000 $0 $1,020 $1,040

Total R61 Talbotville Rescue $0 $0 $1,500 $5,634 $4,200 $2,700 $4,284 $4,370

01-2127-3140 T62 Insurance and Licences $0 $0 $0 $0 $2,000 $2,000 $2,040 $2,08101-2127-3165 T62 Maintenance $0 $0 $1,500 $1,635 $1,500 $0 $1,530 $1,56101-2127-3166 T62 Fuel $0 $0 $1,000 $597 $750 ($250) $765 $780

Total T62 Talbotville Tanker $0 $0 $2,500 $2,232 $4,250 $1,750 $4,335 $4,422

01-2128-3140 P63 Insurance and Licences $0 $0 $0 $0 $2,000 $2,000 $2,040 $2,08101-2128-3165 P63 Maintenance $0 $0 $2,500 $2,101 $1,500 ($1,000) $1,530 $1,56101-2128-3166 P63 Fuel $0 $0 $1,000 $1,120 $1,000 $0 $1,020 $1,040

Total P63 Talbotville Pumper $0 $0 $3,500 $3,221 $4,500 $1,000 $4,590 $4,682

Total Expenses $450,810 $556,691 $455,210 $456,239 $499,664 $44,453 $509,657 $519,850



Page 29

Tab 7

Fire Department Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesNet Cash and Capital Requirements

Fire - Apparatus $95,008 $95,008 $122,858 $122,858 $90,000 ($32,858) $96,300 $103,041 Fire Truck ReplacementFire - Building Renewal $40,000 $40,000 $60,000 $60,000 $100,000 $40,000 $107,000 $114,490 Fire Building Replacement/Major MaintFire - Major Equipment $35,000 $35,000 $50,000 $50,000 $80,000 $30,000 $85,600 $91,592 Fire Equipment ReplacementFire - Communications $0 $0 $0 $0 $0 $0 $0 $0Fire - Funeral $1,500 $1,500 $1,500 $1,500 $1,500 $0 $1,605 $1,717Capital Items $0 $0 $0Total Net Cash and Capital Requirements $171,508 $171,508 $234,358 $234,358 $271,500 $37,142 $290,505 $310,840



Page 30

Tab 7

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Fire Apparatus Fire Chief Pickup Truck Renewal $30,000 $30,000 Fire Apparatus Reserve $0 Replace car with Used Pickup2020 Fire Equipment Bunker gear Renewal $11,845 $11,845 Fire Equipment Reserve2020 Fire Sign Shedden Sign - Fire Prevention Growth $20,000 $5,000 Fire Prevention Reserve $15,000 Green Lane2020 Fire Equipment Cylinders Renewal $6,180 $6,180 Fire Equipment Reserve2020 Fire Building Teetzel Top Soil Relocation Growth $40,000 $20,000 Fire Building Reserve $20,000 Land Sales Funded from future land sales2020 Fire Equipment Portable Radios & pagers Renewal $4,000 $4,000 Fire Communications Reserve2020 Fire Equipment Hoses and Applicances Renewal $5,000 $5,000 Fire Equipment Reserve2020 Fire Equipment SCBA Renewal $20,000 $20,000 Fire Equipment Reserve2020 Fire Building Talbotville Station Replacement Renewal $500,000 $500,000 Green Lane 2019 $100,000 + 2020-2022 $500,000/yr

2020 Total $637,025 $0 $102,025 $535,0002021 Fire Building Shedden Station - Training area development Growth $25,000 $25,000 Fire Building Reserve2021 Fire Apparatus Talbotville Pumper Replacement Renewal $530,450 $0 Fire Apparatus Reserve $100,000 DC 20 years old, use DC for upsizing for growth2021 Fire Building Talbotville Fire Station Renewal $2,121,800 $0 $421,800 Fire Building Reserve $100,000 grant, donations, fundraising2021 Fire Building Talbotville Fire Station Renewal $0 $500,000 Green Lane 2019 $100,000 + 2020-2022 $500,000/yr2021 Fire Equipment Bunker gear Renewal $10,000 $0 $10,000 Fire Equipment Reserve2021 Fire Equipment Portable Radios & pagers Renewal $3,000 $0 $3,000 Fire Communications Reserve2021 Fire Equipment SCBA Renewal $18,000 $0 $18,000 Fire Equipment Reserve2021 Fire Apparatus Talbotville Pumper Replacement Renewal $0 $0 Fire Apparatus Reserve $430,450 Green Lane balance not covered by DC2021 Fire Equipment Hoses and Applicances Renewal $5,000 $5,000 Fire Equipment Reserve

2021 Total $2,713,250 $0 $482,800 $1,130,4502022 Fire Building Talbotville Fire Station Renewal $0 $500,000 Green Lane 2019 $100,000 + 2020-2022 $500,000/yr2022 Fire Equipment Hoses and Applicances Renewal $5,000 $5,000 Fire Equipment Reserve

2022 Total $5,000 $0 $5,000 $500,000Grand Total $3,355,275 $0 $589,825 $2,165,450


Page 31

Tab 7

Talbotville Fire Station - Supplemental Details

Expenses Running Total Expense Revenue Running Total Revenue2019 $0 $100,000 Green Lane Commitment Approved

Total 2019 $0 $0 $100,000 $100,000

2020Land, Planning, Design $350,000 $500,000 Green Lane - Request

Total 2020 $350,000 $350,000 $500,000 $600,000

2021Construction $1,771,800 $500,000 Green Lane Request

$100,000 Development Charges due to Oversizing?$421,800 Fire Building Reserve

Total 2021 $1,771,800 $2,121,800 $1,021,800 $1,621,800

2022$500,000 Green Lane Request

Total 2022 $0 $2,121,800 $500,000 $2,121,800

$1,600,000 Green Lane Total$100,000 DC Total$421,800 Reserve


Page 32

Tab 7


• OPP Contract


Operating:

• Assumes Grant Revenue remains similar to prior years

• Cannabis Grant was 2019 only

• Increase in OPP contract reflected in expenses

Capital Projects:

• No Capital


• No Cash Requirements

Police Summary



Ability to Adjust Low






Page 33

Tab 8

Police

Police Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-2211-0360 Miscellaneous Receipts ($65,000) ($62,489) ($57,800) ($32,791) ($55,000) $2,800 $0 $0 Assumes grant programs continue01-2211-0400 Prov Grant Cannabis $0 $0 ($10,000) ($10,000) $0 $10,000 $0 $0 One time grant in 201901-2211-0611 Transfer from Reserve $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue ($65,000) ($62,489) ($67,800) ($42,791) ($55,000) $12,800 $0 $0

Expenses01-2211-3300 Contracted Services $603,616 $596,976 $603,511 $534,753 $615,000 $11,489 $627,300 $639,846 As per 2020 Cost Estimate01-2211-5555 Transfer to reserves $0 $6,640 $0 $0 $0 $0 $0 $0

Total Expenses $603,616 $603,616 $603,511 $534,753 $615,000 $11,489 $627,300 $639,846

Net Operating (Revenue)/Expense $538,616 $541,127 $535,711 $491,962 $560,000 $24,289 $627,300 $639,846 Any increase/decrease will be netted with Reserve


Page 34

Tab 8


• 1 FTE with occasional support from other Administration staff

• Provides assistance with Township Facility maintenance activities

• Approx. 140 permits issued

• Approx. $18.7 Million in construction value

• Over 500 inspections per year


Operating:

• Anticipating significant revenues from commercial projects in 2020 (projects currently in

the planning phases)

• Housing developments should also be coming online and generate significant revenue

• Memberships/Subscriptions reflects new Building Permit Software – Evolta E Permitting

Software $12,000 annual cost

o Evolta is an e-permitting software

o Staff have become been investigating improved permitting software and have

been made aware of a new opportunity to consider; a cloud-based permitting

system. ‘Cloud Based’ meaning that the software is hosted, updated and

maintained by a service provider over the internet using industry best practices.

o For the builders and contractors, benefits of this cloud-based system include:

▪ Zero printing costs for applications to submit (this includes building plans,

truss/heating drawings, site plans, etc.)

▪ Travel time and expense to/from the municipal office to drop off/pick up

applications/permits is eliminated

▪ Ability to track several permits at one time

▪ Inspection scheduling/results electronically

▪ Allows for quicker application process given that designers can submit

plans/drawings directly to their project online.

▪ Applicant’s ability to monitor the progress of an application

▪ Inspections are requested and results of inspections are posted on the

system.

Building Summary

2020 Levy Requirement $0



$ Change from 2019 Levy Requirement ↑ $32


$ per Capita $0.00



Page 35

Tab 9

▪ Upon completion of the project, the files can be archived into

Southwold’s Laserfiche document retention system

▪ Availability of plans on-line at all times

o Township benefits

▪ Ensure only complete applications can be submitted

▪ Links directly to Laserfiche

▪ Saves time from duplication of tasks

▪ Faster easier communication with contractors

▪ Online in field inspection updates completed

▪ Shorter Lead times in application processing

▪ Helps to ensure compliance with strategic plan

o It has been determined that Evolta is the preferred solution as it best fits the

requirements of the building division. This system is the primary building permit

application system used in Finland where over 250 municipalities are enrolled. In

Canada, the City of Windsor is its first client from which we’ve received the

recommendation of this company, several other Municipalities have since signed

on with Evolta all with positive feed back.

o Staff have reviewed the ability of Southwold’s current software, including

Keystone and Laserfiche. Neither of these software applications have established

processes in Ontario which support a similar process for electronic building

permit applications and inspections.

o Evolta has agreed to waive the $5,000.00 set up fee if we can agree to sign with

them prior to March 30th,2020. Evolta does come with an annual fee of

$12,000.00 that we would ask that the first year of this fee be paid from the

efficiency funding.

o With several new subdivisions set to come to Southwold staff believe this is the

time to try and offer new opportunities for builders and contractors to save their

valuable time resources. Staff have spoken to several contractors and home

builders in the area that feel this would be a great service to offer even if there

would be a slight increase in fees.

o Evolta normally has a three-year contract but they have agreed to allow for a

shorter two-year contract for evaluation purposes. At this time staff would not

look at increasing the fees but would review the cost at the end of 2020 to

ensure the building department is operating on a cost recovery basis.

• Blue Beam Revu Software - Blue beam software is digital review software that will assist

contactors and builders in submitting files electronically streamlining the process and

providing better service for developers as per the recommendations in the strategic

plan. This will also include a new docking station and monitor for the tablet to be able to

review larger plans.

o Annual cost $349.00

o Docking station and Monitor $700.00


Page 36

Tab 9

• Staff Training – Planning to continue with the training to become CBCO certified. The

same budget as 2019 will accomplish this. The CBO would like to take Large Building

Health and Safety, attend the annual conference and training sessions and has one

examination left to complete.

• Shared Services with Dutton and West Elgin are working well on a trade-off basis and

the CBO would recommend continuing this agreement

• No tax dollars budgeted for building operating

Capital Projects:

• Pickup Replacement

o Current pickup is 2008 with 315,000 km, requires significant repairs (exhaust

leak & engine knock), will need new tires in 2020, Bluetooth no longer works -

based on age, km and condition it is not recommended to further maintain it

o New vehicle will be more efficient and have reduced operating costs

o To be funded from Reserves and Department operation

o No tax dollars budgeted for building capital


• No Cash Requirements – Surplus to be transferred to reserve as per Building Code Act

Requirements


Page 37

Tab 9

Building

Building Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-2411-0340 Building Permit Fees Paid ($135,000) ($66,757) ($119,000) ($92,220) ($140,000) ($21,000) ($150,000) ($150,000) Anticipates significant projects currently in progress01-2411-0350 Septic Permit Fees Paid ($12,500) ($14,900) ($12,500) ($8,200) ($8,000) $4,500 ($8,000) ($8,000)01-2411-0355 Building Contract Services Revenue $0 ($11,771) $0 $0 $0 $0 $0 $001-2411-0360 Miscellaneous Receipts $0 ($12,489) ($5,000) $0 $0 $5,000 $0 $0

Total Revenue ($147,500) ($105,917) ($136,500) ($100,420) ($148,000) ($11,500) ($158,000) ($158,000)

Expenses01-2411-1110 Building CBO wages $100,548 $83,319 $80,000 $76,261 $85,000 $5,000 $86,700 $88,43401-2411-1111 Wages - Other Dept Chargeout $0 $0 $0 ($3,694) ($8,500) ($8,500) ($8,670) ($8,843)01-2411-1120 Building CPP(E) $0 $2,594 $2,749 $2,787 $2,898 $149 $2,956 $3,01501-2411-1130 Building EI (E) $0 $1,201 $1,204 $1,224 $1,677 $473 $1,711 $1,74501-2411-1140 Building OMERS $0 $8,132 $8,200 $8,718 $9,110 $910 $9,292 $9,47801-2411-1150 Building EHT $0 $1,488 $1,500 $1,650 $1,460 ($40) $1,489 $1,51901-2411-1160 Building WSIB $0 $2,362 $2,500 $2,638 $2,250 ($250) $2,295 $2,34101-2411-1170 Building Group Insurance $0 $6,730 $7,268 $7,210 $7,360 $92 $7,507 $7,65701-2411-1200 Building Travel Mileage $0 $2,487 $0 $2,041 $2,000 $2,000 $2,040 $2,08101-2411-1220 Employee training $0 $1,122 $5,500 $2,071 $2,500 ($3,000) $2,550 $2,60101-2411-2140 Materials Supplies $983 $915 $500 $256 $750 $250 $765 $78001-2411-3100 Office Supplies $600 $1,107 $250 $88 $250 $0 $255 $26001-2411-3110 Postage $0 $459 $0 $0 $0 $0 $0 $001-2411-3120 Advertising $0 $0 $0 $51 $0 $0 $0 $001-2411-3130 Telephone $950 $1,020 $750 $550 $750 $0 $765 $78001-2411-3190 Miscellaneous $10,000 $9,477 $0 $322 $500 $500 $510 $52001-2411-3170 Membership/Subscriptions $3,000 $808 $544 $619 $17,000 $16,456 $12,500 $12,750 NEW Building Software, Evolta & Bluebeam01-2411-3180 58 Building vehicle fuel/repairs $4,000 $2,469 $2,500 $1,455 $2,500 $0 $2,550 $2,60101-2411-3301 Contracted Services Building Department $0 $0 $0 $3,125 $0 $0 $0 $001-2411-5555 Transfer to Reserve $0 $0 $23,003 $21,000 $20,495 ($2,508) $32,784.90 $30,280.60 Net Operating Surplus to Reserve for Vehicle, Eqp, future deficits

Total Expenses $120,081 $125,691 $136,468 $128,372 $148,000 $11,532 $158,000 $158,000

Net Operating (Revenue)/Expense ($27,419) $19,774 ($32) $27,952 $0 $32 $0 $0

Net Cash and Capital RequirementsBuilding Equipment $2,500 $2,500 $0 $0 $0 $0 $0 $0 No Cash Requirements for ReservesBuilding Fleet $7,500 $7,500 $0 $0 $0 $0 $0 $0 Funded from Net Operating RevenueCapital Items $0 $0 $0 $0 $0 $0 $0 $0Total Net Cash and Capital Requirements $10,000 $10,000 $0 $0 $0 $0 $0 $0

Total Requirement from Levy ($17,419) $29,774 ($32) $27,952 $0 $32 $0 $0


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Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Building Fleet Pickup Truck Replacements Renewal $41,200 $41,200 Building Department Fleet Reserve $0 Funded from Reserve - no tax levy


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Tab 9


• Contributions to Lower Thames River Conservation Authority and Kettle Creek

Conservation Authority


Operating:

• 2.95% increase over 2019 Levies

Capital Projects:

• None



Conservation Authority Summary






$ per Capita $12.92



Page 40

Tab 10

Conservation Authority

Conservation Authority Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-2311-0000 $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue $0 $0 $0 $0 $0 $0 $0 $0

Expenses01-2311-6300 Other Transfer $51,796 $51,796 $55,546 $55,546 $57,184 $1,638 $58,900 $60,667 LTVCA $15,749, KCCA $41,435

Total Expenses $51,796 $51,796 $55,546 $55,546 $57,184 $1,638 $58,900 $60,667



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Tab 10


• By-law Enforcement, Canine Control and Livestock split out from Building Department

for 2020 Budget

• Contracted By-law Enforcement Services from MEU Consulting

• Livestock Protection


Operating:

• 2019 was the first full year with contracted By-law Enforcement and Animal Control

Services

• 2020 Budget reflects the actual costs to deliver the service in 2019

• Options for Animal Control services are quite limited in this area and bringing the

service back in house is not recommended due to Health & Safety, Training, Liability and

cost concerns

Capital Projects:

• None



By-law,Canine,Livestock Summary






$ per Capita $2.51



Page 42

Tab 11

By-law, Canine, Livestock

By-law, Canine, Livestock Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesBy-law EnforcementRevenue01-2415-0000 $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue $0 $0 $0 $0 $0 $0 $0 $0

Expenses01-2415-3300 By-law Enforcement Contracted Services $0 $0 $4,000 $4,583 $6,000 $2,000 $6,000 $6,500

Total Expenses $0 $0 $4,000 $4,583 $6,000 $2,000 $6,000 $6,500

By-law Net Operating (Revenue)/Expense $0 $0 $4,000 $4,583 $6,000 $2,000 $6,000 $6,500

Canine ControlRevenue01-2420-0330 Dog Licence Fees $0 $0 ($17,500) ($18,657) ($19,000) ($1,500) ($19,000) ($19,500)

Total Revenue $0 $0 ($17,500) ($18,657) ($19,000) ($1,500) ($19,000) ($19,500)

Expenses01-2420-1111 Wages - Administration $0 $0 $3,750 $0 $4,000 $250 $4,250 $4,500 Staff time allocated to Canine Control01-2420-2140 Materials and Supplies $0 $0 $500 $598 $500 $0 $500 $500 Dog Tags, Supplies01-2420-3100 Office Supplies $0 $0 $100 $0 $100 $0 $100 $10001-2420-3110 Postage $0 $0 $500 $0 $500 $0 $500 $50001-2420-3190 Misc $0 $0 $7,500 $0 $0 ($7,500) $0 $001-2420-3304 Animal Control Contracted Services $0 $0 $4,000 $10,047 $16,000 $12,000 $12,000 $12,500 Collection and Pound Services01-2420-3305 Animal Control Contracted By-law Enforcement $0 $0 $1,000 $2,380 $2,500 $1,500 $2,500 $2,500

Total Expenses $0 $0 $17,350 $13,025 $23,600 $6,250 $19,850 $20,600

Canine Net Operating (Revenue)/Expense $0 $0 ($150) ($5,633) $4,600 $4,750 $850 $1,100

Livestock ProgramRevenue01-2425-0400 Prov-Livestock Claims $0 $0 $0 ($766) $0 $0 $0 $001-2425-0440 Lievstock Grants $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue $0 $0 $0 $0 $0 $0 $0 $0

Expenses01-2425-3200 Livestock Claims $0 $0 $500 $1,104 $500 $0 $500 $500

Total Expenses $0 $0 $500 $1,104 $500 $0 $500 $500

Livestock Net Operating (Revenue)/Expense $0 $0 $500 $1,104 $500 $0 $500 $500

Total By-law, Canine, LivestockTotal Revenue $0 $0 ($17,500) ($18,657) ($19,000) ($1,500) ($19,000) ($19,500)Total Expense $0 $0 $21,850 $18,712 $30,100 $8,250 $26,350 $27,600Net Operating (Revenue)/Expense $0 $0 $4,350 $54 $11,100 $6,750 $7,350 $8,100


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Tab 11


• The department consists of 10 full time and 3 winter temporary employees.

