Date post: | 19-Jan-2016 |
Category: |
Documents |
Upload: | kennedy-grinnell |
View: | 222 times |
Download: | 5 times |
The eAoPP: moving from paper to an electronic portfolio
Mentor Update
Project drivers
• Cost: both in terms of production of the paper based portfolio and in staff time.
• Grading in practice: We have estimated that the staff time needed to carry out the administration of the current system equates to 50K.
• Carbon foot print as part of its “green agenda” By adopting an eAoPP the Faculty will stop printing 150.000 sheets of paper for each cohort, of which, in a 3 year programme,
• Increased security in the assessment process: reduction in plagiarism issues
2
Owned and utilised by the student to record learning over
course
Academic services retrieve practice grades and
competence achievement
Academic tutor interacts with the
student content and uses the eAoPP to
quality monitor the student throughout
their course
Programme leads can quality monitor entire
cohort for quality monitoring programme
delivery
Assessed and completed by a
number of practice educators – up to 6
per practice experience
We current ly estimate that we use
approximately 15,000 practice
educators
4
We anticipate that the eAoPP will assist the student to get from ‘course commencement’ to ‘first post’.
5
How do I access the site• The eAoPP is hosted externally to the University
and to our Practice partners
• This means it can be accessed by using any computer, smart phone etc. at anytime
• The site is securely hosted and this meets university and information governance standards of our practice partners
• Each mentor needs to create their own personal account
6
Creating an account
• To access the site either click on the following link or type the web address into your browser https://www.eaopp.com
• You can only go into the site once you have been issued with a username and password. This process for students may vary slightly between courses, but for mentors and practice educators the process is the same.
7
Click on the create account button
8
Selecting mentor/practice educator
Selecting mentor /practice educator and clicking on register
You will then be asked to complete your personal information
9
You have now successfully created an account and now need to log in to access
your account
10
You will then be asked a number of security questions which will be used a key points to verify your identify
• Please record your NMC / Professional body registration number
• Don’t worry about a student number• Please use your works telephone number• Please give your Location as your place of work and
then your Trust/employer
Answer the questions regarding your mentor status
Select two security questions that you will remember
11
• Any of your colleagues who will be acting as ‘buddies’ or the Practice Leads in your area will also need to create accounts so that the student can select them as well
• Now ask your student to open their account and select you as a mentor – this will then give you access to their eAoPP
1. They do this by clicking on the practice experience they are just commencing
2. This can be found in the left column of their opened
eAoPP
3. Then they need to click on the edit button that can be found at the bottom of the screen
4. Then they select the search button to find your name
12
…and then selecting you
as their mentor
If you now reopen your eAoPP your students portfolio should be available for you to view
13
You need to remember to save regularly – a clock will
let you know when your time will expire. If you do not save before this time
your work will be lost
Click on the experience the student is currently about to commence in your area to open their
portfolio
14
You can review the students previous
experiences by clicking on this thumb tack
A print view will then appear and you can then
expand and print any section for discussion with your student when setting
their initial learning objectives
15
1. The First Tab Everything the student needs to do to commence their practice experience
2. The Second Tab
Everything the student needs to complete on this
practice experience
3. The third tabEvidence the
student needs to gather throughout
the course
Finding you way round the site
4. The fourth tabThe assessments that need to be
completed during this
practice experience
16
Commencing a practice experience
This box will show the dates the student is on
placement with you. It will also list who has been
selected as the mentor / buddies
Clicking on this tab will allow
you to view the SWOT exercise undertaken by
the student
17
Initial interview
Once the student has set a minimum of two learning needs and submitted this to you for approval you will be able to
view and edit
You can then review the
learning needs and either add
a new objective, give
the student guidance or approve and
lock
18
Induction
Click on the view button to sign when elements of the
induction are complete
You just need to click on the box once this has been completed
Once you have ticked the boxes for some or all of the induction
requirements scroll to the bottom and click save
19
Completing skills and competencies
1. Click on the edit button
2. When you are happy that the
student has achieved the competence you
click the box and record this
3. Then scroll to the bottom and click
save
20
Essential skills Clusters
…..and when recording ESC’s the system is
the same
then click save
21
Patient feedback can be collected in 2 ways
You can print a form and give this to the service user to
complete and then scan and attach this. Letters and cards
from patients can also be added in this way
…..or if the patient prefers they can be invited to complete the form on line by entering their email
address here.
22
Practice visits• When the student goes on a visit /spoke experience
away form their placement setting they record this and the person facilitating this will be asked by email to verify attendance
• However, you can view and monitor these
Remember: practice visits should always be linked the experience
being undertaken to facilitate understanding of the patient
experience
23
Tab 3: Continuous assessment
These are skills and competencies the student needs to
gather evidence for over their course
24
Tab 4: Assessment
Click on this button to
undertake the mid point assessment
Then select the grade you wish to allocate
to the studentThen click save and next to record the
next grade
25
When you have completed the
grading grids and are happy with the
marks you have awarded, you can
then give the student written
feedback by clicking on the
continue button
26
Give the student feedback on how to
develop their practice further then click save
You can then set the learning objectives for the reminder of
the placement
27
You then follow the same process to
complete the summative assessment
Remember to keep an eye on the clock when you are writing your final report. If you
time out you will lose your work!
28
Progression
• Once the summative assessment is complete you will be asked to complete a progression statement
• At this point you will be asked for your NMC / professional registration number and will be asked one of your security questions to verify your identify
29
The system will help you keep track of the students you have supported for triennial review
Click on the mentoring history button
A page will open that lists all the students you have
supported using the eAoPP
You can then print this page to submit with your
triennial review form
30
New ALP module• This module will also be using the eAoPP to record
practice components of the course
• If you are supporting someone on the course you will need to create an account in the same way
When you open your account you then need to click
on my trainee mentors
31
This is laid out in the same way as the pre-registration programme and is completed in the same way as the pre-registration eAoPP
Further development
• 5 year roll out plan – including development implementation and evaluation phases across 10 health programmes
• Extending into CPD provision and post-graduate training
• Migration options on course completion
• Extending the quality assurance and monitoring of education across the entire student experience
• Research into student/mentor activity using data analytics
32
33
Contact numbers
• Southampton university 01256 486712 or [email protected]
• Clinical education team 5354/6428
Thank you for listening Any questions?
34