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The Essentials of Communicating with
Diplomacy and ProfessionalismElliott Institute
Tuesday, April 11, 2023
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Vision StatementIncrease Your Credibility to Become a Great Leader!
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Goal and ObjectiveYou will be able to pinpoint and eliminate your personal communication snags.Being able to communicate under pressure provides the following benefits:
CredibilityProfessionalismReliabilityRelationships Confidence
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Today’s SituationWhat are some Snags and Solutions?
Controlling emotionsPrejudiceFearBody language
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Instant Solutions to the Most Common
Communication Problems:Remain ObjectiveLISTENASK QuestionsConcentrate on common groundCreate common ground
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Other Available Communication Solutions:Know your level of CredibilityMake sure your instructions are clear and understoodHandle disagreements in five stepsBreak the habit of excusesRespond to questions “on the spot” with five proven stepsSay “No” with U.S.A. Method
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Listening will bring you great POWER!
List all factors that prevent effective listening…then Tune In
Turn away from distractionsAsk, “What is it we are going to talk about?”
Ask Questions: Ask for an overview statementNotice, but don’t take delivery style (body language; eye contact; proximity) too seriouslyRepeat the message back—in your own wordsTake a moment to consider before responding
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Getting a rambler to cut to the chase:
1. Agreement up front“Yes, I have __minutes before I have to ___.Use honestly to manage time.
2. Advance warningsSay, “We need to get to the topic early.”
3. Topic focusSay, “I’m having trouble focusing on your message…can we zero in?”Write questions down for the Rambler.
4. InterruptionsBring them backAsk modifying questionsSay: “Is this critical to the solution?”
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Managing conflict Vs. Solving conflict
“Being Unconditionally Constructive Is the Key to
Your Success”
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Where Do Most Problems Come From?
1. Information (facts and data):2. Methodology (how to solve):3. Priorities: (What gets done first? For whom?)4. Goals: (Lower expenses OR increase advertising)5. Values:
EthicsWorkPersonalPoliticalGenderRacialReligious
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All We Want is a Little Respect
Emphasize Listen Be a model of diplomacy
Your Benefits are:Decreased conflictIncreased ProductivityStronger relationships
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Four Types of QuestionsClosed Ended Questions
FACTS onlyYes/no/a figure
Closed information QuestionsFACTS only
Time something arrives/takes Open Information Questions
Rapport buildingWays I/they can help
Open Ended QuestionRapport building
Ideas/opinions/other ways to approach this?
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The #1 Motivator Listed by Most Employees?
Appreciation: “ I am proud of you.” ---James K. VanFleetPraise desired actions – Focus on the positive
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Encourage Respect
Preventative Techniques
Build Relationships (Vs. defensiveness)Be a role model (Ask for help Vs. saying: “I need this or that now.”)Insist on RespectDon’t let wounds go untreated
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Giving Constructive Feedback
When you (do something)…I feel…(response: {my reaction is})…Because I…(give short response)…Pause…(for feedback)…I would like…(to do differently)…Because…(Benefit to listener)…What do you think?…(listen)
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Take Note!Watch your thoughts; they become your wordsWatch your words; they become your actionsWatch your actions; they become your habitsWatch your habits; they become your characterWatch your character; it becomes your destiny!
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Behavioral StyleSeven Body Language Signs to Watch For
ResistanceInterestIndifferenceImpatienceFearPuzzlementSurprise
Four Styles of Workers:Relater
OpenIndirect
SocializerOpen Direct
Thinker Guarded Indirect
DirectorGuardedDirect