• Roads department patrols and maintains Township roads, (140 km class 5/6 gravel, 53

km of class 4 surface treated, and 31 km of hard surface roads), as well as County of

Elgin roads, (27 km of class 4 surface treated and 79 km of class 3 & 2 hard surface

roads).

• Roads are maintained in compliance with Ontario Regulation 366/18 as well as the Elgin

County Maintenance Agreement 2018-05

• The roads are serviced with a fleet of six ½ to ¾ ton service trucks, seven 5 ton and over

combination dump/plow trucks, 2 road graders, and 2 loader/backhoe tractors


Operating:

• Phragmites Control - $8,000 Township Roadside Maintenance

o The Township of Southwold has been given the collaborative opportunity to join

the County of Elgin and other surrounding municipalities in the implementation

of Phragmites Control.

o The Township staff have completed a Phragmites survey, which plotted the

location of Phragmites in the MESH software as well as measured the Phragmites

in order to allow us to calculate an accurate price for the solution.

o The County has indicated that they will be recommending the use of the

herbicide product WeatherMax + MSO to be applied by spray truck and boom

and staff recommend the same for Southwold as these are the most cost-

effective options.

o This opportunity to control the amount of Phragmites occurring in the Township

would be a benefit as it will improve both the visibility while driving, water flow

in the ditches and limit excess hours spent on digging out Phragmites that may

be impeding drainage systems.

• Roads Overall Net Operating Costs are up approximately $133,519

o 1 FTE addition from 2019 added approximately $60,000

Roads Summary

2020 Levy Requirement $2,191,502






$ per Household $1,249.43


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Tab 12

o Other increases relate to pay study, pay increase (COLA) and inflationary

increases for materials, fuels, insurance, etc.

• Continue repair and improvements to existing surface treated roads, ie. asphalt edge

repairs, ditching, and culvert replacement, followed by resurfacing,

• Continued roadside/ditch maintenance consisting of extended mowing width and tree

and brush removal. As well as the control and elimination spraying of phragmites.

• Begin sign replacements as per reflectivity surveys.

• Training requirements especially OGRA Road School courses covering both roads

maintenance and construction techniques for our three newest employees.

Capital Projects:

• Fleet Replacement

o P51 a 2010 ½ ton with dump box, truck has over 330,000 km, is undersized for its

application which consists primarily of hauling of cold patch, drainage items –

culvert pipe catch basins, drainage stone and hardware. Suggested replacement

would be heavier suspension with a larger box to better accommodate its

haulage duties and required loads. Est. $ 70,000

o P53 a 2012 ½ ton extended cab, former patrol vehicle with over 360,000 km its

current use is for patrols, locate inspections and transport for various crew

activities. Suggested replacement is as per its current set up. Est. $ 45,000

o P50 a 2008 1 ton crew cab with 260,000 km is used primarily for crew

transportation. Replacement configuration would include single cab and

trailering options to make it more adaptable for use as a tow vehicle for parks

equipment, asphalt roller, and evacuator trailer. Est. $ 55,000

o P52 2011 Dodge Ram 1500 (Drainage) – 390,000 km, former patrol vehicle Est.

$40,000

• 2020 Lyndale Subdivision Reconstruction – Roads and Storm Sewers

• 2020 Engineering for Talbot Meadows (Shady Lane and Greenpark Drive) Reconstruction

in 2021

• 2020 Gravel Projects – $250,000 (up from $175,000 in 2019 Budget)

• 2020 Hard-top Reconstruction – Bush Line $250,000 (up from $100,000 in 2019 budget

for Hard-top Capital)

o Includes culvert repairs and phase one of asphalt patching.

▪ Munro Line to Union Road $40,000

▪ Mill Road to John Wise Line $60,000

▪ Phase 2 surface coat Union Road to Munro $150,000

• 2020 Culvert Replacement in conjunction with Bush Line Project

• 2020 Talbotville Gore local Sewer to serve Enclave – Roads Portion estimated at $71,500


Page 45

Tab 12

• 2021 Talbot Meadows (Shady Lane and Greenpark Drive) Reconstruction – will also

include installation of local sanitary sewers and connections – Road and Storm Sewer

portion estimated at $535,000

• Building Requirements – no plans for replacement or major renovations in forecast

o $75,000 is allocated to the Building Renewal Reserve which will create some

capacity for future improvements or expansion

o Road Department housing requirements require additional review so the Asset

Management Plan and future reserve requirements can be determined

• Bridges

o Engineering for 2nd Line Bridge in 2020, Construction in 2021 (Provincial ICIP

approved, waiting on Federal Approval – Total Grant $587,056

o 2019 Bridge Study will inform and update the Bridge Asset Management Plan in

2020

• Sidewalk Strategy $10,000 – Funded from Sidewalk Reserve

o There is currently no guiding document to address requests for sidewalk

installation in the Township.

o Staff are recommending that they be directed to engage a consultant to

complete a sidewalk master plan/strategy to serve as a guiding document for

Council decisions in the future.


• Cash Requirements based on the 25 Year Capital Forecast/Asset Management Plan:

o Building Renewal - $75,000

o Road Construction - $800,000

o Bridges & Culverts - $100,000

o Sidewalks - $25,000

o Gas Tax Reserve - $134,166 (from Gas Tax Grant)

o Equipment Reserve - $212,020 (from Equipment Operation)

• Cash Requirements focus on maintaining existing assets, infrastructure renewal,

associated engineering requirements and funding recurring studies such as Bridge

Studies, Road Needs, Asset Management.


Page 46

Tab 12

Roads

Roads Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-3111-0350 Line Painting Revenues ($77,250) ($82,909) ($80,000) ($96,267) ($90,000) ($10,000) ($91,800) ($93,636)01-3111-0360 RDS. - Other Municipalities ($30,000) ($34,522) ($30,000) ($36,797) ($35,000) ($5,000) ($35,700) ($36,414)01-3111-0365 RDS. - Misc Revenues ($20,000) ($12,698) ($15,000) ($1,834) ($10,000) $5,000 ($10,200) ($10,404)01-3111-0370 Roads - Provincial Grants $0 $0 $0 $0 $0 $0 $0 $001-3111-0375 Roads - Federal Grants $0 ($1,680) ($1,700) ($5,253) ($5,000) ($3,300) ($5,100) ($5,202)01-3111-0410 Elgin Cty Road Payment ($493,704) ($483,704) ($495,797) ($421,427) ($504,225) ($8,429) ($514,310) ($524,596) October CPI Ontario All Goods 1.7%01-3111-0611 Trans FROM Reserve Fund $0 $0 ($18,000) $0 $0 $18,000 $0 $001-3129-9999 Loss on disposal of assets $0 $0 $0 ($15,339) $0 $0 $0 $0

Total Revenue ($620,954) ($615,512) ($640,497) ($576,917) ($644,225) ($3,729) ($657,110) ($670,252)

Other Municipality Line Painting $49,463 $59,559 $53,450 $10,731 $59,750 $6,300 $60,945 $62,164

Expenses $0 $653,514 $0 $0 $0 $0 $0 $0Township Bridges & Culverts $18,290 $564 $18,750 $2,612 $14,750 ($4,000) $15,045 $15,346Township Roadside Maintenance $111,464 $80,070 $107,250 $108,769 $128,250 $21,000 $130,815 $133,431Township Hardtop Maintenance $137,297 $122,997 $140,437 $124,393 $140,477 $40 $143,287 $146,152Township Loosetop Maintenance $220,739 $216,717 $227,250 $316,533 $245,000 $17,750 $249,900 $254,898Township Winter Control $213,102 $226,326 $218,500 $132,031 $226,000 $7,500 $230,520 $235,130Township Signs and Safety Devices $34,231 $34,789 $36,500 $41,170 $42,000 $5,500 $42,840 $43,697Township Road Department Admin and Overhead $345,692 $443,395 $389,546 $260,534 $459,077 $69,531 $468,259 $477,624Sidewalks $7,936 $4,875 $11,000 $3,273 $8,000 ($3,000) $8,160 $8,323Total Township Expenses $1,088,750 $1,783,247 $1,149,233 $989,314 $1,263,554 $114,321 $1,288,825 $1,314,602

County Bridges & Culverts $6,924 $3,736 $7,110 $2,341 $5,375 ($1,735) $5,483 $5,592County Roadside Maintenance $59,159 $43,775 $59,699 $40,191 $58,000 ($1,699) $59,160 $60,343County Hardtop Maintenance $134,889 $136,355 $123,975 $99,501 $140,725 $16,750 $143,540 $146,410County Winter Control $238,491 $310,508 $248,402 $175,359 $252,800 $4,398 $257,856 $263,013County Signs and Safety Devices $21,943 $36,202 $24,175 $24,515 $22,000 ($2,175) $22,440 $22,889County - Allocated Overhead $32,298 $37,140 $32,435 $23,934 $33,523 $1,088 $34,193 $34,877 7% AllowableCounty Total Expenses $461,406 $530,576 $495,797 $341,907 $512,423 $16,626 $522,671 $533,125

Total Expenses $1,599,618 $2,373,383 $1,698,479 $1,341,953 $1,835,727 $137,248 $1,872,442 $1,909,890 Add'l FTE in 2019 added $60,000 of increase

Net Operating (Revenue)/Expense $978,664 $1,757,871 $1,057,983 $765,036 $1,191,502 $133,519 $1,215,332 $1,239,639

Net Cash and Capital RequirementsRoads - Building Renewal $40,000 $40,000 $50,000 $50,000 $75,000 $25,000 $80,250 $85,868Roads - Gas Tax $0 $0 $0 ($2,666) $0 $0 $3,292 $13,337Roads - Fleet $0 $0 $0 $0 $0 $0 $0 $0Roads - Equipment $0 $75,120 $0 $181,573 $0 $0 $10,601 $22,156Roads - Road Construction $575,000 $575,000 $600,000 $600,000 $800,000 $200,000 $856,000 $915,920Roads - Bridges & Culvert $125,000 $125,000 $193,750 $193,750 $100,000 ($93,750) $107,000 $114,490Roads - Sidewalks $15,000 $15,000 $25,000 $25,000 $25,000 $0 $26,750 $28,623Capital $0 $0 $0 $0 $0 $0 $0 $0Total Net Cash and Capital Requirements $755,000 $830,120 $868,750 $1,047,657 $1,000,000 $131,250 $1,083,893 $1,180,393

Total Requirement from Levy $1,733,664 $2,587,991 $1,926,733 $1,812,693 $2,191,502 $264,770 $2,299,225 $2,420,032


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Tab 12

Roads Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes

Road Operations - Detailed Expense Accounts

Expenses01-3111-3160 Equipment Maintenance $0 $0 $0 $0 $0 $0 $0 $001-3111-5555 Transfer to Reserve $0 $0 $0 $0 $0 $0 $0 $001-3111-7000 Amortization - general $0 $222,841 $0 $0 $0 $0 $0 $001-3111-7010 Amortization - paved $0 $147,667 $0 $0 $0 $0 $0 $001-3111-7020 Amortization - unpaved $0 $261,036 $0 $0 $0 $0 $0 $001-3111-7030 Amortization - bridges $0 $21,971 $0 $0 $0 $0 $0 $0

Total $0 $653,514 $0 $0 $0 $0 $0 $0Other Municipality Line Painting01-3122-3810 Line Mark- other - Wages $6,763 $3,506 $5,000 $0 $5,000 $0 $5,100 $5,20201-3122-3815 Line Mark Other - Benefits $1,700 $876 $1,250 $0 $1,250 $0 $1,275 $1,30101-3122-3820 Line Mark-other -material $31,000 $47,211 $40,000 $0 $45,000 $5,000 $45,900 $46,81801-3122-3830 Line Mark- other-machine $10,000 $7,966 $7,200 $10,731 $8,500 $1,300 $8,670 $8,843

Total $49,463 $59,559 $53,450 $10,731 $59,750 $6,300 $60,945 $62,164Township Bridges & Culverts01-3120-1110 Wages- Bridges & Culverts $2,952 $25 $3,000 $1,560 $1,500 ($1,500) $1,530 $1,56101-3120-1115 Benefits - Bridges and Culverts $738 $0 $750 $396 $750 $0 $765 $78001-3120-1600 Materials-Bridge&Culvert $7,500 $0 $7,500 $0 $7,500 $0 $7,650 $7,80301-3120-1700 Mach Time-Bridge&Culvert $7,100 $539 $7,500 $655 $5,000 ($2,500) $5,100 $5,202

Total $18,290 $564 $18,750 $2,612 $14,750 ($4,000) $15,045 $15,346Township Roadside Maintenance01-3120-2110 Rds-Grass& Weed-Wages $4,930 $6,240 $6,000 $9,800 $10,000 $4,000 $10,200 $10,40401-3120-2115 Rds-Grass&Weed-Benefits $1,232 $1,560 $1,500 $2,450 $2,500 $1,000 $2,550 $2,60101-3120-2600 Rds-Grass&Weed-Materials $2,500 $469 $3,000 $895 $11,000 $8,000 $11,220 $11,444 Plus $8,000 for Phragmites Control01-3120-2700 Rds-Grass&Weed-Mach Time $12,500 $9,701 $13,000 $11,880 $14,000 $1,000 $14,280 $14,56601-3120-2800 Rds-Chain-Materials $3,300 $27 $2,500 $389 $2,500 $0 $2,550 $2,60101-3120-3110 Rds-Brushing-Wages $22,770 $16,883 $18,000 $25,472 $20,000 $2,000 $20,400 $20,80801-3120-3115 Rds-Brushing-Benefits $5,692 $4,221 $4,500 $6,368 $4,000 ($500) $4,080 $4,16201-3120-3700 Rds-Brushing-Machine Time $15,000 $14,959 $15,000 $18,546 $15,000 $0 $15,300 $15,60601-3120-3710 Rds-Brushing-Hired Equip $4,000 $1,247 $4,000 $331 $4,000 $0 $4,080 $4,16201-3120-4110 Rds-Ditching-Wages $3,465 $1,445 $3,000 $6,110 $5,000 $2,000 $5,100 $5,20201-3120-4115 Rds-Ditching-Benefits $866 $380 $750 $1,528 $1,250 $500 $1,275 $1,30101-3120-4600 Rds-Ditching-Materials $2,500 $122 $2,500 $56 $2,500 $0 $2,550 $2,60101-3120-4700 Rds-Ditching-Machine Time $5,208 $2,386 $5,000 $9,814 $7,500 $2,500 $7,650 $7,80301-3120-4710 Ditching-hired equipment $0 $2,239 $0 $0 $0 $0 $0 $001-3120-6110 Rds-Debris/Garb-Wages $3,462 $4,663 $5,000 $3,832 $5,000 $0 $5,100 $5,20201-3120-6115 Rds-Debris/Garb-Benefits $866 $1,198 $1,250 $982 $1,250 $0 $1,275 $1,30101-3120-6600 Rds-Debris/Garb-Materials $3,000 $3,201 $3,000 $3,883 $3,500 $500 $3,570 $3,64101-3120-6700 Rds-Debris/Garb-Mach Time $4,500 $2,416 $3,000 $2,115 $3,000 $0 $3,060 $3,12101-3122-2110 Rds-Catchbasin Wages $4,938 $2,207 $5,000 $967 $5,000 $0 $5,100 $5,20201-3122-2115 Rds-Catchbasin-Benefits $1,235 $543 $1,250 $250 $1,250 $0 $1,275 $1,30101-3122-2600 Rds-Catchbasin-Materials $4,000 $1,374 $4,000 $2,442 $4,000 $0 $4,080 $4,16201-3122-2700 Rds-Catchbasin-Mach Time $5,500 $2,589 $6,000 $660 $6,000 $0 $6,120 $6,242

Total $111,464 $80,070 $107,250 $108,769 $128,250 $21,000 $130,815 $133,431Township Hardtop Maintenance01-3120-7100 Rds - Inspection Hardtop-Wages $69,218 $48,066 $72,000 $56,518 $70,000 ($2,000) $71,400 $72,82801-3120-7105 Rds - Inspection Hardtop-Benefits $17,304 $11,983 $18,000 $13,089 $17,500 ($500) $17,850 $18,20701-3120-7106 Rds-Inspection Hardtop-Machine $0 $20,562 $0 $0 $0 $0 $0 $001-3120-7110 Patching&Spray-Wgs $9,899 $13,403 $11,000 $15,676 $12,000 $1,000 $12,240 $12,48501-3120-7115 Patching&Spray-Benefits $2,475 $3,260 $2,750 $4,028 $3,000 $250 $3,060 $3,12101-3120-7600 Patching/Spray-Materials $3,500 $0 $3,600 $7,190 $5,000 $1,400 $5,100 $5,20201-3120-7700 Patching/Sp-Machine TIme $2,000 $0 $2,000 $0 $2,000 $0 $2,040 $2,08101-3120-8110 Sweeping Wages $1,488 $1,350 $1,500 $117 $1,500 $0 $1,530 $1,56101-3120-8115 Sweeping-Benefits $372 $337 $375 $29 $375 $0 $383 $390


