DGMS Manual

DGMS ManualSubjectA. How to login DGMS?

B. The brief of Main function of DGMS.

C. How to make a DG booking via DGMS (this function only for the booking user on each office)?

D. How to check the booking details and amend the booking details or change Shipper reference number & cancel the booking?

a. How to check the booking details?

b. How to amend the booking details such as the number of packaging, the weight of package…etc?

c. How to change Shipper reference number?

d. How to cancel the booking?

E. How to change vessel and voyage?

F. How to check the status of booking application (whether it has been approved, or not)?

G. How to make the DG declaration & manifest?

H. How to upload/Remove DG documents?

I. How to download the file?

J. How to key in the container/seal number & B/L number & stowage position?

K. How to change the Container Size & Type?

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DGMS Manual

All members in YML Family could use this system to check/validate the information of IMDG Code and the management of DG application/document/important notice…etc.

A. How to login DGMS?

The access of DGMS is http://as2.yangming.com/ilis/.Username/ password of login is your registered account on the ILIS (AFSYS/FRT/DSAS).

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DGMS Manual

B. The brief of Main function of DGMS

1. ‘IMDG Information Query’ All members in YML Family can use this function to inquire the regulations of IMDG Code by the functions of Enquiry & Validation. Please refer the Hazcheck Gateway User Manual for both functions.

Note: If you get the warning notice as below after you enter, it means that you are not booking user and cannot make a DG Booking via DGMS.

2. ‘DG Booking Request’Only booking user in each office can use this function to make a booking request.

3. ‘Booking Request Management’3

Remark:You can download

Hazcheck Gateway User Manual from here.

DGMS Manual

4. ‘DG Documentation’All users including non-booking users can download DG Document as per your requested conditions.

5. ‘Administrator Upload File’6. ‘Administrator Delete File’

The function of ‘Administrator Upload File’ and ‘Administrator Delete File’ is set for HQ management only.

7. Important NoticesAll of important DG notice and circular will be published on this function .

8. DG Local Practice 4

All DG applications will be managed via this function to check/amend booking details; upload/download DG document…etc.

DGMS Manual

You could check DG Local Practice of each port via this function.Anyway these information is provided by local office and it will be updated when HQ receive the amendment report from each office.

C. How to make a DG booking via DGMS (this function only for the booking user on each office)?Please refer the User Guide of Hazcheck GATEWAY as attached.

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D. How to check the booking details and amend the booking details or change Shipper reference number?a. How to check the booking details?Step 1. Select Booking Request Management

Step 2. You have to input the condition as per your necessary

Step 3. Click the ‘query’ bottom after the conditions inserted. The booking request of your enquiry will be displayed on this window.

Step 4.1. Move your cursor to the request that you will upload the scanned file of DG documents and click it. Step 4.2. Check the Request No whether they are same as your select.

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Step 5. Select the ‘’Detail’’

Step 6. System will pop up the window of details and then unroll the detail item

Step 7. After the item unrolled, you will find the details of DG Booking on the window.

Remark:If the shipper intend to declare the commodity name which different with Proper Shipping Name on his booking application, you can insert the commodity name from this bottom of Commodity Name.

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b. How to amend the booking details such as the number of packaging, the weight of package…etc?If you receive the final details, which are different from your details as previous booking, please amend these final details from the functions of Booking Request Management as below.Please note that Proper Shipping Name, packing Group can not be amended. You have to make new Dg applications if PSN and packing group are incorrect. Step 1. Select the ‘’Amend’’

Step 2. Move the scrolling bar to find the item will be changed then input the final details

Step 3. Click the Bottom of ‘’Application Data Amend’’ after the details have been amend.

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Step 4. You will get the success message when these details have been amended.

Step 5. You can go back the ‘’detail’’ to double check whether the details have been amended.

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c. How to change Shipper reference number?Step 1. Select the ‘’ShipperRef Amendment’’

Step 2. System will pop up the window of Shipper Reference Amendment

Step 3. Change your reference number

Step 4. You will get the success message when the reference number has been amended.

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d. How to cancel the booking?Step 1.1 Move your cursor to the request that you will upload the scanned file of DG documents and click it. Step 1.2 Check the Request No whether they are same as your select.

Step 2. Select the ‘’Cancel Shipment’’ and click it

Step 3. Make the double confirmation

Step 4. You will get the success message when this booking has been cancelled.

