THE GUIDE TO

LED LIGHTING RETROFITSNeed a lighting upgrade, but not sure where to start? Read this eBook for start to finish tips of LED lighting retrofit projects.

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LED Lighting Retrofit Guide

In simple terms, a retrofit replaces a current lighting system with newer technology. While

replacement simply replaces with the same product, retrofitting can provide significant additional

savings and advantages over the original product. Furthermore, lighting improvements are

widely acknowledged to require minimal investment and produce measurable results.

The market demand for LED lighting retrofits has already eclipsed $4 billion annually, largely

driven by legislation, rebates, and a desire to increase profitability by reducing energy costs.

In commercial and industrial facilities the number one influencing factor to retrofit is utility cost

savings; costs can be reduced from the switch to LED technology, the addition of controls, and

the right-sizing of lighting in a space—eliminating energy-wasting overlit conditions common in

most buildings.

From garage/high bay to office troffers, Universal Lighting Technologies offers a lighting

retrofit solution for nearly every application.

This LED Lighting Retrofit Guide will prepare you to evaluate and plan your facility upgrade

to energy-efficient LED lighting. Whatever your role—facility management, property and facility

portfolio management, energy management, facility asset management, or maintenance and

operations. If you’re responsible for the financial decisions for your business, this guide will

become an invaluable resource and quick reference guide you’ll need to start your project.

INTRODUCTION

TABLE OF CONTENTS

The information in this guide is divided into 4 parts:

PART I:INVESTIGATING A LIGHTING RETROFIT

Chapter 1: What are the benefits of a lighting retrofit? Chapter 2: What are the lighting retrofit options to consider?

PART IIEVALUATING YOUR LIGHTING RETROFIT

Chapter 3: How do you evaluate different retrofit solutions? Chapter 4: What’s the impact of deferring your decision to retrofit into the future?

PART IIIPLANNING YOUR LIGHTING RETROFIT PROJECT

Chapter 5: Shorten the payback period of your retrofit project by maximizing

rebate savings

Chapter 6: What you need to consider and prepare in advance of your retrofit project

PART IVQUICK REFERENCE INFOGRAPHICSAdditionally, keep these helpful infographics handy as quick reference tools.

Infographic 1: 10 steps to successful lighting retrofits Infographic 2: Top 10 questions to ask your lighting distributor about your retrofit project

In addition to this guide, be sure to subscribe for valuable content and watch accompanying videos at unvlt.com. If you have questions about retrofitting with LED, contact Universal Lighting Technical Engineering Services at tes@unvlt.com or your local Universal Lighting Technologies representative.

TABLE OF CONTENTS

TO LEARN MOREABOUT LED TECHNOLOGY:

FOR SPECIFIC QUESTIONSABOUT LED TECHNOLOGY:

• Subscribe to premium content

• Register at Universal University

Universal University

• Send your questions to Technical Engineering Services at tes@unvlt.com

• Contact your local Universal Lighting Technologies representative

• Request a lighting audit or samples via marketing@unvlt.com

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PART 1

INVESTIGATING A LIGHTING RETROFIT

The chapters in this first part of the LED Lighting Retrofit Guide will answer a broad

spectrum of questions you may have about the benefits of a lighting retrofit and the

types of lighting retrofits to consider.

Chapter 1 What are the benefits of a lighting retrofit?

Chapter 2 What are the lighting retrofit options to consider?

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IWHAT ARE THE BENEFITS OF AN LED LIGHTING RETROFIT?

Retrofitting your existing lighting with LED is characterized by a fast return on investment,

which benefits the facility owner, occupants and visitors for years to come. Those benefits go

well beyond energy savings.

ENERGY SAVINGS

In a commercial or industrial building, lighting can account for as much as 28% of the

electric utility bill. With an LED lighting retrofit, energy usage is slashed immediately with

recurring savings month after month for years. This frees up funds for investments in new

personnel, new equipment, new programs, or expanded R&D.

At its most basic level, LED lighting saves up to 50% over other lighting solutions. This is

before factoring in additional energy savings from adding more refined controls to the digital

LED lighting platform, including:

• Occupancy Sensors to turn lights on/off or to a preset level, depending on space occupancy

• Trimming to lower the light output to comfortable levels

• Daylight Harvesting to shut off or reduce light in areas where natural daylight provides sufficient luminance

• Personal Controls to enable individuals to control lighting in their space

Universal Lighting Technologies offers a variety of LED lighting solutions, including lamps,

retrofit kits and luminaires, to fit nearly any application. To capture the additional energy

savings, LED lighting control solutions are offered through Douglas Lighting Controls, Inc., a

sister division of Universal Lighting Technologies. Universal Lighting Technologies has an online

ROI calculator to assist you.

MAINTENANCE SAVINGS

Whether you own your facilities, lease them to occupants or develop and sell facilities,

ongoing maintenance is a controllable cost. For example, there are ongoing costs to clean

and maintain reflectors on parabolic troffers, replace and recycle burnt out lamps, or replace

failing ballasts and sockets. There’s no added value in this activity—it’s purely a cost associated

with past-generation lighting technology. Maintenance costs increase depending on the type

of facility too. Do you need to use a scissor lift to reach the luminaries? Is it a 24x7 facility

like an airport that disrupts travelers and vendors? Does the maintenance require special

cleaning procedures such as in a hospital? Disruptions in maintenance crush productivity.

LEDs last longer. Replacing existing lighting with LED eliminates lamp replacement cycles

and ballast maintenance, which pays dividends in high-use or hard-to-reach areas.

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INTERIOR SPACE IMPROVEMENT

Have you ever looked across your open floor and above the sea of cubicles is a patchwork

of mismatched lamps? Some may flicker or buzz. Some may have gone out. Color in some

may have shifted blue or pink to yellow. Whether you’re offering your facility for lease or

selling, you’re losing top-dollar because of old lighting. If your organization occupies the

space, your employees’ morale and your visitors’ impression of the care you place in your

brand will improve with a well-maintained environment.

LED lighting solutions are carefully matched for color consistency. Because you’ve eliminated

ballasts that may buzz and effect light, you’ve dramatically improved your facility space.

Depending on the lamp type you’re replacing (for example, replacing a metal halide HID with

an LED equivalent), the effect may be dramatic.

