The Employees Provident

8/7/2019 The Employees Provident

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The Employees

ProvidentFunds Act, 1952


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The Employees Provident Funds Act, 1952

As per Preamble to the Act, the EPF Act is enacted to provide for theinstitution of provident funds, pension fund and deposit lined insurancefund for employees in factories and other establishments.

The Employees Provident Funds & Miscellaneous Provisions Act is asocial security legislation to provide for provident fund, family pension and

insurance to employees. Employee has to pay contribution towards thefund. Employer also pays equal contribution. The employee gets a lumpsum amount when he retires, which will be useful to him after retirement.

The Act covers three schemes i.e.

PF ( Provident Fund Scheme )

FPF ( Family Pension Fund Scheme )

EDLI ( Employees Deposit Linked Insurance Scheme )

The EPF Act contains basic provisions in respect of applicability,eligibility, damages, appeals, recovery etc. The three schemes formed by

Central Government under the Act make provisions in respect of thoseschemes.

Applicability of the Act:-The Act applies to

Every establishment which is a factory engaged in industry specifiedin Schedule I to the Act and in which 20 or more persons areemployed.

Any other establishment or class of establishment employing 20 ormore persons which may be specified by Central Government by

notification in official gazette. Central Government can also apply provisions of the Act to any

establishment employs less then 20 persons [Section 1(3)].

Even if the provisions of PF Act are not applicable in a particularestablishment, if employer and majority of employees agree, theCentral Provident Fund Commissioner can apply the provisions tothat establishment by issuing a notification in official Gazette[Section 1(4)].

Once the provisions of Act become applicable, it continues to beapplicable even if number of employees fall below 20 [Section 1(5)].


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Coverage of Act:-The Act has been extended to

Factories, Mines other than coal mines, Hotels and restaurants,Plantation of tea, Coffee, Rubber [Tea factories in Assam have beenexcluded vide Para 1(3) (a) of EPF Scheme].

Trading and commercial establishments, Engaged in purchase, Saleor storage of goods, Establishments of exporters, Importers,Advertisers, Stock exchangers, Canteens, Establishments ofAttorneys, CA, ICWAs, Engineers and contractors, Architects andMedical practitioners, Hospitals, Travel agencies, Banks doingbusiness only in one state, General insurance, Expert services,Establishments other then banks, Building and constructionindustry, Poultry farming, University, College or Schools.

The Act has be extended w.e.f. 1.4.2001 vide on Airline owned orcontrolled by Government, Establishment engaged in rendering

cleaning and sweeping services. Once an establishment is covered under PF, all its departments and

branches wherever they are situated are also covered.

Other non - factory establishments covered:-

Besides factories, other establishments employing 20 or morepersons can covered under the Act. Various notifications have beenissued extending the provisions of PF Act to non-factoryestablishments.

Some major among them are Plantation, Mines, Coffee, Hotels andrestaurants, Cinema and theatres, trading and commercialestablishments, Laundry, canteens, establishments ofattorneys/CA/ICWA/Engineers/Architects/Medical practitioners,Hospitals, Financial establishments (Other then IFCI, UTI, IDBI, SFC),Building and construction industry, Poultry, University, College,Schools, Scientific institutions etc.

Transitory provisions when Act is extended:-

It is possible that when PF Act is extended to certain establishment,

some PF scheme may be already in existence. Such scheme willcontinue and the balance amount in such scheme to credit of theemployee will be transferred to the Provident Fund under statutoryscheme of PF Act [Section 15.

Establishment to include all departments and branches:-

Where an establishment consists of different departments or hasbranches, whether situate in the same place of in different places,

all such departments or branches shall be treated as parts of thesame establishment [Section 2A].


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Thus if factory is covered the head office and branches will also becovered under the Act.

Act not applicable to certain establishments:-

As per section 16(1), the PF Act does not apply to

Any establishment registered under Cooperative Societies Act orState Law relating to Cooperative societies, employing less than 50persons and working without paid of power.

To any establishment belonging to or under Control of CentralGovernment or State Government and whose employees areentitled to benefit of contributory provident fund or old age pension.

