The Girl ScoutA PA R T O F T H E G L O B A L T R AV E L T O O L K I TAppendix

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Table of Contents

Online Resources .................................................................... 03

World Association of Girl Guides & Girl Scouts......................... 05

Safety-Wise Checklist for Travel Readiness .............................. 07

Safety Tips for Girls Traveling Alone ......................................... 09

Travel Procedure for Visiting the Juliette Gordon Low ............... 10 Girl Scout National Center Hostelling International ............................................................. 11

Handouts for Girls ................................................................. 12

Money Makes You Go Round the World .................................. 13

Individual Worksheet ................................................................ 14

Crunch the Numbers Chart ...................................................... 15

Daily Travel Itinerary ................................................................. 16

Forms ..................................................................................... 17

Adult Health Examination Record ............................................ 18

Authorization for Medical Treatment for Minors ........................ 20

Girl Health Examination Record ............................................... 21

Girls Outcome Evaluation Form for Girl Scout Travel ................ 23

Intent to Travel ......................................................................... 26

Permission to Travel Form for Minors ....................................... 27

Photo Media Release for Minors .............................................. 28

Photo Media Release for Adults ............................................... 29

Standards of Personal Conduct and Community Behaviors ..... 30

Trip Approval Form .................................................................. 31

Trip Plan .................................................................................. 32

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Air Travel Major international airlines: • www.nationsonline.org/oneworld/airlines.htm U.S. Customs information: • www.customs.ustreas.gov/xp/cgov/travel/ Safety tips for air travelers, U.S. Federal Aviation • Administration: www.faa.gov/safety/programs_initia-tives/health/passengers

Communication Country and city dialing codes: • www.business.att.com/bt/dial_guide.jsp Phone card tips: •  www.goabroad.ekit.com

Consulates and Embassies Embassies and consulates worldwide: • www.usembassy.gov/ U.S. State Department: •  www.state.gov/

Culture“Aspects of Nonverbal Communication”: • iteslj.org/Articles/Darn-Nonverbal/Country-specific sites, Center for Global Education: • www.studentsabroad.com/ The CIA’s World Factbook, with detailed information • on every country: https://www.cia.gov/library/publi-cations/the-world-factbook/index.html Culture Grams—concise, up-to-date reports on • more than 200 countries: www.culturegrams.com/Culture Matters, developed by the Peace Corps, • helps visitors interact respectfully in other cultures: www.peacecorp.gov/wws/educators/enrichment/culturematters/index.html “Culture Shock”—tips for easing cultural adjustment: • http://www.cie.uci.edu/prepare/shock.shtmlGlimpse magazine offers stories of culture shock • experiences written by students: www.glimpseabroad.org/abroad_1_Culture%20Shock.html Tales from a Small Planet shares experiences of living • abroad through literature, humor, and the arts: www.talesmag.com/

What’s Up With Culture prepares students for • cultural immersion: www.pacific.edu/sis/culture/ World Citizens Guide covers everything from money • matters to meeting people: www.worldcitizensguide.org/

Health Travelers’ health, Centers for Disease Control and • Prevention: http://wwwn.cdc.gov/travel/default.aspxThe Travel Clinic offers information on travel-related • health matters: www.drwisetravel.com/index.htmlIAMAT’s advice on health risks, required immuniza-• tions, and medical care abroad: www.iamat.org

Insurance Mutual of Omaha’s Girl Scout insurance: • www.mutualofomaha.com/girl_scouts_of_the_usa

Money

Mastercard ATMs overseas: • www.mastercard.com/cardholderservices/atm/ Visa ATMs abroad: • visa.via.infonow.net/locator/global/jsp/SearchPage.jsp Universal currency converter: •  www.xe.com/ucc/ University of the Pacific’s Cross-Cultural Training/• Student Guide offers advice on budgeting, currency exchange, credit cards, and transferring money: www.globaled.us/safeti/151studentguide.html

Passport/Visas

Passport-issuing offices: • www.travel.state.gov/passport/passport_1738.html “Where to Write for Vital Records” tackles birth cer-• tificate application: www.cdc.gov/nchs/howto/w2w/w2welcom.htm Country-specific entry regulations: • http://travel.state.gov/travel/cis_pa_tw/cis/cis_1765.html Continued...