PRODUCTIVITY AND WELL-BEING

LEDs have near full-spectrum, daylight quality light. Other light sources don’t. If you switch

to a better quality light delivering the right amount of light to the workplace (not overlit or

underlit) and not flickering, you’ll reduce eyestrain and headaches. Better light translates to

better well-being and increased productivity, whether in an office, a warehouse, a hospital,

or a school.

ENVIRONMENTAL IMPACT

LEDs are environmentally friendly on many levels. First, when you look up at your existing

lighting system, you see lights. What you don’t see are rows of lamps and ballasts with

dangerous chemicals like mercury. These are not only potential hazards to the occupants and

maintenance crews of the space, but they require special and costly recycling. Second, your

LED lighting can save up to 50% over other lighting solutions, shrinking your carbon footprint

significantly. Finally, with a typical lifecycle of 3x–5x of non-LED light sources, there’s a lot less

material going to the landfill.

If you have a sustainability mission for your business or are leasing or listing a clean

building, LED lighting is easier on the community in which you live, work and play.

FACILITY LEASING/LIST VALUE

For all of the reasons listed above, you can increase the value of your facility listing when it’s

green. An investment in lighting is an investment in your business.

EXTENDED WARRANTY/LONG LIFE

LEDs have a long life. In a typical office grid ceiling fixture, the fluorescent tubes may

have a 10,000-hour life with a warranty coverage that shrinks based on how long the lamps

are on and switched on/off. A Universal Lighting Technologies T8 lamp will have a rated life

of 50,000 hours along with a 5 year warranty. Universal Lighting Technologies offers

industry-leading LED linear solutions to the North American market. Our designs incorporate

decades of control and LED lighting experience.

In addition to the post-installation benefits listed above, there are additional benefits from a

LED lighting retrofit related to the installation project itself.

EASE OF INSTALLATION

There are different types of LED solutions available for a retrofit project, discussed in the next

chapter. But regardless of the solution, LED retrofits are commonly fast and easy to install. In

many solutions the existing light fixture is unchanged, eliminating or minimizing changes to

the grid and leaving the plenum undisturbed. For example, with Type A lamps there’s no new

wiring, minimizing disruption.

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*Encentivizer™ is a trademark or registered trademark of Encentiv Energy

FUTURE CONSIDERATIONS

LED lighting solutions are digital platforms, easily connected to controls. Opting to install controls

simultaneously to your lighting retrofit gives you a path to future functionality and staying ahead of

tightening code compliance requirements. Douglas Lighting Controls, Inc. is the sister division of

Universal Lighting Technologies that offers control solutions for connected LED lighting.

REBATES

LED lighting and lighting controls are commonly qualified for rebates through utility companies.

Utility companies reward commercial electricity users for reducing their energy consumption. It’s

much cheaper for utility companies to cut energy usage than build new power plants and upgrade

power distribution grids. Rebates may significantly reduce or even pay for the cost of the retrofit.

Universal Lighting Technologies has a rebate research tool online, the Encentivizer™*, to help you

understand available offers from your utility companies.

TAKEAWAYSWHAT ARE THE BENEFITS OF AN LED LIGHTING RETROFIT?

• ENERGY SAVINGS

• LOW MAINTENANCE

• INTERIOR SPACE IMPROVEMENT

• OCCUPANT WELL-BEING

• INCREASED PRODUCTIVITY AND SAFETY

• ENVIRONMENTAL SUPPORT

• INCREASED FACILITY AND LEASING VALUE

• EXTENDED WARRANTY/ LONG LIFE

• EASE OF INSTALLATION

• FUTURE CONSIDERATIONS

• REBATES

TO LEARN MOREABOUT LED TECHNOLOGY:

• Register at Universal University

• Send your questions to Technical Engineering Services at tes@unvlt.com

• Contact your local Universal Lighting Technologies representative

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II WHAT LIGHTING RETROFIT OPTIONS

SHOULD YOU CONSIDER?

A facility may have its lighting replaced with a like product or retrofitted with an LED lighting

and controls solution. When retrofitting your lighting, there are various approaches to consider

based on your facility, space, and reasons for retrofitting. In this chapter, we’ll explore the common

reasons for retrofitting and introduce you to solutions from Universal Lighting Technologies.

Fundamentally, there are three ways to approach a retrofit:

REPLACE THE EXISTING LUMINAIRE WITH AN LED LUMINAIRE

Remove and replace fluorescent parabolic troffers, pendants, and HID wall packs with an

LED fixture. This approach retrofits your lighting system with the latest LED technology in form

factors fitting your space. You may consider a luminaire replacement if you’re already planning

extensive remodeling of a facility space.

Universal Lighting Technologies LED replacement luminaires include:

• LED Professional Volumetric Luminaires to replace three-lamp parabolic troffers and

designed to visually match the LED Professional Retrofit Kit

• LED Volumetric Luminaires to replace fluorescent three-lamp parabolic troffers or other

offset channel light fixtures

• LED General Prismatic Luminaires to replace fluorescent troffers and parabolic style

luminaires; installer friendly and come in standard sizes for grid lay-in applications

• LED Flat Panels to replace dated fluorescent troffers and provide a clean,

modern appearance

• LED Strips to replace linear fluorescent strips

• LED Wraparound to replace surface mounted fluorescent fixtures

• LED Linear High Bay to reduce energy and increase productivity in storage, warehouse and

utility areas

• LED Industrial Bay to increase efficacy with a modern look in high bay applications

• LED Vapor Tight Luminaires, gasketed and sealed for harsh environments needing

extra durability

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CONVERT THE EXISTING LUMINAIRE TO LED

If your existing luminaires are architecturally unique or you aren’t planning a comprehensive

remodeling of a facility, you can convert the existing luminaires to LED. This is done by removing

the lamps and ballasts and replacing them with LED lamps and drivers or LED engines and

LED boards with drivers. Switching ballasts for LED drivers enables you to introduce dimming

capability for more control and energy savings. LED retrofit kits have a lumen life almost 3x

longer than just the LED tube replacement. Depending on your utility company, you may get a

higher rebate by converting the luminaire to LED.

Universal LED conversion (retrofit) products include:

• LED Professional Retrofit Kit (Pan Style) to convert 1´x4´, 2´x2´ or 2´x4´ fluorescent

recessed fixtures

• LED Retrofit Kit to convert 2´ or 4´ fluorescent fixtures

• LED Strip Retrofit Assembly to convert 4´ or 8´ fluorescent strip fixtures

REPLACE THE LAMPS/BALLASTS WITH MATCHED LED COMPONENTS

The existing luminaires are left intact but you replace the lamps with LED equivalent lamps

and bypass/remove the ballasts. This is possibly the easiest way to retrofit the facility without

triggering code compliance requirements and has no modifications to the luminaire.

