THE ESSENTIAL GUIDE TO BUSINESS MATCHMAKINGH a r n e s s T h e P o w e r O f B u s i n e s s C o n n e c t i o n s
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TABLE OF
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Chapter 1 :
Chapter 2 :
Chapter 3 :
Chapter 4 :
Chapter 5 :
Chapter 6 :
Why Use It?
How Can Business Matchmaking Events Put You On Top?
Where Should You Use A Business Matchmaking App?
How Do You Use A Business Matchmaking App?
What Do These Apps Do?
What Is Business Matchmaking?
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INTRODUCT ION
CONCLUS ION
INTRODUCTION
The live event offers a unique opportunity for brands to forge meaningful personal connections. It is an
integral part of any organization’s marketing strategy. Live events thrive on networking, and each
connection made during the event can go a long way. According to an industry report published by The
Center for Exhibition Industry Research (CEIR), 87% of exhibitors depend on face-to-face events to market
their products and services. The report also mentions that 76% of attendees believe that face-to-face
interaction with potential vendors and suppliers is very critical for buying products or services [1]. But
sometimes, a busy exhibition or conference doesn’t provide enough chances for attendees to capitalize
building those long-lasting connections. And that’s where business matchmaking can be so crucial.
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CHAPTER #1
WHAT IS BUSINESS MATCHMAKING?
Business matchmaking is a smarter way to connect attendees and sponsors. It is generally done through a
mobile and cloud-based application that helps event planners connect attendees with sponsors and
exhibitors, depending upon the type of event. It is a sure shot way to create more leads that are more
appropriate for your businesses. Let’s take a look at a common scenario at business events.
In a large tradeshow or conference, there are a large number of attendees and exhibitors. This results in
exhibitors meeting too many attendees too quickly. What that means is that exhibitors get several
unqualified leads, which, in most cases, do not convert into business opportunities. For the attendees, it is a
logistical nightmare to find the right exhibitor who can provide them the services or products they are
looking for.
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For attendees, there are not enough opportunities to network with the right exhibitors. In most cases, the
attendees don’t even know if the exhibitors can offer them the products or services they are looking for. For
exhibitors, there is not enough ROI since they do not get enough qualified leads at events. Using business
matchmaking can be a good option to bring both parties together based on their common interest and
maximize the value of breakout sessions for both exhibitors and attendees. With the one-on-one meeting,
exhibitors can build relationships and understand their customers’ needs in a relaxed and dedicated
environment.
DISCOVER
CONNECT
TRANSFORM
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business matchmaking app
As conferences continue to evolve, the traditional methods of sponsorship are changing. With a decline in
the traditional booth-style setups, event professionals around the world need to look for innovative methods
of bringing exhibitors close to attendees. A allows event organizers to easily and business matchmaking app
efficiently manage their matchmaking event. A basic matchmaking app allows attendees to choose the
products/services they are interested in. Based on their preferences, the app matches them with the list of
exhibitors who have such offerings. Once is matched, attendees can then even request a private meeting
with exhibitors and save a ton of time and be
more productive. In return, exhibitors receive
better quality leads to boost their ROI.
CHAPTER #2
WHY USE IT?
To acquire a newer audience, to keep bringing the old attendees back to events, and to provide higher value
to exhibitors, event organizers need to adopt the right event technology. Even in today’s digital era, there are
several event organizers who rely on old-fashioned, paper-driven methods for connecting exhibitors with
the right attendees. Here are the top four reasons why event planners need to provide an innovative way to
match the right audience with exhibitors at their business and professional events.
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Attendees come to events like trade shows and big
conferences for several reasons. They want to be up-to-date
on , see and experience latest technology industry trends
solutions, and find new products/services. They also look to
meet new people and create stronger connections.
Networking with the right exhibitor and finding the best
product matches have become the most popular features
demanded by attendees. According to a recent report
published by CEIR, 43% of event attendees believe the value
of face-to-face interactions will continue to increase over the
next two years.
High Demand From Attendees#1Reason
#2Reason Exhibitors Need Higher Roi
Driving the right traffic to exhibitors’ booths can be a challenge if your event has a variety of segments and
categories. On top of that, 80% of trade show exhibitors don’t follow up with their show leads (according to a
report published by Salesforce in 2012). To get higher ROI at trade shows, exhibitors can use a business
matchmaking app to upload their content and engage registrants with their content even before the event
starts. It will ensure that exhibitors get accurate recommendations to generate more and better pre- and
post-show leads. Matchmaking technology makes it easier for exhibitor to convert these meaningful leads
into business opportunities. It also makes exhibitors more productive because they don’t have to make
elaborate introductory presentations for the matched leads.
EXHIBITORS’ BOOTH
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industry trends
#3Reason Rising Millennial Buyers And Decision Makers
#4Reason Pressure On Event Planners To Extend Life Of Their Event
Millennial buyers and decision makers have increased as the
number of millennial professionals continue to rise. What that
means for the event industry is that these decision makers are
also early adopters of technology. Adding to that, this generation
also believes a lot more in the experiences and connections they
form through their own interaction via social media and mobile
apps. This generation, even though they are new to face-to-face
meetings, demand more engaging and memorable moments
online, especially during the search and planning stage.
As an event planner, the pressure of extending the life
of events and keeping attendees coming back for more
has never been higher than today. To thrive in this
highly competitive and distracting age, event
organizers need to extend the visibility of their brand
and keep attendees engaged throughout the event.