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Roads Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes01-3120-8600 Sweeping Materials $0 $0 $0 $0 $0 $0 $0 $001-3120-8700 Sweeping-Machine Time $1,500 $1,493 $1,600 $88 $1,600 $0 $1,632 $1,66501-3120-9110 Shouldering-Wages $1,982 $1,546 $2,000 $732 $2,000 $0 $2,040 $2,08101-3120-9115 Shouldering-Benefits $495 $387 $500 $183 $500 $0 $510 $52001-3120-9600 Shouldering - Materials $0 $66 $0 $0 $0 $0 $0 $001-3120-9700 Shouldering Machine TIme $5,500 $418 $3,000 $98 $3,000 $0 $3,060 $3,12101-3122-3110 Line Marking-TWP - Wages $4,932 $7,753 $5,000 $14,151 $10,000 $5,000 $10,200 $10,40401-3122-3115 Line Marking TWP- Benefits $1,233 $1,939 $1,250 $3,538 $2,500 $1,250 $2,550 $2,60101-3122-3600 Line Marking-TWPMaterials $3,400 $6,772 $3,502 $71 $3,502 $0 $3,572 $3,64301-3122-3700 Line Marking-TWP -Machine $12,000 $3,664 $12,360 $8,886 $6,000 ($6,360) $6,120 $6,242

Total $137,297 $122,997 $140,437 $124,393 $140,477 $40 $143,287 $146,152Township Loosetop Maintenance01-3121-1100 Rds - Inspection Loosetop $0 $0 $0 $0 $0 $0 $0 $001-3121-1105 Rds-Inspection Loosetop-Benefits $0 $0 $0 $0 $0 $0 $0 $001-3121-2600 Rds-PatchLosetop-Material $500 $3,020 $0 $0 $0 $0 $0 $001-3121-2700 Rds-Patch-Losetop-Mach TM $0 $7,120 $0 $10,589 $0 $0 $0 $001-3121-3110 Rds-Grading Wages $27,660 $31,441 $28,000 $42,508 $30,000 $2,000 $30,600 $31,21201-3121-3111 Rd Grading-Wages-other $0 $0 $0 $0 $0 $0 $0 $001-3121-3115 Rds-Grading-Benefits $6,915 $7,567 $7,000 $10,920 $7,500 $500 $7,650 $7,80301-3121-3600 Rds-Grading-Materials $0 $1,274 $0 $0 $0 $0 $0 $001-3121-3700 Rds-Grading-Mach Time $50,000 $76,591 $68,000 $82,928 $71,000 $3,000 $72,420 $73,86801-3121-3705 Rds-Grading-Mach Time-Other $0 $0 $0 $0 $0 $0 $0 $001-3121-4110 Rds. Dust Control-Wages $1,982 $1,544 $2,000 $2,787 $2,000 $0 $2,040 $2,08101-3121-4115 Rds-Dust Control-Benefits $495 $386 $500 $697 $500 $0 $510 $52001-3121-4600 Rds-Dust Control-Material $86,500 $71,492 $80,000 $109,262 $81,000 $1,000 $82,620 $84,27201-3121-4700 Rds-DustControl -Mach Tm $7,000 $480 $1,500 $1,539 $1,500 $0 $1,530 $1,56101-3121-5110 Rds-Gravel-Wages $2,949 $4,094 $5,000 $15,273 $10,000 $5,000 $10,200 $10,40401-3121-5115 Rds-Gravel-Benefits $737 $886 $1,250 $3,981 $2,500 $1,250 $2,550 $2,60101-3121-5600 Rds-Gravel-Materials $23,000 $4,983 $24,000 $4,084 $24,000 $0 $24,480 $24,97001-3121-5700 Rds-Gravel-Mach Time $13,000 $5,840 $10,000 $31,967 $15,000 $5,000 $15,300 $15,606

Total $220,739 $216,717 $227,250 $316,533 $245,000 $17,750 $249,900 $254,898Township Winter Control01-3121-6110 Rds-Snow-Plow Wages $41,523 $47,697 $50,000 $57,343 $60,000 $10,000 $61,200 $62,42401-3121-6115 Rds-Snow Plow-Benefits $10,381 $13,895 $12,500 $14,578 $15,000 $2,500 $15,300 $15,60601-3121-6200 Rds-Patrol-Wages $13,901 $1,463 $14,000 $6,168 $10,000 ($4,000) $10,200 $10,40401-3121-6205 Rds-Patrol-Benefits $3,475 $441 $3,500 $1,388 $2,500 ($1,000) $2,550 $2,60101-3121-6206 Rds-Patrol-Machine $0 $608 $0 $0 $0 $0 $0 $001-3121-6600 Rds-Snow Plow-Materials $100 $1,015 $58,500 $102 $58,500 $0 $59,670 $60,86301-3121-6700 Rds-Snow Plow-Mach Time $68,000 $71,048 $80,000 $40,109 $75,000 ($5,000) $76,500 $78,03001-3121-6800 Rds-Snow Plow-Blades $0 $14,174 $0 $0 $5,000 $5,000 $5,100 $5,20201-3121-7110 Rds-Sanding/Salting-Wages $6,799 $3,755 $0 $4,271 $0 $0 $0 $001-3121-7115 Rds-Sanding/Salting-Benefits $1,700 $856 $0 $1,150 $0 $0 $0 $001-3121-7600 Rds San/Salting-Material $30,000 $60,968 $0 $0 $0 $0 $0 $001-3121-7700 Rds-Sand/Salt-Mach Time $37,223 $10,408 $0 $6,922 $0 $0 $0 $0

Total $213,102 $226,326 $218,500 $132,031 $226,000 $7,500 $230,520 $235,130Township Signs and Safety Devices01-3121-8110 Rds-Safety/Signs-Wages $19,945 $15,892 $20,000 $18,009 $22,000 $2,000 $22,440 $22,88901-3121-8115 Rds-Safety/Signs-Benefits $4,986 $4,062 $5,000 $4,563 $5,500 $500 $5,610 $5,72201-3121-8600 Rds-Safety/Signs-Material $4,800 $6,280 $5,000 $7,149 $6,000 $1,000 $6,120 $6,24201-3121-8700 Rds-Safety/Sign-Mach Time $4,500 $8,554 $6,500 $11,449 $8,500 $2,000 $8,670 $8,84301-3121-9600 Rd-Rail Rd Cross-Material $0 $0 $0 $0 $0 $0 $0 $0

Total $34,231 $34,789 $36,500 $41,170 $42,000 $5,500 $42,840 $43,697Township Road Department Admin and Overhead01-3122-4110 London Townline Rd Wages $0 $115 $0 $0 $0 $0 $0 $001-3122-4115 London Townline Rd Benefits $0 $29 $0 $0 $0 $0 $0 $001-3122-4120 London Townline Materials $0 $0 $0 $0 $0 $0 $0 $001-3122-4700 London Townline Mach Time $0 $0 $0 $0 $0 $0 $0 $001-3122-4810 Special Projects Wages $0 $995 $0 $0 $0 $0 $0 $001-3122-4815 Special Projects Benefits $0 $0 $0 $0 $0 $0 $0 $0


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Roads Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes01-3122-4820 Special Projects Materials $0 $9,458 $0 $0 $0 $0 $0 $001-3122-4830 Special Projects Machine Time $0 $1,151 $0 $0 $0 $0 $0 $001-3129-0001 Misc-O/H $0 $59 $0 $613 $0 $0 $0 $001-3129-0109 Rds-Accrued Vacation Time $0 ($1,741) $0 $0 $0 $0 $0 $001-3129-0110 Overhead - Wages $90,293 $153,212 $118,777 $56,643 $130,000 $11,223 $132,600 $135,25201-3129-0111 Overhead-Banked Time $0 $9,497 $0 $0 $0 $0 $0 $001-3129-0113 Rds - Accrued Sick Time $0 $0 $0 $0 $0 $0 $0 $001-3129-0215 Rds. Convention&Seminars $1,000 $210 $1,000 $0 $1,000 $0 $1,020 $1,04001-3129-0225 Rds- Association Fees $750 $495 $750 $431 $500 ($250) $510 $52001-3129-0235 Rds- Occ Health & Safety $1,500 $1,423 $2,000 $1,031 $2,000 $0 $2,040 $2,08101-3129-0236 Rds- Ed &Training $20,000 $11,029 $20,000 $20,716 $25,000 $5,000 $25,500 $26,010 Road School x4, Winter Training, Other01-3129-0237 Rds-Insurance deductibles $0 $10,000 $0 $0 $0 $0 $0 $001-3129-0242 Rds-Print &Advertising $100 $71 $100 $0 $100 $0 $102 $10401-3129-0243 Rds- Office Supplies $1,500 $1,429 $1,500 $953 $1,500 $0 $1,530 $1,56101-3129-0244 Drain Mtc. - Roads $0 $12,864 $0 $4,973 $0 $0 $0 $001-3129-0246 Rds-Telephone $4,000 $3,619 $4,120 $5,050 $5,500 $1,380 $5,610 $5,72201-3129-0247 Rds- OH - Hydro $5,500 $4,270 $5,500 $3,201 $5,000 ($500) $5,100 $5,20201-3129-0248 Rds-Heat $5,000 $6,565 $7,100 $5,030 $6,000 ($1,100) $6,120 $6,24201-3129-0249 Rds- Water $750 $12,137 $1,000 $8,143 $3,000 $2,000 $3,060 $3,12101-3129-0250 Rds- Janitorial /Building $750 $355 $750 $141 $750 $0 $765 $78001-3129-0251 Rds-Building Lawn Mtc $250 $0 $250 $0 $250 $0 $255 $26001-3129-0255 Rds-OH-Boots, Gloves, AGO $6,750 $7,620 $7,000 $6,458 $7,000 $0 $7,140 $7,28301-3129-0256 Rds-OH-Shop Coveralls/Rag $5,500 $5,884 $5,750 $6,831 $6,500 $750 $6,630 $6,76301-3129-0257 Rds- OH- Misc Supplies $9,500 $5,476 $7,500 $12,589 $8,000 $500 $8,160 $8,32301-3129-0262 Rds- Shedden Shop miscellaneous $0 $2,504 $500 $68 $500 $0 $510 $52001-3129-0263 Rds-Garage Misc. Repairs $32,000 $47,033 $33,000 $41,878 $35,000 $2,000 $35,700 $36,41401-3129-0264 Rds - OH Salt Bldg Repair $0 $0 $0 $736 $0 $0 $0 $001-3129-0265 Rds- OH Tools $8,000 $5,449 $8,000 $5,547 $7,500 ($500) $7,650 $7,80301-3129-0325 Rds- OH Licence Fees $1,200 $1,165 $1,250 $812 $1,250 $0 $1,275 $1,30101-3129-0327 Rds-Radio & GPS Maintenance $3,500 $0 $3,605 $677 $2,500 ($1,105) $2,550 $2,60101-3129-0328 Rds-OH Pager Expense $0 $0 $0 $0 $0 $0 $0 $001-3129-0400 Rds OH - Fuel $0 $1,160 $0 $30 $0 $0 $0 $001-3129-0401 Rds OH - Oil $0 $0 $0 $2,542 $0 $0 $0 $001-3129-1110 Banked Time - Used $0 ($16,163) $0 ($17,553) $0 $0 $0 $001-3129-1120 Canada Pension $26,742 $29,465 $30,000 $32,722 $35,000 $5,000 $35,700 $36,41401-3129-1130 Employment Insurance $16,832 $13,993 $14,500 $14,955 $21,000 $6,500 $21,420 $21,84801-3129-1140 OMERS Pension Plan $51,489 $53,312 $55,000 $54,243 $62,500 $7,500 $63,750 $65,02501-3129-1150 Employer Health Tax $12,880 $13,922 $14,000 $14,097 $15,500 $1,500 $15,810 $16,12601-3129-1160 Workplace Safety Insuran $19,348 $21,308 $22,000 $22,711 $24,000 $2,000 $24,480 $24,97001-3129-1170 Group Insurance $75,397 $70,950 $73,057 $71,786 $77,500 $4,443 $79,050 $80,63101-3129-1200 Travel Mileage $250 $381 $250 $0 $250 $0 $255 $26001-3129-1210 Allocate Benefits ($92,244) ($92,949) ($87,278) ($110,953) ($90,000) ($2,722) ($91,800) ($93,636)01-3129-3110 Postage $0 $8 $0 $0 $0 $0 $0 $001-3129-3140 Insurance $69,452 $72,775 $71,000 $8,375 $90,000 $19,000 $91,800 $93,636 reflects renewal cost01-3129-3150 Legal and Consultation $0 $0 $0 $2,937 $3,000 $3,000 $3,060 $3,12101-3129-3170 Memberships/Subscriptions $0 $0 $0 $6,055 $5,000 $5,000 $5,100 $5,202 MESH Software01-3129-3310 Computer Support $0 $0 $0 $0 $0 $0 $0 $001-3129-4200 Studies and Reports $0 $0 $0 $0 $0 $0 $0 $0

Overhead Allocation to County $32,298.39 $37,140.34 $32,435.29 $23,933.52 $33,523.00 $1,087.71 $34,193.46 $34,877.33Total $345,692 $443,395 $389,546 $260,534 $459,077 $69,531 $468,259 $477,624

Sidewalks01-3129-5000 Sidewalk Maintenance - Wages $2,936 $154 $3,000 $464 $2,000 ($1,000) $2,040 $2,08101-3129-5001 Sidewalk Maintenance - Materials $3,000 $0 $3,000 $254 $2,000 ($1,000) $2,040 $2,08101-3129-5002 Sidewalk Maintenance -Machine time $2,000 $4,721 $5,000 $2,555 $4,000 ($1,000) $4,080 $4,162

Total $7,936 $4,875 $11,000 $3,273 $8,000 ($3,000) $8,160 $8,323County Bridges & Culverts01-3320-1110 Elgin- Bdgs&Culvt-Wages $1,739 $1,109 $1,774 $186 $1,500 ($274) $1,530 $1,56101-3320-1115 Elgin-Br&Culvert-Benefits $435 $264 $444 $59 $375 ($69) $383 $39001-3320-1600 Elgin-Br&Culvert-Material $1,500 $1,956 $1,545 $959 $1,500 ($45) $1,530 $1,561


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Roads Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes01-3320-1700 Elgin-Br& Culv. Mach Time $3,250 $407 $3,348 $1,136 $2,000 ($1,348) $2,040 $2,081

Total $6,924 $3,736 $7,110 $2,341 $5,375 ($1,735) $5,483 $5,592County Roadside Maintenance01-3320-2110 Elg- Grass& Weed-Wages $6,148 $8,097 $8,000 $7,386 $8,000 $0 $8,160 $8,32301-3320-2115 Elg-Grass&Weed-Benefits $1,537 $2,024 $2,000 $1,847 $2,000 $0 $2,040 $2,08101-3320-2600 Elg-Grass&Weed-Materials $10,000 $6,513 $6,500 $900 $6,500 $0 $6,630 $6,76301-3320-2700 Elg-Grass&Weed-Mach Time $10,000 $15,180 $16,000 $9,891 $16,000 $0 $16,320 $16,64601-3320-3110 Elgin-Brushing Wages $5,450 $1,960 $5,559 $2,028 $5,000 ($559) $5,100 $5,20201-3320-3115 Elgin-Brushing-Benefits $1,363 $490 $1,390 $507 $1,250 ($140) $1,275 $1,30101-3320-3600 Elgin-Brushing Materials $3,000 $0 $2,000 $3,116 $2,000 $0 $2,040 $2,08101-3320-3700 Elgin-Brushing-Mach Time $4,000 $1,961 $3,000 $563 $2,500 ($500) $2,550 $2,60101-3320-4110 Elgin-Ditching-Wages $1,226 $229 $1,000 $1,743 $1,000 $0 $1,020 $1,04001-3320-4115 Elgin-Ditching-Benefits $307 $57 $250 $436 $250 $0 $255 $26001-3320-4600 Elgin-Ditching Materials $0 $0 $250 $0 $250 $0 $255 $26001-3320-4700 Elgin-Ditching Mach Time $1,000 $263 $1,000 $670 $1,000 $0 $1,020 $1,04001-3320-6110 Elgin-Debris/Garb-Wages $4,949 $2,798 $3,000 $3,965 $5,000 $2,000 $5,100 $5,20201-3320-6115 Elgin-Debris/Garb-Benefits $1,237 $668 $750 $1,023 $1,250 $500 $1,275 $1,30101-3320-6600 Elgin-Debris/Garb-Material $0 $0 $0 $1,018 $500 $500 $510 $52001-3320-6700 Elgin-Debris/Garb Mach Time $1,000 $1,333 $1,000 $2,398 $1,500 $500 $1,530 $1,56101-3322-2110 Elgin-Catchbasin Wages $3,954 $962 $4,000 $672 $2,000 ($2,000) $2,040 $2,08101-3322-2115 Elgin-Catchbasin-Benefits $989 $241 $1,000 $168 $500 ($500) $510 $52001-3322-2600 Elgin-Catchbasin-Material $1,000 $0 $1,000 $0 $500 ($500) $510 $52001-3322-2700 Elgi-Catchbasin-Mach Time $2,000 $999 $2,000 $1,860 $1,000 ($1,000) $1,020 $1,040

Total $59,159 $43,775 $59,699 $40,191 $58,000 ($1,699) $59,160 $60,343County Hardtop Maintenance01-3320-7100 Elgin-Road Inspections-Wages $54,423 $32,860 $50,000 $49,641 $52,000 $2,000 $53,040 $54,10101-3320-7105 Elgin-Road Inspections-Benefits $13,606 $8,370 $12,500 $11,851 $13,000 $500 $13,260 $13,52501-3320-7106 Elgin-Road Inspections-Machine $0 $12,428 $0 $0 $0 $0 $0 $001-3320-7110 Elgin Patch -Wages $7,467 $10,780 $5,000 $5,949 $10,000 $5,000 $10,200 $10,40401-3320-7115 Elgin-Patch-Benefits $1,867 $2,695 $1,250 $1,487 $2,500 $1,250 $2,550 $2,60101-3320-7600 Elgn-Patch-Material $6,000 $9,969 $4,000 $8,471 $10,000 $6,000 $10,200 $10,40401-3320-7700 Elgin-Patch- Mach TM $3,876 $3,365 $2,000 $2,622 $4,000 $2,000 $4,080 $4,16201-3320-8110 Elgin-Sweeping Wages $1,985 $2,077 $2,000 $1,965 $2,000 $0 $2,040 $2,08101-3320-8115 Elgin-Sweeping-Benefits $496 $519 $500 $491 $500 $0 $510 $52001-3320-8600 Elgin-Sweeping Materials $1,000 $2,391 $1,000 $85 $1,000 $0 $1,020 $1,04001-3320-8700 Elgin-Sweeping Mach Time $3,500 $3,282 $3,600 $3,332 $3,600 $0 $3,672 $3,74501-3320-9110 Elgin-Shouldering -Wages $4,935 $5,911 $6,000 $4,119 $6,000 $0 $6,120 $6,24201-3320-9115 Elgin-Shouldering-Benefits $1,234 $1,487 $1,500 $1,036 $1,500 $0 $1,530 $1,56101-3320-9600 Elgn-Shouldering Material $2,000 ($48) $2,000 $0 $2,000 $0 $2,040 $2,08101-3320-9700 Elgn-Shouldering Mach Tm $7,500 $10,176 $12,000 $8,451 $12,000 $0 $12,240 $12,48501-3322-3810 Elgin-Line Painting Wages $0 $1,345 $1,500 $0 $1,500 $0 $1,530 $1,56101-3322-3815 Elgin-Line Painting Benefits $0 $336 $375 $0 $375 $0 $383 $39001-3322-3820 Elgin-Line Painting Materials $20,000 $28,410 $16,000 $0 $16,000 $0 $16,320 $16,64601-3322-3830 Elgin-Line Painting Machine $5,000 $0 $2,750 $0 $2,750 $0 $2,805 $2,861