Online Resources

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PlanningAbroad View’s travel basics: • www.abroadview.org/going/travel/index.htmUniversity of Michigan’s travel abroad resource: • www.internationalcenter.umich.edu/swt/travel/

People with Disabilities “Disability travel and recreation resources”: • www.makoa.org/travel.htmMobility International USA offers opportunities for • international exchange and useful travel information: www.miusa.org

Safety and Emergency Preparedness Safety Abroad First’s “Top Ten Ways to Not • Become a Victim of Crime Around the World”: www.globaled.us/safeti/toptennotvic.html U.S. State Department’s emergency assistance: • http://travel.state.gov/travel/tips/emergencies/emer-gencies_1212.html Sara’s Wish Foundation provides helpful safety tips • for traveling abroad: www.saraswish.org/travel_safe-ty_guidelines.htm

Travel Guides and ResourcesU.S. Department of State offers information on • traveling abroad: http://travel.state.gov/ Tourism Offices Worldwide Directory: • www.towd.com/ Subway Navigator helps you plan public transporta-• tion routes for major cities: www.subwaynavigator.com/subway_site/eng/accueil/fset_subway.htmLet’s Go offers popular student guidebooks: • www.letsgo.com/ Lonely Planet’s guidebooks for budget travelers: • www.lonelyplanet.com/destinations/

Rough Guides is another publisher of guidebooks • for budget travelers: www.roughguides.com/ Moon handbooks provide in-depth cultural and • practical information: www.moon.com/ Footprint offers comprehensive travel guides: • www.footprintbooks.com/

Travel Providers STA Travel is a student travel agency offering dis-• counted air and rail fares, as well as the International Student Identity Card (ISIC): www.statravel.com/ Hostelling International offers customized Girl Scout • adventures and global education programs: www.hiusa.org/programs/girls-scouts.shtml EF Tours offers Girl Scout troops and groups cus-• tomized educational tours to the WAGGGS world centers and more than 50 countries around the world: www.eftours.comGlobal Explorer’s trips focus on science, culture, • leadership, and service to help girls understand that they are part of a much larger, interconnected world, and that their actions have an impact on that world: www.globalexplorers.org

Your Next Adventure AbroadRotary International provides scholarships abroad: • www.rotary.org/programs/index.htmlCouncil for International Education Exchange offers • study and work abroad programs: www.ciee.org/AFS-USA summer and year-long exchange opportu-• nities: www.usa.afs.org/usa_en/home Youth for Understanding summer, semester, and • year-long exchange opportunities: www.yfu.org/Study abroad programs: •  www.studyabroad.com/ Opportunities for volunteering abroad: •  www.volun-teerabroad.com/

Online Resources (cont’d)

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Worldwide MovementThe World Association of Girl Guides and Girl Scouts (WAGGGS—www.wagggsworld.org/en/home) is comprised of 145 member organizations, including Girl Scouts of the USA. WAGGGS not only unites all of its member or-ganizations, but promotes and establishes Girl Guiding/Girl Scouting organizations around the world. The goal of WAGGGS is to enable girls and young women to develop their fullest potential as responsible citizens of the world.

Headquartered at the World Bureau in London, WAGGGS also owns and operates four world centers. Girl Scouts of the USA supports international friendships through contributions to WAGGGS, including a donation every year from its Juliette Low World Friendship Fund: www.girlscouts.org/who_we_are/global/juliette_low_fund.asp. World Thinking Day Fund: www.worldthinkingday.org/en/home

World Centers The four world centers, Our Cabaña in Cuernavaca, Mexico; Our Chalet in Adelboden, Switzerland; Pax Lodge in London, England; and Sangam in Pune, India, are owned and operated by the World Association of Girl Guides and Girl Scouts (WAGGGS). Staffed by volunteers and paid international staff, the centers offer Girl Guides and Girl Scouts a comfortable, inexpensive, and safe place for short stays or long-term accommodations, seminars, trainings, and international events. Members of Girls Scouts of the USA and their families are encouraged to visit the centers, meet girls from other countries, and build lasting friendships.

