Date post: | 28-Jul-2015 |
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The Importance of Centralizing Your Diversity and Affirmative Action
Program Recordkeeping
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Speaker: Roy Zambonino Sr. Solutions Consultant PeopleFluent
Moderator: Lauren Dixon
Associate Editor Talent Management magazine
The Importance of Centralizing Your Diversity and Affirmative Action
Program Recordkeeping
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Lauren Dixon Associate Editor Talent Management magazine
The Importance of Centralizing Your Diversity and Affirmative Action
Program Recordkeeping
#DEwebinar
Roy Zambonino Sr. Solu=ons Consultant PeopleFluent
The Importance of Centralizing Your Diversity and Affirmative Action
Program Recordkeeping
© PeopleFluent 2015
The Importance of Centralizing Your Diversity and Affirma<ve Ac<on Program Recordkeeping
Roy Zambonino, Sr. Solu=ons Consultant
June 17, 2015
11 © 2015 PeopleFluent | Confiden=al
Agenda
• Streamline Recordkeeping Process
• Easy Access to Vital Diversity or Affirma=ve Ac=on Informa=on
• Effec=ve Dissemina=on Goals Throughout the Organiza=on
• Managing Good Faith Efforts • Documenta=on of Training and
Accommoda=ons
12 © 2015 PeopleFluent | Confiden=al
Hiring Process
VETS-‐4212
Social Media in Workplace
Good Faith Efforts
Compensa<on Documena<on
Diversity and Inclusion OFCCP and EEOC
Job Descrip<ons
Applicant Flow Data
Veterans
IWDs
2015 – 2016 Top Issues
Equal Pay Report
Lily Ledbe[er
Accomoda<ons Training
14 © 2015 PeopleFluent | Confiden=al
§ A process that aligns with your employment decisions and prac=ces § A process that provides PREDICTIVE Measurement
§ A process that provides Management with an ACTION Plan
§ Confidence within the Hiring Process for Sourcing
§ Consistent, Repeatable, & Objec=ve methodology
§ Straigh_orward methodology & process that can be used to educate the workforce
§ A process that can be measured and provide Management progress reports at all levels of the organiza<on to promote accountability
Diversity Metrics -‐ Industry Trends
20 © 2015 PeopleFluent | Confiden=al
Plan Preparation and Reporting
Risk Mitigation • Audit Preparation • Adverse Impact – Steps Analysis • Compensation
Awareness and Training • Training programs • Documentation of training
1
4 2
3
Good Faith Efforts • Outreach Activities • Goal Dissemination (reports) • Documentation of Efforts • Accommodations Tracking
Best Prac<ces Affirma<ve Ac<on Program
21 © 2015 PeopleFluent | Confiden=al
Plan Dissemina<on and Good Faith Effort Management
• Manage Plans by status of ac=vity • Enable greater collabora=on by allowing managers to access and document AAP related informa=on on their own
• Easily enter and record internal and external Good Faith Efforts by establishment
• Quickly spot establishments' level of Good Faith Effort ac=vity with yellow, green, or red indicators
• Convenient email alerts when ac=vi=es are coming up or past due
• Calendar invita=ons invite users into ac=vity • Load documents or files that are proof or ar=facts suppor=ng your Good Faith Efforts
• Quickly export your Good Faith Effort documenta=on to PDF or CSV
Dissemina<ng Informa<on throughout the Organiza<on
22 © 2015 PeopleFluent | Confiden=al
How do you share goals with your managers and recruiters? A. E-‐mail B. In-‐person C. On-‐line system D. We don’t share goals with managers and recruiters E. Don’t know
Polling Ques<on 1
39 © 2015 PeopleFluent | Confiden=al
How are you measuring effec=veness of your outreach ac=vi=es? A. Manual process B. Sojware applica=on C. We don’t currently measure effec=veness D. Don’t know
Polling Ques<on 2
41 © 2015 PeopleFluent | Confiden=al
Gap Analysis Dashboard to Measure Progress at each Monitoring Period
43 © 2015 PeopleFluent | Confiden=al
The audit and reporting process is designed to:
1. Measure the effectiveness of the AAP/EEO program;
2. Document personnel activities; 3. Identify problem areas where
remedial action is needed; and 4. Determine the degree to which
AAP goals and objectives have been obtained.
Internal Audit and Repor<ng
This is NOT a one-time reporting effort. Internal auditing is a year-round activity. Monitor your outreach activities.
44 © 2015 PeopleFluent | Confiden=al
Applicant Flow Data
Hiring Process
Good Faith Efforts Effec<veness Effec<veness Measurement
Analysis & Reporting
Recruitment
Workforce Intelligence
Corrective Action and Documentation
45 © 2015 PeopleFluent | Confiden=al
Final Thoughts…….
● Analyze your plans and determine a strategy early in plan year
● Implement strategy and monitor progress ● Document your ac=vi=es! ● Be sure you have visibility into ac=vi=es across the organiza=on
● Consolidate all documenta=on in one area or system if possible. Consistency is key!
● Make it as easy as possible for recruiters and hiring managers to contribute to the documenta=on process
● Leverage exis=ng resources to enhance your overall program
TM © 2015 PeopleFluent | Confiden=al Talent Insights. Business Outcomes.TM
Thank You
Find PeopleFluent on… Twi[er: twiner.com/PeopleFluent LinkedIn: linkedin.com/company/PeopleFluent Facebook: facebook.com/PeopleFluent Blog: peoplefluent.com/resources/peoplefluent-‐blog
Roy Zambonino, Sr. Solu<ons Consultant [email protected]
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