Total $134,889 $136,355 $123,975 $99,501 $140,725 $16,750 $143,540 $146,410County Winter Control01-3321-6110 Elgin-SnowPlowing-Wages $24,745 $43,827 $45,482 $33,843 $44,000 ($1,482) $44,880 $45,77801-3321-6115 Elgin-Snow Plowing-Benefits $6,186 $12,993 $11,370 $8,551 $11,000 ($370) $11,220 $11,44401-3321-6210 Elgin-Patrol-Wages $40,117 $23,259 $20,000 $38,153 $25,000 $5,000 $25,500 $26,01001-3321-6215 Elgin-Patrol-Benefits $10,029 $3,650 $5,000 $10,183 $6,250 $1,250 $6,375 $6,50301-3321-6216 Elgin-Patrol-Machine $0 $29,410 $0 $3,053 $0 $0 $0 $001-3321-6600 Elgin-Snow Plow-Materials $3,500 $0 $81,550 $110 $81,550 $0 $83,181 $84,84501-3321-6700 Elgin-Snow Plow-Mach Time $45,000 $94,316 $85,000 $26,108 $85,000 $0 $86,700 $88,43401-3321-7110 Elgin-Sand/Salting-Wages $17,505 $6,474 $0 $1,592 $0 $0 $0 $001-3321-7115 Elgin-Sand/Salting-Benefits $4,376 $1,162 $0 $855 $0 $0 $0 $001-3321-7600 Elg-Sand/Salting-Material $72,500 $86,859 $0 $0 $0 $0 $0 $001-3321-7700 Elg-Sand/Salting Mach Tim $14,532 $8,558 $0 $52,911 $0 $0 $0 $0

Total $238,491 $310,508 $248,402 $175,359 $252,800 $4,398 $257,856 $263,013


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Roads Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesCounty Signs and Safety Devices01-3321-8110 Elg-Safety/Signs Wages $11,954 $12,479 $12,300 $9,271 $10,000 ($2,300) $10,200 $10,40401-3321-8115 Elgin-Safety/Signs-Benefits $2,989 $3,133 $3,075 $2,342 $2,500 ($575) $2,550 $2,60101-3321-8600 Elgin-SafetySign-Material $3,500 $4,116 $3,800 $9,674 $4,500 $700 $4,590 $4,68201-3321-8700 Elg-SafetySign-Mach Time $3,500 $5,770 $5,000 $3,229 $5,000 $0 $5,100 $5,20201-3322-4110 Elgin-SpProj-Wages $0 $2,276 $0 $0 $0 $0 $0 $001-3322-4115 Elgin-SpProj-Benefits $0 $0 $0 $0 $0 $0 $0 $001-3322-4120 Elgin-SpProj-Materials $0 $4,488 $0 $0 $0 $0 $0 $001-3322-4130 Elgin-SpProj-Mach Time $0 $3,940 $0 $0 $0 $0 $0 $0

Total $21,943 $36,202 $24,175 $24,515 $22,000 ($2,175) $22,440 $22,889

Total Expenses $1,599,618 $2,373,383 $1,666,044 $1,341,953 $1,802,204 $136,160 $1,838,248 $1,875,013

Net Operating (Revenue)/Expense $978,664 $1,757,871 $1,025,547 $765,036 $1,157,979 $132,431 $1,181,138 $1,204,761


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Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Roads Asphalt Projects Edge Repair-annual allocation Renewal $50,000 $50,000 Capital Expenditure Reserve inc. from $25,000 in 20192020 Roads Bridges Major Repairs and Maintenance as per Bridge Study Renewal $156,045 $156,045 Bridge & Culvert Reserve2020 Roads Bridges Second Line Bridge-engineering Renewal $35,000 $35,000 Bridge & Culvert Reserve Bridge & Culvert Reserve2020 Roads Construction Bush Line-Phase I-Culverts Renewal $50,000 $50,000 Capital Expenditure Reserve2020 Roads Construction Guardrails Renewal $50,000 $50,000 Capital Expenditure Reserve same as 20192020 Roads Construction Talbot Meadows Subdivision Engineering-Roads Renewal $25,000 $25,000 Capital Expenditure Reserve2020 Roads Construction Talbot Gore local sewer to serve Enclave - Roads Portion Growth $71,500 $71,500 Capital Expenditure Reserve Road Infrastructure Reserve2020 Roads Construction Lyndale Subdivision Reconstruction-Roads Renewal $460,000 $460,000 Capital Expenditure Reserve Road Infrastructure Reserve2020 Roads Construction Lyndale Subdivision Reconstruction-Storm Renewal $270,000 $270,000 Capital Expenditure Reserve Road Infrastructure Reserve2020 Roads Equipment Replace P50 2008 Ford F350 4x4 Renewal $55,000 $55,000 Road Equipment Reserve2020 Roads Equipment Replace P51 2010 Ford F250 4x4 Little Dump Renewal $70,000 $70,000 Road Equipment Reserve2020 Roads Equipment Replace 2011 Dodge Ram 1500 (Drainage) Renewal $40,587 $40,587 Road Equipment Reserve2020 Roads Equipment Replace P53 2012 Ford F150 Renewal $45,000 $45,000 Road Equipment Reserve2020 Roads Gravel Projects Gravel Projects - Various as per AMP Renewal $250,000 $250,000 Gas Tax Reserve inc. from $175,000 in 20192020 Roads Tar & Chip Resurface Bush Road Renewal $250,000 $250,000 Capital Expenditure Reserve inc. from $100,000 in 2019

2020 Roads Sidewalks Sidewalk Strategy - Engineering Assistance Growth $10,000 $10,000 Sidewalk Reserve Develop policy around sidewalks (new, replacement and removal)2020 Total $1,888,132 $0 $1,888,132 $0

2021 Roads Asphalt Projects Edge Repair-annual allocation Renewal $50,000 $50,000 Capital Expenditure Reserve same as 20202021 Roads Bridges Bridge Study Renewal $4,774 $4,774 Bridge & Culvert Reserve2021 Roads Bridges Second Line Bridge Replacement Renewal $667,629 $80,573 Bridge & Culvert Reserve $587,056 Grant ICIP2021 Roads Construction Guardrails Renewal $50,000 $50,000 Capital Expenditure Reserve same as 20202021 Roads Construction Talbot Meadows Subdivision Reconstruction-Roads Renewal $485,000 $485,000 Capital Expenditure Reserve Road Infrastructure Reserve2021 Roads Construction Talbot Meadows Subdivision Reconstruction-Storm Renewal $50,000 $50,000 Capital Expenditure Reserve Road Infrastructure Reserve2021 Roads Equipment Replace 2013 Dodge Ram 1500 (Black) Renewal $42,436 $42,436 Road Equipment Reserve2021 Roads Equipment Replace 2006 International Dump Truck/Snow Plow Renewal $305,162 $152,581 Road Equipment Reserve $152,581 Green Lane 1/2 Truck Replacement2021 Roads Equipment Replace 2011 International Dump Truck/Snow Plow Renewal $305,162 $152,581 Road Equipment Reserve $152,581 Green Lane 1/2 Truck Replacement2021 Roads Gravel Projects Gravel Projects - Various as per AMP Renewal $300,000 $300,000 Gas Tax Reserve inc. from $250,000 in 20202021 Roads Tar & Chip Resurface Resurfacing as per AMP Renewal $300,000 $300,000 Capital Expenditure Reserve inc. from $250,000 in 2020

2021 Total $2,560,163 $0 $1,667,945 $892,2182022 Roads Bridges Small Culverts Renewal $106,090 $106,090 Bridge & Culvert Reserve2022 Roads Equipment Replace 2017 Ford F150 (Shadow) Renewal $42,590 $42,590 Road Equipment Reserve2022 Roads Equipment Replace 2012 Peterbilt Dump Truck/Snow Plow Renewal $314,316 $157,158 Road Equipment Reserve $157,158 Green Lane 1/2 Truck Replacement2022 Roads Equipment Replace 2002 Caterpillar Grader Renewal $471,032 $235,516 Road Equipment Reserve $235,516 Green Lane 1/2 Replacement2022 Roads Equipment Replace 2008 Trackless Renewal $262,254 $131,127 Road Equipment Reserve $131,127 Green Lane 1/2 Replacement2022 Roads Gravel Projects Gravel Projects - Various as per AMP Renewal $150,000 $150,000 Gas Tax Reserve2022 Roads Gravel Projects Gravel Projects - Various as per AMP Renewal $200,000 $200,000 Capital Expenditure Reserve inc. from $300,000 in 20212022 Roads Tar & Chip Resurface Resurfacing as per AMP Renewal $350,000 $350,000 Capital Expenditure Reserve inc. from $300,000 in 20212022 Roads Construction Guardrails Renewal $50,000 $50,000 Capital Expenditure Reserve same as 20212022 Roads Asphalt Projects Edge Repair-annual allocation Renewal $50,000 $50,000 Capital Expenditure Reserve same as 2021

2022 Total $1,996,282 $0 $1,472,481 $523,801Grand Total $6,444,577 $0 $5,028,558 $1,416,019


Page 53

Tab 12


• 219 Streetlights

• Additional streetlights will be added as new subdivisions are assumed


Operating:

• Additional costs due to better allocation of employee time

Capital Projects:

• 1 Additional Streetlight planned for 2020



o Streetlight Reserve $20,000

• Cash Requirements focus on maintaining existing assets

Streetlights Summary






$ per Capita $12.99



Page 54

Tab 13

Streetlights

Streetlights Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-3211-0000 Transfer from reserve $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue $0 $0 $0 $0 $0 $0 $0 $0

Expenses01-3211-2120 Utilities $21,500 $16,936 $19,950 $14,455 $19,000 ($950) $19,380 $19,76801-3211-3160 Equipment Maintenance $5,150 $4,769 $5,500 $6,377 $6,000 $500 $6,120 $6,242 better reflects historical average01-3211-6900 Locates- road wages $0 $0 $0 $7,696 $7,500 $7,500 $7,650 $7,803 Road time for locates01-3211-6901 Locates - equipment time $0 $0 $0 $5,096 $5,000 $5,000 $5,100 $5,20201-3211-7000 Amortization $0 $14,134 $0 $0 $0 $0 $0 $0

Total Expenses $26,650 $35,838 $25,450 $33,624 $37,500 $12,050 $38,250 $39,015


Net Cash and Capital RequirementsRoads - Street Lights $0 $0 $0 $0 $20,000 $20,000 $21,400 $22,898 As per AMP for Streetlight replacementsCapital Items $0 $0 $0 $0 $0 $0 $0 $0Total Net Cash and Capital Requirements $0 $0 $0 $0 $20,000 $20,000 $21,400 $22,898



Page 55

Tab 13

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Roads Streetlights Additional Street Light Growth $10,000 $10,000 Street Light Reserve


Page 56

Tab 13


• Contracted Garbage and Recycling Collection with Waste Connections Canada

• Contract recently extended to June 30, 2021

• Waste disposal at the Green Lane Landfill

• Recyclables processed at the London Recycling Centre

• Contribute to the St. Thomas Community Recycling to provide disposal of other

recyclable materials, Household Hazardous Waste, E-Waste, Tires, Scrap Metal, Yard

Waste, etc.


Operating:

• Contracted Services reflect negotiated increase to the collection contract extension

• Other costs reflect anticipated inflationary increases

• St. Thomas Recycling Centre costs are shown as funded from Green Lane Trust

Contribution as in past years

o Statistics on Township use of the Recycling Centre have been requested and will

be provided in a subsequent budget update for Council

Capital Projects:

• No Capital


• No Cash Requirements – all aspects of the program contracted out

Waste Management Summary






$ per Capita $74.35



Page 57

Tab 14

Waste Management

Waste Management Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-4111-0350 Recycling Grant $0 $0 $0 $0 $0 $0 $0 $001-4111-0360 Blue Box Grant ($31,050) ($31,262) ($30,800) ($17,734) ($31,000) ($200) ($30,000) ($30,000) Stewardship Ontario01-4111-0361 Donation and miscellaneous revenue ($17,950) ($16,615) ($15,000) ($7,597) ($16,000) ($1,000) ($17,000) ($18,000) Green Lane Trust for Recycling Centre Costs01-4111-0362 Recycling Strategy $0 ($26,448) ($14,750) ($10,930) ($20,000) ($5,250) ($15,500) ($16,000) Recyclable Sales01-4111-0611 Transfer from Reserve ($40,510) $0 $0 $0 $0 $0 $0 $0

Total Revenue ($89,510) ($74,324) ($60,550) ($36,261) ($67,000) ($6,450) ($62,500) ($64,000)

Expenses01-4111-3300 Contracted Services $186,638 $179,950 $233,715 $241,595 $281,000 $47,285 $285,000 $290,000 reflects updated contract for whole year01-4111-3310 Disposal fees $56,874 $53,532 $56,893 $45,240 $60,000 $3,107 $62,000 $65,000 est. based on prior plus inflation and housing increase01-4111-3320 Blue boxes and program costs $0 $350 $587 $0 $1,000 $413 $1,000 $1,00001-4111-3330 Bin contract $1,030 $0 $1,061 $0 $0 ($1,061) $1,000 $1,000 no costs for last 3 years01-4111-3350 Landfill royalty costs $2,985 $2,762 $2,994 $6,304 $3,000 $6 $3,000 $3,000 5% of Disposal Fees01-4111-3400 Recycling Strategy $38,911 $22,465 $43,194 $12,402 $35,000 ($8,194) $45,000 $45,00001-4111-3410 Recycling Centre St Thomas $17,950 $16,510 $15,000 $14,839 $16,000 $1,000 $17,000 $18,000

Total Expenses $304,388 $275,570 $353,445 $320,380 $396,000 $42,555 $414,000 $423,000



Page 58

Tab 14


• 4 Cemeteries under Township care (Iona Cemetery, Brayne’s Cemetery, Mellor

Cemetery and McIntyre Cemetery)

• Liability Insurance provided for the Boards of other local Cemeteries (Fingal Cemetery

Board, Hunter Cemetery Board, Shedden Cemetery Board, Talbotville Cemetery Board,

Frome Cemetery Board – South Side of No. 3 Hwy, Frome United Church – North Side of

No. 3 Hwy and McArthur Cemetery Board.


Operating:

• Minor reduction in Road allocation

• Insurance increase as per the renewal

Capital Projects:

• No Capital



Cemeteries Summary




$ Change from 2019 Levy Requirement ↑ $395


$ per Capita $2.40



Page 59

Tab 15

Cemeteries

Cemeteries Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-5311-0000 Revenue $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue $0 $0 $0 $0 $0 $0 $0 $0

Expenses01-5311-1112 Cemetery Road Wages $510 $371 $500 $0 $500 $0 $300 $35001-5311-3140 Cemetery Maintenance $5,500 $4,674 $5,200 $4,462 $4,500 ($700) $5,050 $5,10001-5311-6300 Cemetery-Insurance $5,254 $4,630 $4,535 $583 $5,630 $1,095 $4,700 $4,800 reflects renewal cost

Total Expenses $11,264 $9,675 $10,235 $5,046 $10,630 $395 $10,050 $10,250

Net Operating (Revenue)/Expense $11,264 $9,675 $10,235 $5,046 $10,630 $395 $10,050 $10,250


Page 60

Tab 15


• 84 paid rentals

• 245 fee waived rentals account for $54,000 in shown revenue


Operating:

• Waived Fees are shown as revenue to better reflect facility revenue

• Significant increase in insurance reflects renewals costs

• Equipment Maintenance – includes regular generator maintenance of $1,000 (2 services

per year, one being full check, oil change, etc.)

Capital Projects:

• Commercial Kitchen Exhaust System at Keystone Pavilion $10,000 – Funded through

Keystone Reserve

o The Southwold Fire Chief and the Fire Prevention Officer from the Municipality

of Central Elgin conducted fire inspections around the Township in the Spring of

2019.

o During these inspections it was determined that the kitchen in the pavilion at the

Keystone Complex does not meet fire code.

o In order to meet fire code and ensure that this kitchen remains available for use,

the Township will be required to install a commercial kitchen exhaust system.