Our Cabaña (www.ourcabana.org/), located 47 miles from Mexico City, is a beautiful retreat located in historic Cuernavaca. Our Cabaña is the largest of the four world centers, can accommodate up to 90 guests, and offers five-, eight-, and nine-night sessions throughout the year to girl and adult members of WAGGGS and GSUSA, including Girl Friendship sessions and Adult Adventure programs.

Our Chalet (www.ourchalet.ch/) was the first world center built by WAGGGS. Located in the picturesque Swiss Alps, Girl Scouts, Girl Guides and their families can explore the network of trails and footpaths that lead to snow-capped peaks, crystal-clear waters, alpine forests, and wild flower meadows. Our Chalet offers a wide array of programs from high-adventure activities such as skiing or hiking to leadership seminars.

Pax Lodge (paxlodge.wagggsworld.org), located in Hampstead Village, 20 minutes by subway from the center of London, is an ideal base for exploring the city’s rich history, tradition, and culture. This world center offers a vibrant selection of cultural programs for youth and adults as well as leadership seminars and day activities.

Sangam (www.sangamworldcentre.org), situated along the banks of the Mula River in Pune, India, is a few hours from Mumbai (Bombay). Sangam, which means “coming together” in Sanskrit, brings Girl Guides and Girl Scouts together from around the globe. Events, scheduled from June to March, emphasize cultural sharing, common Girl Guiding/Girl Scouting links, and the rich cultural heritage of India.

DressGirl Guides and Girl Scouts are expected to wear their official Girl Scout uniforms or camp uniforms when visiting the world centers. Continued...

World Association of Girl Guides and Girl Scouts (WAGGGS)

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AtmosphereThe informal atmosphere of the world centers encourages interaction among visitors who are expected to contribute to the daily operation of the facility. As space in these facilities is limited, visitors are asked to bring only essential items.

GiftsContact the center before your visit to find out what is needed to maintain operations, or contact the World Foundation (www.worldfoundationgggs.org/), a private nonprofit that supports the world centers.

VisitsContact the world centers directly to inquire about accommodations, programs, and events.Our Cabaña: www.ourcabana.org/Our Chalet: www.ourchalet.ch/Pax Lodge: paxlodge.wagggsworld.orgSangam: www.sangamworldcentre.org

VolunteeringThe world centers offer volunteer opportunities for Girl Scout members 18 years old and above. www.girlscouts.org/who_we_are/global/wagggs/world_centers_volunteers

World Association of Girl Guides and Girl Scouts (WAGGGS) (cont’d)

The World Association of Girl Guides and Girl Scouts is the official umbrella organization for all national Girl Guide and Girl Scout organizations in the world. It consists of 145 member organizations, which are organized into five regions—Africa, Arab, Asia Pacific, Europe, and Western Hemisphere. Girl Scouts of the USA makes up about one-third of the total WAGGGS.

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Here is a checklist of general indicators for leaders and girls to look for to determine group readiness for a trip. Group consultants and others who review the travel plans should also find the checklist useful. Program services personnel can use the checklist as they approve travel plans, evaluate trips, and make trip recommendations.The following statements show travel readiness:

1. The trip upholds Girl Scout policies and standards.The trip meets all appropriate program standards listed in •  Safety-Wise chapter six, “Girl Scout Program

Standards.”

