The Florida Entomological Society Constitution and By-LawsSource: The Florida Entomologist, Vol. 46, No. 1 (Mar., 1963), pp. 45-49Published by: Florida Entomological SocietyStable URL: http://www.jstor.org/stable/3493014 .

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THE FLORIDA ENTOMOLOGICAL SOCIETY CONSTITUTION AND BY-LAWS

ARTICLE I

Name and Objectives

Section 1.-The association shall be known as The Florida Entomo- logical Society.

Section 2.-The objectives of the Society shall be: (1) to promote the study of entomology; (2) to encourage research relative to insects and related Arthropods in Florida; (3) to distribute widely knowledge pertain- ing to insects; and (4) to publish THE FLORIDA ENTOMOLOGIST.

ARTICLE II

Composition of Association

Section 1.-The Florida Entomological Society is a statewide organiza- tion. It may recognize regional branches and may approve the affiliation of societies and organizations which are permanently established, provided the aims of these organizations are consistent with the aims of the parent organization. Branches of the Society shall be established and function under the provisions of Article VIII.

ARTICLE III

Membership

Section 1.-All persons having entomological training or a sincere in- terest in entomology may become active, members of the society. Applica- tions for membership will be endorsed by two members of the Society, ac- companied by the payment of the annual dues and' submitted by the Mem- bership Committee to the Executive Committee for action. The Secretary will notify the applicant of the action taken.

Section 2.-Honorary membership may be conferred by action of the Society on anyone who has performed distinguished service in the field of Florida entomology. Such individuals shall be required to have been active in entomological work for a minimum of 20 years. Any active member may propose the name of a person for Honorary Membership. The name shall be submitted to the Executive Committee. Upon approval by the Executive Committee, the name or names of the. proposed individuals will be referred to a vote by the Society. Such vote to be a secret mail ballot at least 30 days prior to any annual meeting. Election to Honorary Membership shall require a two-third majority of those balloting. No more than two names may be voted upon in any one year.

Section 3.-Upon payment of one hundred dollars ($100.00) any active member may become a life member and shall thenceforth be granted the privileges of the Society, be exempt from, annual dues, and supplied with THE FLORIDA ENTOMOLOGIST without further charge.

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46 The Florida Entomologist Vol. 46, No. 1

Section 4.-Members shall not use the name of the Society for com- mercial advertising. Such a practice shall constitute sufficient grounds for a recommendation by the Executive Committee that said member be dropped from the Society.

ARTICLE IV

Officers

Section 1.-The officers of THE FLORIDA ENTOMOLOGICAL SO- CIETY shall consist of a President, a Vice-President, a Secretary, each of whom shall be elected annually; and a Treasurer, who shall be elected for a term of three years.

Section 2.-There shall be an executive committee consisting of the president, the vice president, the immediate past president, the secretary, the treasurer, and two active members, one, of whom shall be elected each year to serve a period of two years. The president shall act as chairman of this committee.

ARTICLE V

Flunds

Section 1.-The funds of the Society shall consist of two types:- general funds, and a permanent fund.

Section 2.-The general funds shall be collected, entered, disbursed, and accounted for by the treasurer and shall be available for current expenses.

Section 3.-The permanent fund shall include all donations, bequests, fees for active membership for life, and such other property or funds as may be added from time to time. This fund shall be left in custody of the treasurer. The principal of this fund shall be invested. The interest from the investment may be used to meet necessary expenditures, but if not used during the year it is to be placed in the permanent fund. Expendi- tures from the principal of this fund are to be made upon the recommen- dation of the Executive Committee and the approval of the Society at any meeting. Notice of such proposed action must be given in the call for said meeting.

ARTICLE VI

Meetings, Quorum and Voting

Section 1.-There shall be an annual meeting. The time and place of such meeting may be decided by the membership at the previous annual meeting, or by the Executive Committee.

Section 2.-Special meetings may be called by the Executive Committee and shall be called by the president upon the written request of six (6) active members.

Section 3.-Six (6) active members shall constitute a quorum for trans- action of business of the Society.

Section 4.-Voting and holding of office shall be limited to active mem- bers of the Society.

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Constitution and By-Laws 47

ARTICLE VII

Amendments

Section 1.-All proposed amendments to the Constitution shall be pre- sented at the annual meeting. The president shall then appoint a special committee to consider said amendment; this committee shall report its recommendations at the next annual meeting. Each member shall be supplied with a copy of the proposed amendment at least thirty (30) days prior to the annual meeting by the secretary. A two-thirds vote of the active membership present shall be required to sanction a constitutional change. Minor changes in the proposed amendment may be made by the Society, during the course of its consideration.

ARTICLE VIII

Branches

Section 1.-Branches are established on a geographical basis, for the purpose of holding meetings, presenting papers, conducting conferences and stimulating interest in entomology.