To any establishment set up under any Central or State Act andwhose employees are entitled to benefit of contributory provident

fund or old age pension.

Where PF Act is not applicable:-The Pf Act is not applicable to certain establishments

Factories or establishments employing less than 20 employees.However, once Act becomes applicable, it continues to apply even ifsubsequently, the number is lower than 20.

Banks doing business in more than one state, Coal mines, unitsestablished under Cooperative Societies Act employing less than 50workers and working without aid of power

Other establishments belonging to or under control of CentralGovernment of State Governments and whose employees areentitled to benefits of contributory provident fund or pension, Teafactories in Assam, Exemption granted by Central Government by aspecial notification.

Administration of the Fund:-

Both employer and employee have to pay contribution at prescribedrates. These amounts are credited to a fund. The fund vests in andis administered by Central Board.

Employees covered under the scheme:-

As per section 2(f), employee means any person who is employedfor wages in any kind of work, manual or otherwise, in or inconnection with the work of an establishment, and who gets hiswages directly or indirectly from the employer.

It includes any person

Employed by or through a contractor in or in connection with the workof the establishment.


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Engaged as an apprentice, not being an apprentice engaged underthe Apprentices Act, 1961 or under the standing orders of theestablishment.

Thus persons employed through contractor in connection with work ofestablishment are covered.

Apprentices employed under Apprentice Act or under standing ordersof establishment are excluded, i.e. they are not employees. [Themodel standing orders merely state that an apprentice is a learnerwho is paid an allowance during the period of his training].

Non-Eligible employees under PF:-

Employee whose pay is more than Rs. 6,500 per month are noteligible. (It may be noted that limit of pay was Rs. 5,000 up to 31st

May 2001 and Rs. 3,500 up to 30th

September 94). Apprentices as per certified standing orders or under Apprentices Act

casual employees.

However employees employed through contractors have also to becovered under PF.

Employee to become member of Fund immediately on joining:-

Every employee employed in or in connection with work of a factoryor establishment to which the act applies is entitled and required tobecome member of Provident Fund, unless he is an excludedemployee [Para 26(1) of EPF Scheme].

An employee who is drawing pay above prescribed limit (presentlyRs 6,500) can become member with permission of Assistant PFCommissioner, if he and his employer agree. [Para 26(6) of EPFScheme].

Contribution by employer and employee:- As per section 2(c) Contribution means a contribution payable in

respect of a member under a scheme or the contribution payable inrespect of any employee to whom the Insurance Scheme applies.

As per section 6, contribution shall be paid by employer @ 10% ofbasic wages plus dearness allowance plus retaining allowance. Thisamount is defined as pay as per explanation to Para 2(f)(ii) of EPFScheme.

Equal contribution is payable by employee also. This contribution canbe increased to 12% by Central Government and in fact, has been

increased to 12% in most of the cases.


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A person who is already a member continues to be a member evenif his pay exceeds Rs. 6,500. However, the contribution is limitedto Rs. 6,500 only [Para 26A (2) of EPF Scheme].

RPFC is liable under Consumer Protection Act:-The Regional Provident Fund Commissioner is providing service under

the Act and hence he is liable under Consumer Protection Act.

Employees Provident Fund Scheme:-

This is the scheme under the Act. Both employer and employee haveto pay contribution to Provident Fund. The employee has to deductcontribution of employee from the salary of employee and has topay both employees contribution as well as employers contribution

by a challan in prescribed form. The amount has to pay in approvedbank.

Employee can pay higher contribution:-

Employee has to contribute 12/10% of his pay as contribution. Theemployee can voluntarily pay higher contribution above thestatutory rate. However, employer does not have to match thevoluntary contribution, over and above the statutory rate [Para26(2) of EPF Scheme].

Contribution payable under PF Scheme:-

The Principal Employer is liable to pay contribution of his ownemployees as well as employees employed through contractor.

Principal Employer can recover from contractor the amount paid byhim on behalf of contractor.

