Date post: | 13-Apr-2017 |
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Business |
Upload: | gareth-fisher |
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OpenText AGA for SharePointThe Information Governance Headache
BI
Enterprise SupportSoftware as a Service (SAAS)
Technology ServicesProject Implementations
Technical Consulting Solutions
Business TransformationChange ManagementProject ManagementBusiness Consulting
Aiimi is an Enterprise Information Management Company
ECM
Who Are Aiimi?
VisionStrategyDecisions
InformationApplications
InfrastructureBusin
ess P
rincip
les
Busin
ess
Oblig
ation
s
Business Objectives
The Value of Information
Our Process
Information Management Principles
• Quality Assurance • Ownership & Responsibility • Governance • Sustainability • Interconnectivity • Accessibility • Usability • Value
OpenText Consulting Practice
Discovery BusinessProcess
Management
EnterpriseContent
Management
Customer Experience
Management
Information Exchange
DeveloperTools
EcosystemSolutions
CloudSolutions
Microsoft Certified Professionals• MOS: SharePoint• MOS: Office 365• MCTS: SharePoint 2010, Configuring• MCTS: SharePoint 2010, Application
Development• MCTS: Windows Server Active Directory,
Configuration• MCTS: Windows Server Administration• MCITP: SharePoint 2010• MCSA: Office 365• MCSE: SharePoint• MCSD: SharePoint Applications• MCSD: Web Applications• MCP: SharePoint 2013, Core Solutions• MCP: SharePoint 2013, Advanced Solutions
Microsoft Consulting Practice
SharePoint Governance with AvePoint
Gavin Morgan, Aiimi Principle SharePoint Consultant discusses SharePoint Governance in depth
with AvePoint.
Previous WebinarsAvailable from www.aiimi.com
SharePoint for Business Productivity
Gareth Fisher, Head of Microsoft Consulting at Aiimi discusses
Azure, Office 365 and SharePoint for increasing productivity within
your back office with Storm Technologies UK.
Microsoft SharePoint x
OpenText Content Server
SharePoint enables your business to collaborate, communicate and manage information or content in order to be .
SharePoint is not only Document Management platform, it houses other business productivity features such as forms, pages and external sharing.
Share BuildManage DiscoverOrganise
SharePoint Platform
The smarter way to work
together
What is SharePoint?
Collaboration & Content in a familiar package.SharePoint Familiarity
Pages (Publishing Content)
Forms (User Experience)
Office Suite Integration (Outlook, OneDrive)
Fluid Office Interface (Ribbons, Groups &
Commands)
Lists (Informatio
n Manageme
nt)
Business Process
Publishing (Visio
Services)
Full Corporate Branding &
UI Capabilities
Workflows (Business Process
Automation &
Productivity)
Document Manageme
nt (Versioning,
Co-Authoring, Document
Sets)
Information Architecture
The Important Bit!
Company Wide
Back Office
Human Resources
Annual Leave
Employee Files
Information Technology
IT Systems
IT Helpdesk
Projects
Client 1
Project A
Project B
Client 2
Project A
Project B
Centralised Information and Content Management System
Anything Company Wide lives at the Top Level.
Anything Business Unit Specific lives at the Business Unit Level.
EG: HR Policy
Anything Client specific lives at the client level.EG: Client Contract
Anything Specific lives at the lowest level, such as a
certain type of project. EG: Project Plan
Site Hierarchy
Information or Content relevant to all Projects lives at the highest
Project Level.
Fields related to all CustomerComplaints, regardless of Business Unit or Contract.
Field related to specific Contract
MetadataItem
Company Item Base
Company Customer Complaint
Customer A Complaint
Customer B Complaint
Customer C Complaint
Re-usable Metadata (Columns)
Content Types – A Type of Document, for example, an Invoice.
Document Set – A better alternative to a folder. Holds properties on the folder for Metadata such as Project ID, Project Manager, etc. Metadata automatically copies to Documents saved in a Document Set, aiding information and content discovery.
Where to Start? – Reverse Engineering Folder Structures.
Less Folders, more Content Types & Metadata
SharePointfor
DocumentManagement
OpenText Content Server is your perfect centralised repository for Content. Offering a back-end Enterprise Content Management Platform for all of your Business Applications.
OpenText Content Server
Your centralisedrepository for
Content
What is OpenText
Content Server?
Side-By-Side, expanding the capability of SharePointSharePoint & OpenText
Enforce Archivin
g Mitigatin
g RiskReducing Admin Efforts
Reducing
Storage Costs
• With Simple Manual Archiving and Scheduled Archiving Tasks, centrally storing important content has never been easier.
• Archive Documents, Folders or Sites based on daily, weekly or monthly schedules.
Archiving Governance
EnforceArchiving
WhyOpenText?
“SharePoint offers all the records management functionality we require. “
• This in fact may be the case, dependent on regulatory compliance requirements in your specific industry.
• Formal compliance requiring a DoD 5015.2 or VERS certified solution.
• Good for compliance multiple disparate records repositories including SharePoint, Network Shares, etc.
Records Management
MitigateRisk
WhyOpenText?
• Reduce the amount of legacy sites showing in your SharePoint UI.
• Reduce the amount of used storage space in SharePoint’s content databases.
Admin Productivity
Reduce AdminEffort
WhyOpenText?
• Take unused or rarely accessed content and move it to a disk based storage system, reducing the amount of space required in your faster SQL Server storage locations.
Storage Costs
ReducingCosts
WhyOpenText?
Solution ExampleArchiving to OpenText Content Server
DEMO – Document Archiving
Solution ExampleEnd to end Solution Example
DEMO – SharePoint FormSharePoint List Forms, .NET, Document Output
SharePoint Form
SharePoint List
Reporting on Data
.NET AppDocume
nt Output
Archive Record to CS
The user can fill out a SharePoint form on their mobile device instead of a paper form.
The information then captured in the form can become data for reporting and still produce the Record.
Additional FeatureSite Administration – Create sites based on templates and Archive whole SharePoint Sites to Content Server with AGA.
Thank you
[email protected]@AiimiMarkhttp://www.aiimi.com/blog/
Ian HillInside Sales Manager – Northern Europe Phone: +44 (0) 118 984 8061Website: www.opentext.com