• LED T5HO Replacement Tubes to replace T5HO fluorescent lamps and install directly into

fixtures using electronic T5HO ballasts

• LED T8 Replacement Tubes to replace T8 fluorescent lamps and install directly into fixtures

using electronic T8 ballasts

• LED T5HO Direct Wire (Bypass) Tubes to replace T5HO fluorescent lamps and feature

dual ended power connection, eliminating the need to replace lampholders

• LED T8 Direct Wire (Bypass) Tubes to replace T8 fluorescent lamps and feature dual

ended power connection, eliminating the need to replace lampholders

• LED T8 Tube and Driver Kit to replace T8 linear fluorescent lamps with a complete

LED solution that is dimmable with 0-10V

TOP REASONS FOR RETROFIT

FACILITY TYPE LIGHTING AREAS COMMON REASONS TO RETROFIT

Commercial/Office

Offices, lobbies, entries, receptions, conference rooms, restrooms, aisles, corridors, parking

◆ Energy Savings ◆ Architectural appeal ◆ Meet energy codes ◆ Improve value ◆ Enhance space

EducationClassrooms, offices, hallways, entries, auditoriums, labs, gyms, library, parking, sports fields

◆ Energy savings ◆ Wide availability ◆ Top reliability ◆ Meet energy codes ◆ Enhance space ◆ Greater productivity

Medical

Entries, offices, corridors, receptions, waiting areas, parking, imaging rooms, examination rooms

◆ Quick payback on investment ◆ Improve patient satisfaction ◆ Centrally control energy management

◆ Minimal disruption and maintenance

Retail

Sales floor, stockroom, warehouse, closets, signage, displays, parking entries, restrooms, aisles

◆ Energy savings ◆ Improved shopping experience

◆ Lighting controls

Warehouse/Distribution

High-bay storage, stockrooms, cold storage, hazmat storage, shipping and receiving, loading docks, equipment bays, parking, offices, restrooms

◆ Energy savings ◆ Lighting controls ◆ Enhanced safety ◆ Greater productivity

Indoor Sports Arena/Gyms/Airports

Arenas, gyms, parking, roadways, high-bay, docks, indoor/outdoor

◆ Energy savings ◆ Lighting controls ◆ Enhanced safety ◆ Greater productivity

Manufacturing/Industrial Manufacturing floors, plants, factories

◆ Energy savings ◆ Lighting controls ◆ Enhanced safety ◆ Greater productivity

Outdoor Parks, outdoor sports areas, building exteriors, campus lighting

◆ Energy savings ◆ Enhanced safety ◆ Architectural appeal ◆ Lighting controls

Parking Parking garages, parking lots, roadway areas

◆ Energy savings ◆ Enhanced safety ◆ Architectural appeal

2.

3.

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WHAT ARE THE TOP REASONS TO RETROFIT?

We’ve introduced the three basic approaches to retrofitting your lighting and the spectrum of

solutions from Universal Lighting Technologies. Now we need to identify your facility type, where

LED retrofits are most common in the facility, and why similar facilities are retrofitted. Review the

table on the previous page to compare your reasons for retrofitting compared to others.

THE GOOD-BETTER-BEST RETROFIT SOLUTION CONTINUUM

Universal Lighting Technologies designs, manufactures, and offers a broad spectrum of

standard LED retrofit options for standard luminaires that support the three retrofit

approaches described above, including:

• Tubes (Tubes or Tubes + Ballasts) to replace the existing lamps with matched components

• Light Engines (Tubes + Drivers or LED Retrofit Kits) to convert the luminaire

• LED Luminaires to replace the existing fixture

The table below will help you to identify Universal Lighting Technologies Good-Better-Best

solutions by installation type: indoor with ceilings under or over 14 ft. or outdoor.

SOLUTIONS FOR NEARLY EVERY TYPE OF FACILITY

Installation

INDOOR OUTDOOR

<14ft >14ft

Facility types

Commercial/ Office

Education

Medical

Retail

Parking Garages

Warehouse/Distribution

Sports Arena/

Gyms/AirportsManufacturing/ Industrial

Parking Lots/ Roadways

Sports Parks

Shipping Docks

Best

◆ Professional Volumetric Luminaries

◆ LED Parabolic Retrofit Kits with 3 lamps

◆ Sensors

◆ LED Retrofit Kits ◆ LED Vapor Tight F ixtures

◆ Sensors

◆ LED Vapor Tight Fixtures

Better

◆ LED T8 Linear Tubes with “LED Ready” Ballasts

◆ Linear Fluorescent High Ballast Factor and High-Bay T8 or T5HO

◆ Pulse Start Metal Halide HID

Good

◆ LED T8 Linear Replacement Tubes

◆ Fluorescent T5 HO Ballasts

◆ Fluorescent ULTim8 Instant Start or Programmed Start Ballasts

◆ Step Dimming Ballasts ◆ 0-10V Analog Dimming Ballasts

◆ Metal Halide HID ◆ Pulse Start Metal Halide HID

◆ High Pressure Sodium HID

◆ Metal Halide HID

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• LED TUBES + BALLASTS

• LED RETROFIT KITS (TUBES + DRIVERS)

• LED MODULES (LIGHT ENGINES WITH INTEGRATED DRIVERS)

• LED LUMINAIRES

For each type of installation—Indoor under 14 ft., Indoor above 14ft., and Outdoor—

Universal Lighting Technologies has Good, Better and Best solutions

TAKEAWAYSWHAT ARE THE LED LIGHTING RETROFIT OPTIONS?

TO LEARN MOREABOUT LED TECHNOLOGY:

• Register at Universal University

• Send your questions to Technical Engineering Services at tes@unvlt.com

• Contact your local Universal Lighting Technologies representative

PB

PART 2

EVALUATING YOUR LIGHTING RETROFIT

The chapters in this second part of the LED Lighting Retrofit Guide help you evaluate your

retrofit solutions and the impact of waiting to upgrade your facilities.

Chapter 3 How do you evaluate different retrofit solutions?

Chapter 4 What’s the impact of deferring your decision to retrofit into the future?

