The EVIE Project

Derek SergeantLeeds University Library

Presentation overview

Overview of the 10 WPs

User requirements analysis

Document visualization

Digital preservation

The 10 work-packages WP1 Ensure the project runs smoothly WP2 User requirements analysis WP3 Systems scoping/design WP4 Digital preservation requirements WP5 Resource discovery and document

visualisation WP6 Taxonomy WP7 Simplified-sign-on, channel development WP8 Implementation and deployment WP9 Evaluation and dissemination WP10 Collaborative tools

The 10 work-packagesWP2

User Req

WP8Implement

WP7SSO Dev

(WP5)Res Disc(Doc Viz)

WP3Sys Req

(WP10)Collab

User Requirements Analysis

1 – 1 interviews

Focus groups

Online questionnaire

Research Lifecycle

Resource Discovery

Peer activities (publishing)Research-Teaching LinksConsultancy

Collaboration with Partners

Research Outputs

Obtain Funding

Project Management

User Requirements - Results

ArtsBusinessBiological SciencesEducation, Social Science and LawEnvironmentEngineeringMathematical & Physical SciencesMedicine and HealthPerformance, Visual Arts and CommunicationsJoint HonoursOtherFaculty not stated

User Requirements - Results

Professor, Reader, Senior Lecturer,Senior Research FellowLecturer, Research Fellow

Graduate Student, Post-doctoralResearcherOther

Research role not stated

User Requirements - Results

aspect ID

number of times rated0 20 40 60 80 100 120 140

1

2

3

4

5

essential

very importantimportant

somewhat important

not important

1: Resource Discovery

3: Collaboration with Partners

4: Research Outputs

2: Obtain Funding

5: Other

Results – 1, resource discoveryRequirement text from survey Frequency rated 1st

I want to see all of the resources and databases that are available, and select which are included in each search

63%

A single Google-style search box to search across many resources 37%

An advanced search form enabling search on specific data fields 27%

Direct access to the native search interface for each resource to maximise retrieval capability

18%

I would like to build my own lists of resources and databases to search 17%

Ability to download citations or references to personal bibliographic software 15%

Direct links to external resources and databases to allow me to query each one separately

9%

Relevant resources and databases to be pre-selected by my department 7%

Results – 2, obtain funding

Requirement text from survey Frequency rated 1st

Ability to search, view, and download proposals that have been previously submitted

28%

A structured bid template with electronic routing/distribution and sign-off by University administration

26%

Automated alerts about new funding opportunities based on my preferences 22%

Full economic costing information to include in proposals 10%

Online help files on funding bodies and data protection 4%

Results – 3, collaboration Requirement text from survey Frequency rated 1st

Group diary and meeting organiser 31%

Sharing and handling of large files 31%

Mechanism to find researchers with specific expertise within the university 28%

Files to have version control so that they can be safely changed under multiple authorship

22%

I want to be able to easily set up teams and groups 21%

Control over who can view or modify shared files 21%

Ability to locate previous collaborators and potential collaborators with similar interests

17%

Support for collaborating with people external to the University 17%

Threaded message board 14%

Collation/digest of e-mail groups 14%

Results – 4, research outputs

Requirement text from survey Frequency rated 1st

The University’s list of publications should include links to the full documents

51%

A single place where I can submit research results for long-term storage and easy access

34%

A quick and simple way of submitting my research results to be archived 25%

Access to documents and hyperlinks should be maintained even if staff transfer to new jobs or organisations

24%

My publication list should be automatically generated from a repository 17%

People should be able to find a list of previous and current projects 12%

My on-line CV should be automatically updated with new projects and publications

9%

Results – 5, other

Requirement text from survey Frequency rated 1st

I want to monitor financial expenditure on my grants 40%

Support for booking conferences and meeting rooms, refreshments, parking

18%

I want to purchase order materials and stock using my project budgets

10%

Support for peer-review activities 9%

Mechanisms to make elements of the research process and outcomes available for the teaching process

9%

Document Visualization

10 week summer project

Uses the Google API

Alternative user interface to sort and conceptualise a web search

Document Visualization

1. User types in Search Term2. GoogleAPI called with ST3. Cached copy obtained for top 104. HTML parsed and analysed to

extract keywords5. GoogleAPI called with ST+keyword6. Results analysed to allocate

relationship strengths between URLs and keywords

7. Modified TouchGraph presents this

Document Visualization

1. User types in Search Term2. GoogleAPI called with ST3. Cached copy obtained for top 104. HTML parsed and analysed to

extract keywords5. GoogleAPI called with ST+keyword6. Results analysed to allocate

relationship strengths between URLs and keywords

7. Modified TouchGraph presents this

• 20 calls• 10 calls

• 15*10• ~20

= ~200 calls to GoogleAPI

Types of research outputs

Community knowledge Processed data Raw data Sound / dialogue recording Audio Video Consultancy reports

Traditional textual outputs

(published papers, articles, books, chapters, tech reports, …)

+

Case Study One : Kia Ng

Outputs for a project that has just started In the beginning… email is important Use Wiki to share docs Contracts, Budgets, Diarys (EU proprietary) Year financial statement Kia sends 30GB a day to EC Consortium agreement (physical signature)

Case Study One : Kia Ng Website, public (mainly static) Private view

Partner profile Workpackage manager UML diagrams Test cases (arbitrary formats) Upload/download area (CMS), with metadata Stats on usage Forum Newsletter

Case Study One : Kia Ng

Deadlines + deliverables need to go to EU Source code (a subversion repository) JavaDoc User docs (latex, bibtex, pdf, word, endnote) Conferences attended (text paper, pdf, ppt) Conferences run

Info for next conference Proceedings (IEEE) Website (photos, links)

Case Study One : Kia Ng Deliverables

Reports Software Docs Websites Fliers / dissemination material CD/DVD T-shirts/pens/bags (photo in report) Marketing video

Case Study Two : Mark Priestley

Based on ESSL “Support for your Research” My research plan (reviewed yearly) (PDP) Building a research culture

ULPD keywords used to indicate expertise

Communication strategy Finding funding

Notes on conversation with resource mentor

Case Study Two : Mark Priestley

Write research proposal Want: My applications, past and present Work out realistic budget Submitting a proposal (JeS)

Letters, referee’s comments, etc. Approval

Costing, ethical, HoS COSTA schedule Case for support Application form

Case Study Two : Mark Priestley

Start project Accept the award Open a research account Appoint new staff, sub-contractors

Communications, job description, advert

Manage project Track expenditure, manage time +

workload

Case Study Two : Mark Priestley

Finish project Delivering promised output

End of project report Annual reports Working papers Publications (details of events, external publications)

Publicise outputs Dissemination

Case Study Two : Mark Priestley

Doing the research Data RA digitally records interview Transcription service Store (CD with .wmf + transcript) Use analysis software (NVivo), coded by

staff Photo, Video, Stats datasets, Spreadsheets

3rd VRE Programme Meeting

Monday, January 16th 2006