The contribution is 12% of pay i.e. basic wages, plus dearnessallowance, cash value of food concession and retaining allowance.Contribution of both employer and employee is same i.e. 12% each[Para 32 of EPF Scheme].

Employer has to pay his contribution to EPF:-

He cannot deduct his contribution from wages of the employee [Para31 of EPF Scheme].

However, he has to deduct employees share from his salary and paythe same in EPF scheme.

This deduction can be only from the wages pertaining to period forwhich contribution is paid. However, if there is accidental omission,the amount can be recovered later.

Amount deducted from salary of employees is held in trust by theemployer or contractor [Para 32 of EPF Scheme].


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Out of employers contribution of 12/10%, the employers contributionof 8.33% will be diverted to Employees Pension Scheme. Thebalance will be retained in the EPF Scheme.

Thus, on retirement, the employee will get his full share plus thebalance of employers share retained to his credit in EPF account.

[This diversion is only w.e.f. 16th November 95. Earlier Employerscontribution to their credit will continue to remain to their credit].

Lower contribution in certain cases:-

The employers and employees contribution is 12% each. This isapplicable to many of industries and establishments. However, thiscontribution is not applicable to

Any establishment employing less than 20 persons Any establishment registered with Board for Industrial and Financial

Reconstruction (BIFR) as a sick company.

The lower rate of contribution continues till its net worth is positiveany other establishment which has accumulated loss equal to ormore than its net worth is positive.

Any other establishment which has accumulated loss equal to ormore than its assets and has also suffered cash loss in last twoyears.

Jute Industry, Beedi Industry, Bricke Industry, Coir Industry other thanthe spinning sector, Guar gum factories. In theses cases, thecontribution is 10%.

Interest on account:-

PF Commissioner shall maintain account of each member of EPFscheme [Para 59 of Scheme].

Interest is credited to the account of employee. The interest iscalculated on monthly running balance basis.

Amount standing to credit at end of the month is considered for

calculation of interest for the following month.The interest rate is declared every year by Central Government in

consultation with Central Board of Trustees of Provident Fund [Para60 of EPF Scheme].

Employees Pension Scheme

This scheme has bee introduced w.e.f. 16th November, 95. TheScheme is applicable to all subscribers of Employees Provident Fund. It is

also compulsory to persons, who were subscribers as on 16th November,95.


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Contribution:-

The employers contribution of 8.33% will be diverted to the fundpension scheme.

Employee does not have to make any contribution.

Employers contribution is 12/10%. In such cases, 8.33% is diverted to Pension Scheme and balance

1.67/3.67% as the case may be, will be in credit of employeesname in Provident Fund account.

The 8.33% is on maximum salary of Rs. 6,500.

If some employers are paying contribution on salary in excess of Rs.6,500, the excess contribution will be credited to Provident Fundaccount and not to Pension Scheme.

No separate administration charges or inspection charges are

payable, as these are already paid along with Provident Fundcontribution.

Benefits under the Scheme:-

Members will get pension on superannuation or retirement fromservice and upon disablement during employment.

Family pension will be available to widow/widower for life to till he/sheremarries.

In addition, children will be entitled to pension, up to 25 years or their

age. In case of orphans, pension at enhanced rate is available up on death

of widow/widower or ceasing payment of widow pension.

Benefit of pension to children or orphan is only restricted for twochildren/orphans.

If the person is unmarried or has no family, pension is available tonominee for a specified period.

Commutation of pension:-

The member can commute 33.33% of the pension, so as to receivehundred times the monthly pension so commuted as commutedvalue of pension. Balance will be paid on monthly basis.

Employees Deposit Linked Insurance Scheme

The purpose of the scheme is to provide life insurance benefits toemployees who are already covered under PF/FPF. The employer has paycontribution equal to 0.50% of the total wages of employees in addition,administrative charges of 0.01% of total wages. [Notification no. AO503(E) dated 28th July 1976 issued u/s 6C (2) of PF Act].


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The employee does not contribute any amount to the scheme. Thesalary limit for coverage of employees is same as that of Provident Fund.