• Rhubarb Statue $25,000 – Funded through Keystone Budget from Tax Levy

o Council can consider the installation of a twenty-foot-high stylized version of the

Rosy Rhubarb Character to be installed at the Keystone Complex.

o Costs include the statue, engineering, an engineered base, permits and lighting

• Stove Replacement $5,150

o Replace 1999 Stove – safety concerns with gas and proper lighting process

• Barriers for Septic System and Playground/Parking Lot Separation

o Installation of barriers or bollards to prevent driving on septic system

o Installation of barrier or bollards to prevent vehicles from accidentally entering

the playground area

Keystone Summary






$ per Capita $12.76



Page 61

Tab 16

• Parking Lot Lighting Improvement – Switch to LED and Photocell

• Automatic Door Opener – one replaced in 2019 - complete second door

• 10 Picnic Tables

• Kitchen Equipment/Cooler replacement possible – but can wait until existing units are

no longer functional



o Keystone Reserve $20,000



Page 62

Tab 16

Keystone

Keystone Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-7111-0320 Complex -Rental Income ($20,000) ($16,034) ($20,000) ($11,526) ($74,000) ($54,000) ($75,480) ($76,990) Includes est. $54,000 in fee waivers01-7111-0326 Insurance Coverage $0 $0 $0 $0 $0 $0 $0 $001-7111-0360 Donations $0 $0 $0 ($100) $0 $0 $0 $001-7111-0611 Transfer in from Reserve $0 $0 $0 $0 $0 $0 $0 $0

Total Revenue ($20,000) ($16,034) ($20,000) ($11,626) ($74,000) ($54,000) ($75,480) ($76,990)

Expenses01-7111-1110 Complex-Salaries and Wgs $13,000 $12,470 $17,832 $9,731 $18,000 $168 $18,360 $18,727 Admin and Cleaning time01-7111-1111 Complex - Rds Time $4,000 $2,895 $5,600 $4,882 $6,000 $400 $6,120 $6,24201-7111-1112 Wages - CBO building management $0 $0 $0 $1,453 $2,200 $2,200 $2,244 $2,289 CBO Assistance with facility repair projects01-7111-1120 Canada Pension Plan $2,000 $452 $150 $175 $0 ($150) $0 $0 Overhead accounted for in Admin01-7111-1130 Employment Insurance $0 $297 $175 $105 $0 ($175) $0 $001-7111-1150 Employer Health Tax $0 $249 $400 $91 $0 ($400) $0 $001-7111-1160 Workers Compensation $0 $310 $1,500 $142 $0 ($1,500) $0 $001-7111-2100 Complex -Building Repairs $14,338 $15,430 $10,000 $14,160 $12,500 $2,500 $12,750 $13,005 better reflects historical average01-7111-2110 Complex-Cleaning Supplies $820 $550 $750 $451 $750 $0 $765 $78001-7111-2120 Complex - Utilities $9,371 $8,572 $7,455 $9,894 $10,000 $2,545 $10,200 $10,404 better reflects historical average01-7111-2140 Complex-Material Supplies $3,167 $2,233 $2,500 $2,106 $2,500 $0 $2,550 $2,60101-7111-2180 Complex-Property Maintenance $7,000 $3,954 $8,000 $7,512 $8,000 $0 $8,160 $8,32301-7111-2700 Complex -Rds Mach Tm $2,500 $1,549 $2,500 $1,962 $2,500 $0 $2,550 $2,60101-7111-3130 Complex-Telephone Expense $2,631 $2,248 $2,500 $2,124 $2,500 $0 $2,550 $2,60101-7111-3140 Insurance $11,475 $9,918 $11,394 $1,247 $13,000 $1,606 $13,260 $13,525 reflects renewal cost01-7111-3160 Complex-Equip Maintenance $4,900 $4,147 $5,500 $3,896 $5,500 $0 $5,610 $5,722 higher increase due to adding $1,000 Generator Maint01-7111-3161 Complex-Equipment Costs $1,379 $1,635 $1,500 $2,016 $2,000 $500 $2,040 $2,08101-7111-3190 Miscellaneous $1,591 $0 $1,000 $0 $0 ($1,000) $0 $0 not used last 3 years01-7111-7000 Amortization $0 $30,905 $0 $0 $0 $0 $0 $0

Total Expenses $78,173 $97,812 $78,756 $61,947 $85,450 $6,694 $87,159 $88,902

Net Operating (Revenue)/Expense $58,173 $81,778 $58,756 $50,321 $11,450 ($47,306) $11,679 $11,913

Net Cash and Capital RequirementsKeystone - Building Renew $15,000 $15,000 $20,000 $20,000 $20,000 $0 $21,400 $22,898 AMP Requirements for major maintenanceKeystone - Equipment $0 $0 $0 $0 $0 $0 $0 $0Capital Items $0 $0 $0 $0 $25,000 $25,000 $0 $0 Rhubarb StatueTotal Net Cash and Capital Requirements $15,000 $15,000 $20,000 $20,000 $45,000 $25,000 $21,400 $22,898



Page 63

Tab 16

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Keystone Complex Equipment Stove Replacement Renewal $5,000 $5,000 Keystone Complex Reserve2020 Keystone Complex Equipment Pavilion Cooking Hood Growth $10,000 $10,000 Keystone Complex Reserve2020 Keystone Complex Equipment Barriers/Bollards Septic System/Playground Growth $15,000 $15,000 Keystone Complex Reserve2020 Keystone Complex Equipment Parking Lot Lighting - LED/Photocell Renewal $4,500 $4,500 Keystone Complex Reserve2020 Keystone Complex Equipment Picnic Tables for Pavilion(10) Renewal $2,500 $2,500 Keystone Complex Reserve2020 Keystone Complex Equipment Rhubarb Statue Growth $25,000 $25,000 $0 Shown as funded from Tax Levy

2020 Total $62,000 $25,000 $37,000 $02021 Keystone Complex Equipment Appliance replacement Renewal $5,000 $5,000 Keystone Complex Reserve2021 Keystone Complex Equipment Appliance Replacements Renewal $10,000 $0 $10,000 Keystone Complex Reserve

2021 Total $15,000 $0 $15,000 $0Grand Total $77,000 $25,000 $52,000 $0


Page 64

Tab 16


• 4 Parks

o Shedden

o Fingal

o Talbotville

o Ferndale

• Staffing provided by 0.5 FTE from the Road Department over the summer and 1 Summer

Student

• Significant capital development, expansion and new facilities added over the recent

years

• Increased facility space will have an impact on the operating budget in the coming years


Operating:

• Additional costs for grass cutting at Shedden Park anticipated in 2020

Capital Projects:

• Shedden Open Space Park – Completion of Project in 2020 - $194,351

o Additional Funding Required for completion of project, parking, overage on

2018/2019 projects

o Funding shown as Green Lane Trust

o Additional information included on Page 70

• Contribution to Dutton-Dunwich for Iona Park $20,000

o Well decommissioning $2,200, Survey $2,700, Paving $10,000, Playground

$30,000, Landscaping and Contingency $30,100

• Talbotville Park Development

o Extensive development of a new park over 2020 and 2021

o $1,863,000 total project

o Assumes funding from

▪ Cash-in-Lieu of Parkland

▪ Ontario Trillium Foundation $150,000 (confirmed)

Parks Summary






$ per Capita $31.90



Page 65

Tab 17

▪ ICIP:CCR – application submitted

▪ Donations

▪ Failure to secure ICIP:CCR will require funding from other sources (Green

Lane Trust, Borrowing, other grant applications)

▪ Additional information included on Page 71



o Parks Reserve $25,000



Page 66

Tab 17

Parks

Parks Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-7311-0300 Donation $0 ($816) ($8,800) ($800) ($8,000) $800 ($8,160) ($8,323) Green Lane - Turf Improvement / Overseeding01-7311-0360 Do not use in 2019 Talbotville Misc Receipts ($4,500) ($4,211) ($4,200) ($71) $0 $4,200 $0 $001-7311-0361 Do not use in 2019 Fingal Park Receipts ($2,500) ($1,922) ($2,000) ($71) $0 $2,000 $0 $001-7311-0362 Do not use in 2019 Shedden Ball Receipts ($2,500) $0 $0 $0 $0 $0 $0 $001-7311-0363 (Do not use in 2019) Shedden Soccer Receipts $0 ($1,479) ($1,500) $0 $0 $1,500 $0 $001-7311-0366 (Do not use in 2019) Shedden miscellaneous revenue $0 $0 $0 $0 $0 $0 $0 $001-7311-0390 Gain on disposal of assets $0 ($21,038) $0 $0 $0 $0 $0 $001-7311-0400 Shedden Park - Miscellaneous receipts $0 $0 $0 $0 $0 $0 $0 $001-7311-0401 Shedden Park - Soccer fees $0 $0 $0 ($5,834) ($6,000) ($6,000) ($6,120) ($6,242)01-7311-0402 Shedden Park - Baseball fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0403 Shedden Park - Pavilion fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0404 Shedden Park - Food booth fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0405 Shedden Park - Grounds fees $0 $0 $0 ($1,301) ($1,000) ($1,000) ($1,020) ($1,040)01-7311-0410 SOSP - Miscellaneous receipts $0 $0 $0 $0 $0 $0 $0 $001-7311-0411 SOSP - Soccer fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0412 SOSP - Baseball fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0413 SOSP - Pavilion fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0414 SOSP - Food booth fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0420 Fingal Park - Miscellaneous receipts $0 $0 $0 $0 $0 $0 $0 $001-7311-0422 Fingal Park - Baseball fees $0 $0 $0 ($2,233) ($3,000) ($3,000) ($3,060) ($3,121)01-7311-0423 Fingal Park - Pavilion fees $0 $0 $0 ($212) $0 $0 $0 $001-7311-0424 Fingal Park - Food booth fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0430 Talbotville Park - Miscellaneous receipts $0 $0 $0 $0 $0 $0 $0 $001-7311-0431 Talbotville Park - Soccer fees $0 $0 $0 ($2,204) ($2,000) ($2,000) ($2,040) ($2,081)01-7311-0432 Talbotville Park - Baseball fees $0 $0 $0 ($437) $0 $0 $0 $001-7311-0433 Talbotville Park - Pavilion fees $0 $0 $0 ($496) $0 $0 $0 $001-7311-0434 Talbotville Park - Food booth fees $0 $0 $0 $0 $0 $0 $0 $001-7311-0611 Transfer from reserve $0 ($958) $0 $0 $0 $0 $0 $0

Total Revenue ($9,500) ($30,424) ($16,500) ($13,658) ($20,000) ($3,500) ($20,400) ($20,808)

Expenses01-7311-1110 Shedden Park - Custodial wages $0 $0 $0 $340 $0 $0 $0 $001-7311-1111 Roads - Time $0 $0 $0 $0 $0 $0 $0 $001-7311-1115 Shedden Park - Rds Wages $6,500 $1,917 $10,000 $10,468 $11,000 $1,000 $11,220 $11,44401-7311-2100 Building Repairs $0 $0 $0 $0 $0 $0 $0 $001-7311-2125 Shedden Park - Utilities $2,300 $2,061 $2,500 $1,784 $2,500 $0 $2,550 $2,60101-7311-2145 Shedden Park - Materials/Supplies $1,000 $745 $1,000 $678 $1,000 $0 $1,020 $1,04001-7311-2185 Shedden Park - Property Maintenance $3,800 $2,656 $3,600 $2,003 $3,600 $0 $3,672 $3,74501-7311-2190 Shedden Soccer - Property Maintenance $5,000 $4,760 $5,150 $4,824 $7,500 $2,350 $7,650 $7,803 increased grass cutting costs01-7311-2700 Roads - Machine Time $0 $0 $0 $333 $0 $0 $0 $001-7311-2705 Shedden Park - Rds Mach Time $5,000 $2,027 $9,500 $10,707 $9,500 $0 $9,690 $9,88401-7311-3130 Telephone $350 $307 $350 $0 $350 $0 $357 $36401-7311-3140 Insurance Coverage $8,286 $9,181 $8,595 $1,154 $12,000 $3,405 $12,240 $12,485 reflects increased insurance costs01-7311-3145 Insurance - Rosy Rhubarb $2,025 $0 $2,065 $0 $2,500 $435 $2,550 $2,60101-7311-3146 Insurance-Multi Activity Pad $385 $0 $393 $0 $450 $57 $459 $46801-7311-3147 Insurance - Outdoor Skating Rink $858 $0 $875 $0 $875 $0 $892 $91001-7311-3180 Canada Day-Fingal Park $2,000 $2,000 $2,000 $2,000 $2,000 $0 $2,040 $2,081 Donation to Canada activities01-7311-3188 Shedden Soccer & Ball Park Expenses $1,500 $0 $1,500 $410 $1,500 $0 $1,530 $1,56101-7311-5110 Fingal Ballpark Expenses $5,000 $6,107 $7,800 $34,491 $7,800 $0 $7,956 $8,11501-7311-5111 Fingal Ball Park - Custodial wages $0 $0 $0 $142 $0 $0 $0 $0


Page 67

Tab 17

Parks Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes01-7311-5115 Fingal Playground Park $1,500 $3,212 $3,500 $2,043 $3,500 $0 $3,570 $3,64101-7311-5116 Fingal Park-Roads Wages $7,500 $18,911 $17,500 $0 $20,000 $2,500 $20,400 $20,80801-7311-5117 Fingal Park-Roads Machine Time $6,300 $16,713 $17,000 $0 $17,000 $0 $17,340 $17,68701-7311-5120 Talbotville Park Expenses $6,500 $8,607 $9,000 $21,690 $9,000 $0 $9,180 $9,36401-7311-5121 Talbotville Park-Road Wages $5,000 $7,543 $8,500 $0 $9,000 $500 $9,180 $9,36401-7311-5122 Talbotville Park-Road Machine Time $2,500 $5,219 $8,000 $0 $8,000 $0 $8,160 $8,32301-7311-5125 Ferndale Park Expenses $2,500 $2,450 $2,600 $5,347 $2,600 $0 $2,652 $2,70501-7311-5126 Ferndale Park-Roads Wages $2,000 $1,962 $2,100 $2,436 $2,500 $400 $2,550 $2,601 Total Road Wages $38,00001-7311-5127 Ferndale park-Roads Machine Time $2,000 $2,153 $2,000 $0 $2,000 $0 $2,040 $2,08101-7311-5555 Transfer to Reserve $0 $21,038 $0 $0 $0 $0 $0 $001-7311-6100 Parks 16' Trailer Machine Time $0 $0 $0 ($352) $0 $0 $0 $001-7311-6110 Parks 16' Trailer Wages $0 $0 $0 $0 $0 $0 $0 $001-7311-6120 Parks 16' Trailer-Fuel, R&M $0 $0 $0 $266 $0 $0 $0 $001-7311-7000 Amortization $0 $30,674 $0 $0 $0 $0 $0 $001-7311-7100 Parks Zero Turn Mower-Machine Rental $0 $0 $0 ($1,118) $0 $0 $0 $001-7311-7110 Parks Zero Turn Mower-Wages $0 $0 $0 $100 $0 $0 $0 $001-7311-7120 Parks Zero Turn Mower-Fuel, R&M $0 $0 $0 $40 $0 $0 $0 $0

Total Expenses $79,803 $150,244 $125,527 $99,787 $136,175 $10,648 $138,898 $141,676


Net Cash and Capital RequirementsParks - Equipment $47,430 $8,000 $8,000 $8,000 $25,000 $17,000 $26,750 $28,623Parks-Renewal $0 $39,430 $0 $0 $0 $0 $0 $0Parks - Building Renewal $0 $0 $0 $0 $0 $0 $0 $0Capital Items $0 $0 $0 $0 $0 $0 $0 $0Total Net Cash and Capital Requirements $47,430 $47,430 $8,000 $8,000 $25,000 $17,000 $26,750 $28,623



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Tab 17

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Parks Park Shedden Open Space - 2020 Items to Complete Growth $194,351 $0 Parkland Reserve $194,351 Green Lane

2020 Parks Park Contribution to DD for Iona Park Growth $20,000 $20,000 Playground Equipment Reserve $75,000 Total ($35,000 Fundraising, $20,000 DD, $20,000 Southwold)2020 Parks Park Talbotville Park (2020-2021) Growth $1,100,000 $177,591 Parkland Reserve $922,409 OTF, ICIP, Donations OTF $150,000, Donation $169,830, ICIP $602,579

2020 Total $1,314,351 $0 $197,591 $1,116,760

2021 Parks Park Talbotville Park (2020-2021) Growth $763,000 $763,000 ICIP

If ICIP not successful, will need to consider Green Lane or Borrow. $321,170 already committed from Green Lane, but may not be needed in ICIP approved.

2021 Total $763,000 $0 $0 $763,0002022 Parks Park Major Maintenance Renewal $15,000 $15,000 Parkland Reserve

2022 Total $15,000 $0 $15,000 $0Grand Total $2,092,351 $0 $212,591 $1,879,760


Page 69

Tab 17

Shedden Open Space Park (SOSP)01-9720

Budget Costs Estimates2018 Phase 1 $325,550.00

Grading, Soccer Posts

2019 Phase 2Playground, Washrooms, Pavilion $476,180.00Contingency $73,820.00 $550,000.00Washroom/Pavilion Overage $22,525.36 $572,525.36

2020 Phase 3Parking Lot Gravel $86,845.00 approx 50% of Detailed Cost SummaryOverseeding Fields $5,000.00Project Deficit at end of 2019 $77,506.23Project Completion Contingency $25,000.00 $194,351.23

Project Total $1,092,426.59

Actual and Committed Costs:Date Vendor Description Amount

2018-04-09 Archibald Gray & McKay Soccer Park $3,361.13 WIP Actual2018-05-16 Archibald Gray & McKay Eng & Design $7,649.04 WIP Actual2018-06-27 Archibald Gray & McKay Grading/Service Plan $1,326.95 WIP Actual2018-07-27 Archibald Gray & McKay Materials 2018 $1,552.86 WIP Actual2018-07-11 Streib Trucking Topsoil, Granulars $915.84 WIP Actual2018-12-31 AGM Survey $3,802.79 WIP Actual

2018 Total $18,608.612019-05-15 Archibald Gray & McKay Eng & Design Stormwater $5,003.79 Actual2019-07-03 Design+ Professional Engineer Eng & Design $903.63 Actual2019-07-18 Spriet Associates Washrooms / Pavilion $18,228.87 Actual2019-07-18 Ron Murphy Contracting Grading $139,342.00 Actual2019-08-06 Design+ Professional Engineer Eng & Design $101.76 Actual2019-08-20 Township of Southwold Washrooms / Pavilion BP $4,990.80 Actual2019-09-16 Fingal Farm Supply Spraying $262.63 Actual2019-09-16 Compact Works Road Entrance $1,099.01 Actual2019-09-16 Robinson Farm Drainage Drainage $168,707.90 Actual2019-09-16 New World Park Solutions Playground $95,137.46 Actual2019-10-07 Archibald Gray & McKay Drainage $5,945.63 Actual2019-10-07 Design+ Professional Engineer Eng & Design $254.40 Actual2019-10-18 SDI Builder Cert #1 Pavilion / Washrooms $70,015.53 Actual2019-10-18 Laemers Excavating Topsoil $7,586.21 Actual2019-10-18 Archibald Gray & McKay Survey $958.78 Actual2019-11-06 Littlewood Landscaping Grass Seed $18,476.56 Actual2019-11-06 New World Park Solutions Playground Holdback $10,570.83 Actual2019-11-08 Township of Southwold Building Permit $420.00 Actual2019-11-25 SDI Builder Cert #2 Pavilion / Washrooms $134,941.42 Actual2019-01-25 Hydro One Hydro Connection $6,829.50 Actual

