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Volume 1, Issue 7 October 2013 the treasurer’s official newsletter to the New York District Key Club the gold standard
Volume 1, Issue 7 October 2013
the treasurer’s official newsletter to the New York District Key Club
the gold standard
Table of Contents
2
Words from Your Treasurer
Role of Club Treasurer
October Fundraising Ideas
District and International Dues Collection
October Financial Report
3
4
6
8
7
Dues: Frequently Asked Questions
6
Words From Your Treasurer
Hey District Board!
October was a super important
month for Club Treasurers that wanted to
earn the Early Bird Dues patch. Dues
collection should have begun and finished
and member rosters should have been
drafted. Invoices should have been
created and checks should have been
written. Three packages should have been
sent: the check and invoice to
International, a copy of the check and
invoice to Mr. Goldstein, and a copy of
the check and invoice to me.
Yours in the spirit of service,
Alexander Mok
District Treasurer 2013 – 2014
3
Please continue to remind your Club Treasurers of the available
resources on my Issuu page. This page can be found at
www.issuu.com/alexmokk. The dues guide is extremely helpful for treasurers
that have questions, but I also have a FAQ in this newsletter for those extra
questions not answered. Please save the date of November 15, because
that’s when all clubs should be sending in their checks and invoices.
4
Dues: Frequently Asked Questions
Where is your Dues Guide?
You can find A Treasurer’s How-To:
Membership Dues by clicking here.
You can download the guide by
clicking “Share” and “Download”.
To whom and when should I mail the
check and invoice?
Can I pay for 15 members now and
pay for more later?
Package 1 (Actual Check + Copy of
Invoice) to:
Key Club International
PO Box 6069 – Dept. 123
Indianapolis, IN 46206-6069 USA
Package 2 (Copy of Check + Copy
of Invoice) to: District Administrator Mr. John Goldstein
590 Mullock Road
Port Jervis, NY 12771
Or email [email protected]
Package 3 (Copy of Check + Copy
of Invoice) to:
District Treasurer Alexander Mok
2642 Bath Avenue
Brooklyn, NY 11214
Or email
Yes, you can. After you print an
invoice for your first batch of
members and send your first check
to International, you can continue
updating your Membership Update
Center. You will only be billed for the
newly added members.
Why did dues increase from $11.50
to $12.50?
5
How will I know International
received my mail?
What is the Early Bird Dues patch?
What should I do if my dues are
late?
Your District Treasurer will send out
periodic updates with a list of clubs
that have paid and not paid their
dues. Just check in with your District
Treasurer through email or another
form of communication if you need
a speedier response.
The Early Bird dues patch is a great
way to show club members that you
sent in dues early. It is a patch that is
placed on the club banner. If clubs
don’t have a banner, they can
easily order one here.
If clubs do not send in their dues by the
regular deadline of December 1, they are
a delinquent club. Delinequent clubs
cannot have delegates at conventions or
candidates for higher office, but it is simple
to revert back to an active status. Clubs
just need to submit their dues payment
ASAP.
With materials and other expenses
getting costlier every year, it was
necessary to raise dues to stay on
budget. Every dollar from member
counts, and no dollars are gone to
waste. Click here to view a Dues
Breakdown.
6
Role of Club Treasurer
What should a Club Treasurer be doing in October?
The Festive Idea
Leaf Raking
Go door to door asking for
donations in return for raking
the leaves in your neighbor’s
front or back yard.
In October, they should be:
Holding fundraisers and sending in FRFs and proofs
Sending their member roster and dues check for the
Early Bird Dues patch
Speaking with their other club officers
Reviewing the requirements for the Distinguished Club
Treasurer Award
October Fundraising Ideas
The Low Budget Idea
Penny Wars
Nothing beats friendly
competition between grades
in your school. Bring in one jar
for each grade and collect
change and bills to see
which grade can collect the
most money!
The Extra Special Idea
Talent Show
Host a talent show and
collect entrance fees. Be
sure your acts are tasteful
and be sure your show is
worth watching!
International New York District Your Club
$6.50 $6.00 $1.00 – $3.00
• International Website
www.keyclub.org
• International Board
Meetings
• Governor and
Administrator Training
Conference
• Resources (posters, public
relations tools)
• Pins and Membership
Cards
• District Support
• Awards (scholarships,
distinguished officers,
etc.)
• International Convention
• Other Expenses
• District Website
www.nydkc.org
• Board Meetings
• District/Club Awards
• District Officer Materials
(pins, resources, etc.)
• Leadership Training
Conference
• Other Expenses
• Events (parties,
fundraisers, etc.)
• Club Website
• Meeting Supplies
• Supplies for Projects
• Support to Attend LTC
• Kiwanis Club Visits
• Club Awards
• Other Expenses
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District and International Dues Collection
Below you will find a breakdown of how every club member’s dues are used. The
money is never gone to waste, and it is important to tell current and prospective
members where their money is going.
For the 2013 – 2014 service year, dues will be $12.50 in addition to the optional
$1 – $3 that each club can add. The breakdown of dues is shown below.
I hope to have more clubs earn the Early Bird Dues Patch for this service year.
Please check out my How-To guide for dues for detailed steps on submitting dues
and for a recommended timeline of completed actions. Click here to view my
dues guide on Issuu.
I will also create a chart to note which clubs have paid dues for the service year
and when so that all Lieutenant Governors can remind their clubs to submit dues.
Note: Totals
disregard proofs
Alzheimers
Association
American Cancer
Society
The ELIMINATE
Project
Juvenile Diabetes
Research
Foundation
April $0 $230.60 $165 $0
May $0 $1,535 $908.30 $0
June $0 $1,528 $522.07 $0
July $0 $0 $0 $0
August $0 $0 $0 $0
September $0 $300 $84.87 $0
October $0 $12,435 $0 $265.05
November
December
January
February
March
Cumulatively $0 $16,028.60 $1,680.24 $265.05
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October Financial Report
Fundraising Progress Dues Report
As of 10/31/2013
Amount Raised Without Proofs $20,654.16
Amount Raised With Proofs $17,058.49
Total Amount Fundraised $37,712.65
Goal $100,000.00
Year End Report
# of Active Clubs 229
# of Inactive Clubs 33
# of Members 11,902
Kamp Kiwanis Kiwanis Pediatric
Trauma Center
Pediatric Lyme
Disease Foundation
Wounded Warriors Local Causes
$97.75 $36 $27 $0 $4,975.53
$484.98 $0 $0 $0 $7,105.08
$0 $0 $0 $0 $2,884.22
$0 $0 $0 $0 $1,140
$0 $0 $0 $0 $70.20
$0 $0 $0 $0 $1632
$0 $100 $0 $0 $1,186
$582.73 $136 $27 $0 $18,993.03
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Project
Recommendations
Alzheimer’s Association
Wounded Warriors
Club Fundraising Totals
Click here to view the fundraising
progress as done by each individual Key
Club.
Please remind every club to fill out an
FRF or to send in a proof for any
fundraiser applicable. Let your clubs know which service
projects I recommend fundraising
for during the month of November.
This is based off the October
fundraising data.
www.keyclub.org www.nydkc.org
3636 WOODVIEW TRACE, INDIANPOLIS, IN 46268 317.875.8555 US AND CANADA 800-KIWANIS
District Treasurer Alexander Mok [email protected] ©2013
Thanks for reading!