Exemption from the scheme can be obtained from RPFC if LIC GroupGratuity scheme is adopted by employer. If exemption is granted, only

inspection charges @ 0.005% are payable to PF authorities.

Benefit to nominee of employee:-

If an employee dies employment, his nominee of family member getsan amount equal to average balance in the Provident Fund Accountof the deceased employee during last 12 months.

If such balance is more than Rs. 35,000 the insurance amountpayable is Rs. 35,000 plus 25% of the amount in excess of Rs.35,000, subject to overall limit of Rs. 60,000.

If the employees are covered under another life insurance schemewhose benefits are better than this scheme, an exemption from thisscheme can be obtained. [Increased by Rs. 35,000 to Rs. 60,000w.e.f 13th June 2000].

Contribution Rate

The percentage of contributions made to PF & EPF authorities are asunder.

By all Employees 12% of Basic wages

By the Employer 12% of Basic wages and 1.61% asadministrative charges.

Thus company will bear an additional burden of13.61% to comply withPF/EPF monthly on the basic wages for the welfare of our employees.

Check PF of Sub-Contractors:-

Is there any firm and logic way to look to it that sub-contractor

complies with the PF formalities.Consider the case of a company who hires say machines engaging

9nos of employees on contract basis. The monthly EFP challan providedby sub-contractor is of full Manpower with him. How can we ensure thatthe said 9 Employees are covered under the PF challan. One way is to askfor copy of Form6A (Annual Return) and monthly return on Form 5 & 10.But what if the contract is given after the currency period say from april.Form 3A is generally filled up during the close of period because only goodcompanies update them monthly but small contractors even dont sendNil returns.

Apart from the annual returns in Form 6A, the employer is requiredto submit Form 12 within 25 days from the close of the month


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showing the aggregate of recoveries made. Form 12 contains thename of the subscriber (employee) and the PF account number.

Form 3A is again an annual statement and will not suffice yourpurpose.

So you can insist on Form 12 along with the PF challan to track PF

compliance by your sub-contractor.

If you engage contractors, first of all, pleasure ensure thefollowing

The contractor should have registered under factories act or shop &establishments act and should carry a registration number.

He should have extended ESI coverage for all his employees(whoever comes under the purview of the act). You need to get hisESI registration number.

Similarly, PF registration number. Get a list of companies for whom he is providing this service and try

to get opinion about this contractor from them.

Please understand that it is the responsibility of the Principalemployer to take care of contract workers. Law will penalize you onany non-compliance & you may later on enter into your contractorsshoes, but that is cumbersome.

If you have finalized on that contractor, every month before payinghis bill, get a copy of ESI & PF remitted challan for those employeeswho are working in your company and after due diligence, makeyour payment. Of course, this is an activity of finance. Yet, if youenter into with a contractor who does not have registration in theabove areas, you end up in problem.

Month wise Statutory Deposits & Returns

January Before 15th P.F., P.F. Challan

Before 25th P.F Form 5, 10 & 12A(P.F)

Monthly statutory register daily/end of the month

(Monthly statutory register should be maintained)

February Same as January month

March Before 15th P.F., P.F. Challan

Before 25th P.F Form 5, 10 & 12A(P.F)

P.F, P.F. Annual Returns form 6A D & 3A

Monthly statutory register daily/end of the month(Monthly statutory register should be maintained)


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April to December Same as January month

The following process need to be complied with PF remittance.

Ensure remittance of PF contributions of employees andemployers on or before 15th of the following month for the month ofsalary disbursed.

Fill in Return copy of Form 12 and submit it to PF office alongwith challan copies (marked for PF office) together with the following

Form 2 (declaration forms in respect of newly joinedemployees)

Form 5 and Form 10 Please ensure that you submit these forms to PF office undercover letter and have an acknowledged copy for you records.