2. There is communication with the council.All appropriate permissions have been obtained from the council.• Leaders/advisors and girls know and follow council policies on camps and overnight trips, including • 

procedures for handling emergencies.Council staff are informed of any changes in plans.• 

3. There is sound planning.The trip has a clear purpose, formulated and understood by the girls and adults.• The trip is part of ongoing group activities, with all participants included in the planning steps.• Girls work successfully in groups and accept the responsibilities involved in the trip.• The proper number of adult chaperones who accept the responsibilities of the trip have been recruited.• Girls and their parents or guardians support the project wholeheartedly; parents or guardians understand • 

all plans and have confidence in the leadership.Girls and adults together make realistic, detailed plans well in advance.• Plans consider the special abilities and the religious and ethnic diversity of the participants and of those they • 

will interact with during the trip.Girls and adults learn in advance as much as possible about what they will be seeing and doing.• The group seeks council guidance and approval on the best means of transportation for the trip.• 

4. Travel arrangements are made in advance.Time is provided for eating, sleeping, rest and relaxation, recreation, and personal needs.• Mileage to be covered each day is reasonable for the terrain expected.• Plans consider both drivers and passengers.• Reservations for overnight accommodations are confirmed in writing, and all stopping places are planned in • 

advance. Sufficient space is reserved so that each girl has her own bed. If girls will be sharing beds, this should be clearly conveyed to the parent/guardians in the permission slip. Under no circumstances will a girl share a bed with an adult.

The entire itinerary is known to girls, adults, parents, the council, and the back-home emergency contact.• 

5. Business and money matters are worked out.Girls and adults create a detailed, realistic budget, remembering to include such items as transportation, • 

food, tips, insurance, recreation, admission fees, taxes, and emergency funds.Money-earning projects are carried out with the permission of the council and in accordance with Girl Scout • 

policies and Program Standards.Personal and group expenses are defined. The amount of personal money needed and how those funds • 

should be handled are determined in advance.Group travel funds are kept in a bank account before the trip and carried securely during the trip. • 

Continued...

Safety-Wise Checklist forTravel Readiness

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One person is responsible for group funds and will keep a daily account of expenditures. However, all funds •  should not be held by just one person at any time during the trip.

Decisions are made in advance about how to pay bills that occur before the trip, en route, and afterward.• 

6. Members take responsibility for personal conduct and equipment.Girls and adults know what clothing and equipment to take and how to use and pack the equipment.• When the group travels in uniform, all travelers have a Girl Scout uniform. Girls and adults are expected to be • 

in official uniform to represent Girl Scouts of the USA and respect the traditions of the Girl Guide and Girl Scout movements when traveling internationally to events and opportunities at world centers and other Girl Guide/Girl Scout international activities.

Girls understand their responsibilities as travelers. Everyone is briefed on appropriate conduct and safety •  precautions in public places, restrooms, escalators, and elevators, as well as on building stairs and selected forms of transportation.

Groups staying in hotels are prepared to take special precautions to protect their own safety and know what •  to do in case of fire. (See Hotel Security and Safety Tips on pages 146-147 in Safety-Wise.)

Special equipment required, such as tents, bicycles, canoes, etc., is checked and ready well before the •  departure date.

Individual limits on luggage and equipment are set and adhered to. Each person is able to carry her own •  individually identified belongings except when a special consideration, such as a disability, warrants alternative plans. All valuables are left at home.

7. Everyone knows and observes good health and safety practices.Safety-Wise•  is used when preparing for any trip. Girls and adults consult handbooks and leaders’ guides for

additional information.Required health examinations and immunizations are completed. Health records, medical waivers, necessary • 

medications, eyeglass and contact lens prescriptions, and/or extra eyeglasses are taken along.Everyone is physically and mentally able to undertake the trip. Reasonable accommodations are made for • 

girls who have disabilities.For trips of a day or more, at least one currently certified first-aider is present. The council office is contacted • 

to determine the level of first-aid training needed.Provisions are made for first aid.• For trips of three nights or more, insurance coverage is obtained for the entire trip through the council under • 

one of the optional accident or accident and sickness plans available. For international trips, request information from your council about the comprehensive foreign travel insurance and travel assistance program provided by Mutual of Omaha.

Arrangements have been made for an adult contact back home for routine reporting as well as for •  emergencies.

Written itineraries, including telephone numbers and addresses, are prepared for girls, their families, the •  council office, and the back-home contact. On overseas trips, the written itineraries include U.S. embassy and consulate locations.