$689,776.71Shedden Soccer Soccer Nets $22,400.00 Anticipated - In Kind

Southwold PW Playground Prep by PW $15,000.00 Committed - Actual TBDSDI Builders Washrooms and Pavilion $218,262.89 CommittedRobinson Farm Drainage Drainage $4,000.00 Committed

Additional Engineering $24,000.00 Pavilion, Washroom Supervision - Actual TBD

2019 Total $973,439.60

Parking $86,845.00 CommittedOverseeding $5,000.00 CommittedProject Completion Contingency $25,000.00 TBD

2020 Total $116,845.00

Cumulative Project Summaries2018 Project Total $18,608.61

Approved Project Budget $325,550.00Over/(Under) Budget -$306,941.39

2019 Project Total $992,048.21Approved Project Budget $898,075.36Over/(Under) Budget $93,972.85

2020 Project Total $1,108,893.21Approved Project Budget $898,075.36Required Project Budget $194,351.23Over/(Under) Budget $16,466.62


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Tab 17

Proposed Funding:Green Lane 2018 $303,150.00Shedden Soccer Goal Posts - In Kind? $22,400.00 $325,550.00

Trillium 2019 $150,000.00 washroom, pavilion, playgroundGreen Lane 2019 $400,000.00Enabling Accessibility Mid-Size Project $0.00Washroom/Pavilion Overage from Reserve $22,525.36 $572,525.36

Funding Required $194,351.23Source(s) of Funding Needs to be Determined $194,351.23

Project Total $1,092,426.59 $1,092,426.59

Actual Funding:Date Description Amount2018-12-31 Green Lane $14,805.82 Actual2018-12-31 Green Lane AGM in 0041527 $3,802.79 Actual

2018 Total $18,608.61 Grant Rec'ble end of 2018 01-0100-1120, Green Lane paid May 2019

2019-04-30 Ontario Trillium Fund $135,000.00 Actual Rec'd April 30, 20192019-08-02 Green Lane $163,578.29 Actual Rec'd Aug 2, 2019

$298,578.29

Ontario Trillium $15,000.00 Anticipated Balance of $150,000 GrantGreen Lane - Balance from 2018 Anticipated Balance of 2018 GrantShedden Soccer $22,400.00 Anticipated Soccer Nets - In Kind?Green Lane 2019 $163,578.29 ActualParks/Playground Eqp Reserve $22,525.36 Approved, to be posted Report CAO 2019-86

Green Lane $270,299.57 ActualGreen Lane $24,513.82 ActualGreen Lane $62,571.42 Anticipated

Anticipated - In Kind

Committed - Actual TBD

Pavilion, Washroom Supervision - Actual TBD

2019 Total $879,466.75

2020 Funding Required $194,351.23Source(s) to be determined

$194,351.23

Secured Funding $898,075.36Needed Funding $194,351.23Total Project Funding Secured/Needed $1,092,426.59


Page 71

Tab 17

Talbotville Park - ICIP:CCR Application - Supplemental Details

Project Elements Est. Cost FundingTrail - about 1.5 km $100,000.00 Green Lane $221,170.00Grounds - Grass, level, drainage $350,000.00 Green Lane $100,000.00Parking Lot $100,000.00 CIL $119,000.00

CIL $99,750.00Ball Diamond 1 $300,000.00 Donation $169,830.00Ball Diamond 2 $0.00 OTF $150,000.00

Multi-Purpose Court $0.00Food Booth $0.00Pavilion $125,000.00 ICIP Fed $745,200.00Washrooms $325,000.00 ICIP Prov $620,379.00Storage $50,000.00Playground $120,000.00Site Services $50,000.00Engineering $100,000.00Subtotal $1,620,000.00

Contingency 15% $243,000.00

Project Total $1,863,000.00 $2,225,329.00

Excess Revenue $362,329.00If ICIP:CCR is successful, will be able to request re-allocation of the approved Green Lane Funding.

If ICIP:CCR is unsuccessful, additional funding will need to be secured. $1,003,250 for all project elements. Some elements may be delayed to potentially lower the immediate funding requirement. Trillium Funding is conditional on completing the Pavilion, Washrooms and Playground.


Page 72

Tab 17


• Planning

• Economic Development

• Other Programs and Committees, mainly funded from Green Lane, Donations,

Fundraising


Operating:

• Various sub-sections in the Planning area broken out into individual components

• Seniors Committee, Family Day, Communities in Bloom, History Committee and

Greening Communities all funded from Green Lane Trust requests

Capital Projects:

• Zoning By-law Mapping Update $10,000

o Project to update Zoning By-law Maps and develop a streamlined, efficient

process to maintain a current zoning by-law (text and maps) on an ongoing basis

o One-time project, after which there may be a small increase in the operating

budget to maintain updates on an ongoing basis

o Updated mapping will be beneficial to staff and property owners and would

reduce the chance of providing incorrect information and reduce liability

o Project to be funded from One-time Efficiency Grant

• Economic Development

o Anticipates the RED Grant Application being approved and project taking place in

2020

o $5,000 for other Economic Development Activities


• Cash Requirements based on the 25 Year Capital Forecast for items like Planning Studies

and Projects

o Planning Reserve $5,000

Planning Ec Dev Other Summary






$ per Capita $6.60



Page 73

Tab 18

Planning, Ec Dev Other

Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesPlanningRevenue01-8111-0360 Miscellaneous ($173,825) ($91,548) ($60,000) $0 $0 $60,000 $0 $001-8111-0377 Grant $0 $0 $0 $0 $0 $0 $0 $001-8111-0380 Application Fees ($15,000) ($18,200) ($33,900) ($15,425) ($20,000) $13,900 ($20,400) ($20,808)01-8111-0401 Planning Recoveries Other Municipalities $0 $0 $0 $0 $0 $0 $0 $001-8111-0402 Planning Recoveries Property Owners $0 ($2,301) ($2,500) $0 $0 $2,500 $0 $001-8111-0403 Future Recoveries from Development Charges $0 $0 ($70,000) $0 $0 $70,000 $0 $0 2019 OP, DC Study ongoing into 202001-8111-0404 Future Recoveries re: Official Plan $0 $0 ($95,000) $0 $0 $95,000 $0 $001-8111-0611 Transfer from Reserve ($5,000) $0 ($30,000) $0 $0 $30,000 $0 $0

Total Revenue ($193,825) ($112,049) ($291,400) ($15,425) ($20,000) $271,400 ($20,400) ($20,808)

Expenses01-8111-1110 Salaries and Wages $24,740 $33,858 $29,280 $29,173 $31,000 $1,720 $31,620 $32,252 Contract - West Elgin01-8111-1111 Support staff wages $0 $0 $9,500 $0 $0 ($9,500) $0 $001-8111-1120 Canada Pension $0 $0 $0 $0 $0 $0 $0 $001-8111-1130 Employment Insurance $2,474 $1,202 $0 $0 $0 $0 $0 $001-8111-1140 OMERS $0 $0 $0 $0 $0 $0 $0 $001-8111-1150 EHT $0 $0 $0 $0 $0 $0 $0 $001-8111-1160 Workplace Safety Insurance $0 $0 $0 $0 $0 $0 $0 $001-8111-1170 Group Insurance $0 $0 $0 $0 $0 $0 $0 $001-8111-1200 Mileage $500 $112 $500 $197 $300 ($200) $306 $31201-8111-1220 Employee Training $0 $0 $250 $774 $500 $250 $510 $52001-8111-2140 Materials Supplies $150 $120 $500 $63 $250 ($250) $255 $26001-8111-3110 Postage $0 $785 $650 $13 $650 $0 $663 $67601-8111-3120 Advertising $1,000 $1,175 $1,000 $659 $1,000 $0 $1,020 $1,04001-8111-3150 Legal Fees $2,500 $2,126 $2,500 $2,521 $2,500 $0 $2,550 $2,601 Reflects average01-8111-3170 Memberships/Subscriptions $265 $0 $273 $0 $0 ($273) $0 $001-8111-3195 New Official Plan $0 $4,482 $0 $76,169 $0 $0 $0 $0 2019 OP, DC Study ongoing into 202001-8111-3196 New Zoning By-Law $5,000 $0 $125,000 $0 $0 ($125,000) $0 $001-8111-3197 New Development Charges Study $0 $216 $70,000 $9,257 $0 ($70,000) $0 $001-8111-3300 Contracted Services $12,500 $1,659 $2,500 $19,721 $2,500 $0 $2,550 $2,601 2019 includes AMP/Road Needs Study funded from Efficiency Reserve01-8111-6100 Transfer to Reserve $0 $11,336 $0 $0 $0 $0 $0 $001-8111-6400 Miscellaneous $165,500 $89,116 $60,500 $10,590 $500 ($60,000) $510 $520

Total Expenses $214,629 $146,185 $302,453 $149,136 $39,200 ($263,253) $39,984 $40,784


Economic Development

Revenue01-8111-0370 Economic Development Revenue $0 ($1,250) $0 ($1,612) ($45,000) ($45,000) ($45,900) ($46,818) RED Grant $22,500, County $2,500, Twp. Ec Dev Reserve $20,000

Total Revenue $0 ($1,250) $0 ($1,612) ($45,000) ($45,000) ($45,900) ($46,818)

Expenses01-8111-6440 Economic Development-Public Relations Campaign $0 $2,725 $0 $333 $0 $0 $0 $001-8111-6450 Economic Development $10,200 $4,682 $10,000 $1,597 $50,000 $40,000 $51,000 $52,020 RED Grant Project + Misc $5,000

Total Expenses $10,200 $7,407 $10,000 $1,930 $50,000 $40,000 $51,000 $52,020

Net Operating (Revenue)/Expense $10,200 $6,157 $10,000 $318 $5,000 ($5,000) $5,100 $5,202


Page 74

Tab 18

Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesSeniors' Committee

Revenue01-8111-0372 Seniors' Committee Donations $0 $0 ($53,230) ($2,577) ($5,000) $48,230 ($5,100) ($5,202) Green Lane Trust Request $5,000

Total Revenue $0 $0 ($53,230) ($2,577) ($5,000) $48,230 ($5,100) ($5,202)

Expenses

01-8111-6590 Senior's Committee- Southwold Young at Heart $0 $0 $53,230 $2,037 $5,000 ($48,230) $5,100 $5,202Plan is to run a similar program as in 2019. 2019 Budget included significant grant funding which was not approved.

Total Expenses $0 $0 $53,230 $2,037 $5,000 ($48,230) $5,100 $5,202

Net Operating (Revenue)/Expense $0 $0 $0 ($540) $0 $0 $0 $0

Family Day

Revenue01-8111-0373 Family Day donations $0 ($8,011) ($6,875) ($7,609) ($8,000) ($1,125) ($8,160) ($8,323) Green Lane Trust Request $5,000

Total Revenue $0 ($8,011) ($6,875) ($7,609) ($8,000) ($1,125) ($8,160) ($8,323)

Expenses01-8111-6570 Family Day Winterfest $6,725 $5,059 $7,095 $6,739 $8,000 $905 $8,160 $8,323 Similar program and event as in 2019.

Total Expenses $6,725 $5,059 $7,095 $6,739 $8,000 $905 $8,160 $8,323

Net Operating (Revenue)/Expense $6,725 ($2,951) $220 ($870) $0 ($220) $0 $0

Communities in Bloom

Revenue01-8111-0374 C.I.B. Donations - Flag Fund $0 $0 ($8,000) ($7,912) ($3,000) $5,000 ($3,060) ($3,121) Green Lane Trust Request - Flower Pot Replacements01-8111-0375 Communities in Bloom revenue $0 ($3,493) $0 ($2,131) $0 $0 $0 $0 Accumulated surplus from Prior Years ~$5,000

Total Revenue $0 ($3,493) ($8,000) ($10,043) ($3,000) $5,000 ($3,060) ($3,121)

Expenses01-8111-6500 Communities in Bloom $0 $4,158 $8,000 $10,403 $3,000 ($5,000) $3,060 $3,121 Flower Pot Replacements

Total Expenses $0 $4,158 $8,000 $10,403 $3,000 ($5,000) $3,060 $3,121


History Committee

Revenue01-8111-0376 History Committee Revenue $0 ($1,500) ($2,000) $0 ($2,000) $0 ($2,040) ($2,081) Green Lane Trust Request

Total Revenue $0 ($1,500) ($2,000) $0 ($2,000) $0 ($2,040) ($2,081)

Expenses01-8111-6580 Economic Development-History Committee $1,500 $1,419 $2,000 $2,082 $2,000 $0 $2,040 $2,081

Total Expenses $1,500 $1,419 $2,000 $2,082 $2,000 $0 $2,040 $2,081

Net Operating (Revenue)/Expense $1,500 ($81) $0 $2,082 $0 $0 $0 $0

Greening Communities

Revenue


Page 75

Tab 18

Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes01-8111-0376 Greening Communities ($750) ($750) ($750) $0 ($750) $0 ($765) ($780) Green Lane Trust Request

Total Revenue ($750) ($750) ($750) $0 ($750) $0 ($765) ($780)

Expenses01-8111-6560 Greening Communities $750 $750 $750 $750 $750 $0 $765 $780

Total Expenses $750 $750 $750 $750 $750 $0 $765 $780


Total Planning and Other

Total Revenue Planning and Other ($194,575) ($127,053) ($362,255) ($37,266) ($83,750) $278,505 ($85,425) ($87,134)Total Expense Planning and Other $233,804 $164,979 $383,528 $173,077 $107,950 ($275,578) $110,109 $112,311Net Planning and Other $39,229 $37,926 $21,273 $135,811 $24,200 $2,927 $24,684 $25,178

Net Cash and Capital RequirementsPlanning - Cycling Master Plan $0 $0 $0 $0 $0 $0 $0 $0Planning - Official Plan and Zoning Review $5,000 $5,000 $5,000 $5,000 $5,000 $0 $5,350 $5,725 For Planning and Development Studies and ConsultingCapital Items $0 $0 $0 $0 $0 $0 $0 $0Total Net Cash and Capital Requirements $5,000 $5,000 $5,000 $5,000 $5,000 $0 $5,350 $5,725



Page 76

Tab 18

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Planning OP and Zoning Zoning By-law Mapping Update Growth $10,000 $10,000 One-time Efficiency Grant


Page 77

Tab 18


• 80 individual drain maintenance ranging from tile repair to open ditch cleanout

• 7 municipal drains constructed (est. total cost $1.9 mil)

• 4 municipal drains waiting construction (est. total cost $1.1 mil)

• 5 drains in hands of Engineer (est. total cost $1.0 mil)

• In excess of 275 different Municipal Drains in the Township, many with multiple by-laws

and branches


Operating:


• Employment costs up due to wage study results

• OMERS increased cost due to wage adjustments

• Approx. ½ of salary and benefits paid by OMAFRA grant

• Time shared with Dutton Dunwich, Township reimbursed for time spent there

Capital Projects:

• Drain Construction (estimated Township assessments)

o 2020 - $146,500 (Gordon Whalls, Lindsay M Extension, Williams)

o 2021 - $130,000 (Barber, McIntosh)

o Drain construction funded from the Drain Reserve

• Drainage Map Update - $10,000

o Drainage map last updated 10 years ago

o Update comprehensive Drainage Map with all drains

o Develop a process for all future drains to be incorporated into a digital map on a

regular basis

o Will increase efficiency and provide better information to property owners about

drain information

o Map updates can be incorporated as part of the process for new drains to ensure

the drainage map remains up to date

Drainage Summary






$ per Capita $21.90



Page 78

Tab 19

o Funded from One-time Efficiency Grant Reserve

• Replace Drain Camera $5,000

o Shared with Road Department

o Existing camera is approx. 10 years old and in need of repairs

o New cameras have higher resolution and additional features that provide more

and better information

o Access to a drain camera allows staff to identify the cause of drainage problems

quickly and efficiently – this enhances the level of service to residents and

ensures drainage systems are working as intended and do not cause damage to

crops

o Funded from One-time Efficiency Grant Reserve


• Cash Requirements based on the 25 Year Capital Forecast for new drains and

replacement of drainage equipment and drainage map updates.

o Drain Reserve $70,000


Page 79

Tab 19

Drainage

Drainage Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget NotesRevenue01-8211-0140 Tile Loan Debentures $0 $0 ($20,068) ($4,810) ($4,810) $15,258 ($2,432) ($2,432) offset below01-8211-0360 Miscellaneous Revenues $0 ($24,343) $0 ($1,021) ($1,500) ($1,500) ($1,530) ($1,561) Drain Construction Interest, Drainage Reapportionments01-8211-0400 Provincial Grant ($20,600) ($27,698) ($26,000) $0 ($28,000) ($2,000) ($28,560) ($29,131)01-8211-0401 Drain Supt Dutton ($45,645) ($39,426) ($41,533) ($29,089) ($42,000) ($467) ($42,840) ($43,697) Revenue from Dutton-Dunwich

Total Revenue ($66,245) ($91,467) ($87,600) ($34,921) ($76,310) $11,290 ($75,362) ($76,821)