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IIIHOW DO YOU EVALUATE RETROFIT SOLUTIONS?

There are many ways to evaluate retrofit solutions. A good way to start is by clearly

identifying your goals from doing the retrofit. Is it driven by the need to reduce your energy

spend and maintenance costs? Do you want to increase the value of your facility and enhance

the experience of the occupants and visitors in the space? Are there brand or environmental

statements that you need to reinforce by having a more green facility? Once you have your goals

in mind and have narrowed the list of possible options (see the previous chapters of this guide),

then evaluate your options based on three types of metrics: what are the costs, how convenient is

the installation to the occupants, and what future considerations must be planned for?

COSTS

Depending on your project, retrofitting your facility can be costly—or not. There are different

direct and indirect costs associated with any retrofit project. Consider all costs when planning

your retrofit project.

MATERIALS

Evaluate the solutions for your retrofit. Simple tube replacement with LED tubes will likely have

the lowest material costs but deliver lower energy savings. A Retrofit Kit (Tube + Driver or Light

Engine) will have a higher material cost but deliver the greatest energy savings. Replacing the

luminaires with LED Volumetric Luminaires or LED Vapor Tight Luminaires carries the highest

material cost but may qualify for the greatest utility rebates.

Your installer can help you assess the current versus post-retrofit energy and maintenance

costs, so you can quickly determine the time before the material costs are paid back.

LABOR

Labor rates vary geographically. They can be offset by using internal resources (if licensed

and qualified) and by having a plan in advance of starting your retrofit project. Before starting,

your project plan should include material ordering/delivery logistics, a reflected ceiling plan

(RCP), schedules to move through the facility (to clear our obstacles or personnel), and an

estimated installation time per fixture per person. Make sure to factor in commissioning and

controls integration into the labor time (trimming, integration of occupancy or daylight sensors,

redefining any zones, etc.) as they may have a significant impact.

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Your installer will help identify the estimated time to retrofit and commission each fixture.

CODE COMPLIANCE IMPACT

Depending on the municipality in which your facility resides, a retrofit project may trigger

energy code compliance requirements. If you are simply replacing fluorescent tubes with LED

tubes or retrofitting fixtures with LED Retrofit Kits or Light Engines, you likely won’t trigger a code

compliance requirement. The likelihood increases if you are replacing or moving luminaires.

Energy building codes may require the integration of lighting controls, sensors, dimming, and

more for compliance. While these add to the upfront costs, they do add to the long-term energy

savings and may garner additional rebates.

Consult with your project planner to determine code compliance requirements in your area.

UTILITY RETROFIT REBATES

Local utility companies receive funds from states for energy-saving incentive rebates.

We’ll discuss the types of rebates in a later chapter. The amount of the rebate—which varies

by program, utility company and retrofit solution—can significantly reduce the upfront costs,

minimizing the required upfront capital and dramatically shortening the payback time.

Rebates are offered to customers to encourage energy conservation. It’s less expensive

to reward sustainability than to construct new power plants and upgrade the energy grid.

As such, utility companies typically offer more lucrative incentives as potential energy

savings increase and controls are added.

Explore local utility rebates on the Universal Lighting Technologies website using the Encentivizer™ Rebate Tool, or consult with your project planner for help identifying and applying for rebates.

CONVENIENCE

When evaluating your lighting retrofit project, a second determining factor centers

around convenience.

TURNKEYDo you have the in-house expertise, experience, resources, and time to plan and manage

your retrofit project? It’s not necessarily a difficult task, but there are a lot of moving parts

and resources to coordinate to minimize the time and cost of the retrofit project.

One of the benefits of working on retrofit projects with Universal Lighting Technologies

partners is turnkey project management. We’ll help gather the information needed for a

plan, assess and create the plan, line up the resources, and manage the project for you.

CEILING DISTURBANCE

The type of retrofit you select may effect how much the ceiling is disturbed. For example,

retrofitting with LED Tubes has no impact on the grid or the plenum above. There’s no more

dust and debris than you would expect when doing a periodic maintenance re-lamping.

Installing an LED Kit (Tubes + Drivers) or an LED Light Engine to convert the fixture should

also have minimal ceiling disturbance, but there may be more debris from the process of

retrofitting the fixture. Replacing the existing fixtures with LED luminaires may create more

ceiling disturbance, especially if the placement of the new fixtures has changed because

of the volumetric light output and re-spacing to eliminate over-lit conditions.

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Minimizing dust and debris not only makes the project faster with less clean-up and safer

for the occupants (air quality), but may be an important consideration in some installations,

such as hospitals. Furthermore, avoiding plenum disturbance eliminates the need for asbestos

remediation in older facilities.

SPACE AND TIME

When evaluating your retrofit approach, take the space utilization and project time into

consideration. What is the utilization of the space? Is it occupied and open 24/7? If so, do

you need to relocate the occupants, re-route the foot/vehicle traffic, or move inventory and

goods in the retrofit area?

Furthermore, how long will the project take? In your project plan, you may consider breaking

it into zones or schedule resources during off hours or at low-peak times. The overall time to

execute the retrofit may impact your labor costs and defer your energy savings.

Consult with your project planner to determine what is the best, least disruptive approach to

get the retrofit done as quickly as possible while minimizing the inconvenience and potential

loss of productivity or revenue in effected retrofit zones.

THINK LONG TERM

A lighting retrofit is a great way to make a lasting impact on your bottom line by reducing

energy and maintenance costs while enhancing the value of your facility, which may help

attract customers, employees, investors and tenants. One of the benefits of installing LED

systems in your facility is the longevity of the LED technology. Depending on your space

utilization, your lighting retrofit may run for many years before it needs to be replaced. As

such, your retrofit evaluation should include an assessment of how long term the investment is.

WARRANTY & RELIABILITY

The product reliability of United Lighting Technologies is top rated in North America.

Our products are primarily manufactured in North America in our own facilities or

Panasonic-approved global facilities. Our LED drivers/modules, luminaires and controls designs

are based on decades of experience and Panasonic’s world-class LED technology. We stand

behind and warrant every product we sell.

With such long-life products, the supplier’s core competency and warranty is of paramount

consideration. Consult with your Universal Lighting Technologies sales representative about

the warranty on any of our products or if you want us to compare our warranty versus a

competing solution.