Everyone understands procedures for handling accidents, illnesses, and emergencies.• Trip leaders for specialized trips, such as canoeing or backpacking, have taken water safety and leadership • 

training for the activity and are familiar with the Girl Scout Program Standards and activity checkpoints set forth in Safety-Wise.

Necessary insurance forms are carried, along with all important papers.• 

Safety-Wise Checklist forTravel Readiness (cont’d)

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The procedures for Girl Scouts traveling alone aim to make the girl feel comfortable and capable of traveling on her own and should include:

Event sponsor guidance through the application, acceptance, and trip-planning process.• Assessment by the sponsoring group of the girl’s maturity and ability to handle herself alone, including • consultation with the girl’s parents or guardian.Orientation on hotel security and safety. (See pages 146–147 of •  Safety-Wise.)Provision of emergency forms, with names and telephone numbers of emergency contacts if the girl’s family is • not available; arrangements for acceptance of emergency collect calls by emergency contacts. Note that the sponsor provides telephone numbers of emergency contacts at the event site or the arrival point.Advice to the girl and her family to book nonstop direct flights to and from the event whenever possible, and • advice to have the travel agent alert the airline and airport personnel that the girl is traveling alone. Airlines provide extra help and support for minors traveling alone.When girls are traveling alone in public places, it is recommended that they not wear name badges/tags that • are visible to a casual passerby as these have sometimes been used against an unsuspecting girl.

Girl Scot councils can provide the volunteer and the girl with additional information and advice to help ensure a safe trip.

Safety Tips for Girls Traveling Alone

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The Juliette Gordon Low Girl Scout National Center provides year-round educational program opportunities for traveling Junior, Cadette, and Senior Girl Scout groups. Reservations and council approval are required for visiting the Birthplace. Most programs are booked a minimum of one year in advance. Families and individuals do not need a reservation for a tour. The house is closed every Wednesday and some major holidays. For information about specific programs and days and hours of operation, or to request a copy of Birthplace Bound, a booklet summarizing educational programs, schedules, and fees as well as lodging, camping, restaurants, and sightsee-ing opportunities, contact the center by calling 912-233-4501, faxing 912-233-4659, or writing the Juliette Low Center at 10 East Oglethorpe Ave. Savannah, Georgia 31401.

Travel Procedures for Visiting the Juliette Gordon Low Girl Scout National Center

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HI hostels are more than an affordable source of accommodation. Hostelling International USA offers programs, discounts, learning experiences, and the opportunity to share your travel experiences. Their mission has always been “To help all, especially the young, gain a greater understanding of the world and its people through hostelling.”

Program and Learning OpportunitiesVolunteer opportunities• Service projects or collaborations with other groups and nonprofits• Walking tours• Girl Scout patches and programming specifically prepared for Girl Scouts• Cultural kitchens• Campfires• 

Available upon request, HI offer a series of travel presentations:World Travel 101 Nuts and Bolts and World Travel 101 Intercultural Education• Women Traveling Solo• Discover the World Patch Program—Girl Scouts• 

For more information, go to www.hihostels.com and find out what programs your local HI office offers.

Hostelling International

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The following handouts can be used in conjunction with Exploration: The Girl Scout Guide to Global Travel to help you plan your trip more effectively.

Handouts for Girls

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Money Makes YOU Go ‘Round the World

ExpEnsEs Cost for Group Cost for You

Passport $________ $________

Airfare $________ $________

Lodging $________ $________

Food $________ $________

Event Fees $________ $________

Souvenirs, gifts $________ $________

Local transportation $________ $________

Miscellaneous $________ $________

Emergency money $________ $________

Admission fees (museums, theater, etc.) $________ $________

Total $________ $________

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Individual Worksheet

ExpEnsEs Cost for You notEs

Passport $________

Airfare $________

Lodging $________

Food $________

Event Fees $________

Souvenirs, gifts $________

Local Transportation $________

Miscellaneous $________

Emergency money $________

Admission fees (museums, theater, etc.) $________

Total $________

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Crunch the Numbers Chart

Food TransporTaTion Fun CloThes oTher

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Daily Travel Itinerary

DAtE

time

time

time

schedule

schedule

schedule

notes

notes

notes

Mo

rnIn

GEV

EnIn

GA

ftEr

no

on

7:00

8:00

9:00

10:00

11:00

12:00

7:00

8:00

9:00

10:00

11:00

12:00

1:00

2:00

3:00

4:00

5:00

FormsP

age 17. The Girl S

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The following forms are available for you to use and adapt as needed. Check with your Girl Scout council to see if they use or require other travel forms.