During the event, business matchmaking apps provide
opportunities to attendees and exhibitors to build real
connections so that they stay in touch even after the
event. This, in turn, helps event planners to increase the
long-term value of their brand and keep those
attendees and exhibitor coming to the event year after
year.
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CHAPTER #3
HOW CAN BUSINESS MATCHMAKING EVENTS PUT YOU ON TOP?
By now, it is obvious that business matchmaking is crucial to events. But
what exactly are the benefits of a business matchmaking app? How can this
easy and intuitive tool help you create a memorable event, all while
delivering a Here are the top three higher ROI for exhibitors and sponsors?
benefits of using a business matchmaking app.
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higher ROI for exhibitors and sponsors?
#2Benefit Create Personalized Meeting Schedules
#1Benefit Match Attendees With Exhibitors
No prizes for guessing the first and the most important
feature of business matchmaking apps: connecting
exhibitors with prospects. Once prospects are matched with
exhibitors, they not only save their time, but exhibitors
generate meaningful leads and prospects remain engaged
throughout the event. It offers a high level of networking
between prospects and exhibitors.
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30 %
60 %50 %
95%
JAMES
JHON
MARK
ANDREW
LEAD SCORING MATCH FOUND
MARK
Creating personalized meeting schedules between
prospects and exhibitors comes handy if your event is aimed
at different audiences. Having a unique agenda for your
attendees based on their job title, interests, registration level
or any other criteria drives higher engagement and creates
customized event experiences. It helps attendees to arrange
their meetings even before the event starts.
#3Benefit Track Event Data And Get Detailed Reports
We all know that event data is a gold mine and is
critical to the success of any event. A matchmaking app
is your secret weapon of live event data and can give
insights like never before. For an event organizer, the
app allows them to see attendees’ movements and get
information about their preferences. For an exhibitor,
they can get their business matchmaking data
exported to their CRM. This will help them further
analyze which attendee profile is best suited for their
business.
DETAILED REPORT
FAST DELIVERY SCHEDULE ONE-ON-ONE MEETINGS
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CHAPTER #4
WHERE SHOULD YOU USE ABUSINESS MATCHMAKING APP?
A business matchmaking app is ideal for big conferences where sponsors and
exhibitors are involved. These apps are also perfect for trade manifestations,
conferences, business matchmaking events, and other special groups conducting
b2b meetings. Here are few events where a business matchmaking app can add real
value.
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#1
#3
Category
Category
Government Conferences
Trade Missions
Large government conferences can use business
matchmaking apps to better align the interests between
buyers and suppliers. The app will ensure a higher rate of
success while procuring new products and services.
#2Category Tradeshows
Large trade show organizers can use business
matchmaking apps to connect hosted buyers with
exhibitors. With a hosted buyer program in place, the trade
show organizer can also encourage more exhibitors to
participate at the tradeshow.
At trade missions, businesses can directly meet potential
clients in their markets. They can schedule one-on-one
meetings with government officials, people from the
industry, and other representative from legal and business
communities.
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HOW DO YOU USE A BUSINESS MATCHMAKING APP?
Once you purchase the license of a business matchmaking app, setting up the platform is just a few simple
steps. Generally, these apps give each attendee the option to set up their profile and update their
preferences. After setting the preferences and creating a profile, the participants can search for possible
partners and schedule meetings with them. The participants can also generate a personalized schedule for
themselves that can be used during the event.
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Some advanced business matchmaking apps also allow attendees to
create various types of appointments, including open, semi-open,
closed and custom appointments.
Open appointment: Open events can be created if the attendees
wish to meet exhibitors based on their interest and time availability.
Closed appointment: These appointments are private and not open
to the public. In such scenarios, exhibitors choose the people they
want to meet depending on the needs mentioned in the attendee’s
profile.
Semi-Open appointment: This type of appointment gives the
exhibitors an option to either accept or reject the attendees they
want to meet. However, attendees are free to choose whomever
they want to meet.
Custom appointment: Custom appointments give the event
organizers the power to choose any combination to create custom
scenarios.
CHAPTER #6
WHAT DO THESE APPS DO?
Matchmaking app providers who claim to have the best app in the market are a dime a
dozen. However, it is up to the event organizers to decide which solution will work best for
their events. While a lot of app providers will vouch for having “something extra” for the
event organizers, many of the features remain common across the board. Some of the basic
features of a matchmaking app include:
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#1
#3
#5
Feature
Feature
Feature
Set Up The Networking Parameters
#2Feature Engage Your Attendees Before The Event
Build Various Networking Profiles
Post-Event Reports
Create parameters for your attendees and exhibitors to network at your
event and get full control over the attendees’ experience.
Have a pre-event online interaction to encourage networking even
before the event begins.
Event organizers can segment audiences into groups and decide their
corresponding profiles. This will allow attendees to create meaningful
business relationships with the right audiences.
#4Feature Notify Attendees
A business matchmaking app is one of the best ways to send meeting
request alerts and automatically build the networking schedule. It also
informs participants about last-minute updates.
A business matchmaking app helps event organizers and exhibitors get a
detailed breakdown of event analytics such as buyer participant details,
buyer and vendor break down by location, and meeting survey details.
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C O N C L U S I O N
Business Matchmaking has become a vital component of networking at live events. As new technologies
come into the market, event organizers will sooner or later adopt this technology to increase engagement
and generate higher ROI for their exhibitors. There are several benefits to using a business matchmaking
app, including creating plenty of opportunities to connect buyers and sellers and increase networking with
peers. It is a new technology that builds lasting business relationships, and the time is just right to harness
the power of connections.
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