LOW MAINTENANCE

When you retrofit your facility for LED lighting, you’ll not only save significantly on energy

but you’ll eliminate routine maintenance, the associated recycling costs, and workday

disruption. Except in the rare instance when a LED lamp or luminaire fails, you can expect

no maintenance requirements or costs. Standard lamps need regular replacement and

recycling. Fluorescent and HID ballasts can fail depending on their utilization, and it’s a hassle

to get your ballast maintenance service call answered so you often live with buzzing, flickering,

and unlit fixtures until enough fail to warrant the call. If you retrofit with ballast-driven LED

lamps, you’ll minimize maintenance but the ballast will eventually fail.

A Universal Lighting Technologies ballast-bypassed LED lamps, LED Retrofit Kit with LED

lamps and matched LED drivers, an LED Light Engine module, or an LED luminaire requires

no routine maintenance.

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TAKEAWAYSHOW DO YOU EVALUATEA RETROFIT SOLUTION?

COST• What is the cost of materials and labor?

• Are there energy code compliances triggered?

• What rebates are available from local utility companies?

CONVENIENCE• Turnkey solutions are available to make your retrofit project easy

• Installations that minimize disturbances to the grid or plenum above are cleaner and faster

• The shorter the project, the less inconvenience to the space occupants

THINK LONG TERM• Check the warranty and reliability of your long-life LED solution—it makes a difference

• LED solutions will minimize or eliminate maintenance over the life of the fixture

• Controls integrated upfront or added later can significantly reduce energy usage as well as add functionality and value to the space

TO LEARN MOREABOUT LED TECHNOLOGY:

• Register at Universal University

• Send your questions to Technical Engineering Services at tes@unvlt.com

• Contact your local Universal Lighting Technologies representative

CONTROLS

The last evaluation of your retrofit solution is its compatibility with control solutions. Occupancy Sensors,

Daylight Harvesting Sensors, Dimmers and Controls from Douglas Lighting Controls, a sister division to

Universal Lighting Technologies, enable connected lighting to respond to its environment and save even

more on energy. No need to pay for energy to light an unoccupied space or over-light a space because

there’s ample light already.

Consult with Universal Lighting Technologies and Douglas Lighting Controls, Inc. to ensure you can

integrate controls when you’re ready to deploy your retrofit project or at any future time.

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OPERATING COSTS This is the model for a commercial office building and its lighting system:

USE: Commercial office

SIZE: 100,000 sq. ft.

CEILING: Grid lay-in

FIXTURES: 3-lamp, 4000K, 32W T8 fluorescent with normal ballast factor 32W T8 ballast

SPACING: 10 ft. x 10 ft.

OPERATION: 5,000 hours per year

ENERGY RATE: $0.11 per kWh

First, let’s analyze the existing fluorescent system

# FIXTURES: 1,000

# LAMPS: 3,000

# BALLASTS: 1,000

5-Year Energy and Maintenance Costs*:

OPERATING COST: $265,750

Now, let’s run the same numbers for an LED Lighting System

# FIXTURES: 1,000

# DRIVERS: 1,000

5-Year Energy and Maintenance Costs*:

OPERATING COST: $130, 750IV WHAT’S THE IMPACT OF DEFERRING YOUR DECISION TO RETROFIT?

Maintaining and operating your existing lighting system is unnecessarily draining valuable

profits from your operation. When you factor in rebates, the incentive to retrofit today is

stronger than ever. In this chapter, we’ll evaluate a facility before and after an LED retrofit to

illustrate the impact of the investment.

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LIGHTING SYSTEM

EXISTING SYSTEM PROPOSED SYSTEM

Luminaire or Retrofit Kit Part Number

3-Lamp T8 Volumetric 3-Lamp Retrofit Kit

Lamps/Modules per Luminaire

3 3

Quantity of Luminaires 1,000 1,000

Luminaire Wattage 83 41

Operating Hours/Year 5,000 5,000

Lamp/Module Life, Rated Hours

20,000 100,000

Lamp or Module Initial Cost $2.00+ N/A

Lamp or Module Re-Lamping Cost

$1.00 N/A

Occupancy Rate (Percentage of time off)

0% 0%

IMPLEMENTATION COSTS FOR PROJECT

LED Retrofit Kit Price to End User $72.50

Installation Labor Cost/Fixture $23.00

Recycling & Disposal Cost/Fixture $10.80

Total Project Sell Price $106,300

Rebate (Custom - Based on kWh saved) $0.01 kWh Rebate Amount

$2,100

Rebate (Prescriptive - per unit price) $40 kWh Rebate Amount

$40,000

Total Rebate Savings $42,100

TOTAL PROJECT COST AFTER REBATES $64,200

OPERATING COSTS

Average kWh Cost $0.11

EXISTING SYSTEM

PROPOSED SYSTEM

Operating Hours per Year 5,000 5,000

Total System Wattage 83,000 41,000

Total Kilowatts/Total System 83.0 41.0

Total Kilowatt Hours 415,000 205,000

Annual Energy Costs $45,650 $22,550

Annual Lamp/Module Maintenance Costs (Based on Life Cycle in Years)

$7,500 $0

Annual Operating Costs $53,150 $27,000

PAYBACK ANALYSIS FOR PROJECT

Life Cycle Calculation Years 20

Annual Energy Savings from Project $23,100

Annual Maintenance Savings from Project $3,900

SIMPLE PAYBACK IN YEARS 2.38

RETURN ON INVESTMENT (ROI) 741%

Life Cycle Savings based on Calculation Years $540,000

Life Cycle CO2 Emissions Reduction based on Calculation Years 2190 TONS

*There are no maintenance costs with LED for 10 years.

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ENERGY SAVINGS

SYSTEM FIXTURES LUMENS # LAMPS /FIXTURE

WATTS /FIXTURE

OPERATING HOURS

TOTAL KWH

UTILITY RATE

ANNUAL ENERGY COSTS

EXISTING 1,000 4,600 3 83 5,000 415,000 $.011 $45,650

PROPOSED 1,000 4,765 3 41 5,000 205,000 $0.11 $22,550

SAVINGS 47 210,000 $23,100

MAINTENANCE SAVINGS

SYSTEM FIXTURES LAMP LIFE

# LAMPS /FIXTURE

LABOR RATE /FIXTURE

OPERATING HOURS

LAMP COST

ANNUAL COST OF RE-LAMPING

EXISTING 1,000 4,000 3 $1 5,000 $2 $7,500

PROPOSED 1,000 50,000 3 $2 5,000 $12 $3,600

SAVINGS $3,900

*Maintenance costs include predicted lamp and ballast replacements, lamp and ballast recycling/disposal costs, and

general maintenance and electrician labor costs.