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Name ____________________________________________________________________________________________ Age ______________

Address _____________________________________________________________________________________________________________

City ____________________________________________________________________ State _____________ Zip ______________________

Telephone ___________________________________ E-mail _________________________________________________________________

Name of event _____________________________________________________________ Dates of event ____________________________

Your council _________________________________________________________________________________________________________

Please respond to the following statements by circling 1 if you strongly agree, 2 if you agree, 3 if you neither agree nor disagree, 4 if you disagree, or 5 if you strongly disagree. Please circle only one answer per statement.

Girls Outcome Evaluation Form for Girl Scout Travel

On the trip… Strongly Agree Agree Neither AgreeNor Disagree

Disagree StronglyDisagree

I learned it’s okay to be different form other kids around me. 1 2 3 4 5

I did things that made me feel good about myself. 1 2 3 4 5

I learned how to do things I didn’t think I could do. 1 2 3 4 5

I tried new activities even if they were hard to do. 1 2 3 4 5

I tried to solve problems for myself before asking for help. 1 2 3 4 5

I was willing to change my mind about something if I learned new information.

1 2 3 4 5

I learned that I could disagree with someone and still be friends.

1 2 3 4 5

People made me feel like I belonged. 1 2 3 4 5

I worked together with other girls on the trip. 1 2 3 4 5

I volunteered to help or lead during this program. 1 2 3 4 5

I helped plan the activities I did. 1 2 3 4 5

Connecting with other girls helped strengthen my feelings of being part of the Girl Scouting community.

1 2 3 4 5

This trip helped increase my interest in being a leader in my local or global community.

1 2 3 4 5

As a group we had an opportunity to discuss what we learned on our trip.

1 2 3 4 5

I made decisions about what we were going to do. 1 2 3 4 5

I feel empowered to make a difference in my community. 1 2 3 4 5

I interacted with people of different color or cultures. 1 2 3 4 5

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1. What were the highlights of your trip?

2. How would you rate the trip overall?

3. Did you take on a leadership role during any part of the trip? Describe how.

4. What did you learn about yourself that you didn’t know before the trip?

5. Did participating on this trip help give you more courage, confidence, and character?

How?

6. Have you participated in other Girl Scout trips before? Yes No If yes, please describe.

7. In what kind of trips would you like to participate in the future?

8. Did you feel you were properly prepared for your trip (through pre-trip/planning meetings, informative material from the host council, etc.)? Yes ___ No ___

What could we have done to better prepare you for your trip?

Service oriented/volunteering Science/technology Culture/arts Politics

Nature/adventure Other ___________ Sports

Excellent Great Fair Poor

4 3 2 1

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9. Will you encourage other girls to plan and participate in a trip? Yes No

What advice do you have for girls planning trips?

10. How did you pay for your trip?

TOTAL COST OF TRIP $ __________

10. Please describe any challenges you had in financing your trip.

11. Did you learn anything new about managing money?

Suggestions for last question:12. What I love most about Girl Scouting is…

Thank you for taking the time to fill out this form. We appreciate your input and effort towards making Girl Scoutdestinations the best it can be! Please return the completed form within 30 days of the conclusion of the destination toyour event council and Nicole Mayhorn, Program Manager, Global, GSUSA, 420 Fifth Ave. New York, NY 10018 ore-mail nmayhorn@girlscouts.org.

Your contribution

Troop contribution

Cookie sale

Service unit contribution

$___________

$___________

$___________

$___________

Family contribution

Council contribution

Community contribution

GSUSA contribution

$___________

$___________

$___________

$___________

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