Statutory FormsProvident Fund:-

Form 5: Employees qualifying for PF for first time (Month Wise)

Form 10 : Employees leaving the service (Month Wise)

Form 12A: Statement of contribution (Monthly)

Form 3A: Contribution card for specific currency period

(Employee wise) Form 6A: Annual Statement of contribution (Company Wise)

Declaration: By the employee

Form 2: Nomination and Declaration

Form 19: To be used by a major member of employees

Form 10C: Claiming withdrawal Benefit/Scheme certificate

The example that showing the information of the PFChallan

The PF is total based on the Basic, DA of the Salary of the employeethe salary structure is shown below. But the salary structure must bedifferent from one company to another company.I.e. The allocation of the salary slap must be different in differentcompanies. Here we take one of the example

Particulars Basis

Salary Up toRs. 5000/-

Salary Above Rs.5001- 19000

Salary Above19001

Basic [a] 50% 40% 40%


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DA [b] 20% 15% 15%HRA [c] 15% 20% 20%Medical [d] 5% 15% -----

Conveyance [e] 5% 8% 10%Educational Allow. [f] 5% 2% 5%

Others [g] -------- ------- 10%

PF/EFP Calculation for the month of January 10Sr.no

A/C No. Name Salary Basic +DA

Employees Share

Employers Share

Total Remarks

1 MH/PUN//001 Mr. RajeshMuradi

12,000(55%)

6,500 780 780 1560

2 MH/PUN//002 Mr. Ajaypawar

8,000(55%)

4,400 528 528 1056

3 MH/PUN//003 Mr. EugenioDsouza

19,500(55%)

6,500 780 780 1560

4 MH/PUN//004 Mr. VijayDeshpande

5,000(70%)

3500 420 420 840

5 MH/PUN//005 Ms. Poojakapoor

7,000(55%)

3850 462 462 924

6 MH/PUN//006 Mrs. Ranijoshi

9,500(55%)

5225 627 627 1254

7 MH/PUN//007 Mr. RakeshNanden

4,000(70%)

2800 336 336 672

8 MH/PUN//008 Mr. Denanath

Sonar

12,500

(55%)

6,500 780 780 156

09 MH/PUN//009 Mr. Nayan

Parmar5,500(55%)

3025 363 363 726

10 MH/PUN//010 Mr. SanjayKadam

3,500(70%)

2450 294 294 588

11 MH/PUN//011 Mr. MaheshKulkarni

6,000(55%)

3300 396 396 792

12 MH/PUN//012 Mr. ChandraPatil

7,500(55%)

4125 495 495 990

13 MH/PUN//013 Mr. AjayPokale

9,000(55%)

4950 594 594 1188

14 MH/PUN//014 Mr. Amit Kale 10,000(55%)

5500 660 660 1320

15 MH/PUN//015 Ms. DeepaliPatil

8,000(55%)

4400 528 528 1056

16 MH/PUN//016 Mr. GajananSomawar

10,000(55%)

5500 660 660 1320

17 MH/PUN//017 Mr. KrishnaPanchal

6,800(55%)

3740 449 449 898

18 MH/PUN//018 Mr. KumarPatil

5,000(70%)

3500 420 420 840

19 MH/PUN//019 Ms. AmrutaKore

6,500(55%)

3575 429 429 858

20 MH/PUN//020 Mr. VikasSawant

6,000(55%)

3300 396 396 792

21 MH/PUN//021 Mr. JayramPatil

8,000(55%)

4400 528 528 1056


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22 MH/PUN//022 Mr. JohnVerges

20,000(55%)

6500 780 780 1560

Grand Total 1,89,300 97,540 11,705 11,705 23410

Note: -

MH/PUN/specific codes allotted by the PF Office/inter companynumber according to the joining of the employee.

If basic crosses 6500 deducting PF is not mandatory it optionalfor the employer. Employer can pay up to Rs. 780/- or 12% ifthey prefer to.

12% of monthly basic is paid by the employee towards Provident Fund.Employer:-

Employee Provident Fund 3.67% of monthly basicEPF A/c Administrative charges 1.10% of monthly basicPension Fund 8.33% of monthly basic

Employee Deposit Link Insurance 0.5% of monthly basicAdministrative charges on EDLI 0.01% of monthly basic


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Note:-

In the EPF deposit challan the amounts are to be mentioned in

respect as under.