Over the 5-year period, the cost to operate and maintain the LED lighting system will save approximately $135,000 compared to the existing fluorescent system.

RETROFIT PROJECT COSTS

There are costs to retrofit the facility for LED. Using the same facility as above let’s factor in

the cost of retrofit, taking advantage of local utility rebates to determine the real cost of the

retrofit and how long it will take to payback. In this example, we’re retrofitting with a Universal

Lighting Technologies EVERLINE® LED Linear Retrofit Kit (LRK). Each kit has three 4-foot T8 LED

Lightbars and a matched 0-10V dimmable LED driver.

Retrofitting for an LED Lighting System:

# FIXTURES: 1,000

# LIGHTBARS: 3,000

# 0-10V DRIVERS: 1,000

OPERATING COST: $265,750

*Recycling costs for disposal of fluorescent lamps and ballasts being removed.

**This example uses a

prescriptive rebate from

Nashville Electric Service

for the designated LED

Linear Retrofit Kit.

FIND REBATES NEAR YOU on the Universal Lighting Technologies website.

www.unvlt.com

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TIME TO PAYBACK

Calculating the retrofit payback, or how long it takes to recover the costs of installing the

LEDs, will provide you with an estimate of when the facility investment has been recovered.

• In this example, the existing fluorescent lighting system is costing approximately

$4,429 per month to operate, or $53,150 per year.

• The new LED lighting system costs approximately $2,179 per month to operate,

or $26,150 per year. This yields a savings of $3,250 per month.

With a cost to retrofit to LED estimated at $64,200, this lighting upgrade will pay for itself in

26 months and deliver recurring monthly savings over the remaining months of its life.

THE REAL BENEFIT OF RETROFITTING TODAY

Energy and maintenance savings are immediate when you retrofit to LED. In fact,

you can see from the calculations the first year savings and rebates pay for the cost

of the retrofit and set the stage for continued savings for years to come.

What are the other benefits you get from retrofitting your lighting system to LED today?

• Cash flow for other capital investments and equipment, facility upgrades, new hires,

sales campaigns

• Added asset or leasing/sale value of the facility

• Employee satisfaction/increased productivity, better visitor experience

• Reduction in environmental impact from operating the facility

What’s the impact of waiting?

• Higher energy and maintenance costs

• Lost facility valuation

• Less funds for other programs

• Greater environmental impact

CONTROLS MAKE A DIFFERENCE

This example has focused on retrofitting the lighting system with LEDs and has shown

the rapid payback and immediate savings by doing so. It’s important to note when adding controls

for connected lighting with occupancy and daylight harvesting sensors, 0-10V

dimmers and other controls, the payback period and recurring savings will improve based

on the installation. Douglas Lighting Controls, Inc., a sister division of Universal Lighting

Technologies, offers expertise and solutions to add lighting controls to your retrofit project.

Need help with an ROI calculator? Universal Lighting Technologies has an ROI tool to

help with custom lighting proposal. Visit unvlt.com.

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• CASH FLOW FOR OTHER CAPITAL INVESTMENTS AND EQUIPMENT, FACILITY UPGRADES, NEW HIRES, SALES CAMPAIGNS

• ADDED ASSET OR LEASING/SALE VALUE OF THE FACILITY

• EMPLOYEE SATISFACTION/INCREASED PRODUCTIVITY, BETTER VISITOR EXPERIENCE

• REDUCTION IN ENVIRONMENTAL IMPACT FROM OPERATING THE FACILITY

TAKEAWAYSWHAT ARE THE BENEFITSOF RETROFITTING NOW?

TO LEARN MOREABOUT LED TECHNOLOGY

• Register at Universal University

• Send your questions to Technical Engineering Services at tes@unvlt.com

• Contact your local Universal Lighting Technologies representative

CHAPTER 1

WHAT ARE THE BENEFITS OF A LIGHTING RETROFIT?

PART 3

PLANNING YOUR LIGHTING RETROFIT PROJECT

The chapters in this third part of the LED Lighting Retrofit Guide will help you plan for

your lighting retrofit project.

Chapter 5 Shorten the payback period of your retrofit project by maximizing

rebate savings

Chapter 6 What you need to consider and prepare in advance of your

retrofit project

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V SHORTEN THE PAYBACK PERIOD OF YOUR RETROFIT PROJECT

BY MAXIMIZING REBATE SAVINGS

There are several easy ways to minimize the upfront costs of LED lighting retrofit project.

These include:

• Finding rebates

• Selecting products that qualify for rebates

• Locating partners that can perform a lighting audit and help you plan for your retrofit

FIND RETROFIT REBATES

The first way to minimize your upfront retrofit cost is to apply for rebate incentives. Local

utility companies offer incentives to commercial and industrial customers as a way to promote

changes to facilities accelerating energy savings. The incentives are commonly offered in the

form of a rebate. Using this incentive commercial utility customers that retrofit their lighting

to reduce energy consumption not only reap savings on utility and maintenance costs, but

also significantly reduce the upfront cost to retrofit and shortening the payback period. Utility

companies are in the business of selling energy, but they offer incentives to use less because its

more economical for them to pay out rebates for energy-saving initiatives than it is to invest in

new power plants or energy grid upgrades. There are primarily four types of rebates:

POINT OF SALEA Point of Sale (POS) rebate is an incentive for a specific product type issued at the

time the product is purchased. This is the easiest type of rebate for customers to take

advantage of.

PRESCRIPTIVEA Prescriptive rebate for lighting is an incentive paid based on guidelines identified for

a specific item sold. The customer will receive a check from the organization issuing the

rebate after filing for the rebate upon completion of the retrofit.

MIDSTREAMFor the end customer, a Midstream rebate is similar to a POS rebate. Savings are

immediately realized at the point of purchase from a distributor. The distributor is

offered a wholesale price discount to encourage inventory stocking and is reimbursed

by the utility company after they have submitted point-of-sale reports.

CUSTOMCustom lighting rebate programs offer incentives for projects that do not meet the

requirements of the existing POS or prescriptive rebate programs. These rebate

programs may offer more profitable incentives on the same applications, but there are

typically a lot of complexities to sort through to get to those larger incentives.