Expenses01-8211-1110 Salaries and Wages $69,566 $46,465 $71,000 $47,813 $75,000 $4,000 $76,500 $78,03001-8211-1111 Drainage Super Expenses $0 $799 $1,000 $899 $1,000 $0 $1,020 $1,040 Phone, conference, safety boots, accom01-8211-1112 Rds- Wages $0 $0 $0 $0 $0 $0 $0 $001-8211-1113 Drain Mtce - Supt. Wages $0 $0 $0 $0 $0 $0 $0 $001-8211-1114 Dutton-Dunwich Supt Wages $0 $23,544 $0 $20,266 $0 $0 $0 $0 Split between DD and Southwold varies year to year, 01-8211-1115 Dutton-Drainage Roads-Wages $0 $0 $0 $0 $0 $0 $0 $001-8211-1120 Canada Pension $2,700 $2,594 $2,749 $2,749 $2,898 $149 $2,956 $3,01501-8211-1130 Employment Insurance $1,202 $1,202 $1,204 $1,204 $1,677 $473 $1,711 $1,74501-8211-1140 OMERS Pension Plan $6,459 $6,746 $6,985 $6,622 $6,840 ($145) $6,977 $7,11601-8211-1150 Employer Health Tax $1,292 $1,319 $1,385 $1,297 $1,461 $77 $1,490 $1,52001-8211-1160 Workplace Safety Insuran $2,111 $2,091 $2,153 $2,096 $2,250 $97 $2,295 $2,34101-8211-1170 Group Insurance $5,339 $5,012 $4,969 $4,933 $4,850 ($119) $4,947 $5,04601-8211-1190 Health Safety $0 $0 $0 $21 $0 $0 $0 $001-8211-1200 Travel Mileage $1,000 $282 $500 $378 $500 $0 $510 $52001-8211-1220 Employee Training $1,043 $508 $1,000 $113 $750 ($250) $765 $78001-8211-2140 Drain Stock Charges $796 $3,416 $800 $4,489 $800 $0 $816 $83201-8211-2700 Rds Mach Tm To Drains $0 $0 $0 $4,801 $0 $0 $0 $001-8211-3110 Postage $0 $99 $0 $0 $0 $0 $0 $001-8211-3140 Insurance $0 $33 $0 $4 $50 $50 $51 $5201-8211-3150 Legal $0 $704 $0 $0 $0 $0 $0 $001-8211-3161 Equipment Costs $0 $0 $0 $0 $0 $0 $0 $001-8211-3170 Memberships Subscription $350 $307 $350 $307 $350 $0 $357 $364 LICO, DSAO01-8211-3300 Outside Contractors-Drain $0 $0 $0 $1,425 $0 $0 $0 $001-8211-6100 Transfer to Reserve $0 $143,000 $0 $0 $0 $0 $0 $001-8211-6400 Debenture Payment Principal $20,068 $10,120 $20,068 $3,934 $4,170 ($15,898) $2,042 $2,165 Offset with revenue above01-8211-6450 Debenture Payment Interest $0 $1,483 $0 $876 $640 $640 $390 $267

Total Expenses $111,925 $249,726 $114,163 $104,228 $103,236 ($10,927) $102,827 $104,834

Net Operating (Revenue)/Expense $45,680 $158,258 $26,562 $69,307 $26,926 $364 $27,465 $28,014

Net Cash and Capital RequirementsDrainage $0 $0 $25,000 $25,000 $70,000 $45,000 $74,900 $80,143Capital Items $143,000 $0 $111,487 $0 $0 ($111,487) $0 $0Total Net Cash and Capital Requirements $143,000 $0 $136,487 $25,000 $70,000 ($66,487) $74,900 $80,143



Page 80

Tab 19

Capital Projects

Year Department Sub-Category Project Type Budget Cost Levy Reserves Reserve Name Other Other Source Notes2020 Drainage Drainage Municipal Drain Map Update Renewal $10,000 $10,000 One-time Efficiency Grant2020 Drainage Drainage 2020 Drain Construction Costs Renewal $146,500 $146,500 Drainage Reserve Gordon Whalls, Lindsay M. Ext, Williams2020 Drainage Drainage Drainage Camera Replacement Renewal $5,000 $5,000 One-time Efficiency Grant2020 Drainage Drainage Stoss Drain Growth $50,000 $50,000 Land Sales Funded from future land sales

2020 Total $211,500 $0 $161,500 $50,0002021 Drainage Drainage 2021 Drain Construction Costs Renewal $130,000 $130,000 Drainage Reserve Barber, McIntosh

2021 Total $130,000 $0 $130,000 $02022 Drainage Drainage 2022 Drain Construction Costs Renewal $100,000 $100,000 Drainage Reserve

2022 Total $100,000 $0 $100,000 $0Grand Total $441,500 $0 $391,500 $50,000


Page 81

Tab 19

Cash and Capital Requirements - Summary

Account 2018 Budget 2018 Actual 2019 Budget 2019 YTD 2020 Budget $ Variance 2021 Budget 2022 Budget Notes

Gas Tax Funding ($130,126) ($143,138) ($134,116) ($279,921) ($134,116) $0 ($140,213) ($140,213)Machine Usage ($152,012) $0 ($181,573) $0 ($212,020) ($30,447) ($216,260) ($220,586)Transfer to Reserve $105,369 $279,911 $124,029 $124,029 $100,000 ($24,029) $107,000 $114,490GG - Working Capital $20,000 $20,000 $20,000 $20,000 $0 ($20,000) $0 $0GG - Administration $10,000 $10,000 $15,000 $15,000 $15,000 $0 $16,050 $17,174GG - Computers $5,000 $5,000 $5,000 $5,000 $18,500 $13,500 $19,795 $21,181GG - Building Renewal $5,000 $5,000 $10,000 $10,000 $25,000 $15,000 $26,750 $28,623GG - Election Reserve $5,000 $5,000 $5,000 $0 $5,350 $5,725Fire - Apparatus $95,008 $95,008 $122,858 $122,858 $90,000 ($32,858) $96,300 $103,041Fire - Building Renewal $40,000 $40,000 $60,000 $60,000 $100,000 $40,000 $107,000 $114,490Fire - Major Equipment $35,000 $35,000 $50,000 $50,000 $80,000 $30,000 $85,600 $91,592Fire - Communications $0 $0 $0 $0 $0 $0 $0 $0Fire - Funeral $1,500 $1,500 $1,500 $1,500 $1,500 $0 $1,605 $1,717Building - Equipment $2,500 $2,500 $0 $0 $0 $0 $0 $0Building - Fleet $7,500 $7,500 $0 $0 $0 $0 $0 $0Roads - Building Renewal $40,000 $40,000 $50,000 $50,000 $75,000 $25,000 $80,250 $85,868Roads - Gas Tax $130,126 $143,138 $134,116 $277,255 $134,116 $0 $143,505 $153,550Roads - Fleet $0 $0 $0 $0 $0 $0 $0 $0Roads - Equipment $152,012 $75,120 $181,573 $181,573 $212,020 $30,447 $226,861 $242,742Roads - Road Construction $575,000 $575,000 $600,000 $600,000 $800,000 $200,000 $856,000 $915,920Roads - Bridges & Culvert $125,000 $125,000 $193,750 $193,750 $100,000 ($93,750) $107,000 $114,490Roads - Sidewalks $15,000 $15,000 $25,000 $25,000 $25,000 $0 $26,750 $28,623Roads - Street Lights $0 $0 $0 $0 $20,000 $20,000 $21,400 $22,898Health - Building Renewal $10,000 $10,000 $10,000 $10,000 $10,000 $0 $10,700 $11,449Parks - Equipment $47,430 $8,000 $8,000 $8,000 $25,000 $17,000 $26,750 $28,623Parks-Renewal $0 $39,430 $0 $0 $0 $0 $0 $0Parks - Building Renewal $0 $0 $0 $0 $0 $0 $0 $0Keystone - Building Renew $15,000 $15,000 $20,000 $20,000 $20,000 $0 $21,400 $22,898Keystone - Equipment $0 $0 $0 $0 $0 $0 $0 $0Library - Building Renewal $10,000 $10,000 $10,000 $10,000 $10,000 $0 $10,700 $11,449Planning - Cycling Master Plan $0 $0 $0 $0 $0 $0 $0 $0Planning - Official Plan and Zoning Review $5,000 $5,000 $5,000 $5,000 $5,000 $0 $5,350 $5,725Drains $0 $0 $25,000 $25,000 $70,000 $45,000 $74,900 $80,143Total Cash $1,169,307 $1,418,970 $1,360,137 $1,539,044 $1,595,000 $234,863 $1,720,543 $1,861,609

Keystone $0 $0 $0 $0 $25,000 $25,000 $0 $0 Rhubarb StatueTransfer from Reserve for Drains $0 ($64,088) ($39,538) $0 $0 $39,538 $0 $0Road Portion of New Drains $143,000 $64,088 $151,025 $0 $0 ($151,025) $0 $0Total Capital $156,725 ($1,344,073) $111,487 $944,001 $25,000 ($86,487) $0 $0

Total Cash and Capital $1,326,032 $74,896 $1,471,624 $2,483,046 $1,620,000 $148,376 $1,720,543 $1,861,60910.08% 6.21% 8.20%


Page 82

Tab 20

Reserve Continuity Forecast

2018Account Description YE Balance To Reserve From Reserve YE Balance* To Reserve From Reserve YE Balance To Reserve From Reserve YE Balance To Reserve From Reserve YE Balance

Fire Apparatus Reserve 507,686 122,858 60,000 570,544 90,000 30,000 630,544 95,000 0 725,544 100,000 0 825,544Fire General Reserve 32,859 0 6,000 26,859 0 0 26,859 0 0 26,859 0 0 26,859Fire Building Reserve 149,888 60,000 18,000 191,888 100,000 20,000 271,888 100,000 446,800 (74,912) 100,000 0 25,088Fire Equipment Reserve 98,978 50,000 83,000 65,978 80,000 43,025 102,953 80,000 33,000 149,953 80,000 5,000 224,953Fire Prevention Reserve 8,176 0 0 8,176 0 5,000 3,176 0 0 3,176 0 0 3,176Fire Communications Reserve 42,065 0 1,000 41,065 0 4,000 37,065 0 3,000 34,065 0 0 34,065Fire Funeral Reserve 6,000 1,500 0 7,500 1,500 0 9,000 1,500 0 10,500 0 0 10,500Road Equipment Reserve 588,385 181,573 151,000 618,958 212,020 210,587 620,390 218,381 347,598 491,173 225,000 566,391 149,782Road Building Reserve 212,098 50,000 5,000 257,098 75,000 0 332,098 150,000 0 482,098 200,000 0 682,098Road Operations Reserve 135,000 0 5,000 130,000 0 0 130,000 0 0 130,000 0 0 130,000County Road Reserve 75,419 0 0 75,419 0 0 75,419 0 0 75,419 0 0 75,419Capital Expenditure Reserve 1,181,048 600,000 1,409,000 372,048 800,000 1,226,500 (54,452) 900,000 935,000 (89,452) 1,000,000 650,000 260,548Bridge & Culvert Reserve 315,243 193,750 277,000 231,993 100,000 191,045 140,948 103,000 85,347 158,601 109,273 106,090 161,784Working Capital Reserve 966,147 20,000 10,000 976,147 0 0 976,147 0 0 976,147 0 0 976,147Operating Rate Stabilization Reserve 878,182 124,029 0 1,002,211 100,000 0 1,102,211 100,000 0 1,202,211 100,000 0 1,302,211Administrative Reserve 58,722 15,000 15,450 58,272 15,000 0 73,272 15,000 0 88,272 15,000 0 103,272Administration Building Reserve 20,000 0 0 20,000 25,000 2,000 43,000 25,000 25,000 43,000 25,000 0 68,000Election Reserve 5,306 5,000 0 10,306 5,000 0 15,306 5,000 0 20,306 5,000 20,000 5,306Computer Reserve 8,957 5,000 3,893 10,064 18,500 26,692 1,872 20,600 0 22,472 22,000 8,277 36,195Gas Tax Reserve 155,275 207,255 175,000 187,530 134,116 250,000 71,647 140,213 300,000 (88,141) 140,213 150,000 (97,928)Playground Equipment Reserve 67,974 8,000 23,000 52,974 0 20,000 32,974 0 0 32,974 0 0 32,974Fingal Park Reserve 39,565 0 0 39,565 0 0 39,565 0 0 39,565 0 0 39,565Ferndale Park Reserve 3,894 0 0 3,894 0 0 3,894 0 0 3,894 0 0 3,894Keystone Complex Reserve 54,811 20,000 14,500 60,311 20,000 37,000 43,311 20,000 15,000 48,311 20,000 0 68,311Remembrance Day Reserve 8,420 0 0 8,420 0 0 8,420 0 0 8,420 0 0 8,420Library Building Reserve 73,751 10,000 0 83,751 10,000 0 93,751 10,000 0 103,751 10,000 0 113,751Medical Centre Reserve 90,000 10,000 0 100,000 10,000 2,000 108,000 10,000 0 118,000 10,000 0 128,000Police Service Reserve 180,057 0 0 180,057 0 0 180,057 0 0 180,057 0 0 180,057Street Light Reserve 121,240 0 0 121,240 20,000 10,000 131,240 20,000 0 151,240 20,000 0 171,240Parkland Reserve 248,324 0 0 248,324 25,000 177,591 95,733 30,000 0 125,733 30,000 15,000 140,733Planning Reserve 5,000 0 0 5,000 0 0 5,000 0 0 5,000 0 0 5,000Economic Development Reserve 26,433 0 0 26,433 0 0 26,433 0 0 26,433 0 0 26,433Cycling Master Plan Reserve 2,000 0 0 2,000 0 0 2,000 0 0 2,000 0 0 2,000Official Plan and Zoning Review Reserve 20,000 5,000 0 25,000 5,000 0 30,000 5,000 0 35,000 5,000 0 40,000Building Department Fleet Reserve 7,500 20,000 0 27,500 20,000 41,200 6,300 25,000 0 31,300 25,000 0 56,300Building Department Equipment Reserve 2,500 1,000 0 3,500 1,000 0 4,500 2,000 0 6,500 2,000 0 8,500Sidewalk Reserve 15,000 95,000 58,000 52,000 25,000 10,000 67,000 25,000 0 92,000 25,000 0 117,000Drainage Reserve 195,975 25,000 33,538 187,437 70,000 146,500 110,937 75,000 130,000 55,937 80,000 100,000 35,937One-time Efficiency Grant 0 414,000 20,000 394,000 0 101,800 292,200 0 10,000 282,200 0 0 282,200Total Reserves 6,607,877 2,243,965 2,368,381 6,483,461 1,962,136 2,554,940 5,890,657 2,175,694 2,330,745 5,735,606 2,348,486 1,620,758 6,463,333

* 2019 Year End Balances are estimated. Final amount will not be known until year end and audit is completed.

2019 2020 2021 2022


Page 83

Tab 21

Reserve Continuity Forecast

Account DescriptionFire Apparatus ReserveFire General ReserveFire Building ReserveFire Equipment ReserveFire Prevention ReserveFire Communications ReserveFire Funeral ReserveRoad Equipment ReserveRoad Building ReserveRoad Operations ReserveCounty Road ReserveCapital Expenditure ReserveBridge & Culvert ReserveWorking Capital ReserveOperating Rate Stabilization ReserveAdministrative ReserveAdministration Building ReserveElection ReserveComputer ReserveGas Tax ReservePlayground Equipment ReserveFingal Park ReserveFerndale Park ReserveKeystone Complex ReserveRemembrance Day ReserveLibrary Building ReserveMedical Centre ReservePolice Service ReserveStreet Light ReserveParkland ReservePlanning ReserveEconomic Development ReserveCycling Master Plan ReserveOfficial Plan and Zoning Review ReserveBuilding Department Fleet ReserveBuilding Department Equipment ReserveSidewalk ReserveDrainage ReserveOne-time Efficiency GrantTotal Reserves

To Reserve From Reserve YE Balance To Reserve From Reserve YE Balance To Reserve From Reserve YE Balance100,000 0 925,544 100,000 0 1,025,544 100,000 0 1,125,544

0 0 26,859 0 0 26,859 0 0 26,859100,000 0 125,088 100,000 0 225,088 100,000 0 325,088

80,000 0 304,953 80,000 0 384,953 80,000 0 464,9530 0 3,176 0 0 3,176 0 0 3,1760 0 34,065 0 0 34,065 0 0 34,0650 0 10,500 0 0 10,500 0 0 10,500

230,000 0 379,782 240,000 0 619,782 255,000 0 874,782200,000 0 882,098 200,000 0 1,082,098 200,000 0 1,282,098

0 0 130,000 0 0 130,000 0 0 130,0000 0 75,419 0 0 75,419 0 0 75,419

1,000,000 900,000 360,548 1,100,000 900,000 560,548 1,100,000 950,000 710,548112,551 0 274,335 115,927 0 390,262 119,405 195,000 314,667

0 0 976,147 0 0 976,147 0 0 976,147100,000 0 1,402,211 100,000 0 1,502,211 100,000 0 1,602,211

15,000 15,000 103,272 15,000 0 118,272 15,000 0 133,27225,000 0 93,000 25,000 0 118,000 25,000 0 143,000

5,000 0 10,306 5,000 0 15,306 5,000 0 20,30624,000 9,753 50,442 5,000 6,000 49,442 5,000 6,500 47,942

146,309 48,381 (0) 0 0 (0) 0 0 (0)0 0 32,974 0 0 32,974 0 0 32,9740 0 39,565 0 0 39,565 0 0 39,5650 0 3,894 0 0 3,894 0 0 3,894

20,000 0 88,311 20,000 0 108,311 20,000 0 128,3110 0 8,420 0 0 8,420 0 0 8,420

10,000 0 123,751 10,000 0 133,751 10,000 0 143,75110,000 0 138,000 10,000 0 148,000 10,000 0 158,000

0 0 180,057 0 0 180,057 0 0 180,05720,000 0 191,240 20,000 0 211,240 20,000 0 231,24030,000 0 170,733 30,000 0 200,733 30,000 0 230,733

0 0 5,000 0 0 5,000 0 0 5,0000 0 26,433 0 0 26,433 0 0 26,4330 0 2,000 0 0 2,000 0 0 2,000

5,000 0 45,000 5,000 0 50,000 5,000 0 55,0005,000 0 61,300 5,000 0 66,300 5,000 0 71,3001,000 0 9,500 1,000 0 10,500 1,000 0 11,500

25,000 0 142,000 25,000 0 167,000 25,000 0 192,00080,000 0 115,937 80,000 0 195,937 80,000 0 275,937

0 0 282,200 0 0 282,200 0 0 282,2002,343,860 973,134 7,834,059 2,291,927 906,000 9,219,986 2,310,405 1,151,500 10,378,891

2023 2024 2025


Page 84

Tab 21

-2000000

0

2000000

4000000

6000000

8000000

10000000

12000000

2018 2019 2020 2021 2022 2023 2024 2025

Township Reserve Forecast

Fire Apparatus Reserve Fire General Reserve Fire Building Reserve Fire Equipment ReserveFire Prevention Reserve Fire Communications Reserve Fire Funeral Reserve Road Equipment ReserveRoad Building Reserve Road Operations Reserve County Road Reserve Capital Expenditure ReserveBridge & Culvert Reserve Working Capital Reserve Operating Rate Stabilization Reserve Administrative ReserveAdministration Building Reserve Election Reserve Computer Reserve Gas Tax ReservePlayground Equipment Reserve Fingal Park Reserve Ferndale Park Reserve Keystone Complex ReserveRemembrance Day Reserve Library Building Reserve Medical Centre Reserve Police Service ReserveStreet Light Reserve Parkland Reserve Planning Reserve Economic Development ReserveCycling Master Plan Reserve Official Plan and Zoning Review Reserve Building Department Fleet Reserve Building Department Equipment ReserveSidewalk Reserve Drainage Reserve One-time Efficiency Grant


