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The Goal Line
1700 Hours
PSO Recap – CHC Measuring Progress
• Members should serve 40-45 hours/week• Acceptable progress– Average hours per week served is 37 or higher (1700/46
weeks)– Average hours per week is higher than the average #
• Inadequate progress– Average hours per week are below 37 hours/week– Average hours needed is 40 or higher
PSO Recap - HCC Measuring Progress • Members should serve 40 hours per week• Acceptable progress– Average hours per week served is 36 or higher
(1700/48 weeks)– Average hours per week is higher than the average #
• Inadequate progress– Average hours per week are below 36 hours/week– Average hours needed is 40 or higher
Hours MonitoringWhat members are expected to monitor• Are they serving 40-45 hours a week?• Are they on track with hours?• If they are behind, what opportunities they have to do more service?
What program staff monitors weekly• Did members serve less 6 hour days?
– If so, was it documented correctly• Did members serve more than a few 8.5 hour days?• PTO requests
What program staff monitors at mid term• Summary of hours• Overall PTO
Explanation of AveragesAdequate Progress Averages
• 36/37 hour a week averages account for PTO and holidays• To maintain these averages members need to be serving more hours (40-45
hours)
Monitoring Averages
OnCorps Averages• Not accurate for CHC/HCC since they are on 2 week periods not bi-monthly
Tracker Averages• Do not account for PTO or Holidays
Ways members fall behind• Consistently serve 7 to7.75 hours days (lunch breaks do not count
as hours)– multiplied by 25 weeks adds up
• Occasional 6 hour days• Holidays• PTO• Site closures for inclement weather
– No hours– Shorter hours
• The weather in general
Things to factor into progress• Program restrictions
- 100 hours outside service- 340 (20%) training hours – includes in-service days and CHC/HCC sponsored
events
• Holidays - 2 remaining AmeriCorps – Memorial Day– 4th of July
- Members can earn hours at their host site or outside service on holidays
• PTO remaining– Variable by member– Requests will not be approved unless member has made significant progress
towards getting on track (as stated in handbook)
Example
• Behind = 50 hours• Average needed = 39.18 hours/week• Personal Goal = 42 hours/week• Adequate Progress (37/wk) = Week 35– Still need to be putting in 40-45 hours/week
• If serve 42 hours every week, total hours = 1762– Minus 2 AmeriCorps Holidays = 1746– Minus 3 PTO days = 1722
Catching Up on Hours
• Serve at least 8 hour days not including lunch• Get involved in other activities/projects at
your host site – look for Saturday/evening events
• Attended CHC/HCC sponsored events* • Seek outside service• Seek outside training/development– Lectures, networking events, conferences
Tracker Explanation
Tracker Tips
• You can only edit approved or pending hours(Columns D+E)
• Enter your hours (approved and pending) at the end of the day on Friday or first thing on Monday
• Average need does not factor in PTO since it is variable by member
Testing the Tracker
• I input number based on the ‘weeks served’ report I received from OnCorps on 2/17
• Double check the hours!
• Enter your hours this weekend to test the math (Row 28 – Week 26 – Goal Hours = 925)– Let me know if there are issues. – Today’s hours – 9:00 - ?; all training
Forms and Reporting• Outside Service Form
- Signed and sent to Darlene- Submit with timesheets- Entered on timesheet: Outside Service:…..
• *New* Training/Development Form
- Signed and sent to Darlene- Attach flyer, agenda, description, etc- Submit with timesheets- Entered on timesheet: Outside training…..
Review handbook for appropriate service and trainings. Always a good idea to check with program staff first!!!
• Hours Catch Up Form (>40 hours behind)– Enter hours before the start of the week (COB Friday, BOD Monday)– Submitted every Monday by Noon to Darlene and Katie/Caitlin
All forms on Google Site: https://sites.google.com/site/chcamericorps/member-forms
Outside Service/Training/Development
What are you doing already?
How often are you doing it?
Would you recommend others getting involved?
Independent Hours
• Chicago Cares: http://www.chicagocares.org/ • Idealist.org: www.idealist.org • Volunteer Match:
http://www.volunteermatch.org/• University Websites (UIC, DePaul, UoC, Loyola)• Young Non-profit professionals: http://
www.ynpnchicago.org/s/269/start.aspx
Kill oh so many birds with one stone….(That’s a turn of phrase… please don’t kill birds)
What do members want:• More TPD• More time together as a Corps• Opportunities to serve together
What do members need:• More hours
How do we get there together?What’s already happening or in the works?
TPD sponsored events• (2/27) - "The Future of the Mind: The Scientific Quest to Understand, Enhance and Empower the Mind."
Thursday “after-hours” webinars (6-7 PM)
Confirmed Topics• March 6: Survey Development for Public Health - Katie Harr, MPH• March 13 (Part 1): Medical Ethics Overview- ‘What Health Care Professionals Should Know’ – Lynn Maitland, PhD• TBD (Part 2 – in person): Medical Ethics Case Study Practice
Potential Topics• Urban Agriculture in Chicago• Legal Aid in Chicago • Public Health Topics: Tobacco Policy, Sexual Assault/Human Trafficking, Injury Prevention• Managing project budgets
Anyone have any resources to offer? • Is your mom a tax preparer?• Does your Dad work in Human Resources?• Does your Uncle do brain surgery?
Other opportunities??????
• What can we do as a team?• Who can/will help facilitate?
What are you doing this Saturday?
NeighborSpace Garden Leader Meet-up
A fun afternoon of delicious snacks, conversation, and seed starting before Spring arrives
Date: February 22, 2014 Time: 3-5 PM Location: Archeworks, 625 N. Kingsbury, Chicago, IL 60654 (Chicago Brown Line)RSVP: To Katie at end of today; 5 people MAX