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REBATE EXAMPLE:As an example, consider a 50,000 sq. ft. open office space in Nashville, Tennessee,

operating at 4,000 hours per year. The Universal Lighting Technologies rebate finder, the

Encentivizer™ Rebate Tool, identified Nashville Electric Service as the local utility, which has

an average commercial electricity rate of $0.1032/kWh. NES caps its incentives for retrofits

at $2.00 per square foot or in this 50,000 sq. ft. example, $100,000. In this example, the

existing 2x4 troffers will be retrofitted with 4 ft. LED tubes:

Universal Lighting Technologies EVERLINE® AC Direct T8 LED Tubes

SKU: T8LACD4F14/840B (14W)

MSRP: $8.00

QTY NEEDED: 1,500 lamps

NES REBATE: $7.00 per lamp

TOTAL REBATE: $10,500 (87.5% savings)

UPFRONT PROJECT COST OF RETROFIT MATERIALS: $1,500

WATTS PER LAMP: 14W

ANNUAL HOURS: 4,000

NUMBER OF LAMPS: 1,500

TOTAL KWH/YEAR: 84,000

COST PER KWH: $0.1032

ANNUAL ELECTRICITY COST: $8,669

COST PER DAY: $23.75

DAYS TO PAYBACK: 63 days, just on materials alone

When you also include the immediate energy savings of approximately 50% from switching

to LED from fluorescent lamps, this retrofit payback is practically immediate. It makes no sense

to wait.

FINDING YOUR REBATES

Universal Lighting Technologies makes it easy to find rebates for your retrofit project. You

can work with an authorized Energy Service Company (ESCO), Distributor Energy Team (DET),

or a Lighting Retrofit Contractor (LRC) or you can start with our easy online search tool, the

Encentivizer™ Rebate Tool.

SELECT PRODUCTS THAT QUALIFY FOR REBATES

The second retrofit project control strategy is to use products that are qualified by

DesignLights Consortium® (DLC®) to meet energy and luminance specifications.

Utility companies offer a wide range of rebates, including LED lighting and lighting controls. The type of incentive varies based on the product and how the utility company values it as an energy-saving solution. Your local utility company may offer one incentive on LED replacement tubes, but a different incentive on a LED retrofit kit or module, LED luminaire, or lighting controls.

Utility companies may place qualifiers on their incentives to ensure the retrofit energy savings

are sufficient and sustained. One of the baseline qualifiers used by utility companies for lighting

and lighting controls is whether the solution meets the most recent energy specification published

by DLC®.

DLC® is a nonprofit organization whose mission is to drive efficient lighting by defining quality,

facilitating thought leadership, and delivering tools and resources to the lighting market through

open dialogue and collaboration. DLC® members, including utility companies and lighting

manufactures, provide expertise and insight into policy and specification development processes

and on topics related to quality, performance, energy efficiency, and lighting market transformation.

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This mark by itself won’t guarantee there is a rebate or the type of rebate for the product, but it’s commonly the first indicator it’s on a utility company’s incentive list.*

When you are looking at a product specification, look for the DLC® QPL logo. The logo

designates the product as meeting the DLC® specifications for energy consumption and

luminance DLC® developed with utility companies and lighting manufacturers.

UNIVERSAL LIGHTING TECHNOLOGIES AND DLC®

Universal Lighting Technologies has over 700 products listed on the searchable DLC QPL

(DesignLights® Consortium Qualified Product Listing) eligible for rebates. This includes LED

retrofit kits, LED luminaires, and LED replacement lamps. Use the Encentivizer™ Rebate Tool to

identify eligible products and find rebate offers near you.

CONSULT WITH A LOCAL ENERGY SELECT RETROFIT PARTNER

Finally, let a Universal Lighting Technologies partner help you with a lighting audit,

identify products and rebates, and plan your retrofit.

The Energy Select partner will work with the Universal team to provide the right lighting

upgrade solution to meet or exceed your project’s energy requirements and ROI.

Look for a partner here.

• FIND REBATE INCENTIVES FROM YOUR LOCAL UTILITY

COMPANY USING THE ENCENTIVIZER™ REBATE TOOL

TO HELP DETERMINE WHICH PRODUCTS TO USE

• SELECT UNIVERSAL LIGHTING TECHNOLOGIES’

PRODUCTS THAT ARE LISTED ON THE DLC® QPL

• FIND A LOCAL AUTHORIZED ENERGY PARTNER

TO HELP YOU PLAN A RETROFIT PROJECT WITH

MAXIMUM ENERGY SAVINGS AS WELL AS

MINIMAL UPFRONT COST AND DISRUPTION

TAKEAWAYSWHAT ARE THE BEST WAYS TO MINIMIZE THE UPFRONT RETROFIT COSTS?

TO LEARN MOREABOUT LED TECHNOLOGY:

• Register at Universal University

• Send your questions to Technical Engineering Services at tes@unvlt.com

• Contact your local Universal Lighting Technologies representative

*For a list of Design LIghts Consortium® QPL listed products please visit: designlights.org/qpl/en/saved/ubu24xj

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VI WHAT YOU NEED TO CONSIDER AND PREPARE IN ADVANCE OF

YOUR RETROFIT PROJECT

Like any facility construction project, the success of an LED lighting (and controls) retrofit

project is greatly impacted by careful planning. Just as an orchestra needs a score and

conductor to have all musicians playing in harmony, a retrofit project needs good project

management and planning to ensure the contractors, distributors and occupants all know

their roles, responsibilities and timeline. Surprises cause delays and add to project costs

and stress on the occupants, which can disrupt operations and productivity. Whether your

plan is comprehensive or just an abbreviated list, as soon as you make one you make

a commitment to implementing it and measuring its success.

These are the major items to consider for your LED lighting retrofit project.

SET RETROFIT PROJECT GOALS

It’s always recommended to start out setting goals: goals for energy and maintenance savings, improving the space, increasing the property valuation or lease ability, enhancing the brand value, meeting sustainability goals, etc.

IDENTIFY AN ESCO PARTNER OR ENERGY TEAM TO HELP YOU PREPARE YOUR PROJECT

Use the convenient partner finder on the Universal Lighting Technologies website to locate an Energy Service Company (ESCO) or Lighting Retrofit Contractor (LRC) partner that can help you plan and implement a smooth LED lighting retrofit project.

