The Human Resource
Management Information System (HRMIS)
Presented by: Mr K.Samlall,
Deputy Permanent Secretary
Ms S. K. Panchoo,
Assistant Manager, HR
Mrs K. Soondron,
Assistant Manager, HR
Outline
Overview of Project
Benefits
Constraints/ Issues
Lessons Learnt/ Best Practices
Way Forward
Overview of Project
Core Applications
Core HR Core Payroll
Centralised Database Layer
Leaves Management
Performance Management
Learning Management
Employee Self Service Layer
TAS
Pension System
Passage Benefit
PSC
DFSC
e-Budgeting
Attendance
Benefits
A Central on-line database that will enable various
objectives to be attained
Up-to-date information with a click of a button
On-line HR Processes
Decentralised tasks (Payroll transactions)
Avoid duplication/time saving
Less involvement in Routine work and more in strategic issues
Improved communication (HR/Finance/Employees)
Customer oriented (employee self-service)
Re-engineered HRM and Payroll processes
Interfacing with other Computerized Systems
“Less- paper” based-system
Constraints/ Issues
HR and Payroll Processes: to be re-engineered,
streamlined and standardised
People: development of competencies
(knowledge, skills & attitude) of users; perceived
usefulness and ease of use of ICT
Culture: HR and Finance operating in silos, they
should now be able and willing to speak the same
language
Constraints/ Issues
Data maintenance: ensure correctness,
completeness, reliability and integrity of data
IT security issues: handling of sensitive information
Infrastructure: provision of PCs, internet facilities
with reasonable speed to all users
Technology: building trust in the system
Lessons Learnt/ Best Practices
ade
anage
By Public
Officers
Multi-stakeholders partnership/commitment
Approach – whole of Government (from scratch to
implementation)
Governance Structure
Working Committee (headed by a Project Director)
Infrastructural WG
Application System WG
Legal & Policy WG
Data Migration WG
SIL/Oracle
Steering Committee
Infrastructure Working Group
(WG's Sponsor)
-Hardware
- UAT
- BOM
- SRS
Members:
(CIB, CISD, ITSU SIL/Oracle, GOC,
MCSAR, MoFED - IT Manager)
Application System
Working Group
(WG's Sponsor)
- Software
- UAT
- SRS sign off
Members:
(MCSAR(Users), SIL/Oracle, CIB, CISD, ITSU
, AG & Users )
Legal & Policy
Working Group
(WG's Sponsor)
- legal
- Changes/Change Management
- Policies
Members:
(MCSAR, Users (HR & Finance) , DPO
Co-opt members as and when required )
Data Migration Working Group
(WG's Sponsor)
- Data Capture & Data Cleaning exercise
Members:
(MCSAR, SIL, CIB, CISD , ITSU & Users -HR &
Finance )
Programme Office
Supported by an Independent PM and Secretariat
Lessons Learnt/ Best Practices
Communication (pamphlets, magazines,
newsletter)
Involvement and participation of all stakeholders
Dedicated Unit acting as one-stop shop for users
(coordination between MCSAR and all
Ministries/Departments in all aspects of the project)
Regular explanatory/ training sessions held with users
Way Forward
Complete critical activities within the timeline set
Carry out training sessions/ workshops to empower
users
Adhere to already established Governance
Framework to take stock of project implementation,
gather feedback and take corrective action
Outcome
Efficient and Effective Human Resource
Management in the Public Service
Thank You