A/C No.1 EPF [3.67% of employer share & 12% of employeecontribution]

A/C No.2 Administrative charges [1.1% of salary on which EPFdeducted]

A/C No.10 FPF [8.33% of employer share of contribution]

A/C No.21 EDLI [0.5% of salary on which EPF deductions were made]

A/C No.22 Administrative charges on EDLI [0.01% of salary on which

EPF deductions were made].

Total amount is to be deposited through single challan inquadruplicate in State Bank of India or State Bank of Patiala or Bankauthorized in this behalf of EPF authorities.

Bank will keep two copes and return to copies as receipt. One of theabove bank receipts is to be attached with EPF monthly return on Form12A and to be submitted with office of Regional Provident Fund

commissioner of your area.

Monthly returns are to be submitted on Form 12A and 5/10. Annualreturns are on Form 3A and 6A.

12% of monthly basic is paid by the employee towards Provident Fund.

Employer:-

Employee Provident Fund 3.67% of monthly basicEPF A/c Administrative charges 1.1% of monthly basicPension Fund 8.33% of monthly basicEmployee Deposit Link Insurance 0.5% of monthly basicAdministrative charges on EDLI 0.01% of monthly basic


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Form 12A Statement of contribution (Monthly)


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Form 5 Employees Qualifying for PF for first time (Monthly)


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Form 10 Employees leaving the service (Month Wise)


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Form 3A Contribution card for specific currency period(Employee wise)


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Form 2: Nomination and Declaration


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Form 13 Applications for Transfer of EPF Account


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For transferring PF, you have to submit Form 13 to the concerned regionalPF office and get the acknowledgement. Once you submit Form 13 theywill take action within 60 to 90 days. IF you want, you can go and checkwith you group Section Supervisor about the transfer.

Employees Provident Fund Form No.10 C & Form 19Instructions for a member while sending application to Employees

Provident Fund Organization.

General:-Use the appropriate form for claming Provident Fund Pension,Withdrawal benefit/scheme certificate, Employees Deposit LinkedInsurance benefit. As given below:-

Form 19: To claim final settlement of Provident Fund by amember.

Form 20: To claim Provident Fund by nominee/legal heir on deathof the deceased member.

Form 10-D: To claim pension. (In duplicate : if within state, intriplicate: if other state)

Form 10-C: To claim withdrawal benefit/scheme certificate underEmployees Provident Fund Scheme 95.


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Form 5IF: To claim assurance benefit under Employees DepositLinked Insurance nominee/legal heir of a member.

Form 31: To claim temporary withdrawal/advance underEmployees Provident Fund scheme 52.

Form 13: To effect transfer of Provident Fund/Pension from oneA/c to another.

Form No.10 C & Form 19

Ensure that all columns of the application are filled completely.

Information in the application form relating to name, a/c no. shouldagree with the details available with Employees Provident Fundorganization; which were furnished by the employer at the time ofenrolling to Provident Fund.

Application should be signed by the member/claimant.

It should be attested by the former employer. In case attestation bythe former employer is not possible, it should be got attested by anyother authorized official specified with application form.

Application for final settlement can be sent by a member oncompletion of 2 months from the date of leaving service, if thereason for leaving service is other than superannuation, medicalground, retrenchment and V.R.S./Female member getting marriedetc.

Desired mode of payment can be given legibly, if the amountinvolved is more than Rs. 2000/- the amount will sent by deposit in

payees bank a/c. To facilitate this, Bank a/c no., name and addressof the bank should be furnished. An advance stamped receiptshould also accompany this application.

Application may be supported by return Form 10, showing the detailsof leaving service and details of contribution for the year in Form3A, if not sent earlier by the employer. (This will be taken care bythe concerned employer)

In Form 10C, in the first serial, there are two options the 1st one isName of the member and the 2nd one is name of the claimant[s], sowe have to fill only the name of the member column and write N.A.in place of the name of the claimant[s] column (If the application is

made by the employees himself), please clarify whether Im right. In Form 10C, in the ninth serial (Particulars of Family), there are two

options the 1st one is family members and the 2nd one is nominee, sowhat do we need to fill up at those columns.