Page 85

Tab 21

Summary - Green Lane Requests

Description 2018 2019 2020 2021 2022Operating BudgetSt. Thomas Recycling Centre- Township Cost $17,950 $15,000 $16,000 $17,000 $18,000EA Shedden / Fingal $165,000Seniors' Committee $9,150 $5,000 $5,100 $5,202Family Day $5,000 $5,000 $8,000 $8,160 $8,323Communities in Bloom $8,000 $3,000 $3,060 $3,121History Committee $1,500 $2,000 $2,000 $2,040 $2,081Greening Communities $750 $750 $750 $765 $780Parks - Turf Improvement/Overseeding $8,000 $8,000 $8,000 $8,160 $8,323Bases - Fingal Ball Park $800Emergency Management $5,000Total Operating $198,200 $53,700 $42,750 $44,285 $45,831

Capital BudgetKeystone - Stage $24,015Library - Change Table $14,000Shedden Pumper $380,000Generator Connections - Fire Halls - Shedden & Talbotville $4,000Fire Generator $20,000Fire Signage and Lighting Infrastructure $5,000 $15,000Talbotville Firehall $100,000 $500,000 $500,000 $500,000Shedden Open Space Park/Soccer Field $303,150 $400,000 $194,351Talbotville Park $100,000Roads Tandem $137,500Parks Mower $17,000Parks Trailer $3,50084" Mower $5,000Keystone Complex Projectors $4,100Talbotville Pumper $430,450Roads 2006 International 50% $152,581Roads 2011 International 50% $152,581Roads 2012 Peterbilt 50% $157,158Roads 2002 Caterpillar Graders 50% $235,516Roads 2008 Trackless $131,127

Total Capital $725,165 $792,100 $709,351 $1,235,612 $1,023,801

Total Green Lane Request $923,365 $845,800 $752,101 $1,279,897 $1,069,632


Page 86

Tab 22

Elgin County 2019 Tax Rate Comparison - $300,000 RT Assessment

2019 Local 2019 County 2019 Ed Total Taxes Southwold Lower byAylmer 0.00841151 0.00605733 0.00161000 0.01607884 $4,823.65 $1,040.87Dutton-Dunwich 0.00805573 0.00605733 0.00161000 0.01572306 $4,716.92 $934.14Central Elgin 0.00801675 0.00605733 0.00161000 0.01568408 $4,705.22 $922.44Malahide 0.00694075 0.00605733 0.00161000 0.01460808 $4,382.42 $599.64Bayham 0.00619063 0.00605733 0.00161000 0.01385796 $4,157.39 $374.61West Elgin 0.00572880 0.00605733 0.00161000 0.01339613 $4,018.84 $236.06

Southwold 0.00494194 0.00605733 0.00161000 0.01260927 $3,782.78

Average 0.00722403 $4,467.41 $684.63

Additional Taxation Raised if Tax Rate Increased to Other Average Taxes = $1,465,000Additional Taxation Raised if Tax Rate Increased to West Elgin Level = $504,500


Page 87

Tab 23

Elgin County 2019 Levy Comparison

2019 Levy 1% 2% 3% 4% 5%Aylmer $5,579,480 $55,794.80 $111,589.60 $167,384.40 $223,179.20 $278,974.00Dutton-Dunwich $3,718,120 $37,181.20 $74,362.40 $111,543.60 $148,724.80 $185,906.00Central Elgin $13,758,992 $137,589.92 $275,179.84 $412,769.76 $550,359.68 $687,949.60Malahide $7,143,461 $71,434.61 $142,869.22 $214,303.83 $285,738.44 $357,173.05Bayham $4,319,212 $43,192.12 $86,384.24 $129,576.36 $172,768.48 $215,960.60West Elgin $3,488,708 $34,887.08 $69,774.16 $104,661.24 $139,548.32 $174,435.40

Southwold $3,170,617 $31,706.17 $63,412.34 $95,118.51 $126,824.68 $158,530.85

$0.00

$100,000.00

$200,000.00

$300,000.00

$400,000.00

$500,000.00

$600,000.00

$700,000.00

$800,000.00

1% 2% 3% 4% 5%

Aylmer Dutton-Dunwich Central Elgin Malahide

Bayham West Elgin Southwold Linear (Aylmer)

Linear (Dutton-Dunwich) Linear (Central Elgin) Linear (Malahide) Linear (Bayham)

Linear (West Elgin) Linear (Southwold)


Page 88

Tab 23

The Township of Southwold

Waiving of Facilities Fees Application Form

Township of Southwold35663 Fingal Line

Fingal, ON NOL 1K0

Phone: 519- 769- 2010

Fax: 519- 769- 2837

communications@SouthlNold. ca

Name of Event:

Name of Group or Organization

d IJ Htevy4UUJ" V) Primary & Secondary Contact Per n Purpose of Event ra

c ccJa t [ C) rrC• i c n USN

P,-zi( zz/ n ;s ' Ce

3 Contact

Address Postal Code S+ •`

7 ' ZG1` Yl ' Ulf P40- 4 Phone #

Primary / Secondary Email / Website: 5I (

a3 c-YU8j; i(.0") rnt Me eU011. ccL Not

for Profit # or Charitable

Organization Registration #: a a q 3 I R Activity

or Event Information Fees

to be Waived ( ie: facility rental) ta' L Date

and Times: Number

of People expected: AdmissionFee: If

applicable) 05

rn Will

food be served? Will alcohol be served? o

CTIVIty or tvent uescriptiion How

will your activity or event enhance community services and recreation in the Townshipof Southwold? ak

r CDmi7Cc cnrr e e e G LIQSS S, U' G,- yLc1n; Page

1 of 3




Fingal, ON NOL 1K0

s Phone: 519- 769- 2010

Fax: 519- 769- 2837

co mrn u ni Kati oris@southwol d. ca

Please describe the projected social, cultural, economic and environmental impact that the activity or event willhave on the Township and its residents.

5'OGi LpQ F e/ r 547AiiPl/. L£/ l i /l O CJEa n

What will the impact on the activity or event be if the fee is not waived?

CJ l

Are you seeking funding from any other sources ( fundraising, grants, sponsorships, etc.)?

What features will you have in place to ensure that your event is accessible to all residents ( residents withdisabilities)?

6zg1-o ja.,x,5 aid G r7S 1- exert+ fJ

ant at-

J

Deadline for Applications

For events being held in 2020, deadline for submission is Dec. 31st, 2019

Page 2 of 3




j Fingal, ON NOL 11< 0

j Phone: 519- 769- 2010

Fax: 519- 769- 2837

commuizications. @sot.kthwold, ca

The Township of Southwold may waive fees to eligible applicants to help offset the feels) that would be charged by theTownship related to the delivery or presentation of festivals or events which offers an inclusive experience to a widerange of participants.

An approval of waived fees by Council, does not guarantee the availability of a reservation.

Applicants are still required to apply and sign for a park/ facility rental agreement, and supply the necessary supportingdocumentation, such as proof of liability insurance, special occasion permit, and or special event permit.

Council reserves the right to limit the total amount of fees waived annually.

Ineligibility

Some activities are beyond the scope of this program, regardless of their merit. Fees will not be waived for: Festivals or events that are similar to those already being provided by the Township

Festivals or events already funded through other programs or agreements with the Township. Damage deposits will not be refunded.

Non -Township fees or expenses.

Application Checklist

Plcasc suhn-iit one hard copy of the following documents with your application for fee reduction / waiver. M t̀opv of Township rental agreement, confirming: Dates/ times and location of event, and all fees associated with the

event.

Applications can be submitted, in person, fax or mail to:

Township of Southwold,

Attention: Community Services & Communications Clerk

35663 Fingal Line

Fingal, ON NOL 1K0

Fax: 519- 769- 2837

or by email: communications@southwold. ca Submit

Authorization for Application

On behalf of, and with the authority of, the above -mentioned organization, we certify that the informationgiven in this application for waiving of facilities fees is true, correct and complete in every respect.

Name: ow 171 Title:

Signature: Z Date: rJ ( J(

T

Page 3 of 3

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GOLDEN ACRES CHAPTER #305

ORDER OF THE EASTERN STAR

Lisa Higgs, CAO/ Clerk

Township of Southwold, 35663 Fingal Line,

Fingal, ON NOL 1 KO

Dear Ms. Higgs;

Re: Rental at Keystone Complex,

I am writing on behalfof Golden Acres Chapter # 305, Order of the Easter Star as per yourinstructions in your letter dated July 12, 2019.

We appreciate that the Council of the Township of Southwold has approved our rental fee of100.00 for our monthly meetings until December 31, 2019. Since we are a non profit

organization, and our purpose is to fundraise so that we may be able to make charitabledonations in this area etc., the lower rental rate has made more funds available to us for this

purpose.

We are requesting that we may be permitted to continue to pay $100.00 for our monthlymeetings on the second Tuesday of the month from January through December 2020

excluding July and August.

According to our provincial Constitution, we are obliged to have ten meetings per year. The

only time we are permitted to forego a meeting is because of inclement weather ( blizzards and orice storms). It may become necessary to cancel a meeting for that reason. Since we must have ten

meetings per year, in that case we would be obliged to hold our meeting on a different date andpay our rent for that date. Therefore the Township would receive the full amount it would expect

for the year. Since the need to cancel our meeting is based on the weather we could not give you

notice days prior to the meeting but we will contact you on that day

We are also requesting that we would not pay the $ 100. 00 late notification fee since the townshipwould receive that amount for our meeting that makes up the ten required meetings.

Caitlin Wight

Note: Waiting on Confirmation of event in April

Ray Lunn, our Worthy Patron, has contacted the Township to reserve the evening ofWednesady, April 27, 2019 for a fundraiser. I understand that the fee for that evening will be $ 100. 00. Weare formally requesting that the fee for that evening be $ 100.00.

We have been meeting in The Complex and assisting in this area for many years and we aredefinitely grateful for you help and consideration over that time.

Thank you. W So."

Patricia G. Larson,

Secretary



Township of Southwold

35663 Fingal Line

Fingal, ON NOL 1KO

t t ' Phone: 519- 769- 2010

Fax: 519- 769- 2837

communications@southwold. ca

Name of°Event

Scout meetings

Name. of :Group"or.;Qrganlzatlon ;. 1st Shedden Scout Group

Primary & Secondary Contaet'- Persoh Purpose of Event

Scott Young 519-282- 8053 Scouting program, Scouts CanadaContact Address. : ;. _ ; _. Postal Code

37150 Fingal line St Thomas Ontario N5P 3S5Phone # Primary / Secondary Emall / Webslte: -

519- 282- 8053 theroverscout@gmail. com

Not f°reroflt# °. ° r

Charitable Organization Registration # % _ 107761694 RR 0194

Activity or Event Information

Fees to be Waived ( e facility rental) Facility rental for keystone complexDate and .Times Wed 5:30- 9: 30pm Jan 8th to Dec 16th 2020 (Excluding July and Aug)

Number of People expected: 20- 40Ad Asslon' Fed:

If applicable') iScouts pay an annual fee

Will food be served? SOmetlme$ wlllalcoholbeserved?. NO

Activlty or Event uescription

How will your activity or_event enhance community services- and: recreation in the Township of Southwold? Scouting is a program for Girls and Boys ages 5- 26. 1st Shedden Scout Group has become the face of youth in SouthwoldTownship since its inception in the 1980s. 1st Shedden has adopted Scouts Canada' s mission to " help develop well- rounded

youth, better prepared for success in the world", this includes our community.

Page 1 of 3

June

Text Box

June

Text Box

June

Text Box



Township of Southwoldi 35663 Fingal Line

Fingal, ON NOL 11< 0

Phone: 519- 769- 2010

Fax: 519- 769- 2837


Please describe the: proj"ected social; cultural, economic and environmental" impact that the activity or event willhave. on the_.Township and Es residents. = 1 st Shedden Scout Group is connecting youth In the community by providing opportunities to develop lasting friendships at ourweekly meetings and campout weekends. Our motto is strong families, strong communities. Through our annual Family Campweekend and Family Movie Night, we are providing quality events for local families. We are active in improving theenvironment by cleaning up garbage at the Keystone Complex during Earth Week and after community events such as theShedden Tractor Pull. We participate in various events throughout the community such as Winterfest, Fingal SC Parade, Remembrance Day Ceremonies to name a few.

What will. the" impacf; onxthe :activity_ or event. be if the fee ' is not waived?: Any fees incurred would be passed on to our parents which would be an unexpected expense.

Ateyou seeking fundiogfrorrt any others. ources(fundraisng, grants, sponsorships, etc.)? 1stShedden Scout Group participates in Apple Day and the Trail's End Scout Popcorn program. What

feats r̀es will, you have in place to_ensure that your-event: is accessible to all residents ( residents, wifh disabilities).? As

per Scout's Canada policy, 1st Shedden Scout Group is an organization open to people of all abilities, faiths and backgrounds. We meet at the Keystone Complex as well as Southwold Public School, both of which are accessible to residentswith disabilities. Deadline

for Applications For

events being held in 2020, deadline for submission is Dec. 31st, 2019 Page

2 of 3




Fingal, ON NOL SKO

Phone: 519- 769- 2010

Fax: 519- 769-2837


The Township of Southwold may waive fees to eligible applicants to help offset the fee(s) that would be charged by theTownship related to the delivery or presentation of festivals or events which offers an inclusive experience to a widerange of participants.

An approval of waived fees by Council, does not guarantee the availability of a reservation.

Applicants are still required to apply and sign for a park/ facility rental agreement, and supply the necessary supportingdocumentation, such as proof of liability insurance, special occasion permit, and or special event permit.

Council reserves the right to limit the total amount of fees waived annually.

Ineligibility

Some activities are beyond the scope of this program, regardless of their merit. Fees will not be waived for: Festivals or events that are similar to those already being provided by the TownshipFestivals or events already funded through other programs or agreements with the Township. Damage deposits will not be refunded.

Non -Township fees or expenses.

Application Checklist

Please submit one hard copy of the following documents with your application for fee reduction / waiver. Copy of Township rental agreement, confirming: Dates/ times and location of event, and all fees associated with theevent.

Applications can be submitted, in person, fax or mail to:

Township of Southwold, Attention: Community Services & Communications Clerk

35663 Fingal Line

Fingal, ON NOL 1K0

Fax: 519- 769- 2837

or by email: communications@southwold caSUbmlt:

Authorization for Application

On behalf of, and with the authority of, the above -mentioned organization, we certify that the information

given in this application for waiving of facilities fees is true, correct and complete in every respect.

Name:

Signature: I Date1 02 Ch

Page 3 of 3

TOWNSHIP OF SOUTHWOLD

Report to Council

DATE: January 9th, 2020

PREPARED BY: Katherine Thompson, CAO/Clerk

REPORT NO.: CAO 2020-01

SUBJECT MATTER: Appointment of a Committee of Adjustment Recommendation: THAT Council appoint Grant Jones, Robert Monteith, Sarah Emons, Peter North and Justin Pennings as the Committee of Adjustment for 2020, and; AND THAT Council consider the corresponding appointment by-law for approval. Purpose: To provide Council with information regarding the appointment of the Committee of Adjustment. Background: Pursuant to Section 44(1) of the Planning Act, municipalities who have passed a zoning by-law may pass a by-law appointing a Committee of Adjustment. This Committee may be comprised of such persons as Council considers advisable so long as it contains no less than three (3) individuals. It is common practice for Councillors to appoint themselves as the Committee of Adjustment and this is what has been done previously in Southwold. The Committee has the power to authorize minor variances under the Township’s zoning by-law so long as the general intent of the by-law and Official Plan is maintained. Comment: The Committee must be reappointed by by-law at the beginning of each year. Respectfully Submitted by: Katherine Thompson, CAO/Clerk

THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD

BY- LAW NO. 2020-01

BEING A BY-LAW TO APPOINT A COMMITTEE OF ADJUSTMENT FOR THE TOWNSHIP OF SOUTHWOLD

WHEREAS it is deemed expedient to appoint a Committee of Adjustment, as provided for in Section 44 (1) of the Planning Act, R.S.O. 1990, c. P.13, as amended;

AND WHEREAS Section 44 (3) of the Planning Act, R.S.O. 1990, c. P.12, as amended states that the members of the committee who are not members of a municipal council shall hold office for the term of the council that appointed them and the members of the committee who are members of a municipal council shall be appointed annually;

AND WHEREAS the Council of the Corporation of the Township of Southwold deems it advisable and expedient to establish a Committee of Adjustment;

NOW THEREFORE the Council of the Corporation of the Township of Southwold HEREBY ENACTS AS FOLLOWS:

1. Authority

a) The Committee of Adjustment for the Corporation of the Township of Southwold shall have all statutory duties listed under Sections 44 and 45 of the Planning Act, R.S.O. 1990, Chapter P.13, as amended.

2. Composition of the Committee

a) That the following members of Council shall be appointed to the Township of Southwold Committee of Adjustment for a term to expire December 31, 2020 Grant Jones, Robert Monteith, Sarah Emons, Peter North and Justin Pennings.

3. Term of Office

a) The members of the committee shall be appointed annually.

b) Should a Council member’s seat become vacant, his/her seat on the committee shall also become vacant and the individual filling the said Council vacancy shall fill the vacancy on the committee.

c) The Committee members shall elect one of themselves as Chair, and when the chair is absent, the Committee may appoint another member to act as acting chair.

4. Secretary-Treasurer

a) The Committee members shall appoint a Secretary Treasurer.

5. Meetings and Minutes

a) The Committee shall hold meetings as is necessary, according to the submission of applications for minor variances and shall forward to Council all decisions and minutes of their meeting.

b) A quorum, consisting of three (3) members appointed to this Committee, is required before a meeting of the Committee can begin.

c) In the conduct of Committee business all members of the Committee shall have equal voting rights, including the Chairperson and abide by the Council Procedural By-law established for the conduct of meetings.

6. Tariff of Fees

a) Minor variance applications made pursuant to the Planning Act, R.S.O. 1990, c. p.13, as amended, shall be subject to the tariff of fees as set out by the tariff of tees by-law adopted by Council.

7. That any by-law inconsistent with this by-law shall be hereby repealed.

8. That this by-law shall come into force and take effect immediately upon the final passing thereof.

READ A FIRST AND SECOND TIME, CONSIDERED READ A THIRD TIME, AND FINALLY PASSED THIS 9th DAY OF JANUARY, 2020.

Clerk Mayor Katherine Thompson Grant Jones

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