AUDIT YOUR CURRENT FACILITY

• Facility type and square footage

• Types and numbers of luminaires/lamps

• Types and numbers of sensors/controls/switches

• Update the Reflected Ceiling Plan (RCP), including zones

• Review current energy and maintenance costs (for later savings metrics)

• Review current facility hours of operation and occupancy

RESEARCH YOUR LIGHTING OPTIONS, THE IMPACT ON CODE COMPLIANCE, AND THE AVAILABILITY OF INCENTIVES

• Determine which retrofit approach you want to pursue: re-lamp with LED lamps, retrofit fixtures with LED Retrofit Kits or Modules, or replace the fixtures with LED Luminaires.

• Verify if the selected approach triggers energy code compliance issues where your facility is located.

• Depending on the approach, identify product options and verify the product’s DLC® QPL status—“Listed” is the status preferred for rebate potential. Use the DLC Search link on the Universal Lighting Technologies website to search over 700 qualified Universal Lighting Technologies products.

• Determine if the selected products have utility rebates and research any procedures and restrictions for the incentives. Use the Encentivizer™ Rebate Tool on the Universal Lighting Technologies website to start your investigation.

• Select your distributor(s) and review materials issues, requirements, schedules, and material staging plans for the retrofit project.

CONTRACTOR ARRANGEMENT

• Hire the installation contractor (may be different contractors for controls and commissioning).

• Define their responsibilities for labor, materials, recycling/disposal, and expected work hours.

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REVIEW THE PROJECT BEFORE ORDERING MATERIALS

With your Universal Lighting Technologies ENERGY Select partner and contractor:

• Review the lighting audit, selected materials, and updated RCP

• Verify material counts and RCP with an on-site walk-through

MATERIALS

• Set up the materials staging area

• Order materials

• Coordinate ordering of materials with the utility company for rebates (depending on rebate type, this may be done by the energy partner or distributor)

• Have the contractor verify the received materials (correct parts, correct quantity,any damage) before starting work

SCHEDULING

• Schedule work shifts with the contractor(s)

• Coordinate and communicate times of unavoidable disruptions with occupants in effected project areas to minimize productivity impact

TESTING • The contractor should test the lights, switches, dimmers, and sensors in each zone for functionality

AS AREAS OF THE PROJECT ARE COMPLETED

• Finalize any commissioning (trimming, dimming scenes/schedule, individual controls) and test

• Test emergency lighting

• Obtain any permit sign-offs if there were code compliance changes required

• Schedule any final sign-off from utility inspectors for rebates (depends on rebate terms)

RETURN CONTROL OF THE FACILITY BACK TO ITS OCCUPANTS

• Provide access and training to occupants to control the retrofitted lighting

BE SURE TO USE THESE INFOGRAPHICS FOR QUICK REFERENCE WHEN PLANNING YOUR RETROFIT PROJECT.

Infographic 1Top 10 InstallationChecklist

Infographic 2 Top 10 Questions to Ask your Distributor

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CHAPTER 1

WHAT ARE THE BENEFITS OF A LIGHTING RETROFIT?

PART IV

QUICK REFERENCE INFOGRAPHICS

The infographics in this fourth part of the LED Lighting Retrofit Guide are quick reference

tools for your project planning.

Infographic 1 10 steps to successful lighting retrofits

Infographic 2 Top 10 questions to ask your lighting distributor about your

retrofit project

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Will the emergency lighting also require retrofitting?

If ballast driven, will the existing ballast support the new LED lamps?

If the new LED lamps are line driven, have you acquired a separate retrofit LED emergency kit? Tombstones/Lamp Holders

If the retrofit requires a rewire, will it require shunted or un-shunted tombstones?

As some T8 fixtures have mechanically different form factors for mounting the tombstones, have the correct replacement tombstones been acquired?

If dimming is requested, has the LED retrofit been sample tested for a flicker-free dimming curve?

Were spare tombstones purchased? If existing tombstones are brittle, they may break. Purchasing additional tombstones is ideal.

Is there carbon tracking on the existing tombstones? If so, replace them as carbon increases resistance and may cause damage to the LED.

If dimming is requested, has the LED retrofit been sample tested for a flicker-free dimming curve?

Cap off unused 0-10V dimming leads if not in use. If the 0-10V dimming leads contact the fixture chassis, flickering or damage to the LED retrofit may occur.

Universal Lighting Technologies, Inc., a member of the Panasonic group and a subsidiary of Panasonic Lighting Americas, Inc., engineers, manufactures and markets innovative solutions for commercial lighting across North America, including LED Retrofit Kits, Luminaries, LED drivers, LED modules, fluorescent, HID and connected devices using wired and wireless technology. Universal’s EVERLINE® LED retrofit continuum pro-vides a range of solutions for upgrading fluorescent to LED. With over 70 years of experience, the company is recognized for its commitment to quality and customer service.

Learn more about Universal at unvlt.com. Like us on Facebook and follow us on LinkedIn and Twitter.

10 STEPS TO SUCCESSFUL RETROFITS

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How much does it cost and will it be cost-effective, considering energy savings, maintenance and rebates?

Is it more cost-effective to replace lamps or replace fixtures every 10 years?

Do rebates cover the lamps AND the labor?

Will the retrofit lamps fit correctly in the existing fixtures and not change the look?

Do the new lamps/fixtures meet energy codes or require code compliance?

Does the solution provide acceptable luminance, foot candles at the workplace, CRI, quality CCT, color matching, volumetric lighting, etc. and increase efficiency?

Would you spend 8 hours under the new retrofit lamps?

Does the retrofit use the existing ballast require fixture rewiring or an LED driver? Are there any parts of the existing fixture that are re-used?

10 QUESTIONS TO ASK YOUR DISTRIBUTORABOUT YOUR RETROFIT PROJECT

Is the solution adaptable to controls? Sensors? Dimming? Does it have any new features I can’t get from my existing lighting solution?

ABOUTUNIVERSAL LIGHTING TECHNOLOGIES, INC.

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© 2019 Universal Lighting Technologies, Inc. All Rights Reserved. Universal Lighting Technologies, the Universal Lighting Technologies logo and EVERLINE are registered trademarks of Universal Lighting Technologies, Inc. All other trademarks are the property of their respective owners. This document is for informational only. Universal Lighting reserves the right to modify or discontinue and device specifications or product at any time without notice.