Data in the Form must be completed:-

Ensure that all columns of the application are filled completely.

Information in the application form relating to name, a/c no. shouldagree with the Employees Provident Fund Organization, which were

furnished by the employee enrolling to Provident Fund. Application should be signed by the member/claimant.


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It should be attested by the former employer. In case attestation bythe former employer possible, it should be got attested by any otherauthorized official specified.

Application for final settlement can be sent by a member oncompletion of 2 months leaving service. If the reason for leaving

service is other than superannuation, member retrenchment andV.R.S/ Female members getting married etc.

Desired mode of payment can be given legibly, if the amountinvolved is more than the amount will sent by deposit in payeesbank a/c. To facilitate this, Bank a/c no the bank should befurnished. An advance stamped receipt should also accomplish.

Application may be supported by the return Form 10, showing thedetails of leaving, details of contribution for the year in Form 3A, ifnot sent earlier by the employer.

Specific additional requirements

Death Cases:-

Nominee/legal heir should apply in Form 20/Form 10-D/Form 5IF.

If the member has not executed any nomination, application shouldbe support family members issued by employer/revenueofficial/sworn in an affidavit by the certificate from a court of law.

Death certificate of the member.

Certificate of the employer stating whether the death was while in

service of the member.

Pension Cases:-

Joint photograph of member/spouse or the claimant shouldaccompany the application.

Option for return of capital/commutation should be specified clearly.

Details of non-contributory period during the service. Wages/salaryfor last 12 months accompany, if not already sent.

Details of the branch of the specified bank may be given legibly.

Date of birth certificates of children. In case of death away from service, an undertaking by the claimant to

the effect not working/ had not worked in any other coveredestablishment after exit from the basis of which pension is beingclaimed.

Some Important points regarding the withdrawal of the PFAmount

Regarding withdrawal of PF, you have to withdraw the forms from any

PF Office and fill these up and send to the respective employers.


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The Employee & Employers contribution columns will leave blank.The same will be filled up by the employers and signed by theirauthorized signatory and deposited to the respective PF office.

Well, in the said forms, there is one column, asking the mode ofpayment. It would be preferable if you choose the option of

transferring your PF amount directly to your bank account. Thetransaction is safe and fast.

After Resignation employee can finally have money after 3 monthsfrom the date of resignation and for the same PF form need to besubmitted to PF office only after 2 months from the date ofresignation.

For obtaining the Employers code you are required to submit thefollowing information with respective office of RPFC:

(Regional Provident Fund Commissioner of your area)

Coverage proforma.

List of employees along with their salaries.

Registration under Shop & Commercial Establishment Act.

Memorandum & article of Association.

Certificate of Incorporation under Companies Act.

List of Directors.

Bank account details of your company (CC account number)

Pan Number issued to your company by Income tax Authorities.


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PF Letter format

09/01/07

To,The P.F. Commissioner,Provident Fund Office,Golibar Maidan,Pune.

Ref: - Est. No. MH/PUN/.

Sub: - Submissions of documents

Respected Sir,

Please find enclosed herewith the following returns1. Form No.5 for December 20062. Form No.10 for December 20063. Form No.2

Please acknowledge the receipt

Thanking you.For ABC Ltd.,

R.R. MuradiOfficer-HR


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Date: 08/03/2007

To,The P.F. Commissioner,Provident Fund Office,Golibar Maidan,Pune.

Ref: - Est. No. MH/PUN/.

Sub: - Submission of revised Return for the period of 2004-2005 & 2005-2006.

Respected Sir,

Please find enclosed herewith the revised 6-A along with reconciliationsfor the period of 2004-2005 & 2005-2006 & also submitting the soft copyfor the same. Therefore requested to you kindly make the necessarycorrections at you end & issue account slip at earliest of our employees.

Thanking your cooperation,

For ABC Ltd.,

R.R. MuradiOfficer-HR

Enclosed: - As above

The Cheque

Date: 14/11/07

Pay Employees Provident Fund Account No.1

Rupess

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