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The Global Standard for Digital Transaction Management™ October 31, 2014 Sharon Hayes, Director Public Sector
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The Global Standard for Digital Transaction Management™
October 31, 2014Sharon Hayes, Director Public Sector
Agenda DocuSign Vision Leader
K-12 Sample Use Cases
Metro-Nashville Public Schools
Human Resource Use Cases
Summary
Trusted10+ Years ofContinuous Innovation
Global188 Countries“DocuSigned”
Leader100,000+paying customers
Across IndustriesCommunicationsReal Estate Healthcare TechnologyFinancial Svcs Government EverywhereInsurance
Choice Across All Industries
DocuSign K-12 Sample Use Cases
Teachers
Teacher Contracts*
Teaching Plans
Supplies Purchase Requests
Instructor Intent to Return Forms*
Instructional Expense Reporting
Students
Medical Information/Emergency Contact Info for Students
Class Registration
Field Trip Permission Slips
Capstone Projects Tracking
Enrollment Agreements
Procurement
Human Resources
Accounts Payable
Trustee and Board Approvals & Minutes
Teachers and Students
Internal Operations
Metro Nashville Public Schools – Case Study
DOCUSIGN CONFIDENTIAL 6
85,000 students 153 public schools
Case Study
Gary AppenfelderDirector of Purchasing
Contract Process
Results
Average # of Paper Sign-ing Days_x000d_
Average # of DocuSign Days_x000d_
85
12
100% increase in vendor contracts
Truly paperless
Average # of Paper Signing Days
Average # of DocuSign Days
Contracts
SY 09-10 SY 10-11 SY 11-12 SY 12-13 SY 13-140
100
200
300
400
# of
Con
trac
ts
Additional Benefits
Increased visibility No more lost contracts Products and Services faster
from Procurement “Ecstatic” local stakeholders
“It has been universal enthusiasm. I am able to
serve more clients with the efficiency savings from using
DocuSign.”
Gary Appenfelder, Director of Purchasing
Metro Nashville Public Schools
Human Resource Use Cases
User Comments
“Ability to post notes to approvers and receive notes if declined – nice feature – time reducing in phone calls.”
–Project Manager
“Being that I am on the road a lot, it’s much easier to submit these electronically.” –Criminal Justice System Trainer
“The electronic workflow facilitates approval or disapproval since can act upon the process even if off-site.” –Accounting Clerk, works from home
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Value is typically grouped into three primary categories:
Identified benefits are mapped to document preparation, execution and completion.
Identifying Value Derived from DocuSign
Hard Dollar Savings Productivity Improvements Revenue Gains
Reduce document distribution costs
Lower printing costs Decrease document storage
costs Eliminate certain legacy eSig.,
time stamping and related systems
Lower document creation costs Reduce time to distribute
documents Decrease time to manage
document status Reduce time to process signed
documents Decrease document storage /
archiving time
Compress signature cycle Increase sales efficiency (Conversion
Rates) Return on additional revenue
DocuSign Certificate of Completion
• Creates Audit log for:• recipient delivery• views• signing event• text of consumer disclosure accepted • signer IP address and physical location • encryption event of document• signer authentication events• signature accepted and used
• Appended to every completed envelope is an encrypted, tamperproof record of authenticity
Are Electronic Signatures Legal?
Two Acts establish the legality of electronic signatures in the United States : - Electronic Signatures in Global and National Commerce Act (ESIGN, 2000)- Uniform Electronic Transactions Act (UETA, 1999)
Both ESIGN and UETA establish that electronic records and signatures carry the same weight and legal effect as traditional paper documents and handwritten signatures.
Only DocuSign warrants ESIGN compliance.
Highest & Broadest Set of Security Certifications
DOCUSIGN CONFIDENTIAL 16
ConfidentialityDocuments and data
are private, and access is workflow controlled
IntegrityDocuments, both in
progress and completed,
are tamper-proof
Authenticity3rd parties (e.g.
courts) can rely on validity of signers and
documents
Non-Repudiation
Documents are technically, legally, and procedurally
irrefutable
AvailabilityCritical service is
accessible to customers 365x24x7
CUSTOMERBENEFITS
Broadest Set of Security Certifications
Data Privacy
Protection Of Data
Global Security Gold Standard: ISO 27001
Streamlined Process for EU Privacy Law Compliance
Security Framework Serviceand Reliability
Summary – Benefits of DocuSign Solution
No Capital Investment No application to download or maintain Encrypted documents – only those given
permission can read Works on all mobile platforms Ability to store locally Easy to Use Works for many diverse business processes Complete Audit Trail Saves Time, Trees, and Chasing Paper Meets Federal and State Legal requirements
Product Demonstration
DOCUSIGN CONFIDENTIAL 18
Contact Information
Jennifer Baker, Account Executive
Work: 415-489-6990
Cell: 650-561-5033
Sharon Hayes, Director, Public Sector
Cell: 919-815-2848
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