Section 2.-Membership in a Branch shall be restricted to members of the Society residing or stationed in the area covered by the Branch.

Section 3.-Officers of Branches. The officers of each branch shall be a Chairman, a Vice-Chairman, a Secretary-Treasurer and a representative on the executive committee. Election to these offices shall be restricted to voting members of the parent Society. They shall be elected at the an- nual meeting of the Branch by procedures to be adopted by the Branch.

Section 4.-Activities of Branches. Branches may hold meetings or conferences at appropriate times and places. Branches shall not charge dues, but they may charge registration fees for those in attendance at meetings in an amount to be determined by the Branch. A charge may also be made for the proceedings, minutes or records of Branch meetings.

Section 5.-Establishment of Branches. To become established, proposed Branches must formally petition the Society, be endorsed by the Executive Committee and be approved by the Society. The petition must set forth the territorial limits of the proposed Branch and indicate clearly the par- ticular purpose for which the Branch is to be formed; that an organized group of society members desiring to form a Branch already exists; and that the establishment of the proposed Branch will be useful to the Society and to entomology. The currently existing Branch which has been estab- lished by the Society is the Sub-Tropical branch.

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48 The Florida Entomologist Vol. 46, No. 1

BY-LAWS

ARTICLE I

Section 1.-All members have equal privileges as to the presentation of papers and discussions at meetings.

ARTICLE II

Officers cand Their Duties

Section 1.-The president shall preside and deliver an address at the annual meeting over which he presides. He shall announce his appointment of the necessary committees at the first session of the annual meeting. He shall exercise such powers as are necessary to carry out his official duties.

Section 2.-In the absence of the president, the vice-president shall as- sume the duties of the president.

Section 3.-It shall be the duty of the treasurer to act as business man- ager of publications. He shall collect all monies due, pay all bills incurred by the Society, and submit a report at each annual meeting. His accounts shall be audited annually, which audit shall be submitted at each annual meeting.

Section 4.-The secretary shall make necessary arrangements for the meetings of the Society, keep a record of proceedings, and attend to gen- eral correspondence.

Section 5.-The Executive Committee shall transact the business of the Society between annual meetings. It shall make recommendations on policies to the Society and shall give an annual report. The Executive Committee may receive and approve or reject the reports of the standing or special committees. The committee shall hold an annual business session at the close of each annual meeting.

Section 6.-There shall be a permanent Public Relations Committee of 5 members. It shall be the duty of this committee to handle such matters as publicity, education and general public relations in fulfillment of the first objective given in the constitution, which is "To promote the study of entomology." The committee shall also be concerned with matters which affect the interest of the entomological profession. In the furtherance of this latter objective, the committee shall (1) appear at public hearings on matters which affect the interests of the entomological profession; (2) keep informed on all public affairs affecting entomology, including legisla- tion, and to represent the Society in all such matters by offering advice and counsel to the State Government and to the public in these matters; (3) to promote activities designed to improve the status of professional entomology. The Chairman (or representative) of the committee shall serve in an ex-officio capacity on the Executive Committee. The incoming President shall name the full initial committee, one member of which will serve for one year, two for two years and two for three years. Each suc- ceeding President shall appoint members for a three-year term to fill com- mittee vacancies. The Chairman shall be designated each year by the Pres- ident under whom he will serve.

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Constitution and By-Laws 49

Section 7.-All officers and standing committees shall be elected by bal- lot, unless otherwise provided for.

Section 8.-All elected officers of the Society shall assume office at the close of the annual meeting, and shall serve for one year unless other provisions are made.

ARTICLE III

Publications

Section 1.-The Society may issue a publication containing the trans- actions of the organization's meetings and such other matter as may be of interest to entomologists. A copy of each issue (THE FLORIDA EN- TOMOLOGIST) shall be sent to each member of the Florida Entomological Society. The direction of the publication of the Society shall be entrusted to a Board of Managers, consisting of an editor, an associate editor, and a business manager, who shall be the treasurer of the Society. This Board shall be elected annually unless otherwise provided for. The official pub- lication shall be issued at such intervals as may be determined by the So- ciety or by the Board of Managers.

ARTICLE IV

Dues

Section 1.-The annual dues of active members shall be $5.00, except for University or High School students who may affiliate with the Society by the payment of $1.25. At least three-fourths of said dues shall be used for a year's subscription to' the FLORIDA ENTOMOLOGIST. Honorary members shall be exempt from payment of dues. Dues shall be paid an- nually in advance.

ARTICLE V

Meetings

Section 1.-Special meetings may be called as provided for in the Con- stitution. Notice of such meetings shall be given by the Secretary at least ten (10) days prior to such meetings.

ARTICLE VI

Amendments to By-Laws

Section-1.-Changes in these By-Laws may be made by a two-thirds vote of the members at any meeting; provided that notice in writing of the proposed change shall have been sent to each member at least ten (10) days before the date of the meeting at which it will be considered.

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