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E. How to change vessel and voyage?Step 1. You have to move your cursor to the request that you want to change vessel and then click it. And double check whether the Request No is same as your request.

Step 2. Select the ‘’Change Vessel’’Step 3. System will pop up the window of ‘’Change Vessel’’ as following,

Step 4. Input the information of change plan, and then click the bottom of ‘’Query’’.

Step 5. The voyage of your select will show in the bottom of this window, and then click the ‘’Change Vessel after the changed voyage has been chosen.

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Step 6. You will get the success message after you have double confirmed it.

Step 7. You can check whether the voyage/vessel has been successful changed after refresh the data from Booking Request Management.

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F. How to check the status of booking application (whether it has been approved, or not)?Step 1. Select Booking Request Management

Step 2. You have to input the condition as per your necessary

Step 3. Move ‘’the scrolling bar’’ to find the Status.

Anyway, you would find ‘’the Approval No.’’ from this table; it means that your applications have been approved by ROC (Regional Operation Center).

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G. How to make the DG declaration & manifest?a. How to make the DG declaration?Step 1. Select Booking Request Management

Step 2. You have to input the condition as per your necessary

Step 3. Click the ‘query’ bottom after the conditions inserted. The booking request of your enquiry will be displayed on this window.

Step 4.1. Move your cursor to the request that you will upload the scanned file of DG documents and click it. Step 4.2. Check the Request No whether they are same as your select.

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Step 5. Select the bottom of Upload Files and click it.

System will generate a copy of DG Declaration as below after you click it.Note:The purpose of this copy generated by DGMS is only for booking user easy reference.In order to easy check the shipper’s DG Declaration whether it is correct or not. Anyway, this copy couldn’t be provided to shipper for further operation.

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b. How to make the DG manifest?Step 1. Select DG Manifest

Step 2. Input the voyage & Loading Port at least, then click ‘’OK’’

The DG Manifest will be generated after a few minutes (Depend on file size) and it will be auto separated by each different discharging port on this voyage.The manifest will be generated a copy form Loading port to discharging port while you input the condition of Discharge Port.

Please refer the example on next page.

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All of DG relevant documents such as DG declaration shall be uploaded into DGMS by booking users & downloaded by the user when they need to report to the port authority.

H. How to upload/Remove DG documents?Step 1. Select Booking Request Management

Step 2. You have to input the condition as per your necessary

Step 3. Input the conditions of your necessary, then click the ‘query’ bottom after the conditions inserted. The booking request of your enquiry will be displayed on this window.

Step 4.1 Move your cursor to the request that you will upload the scanned file of DG documents and click it. Step 4.2 Check the Request No whether they are same as your select.Step 5. Select the bottom of Upload Files and click it.

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Note: You have to ready the scanned files of DG document and save it on your computer when you will upload these files to DGMS.

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Step 6. System will pop up the window of Upload file and then click the bottom of ‘Surf’

Step 7. Choose the scanned files of DG document form your computer

Step 8. Input the file name and then submit it.

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Note:1. The uploaded scanned file size is restricted from 150KB to 1MB.2. The file name of uploaded has been confined as:‘Voyage’ + ‘Loading port’ + ‘Discharging port’ +‘Supplement request no’Example: ‘AES506WKHHHAM05040400003’

DGMS Manual

Step 9. The successful message will be displayed as below.

Step 10. The number (1) of Files means that there is a file has been already successful uploaded onto DGMS.

How to remove the file when you find it is wrong or you want to cancel it?(Remark: Only permit the person of uploaded-file to use this function)

Select the function of Remove file and then the method of operation are same as how to upload file.

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Remark: You also can download file from this page but we suggest you use the function of ‘DG Documentation’ to download file on the previous page.Please kindly refer ‘How to download the file of DG document.

DGMS Manual

I. How to download DG documents?Step 1. Select ‘’DG Documentation’’

Step 2. Input the conditions as per your necessary.

Step 3 Click the ‘query’ bottom after the conditions inserted, all details, as your selecting will be showed on the window.Step 4 Move cursor to the selection of your intention and the color will change to red word.

Step 5 Click it after the color changed, then you will find it as following.

Step 6 Move your cursor to the File, then the file will be download after you click it.

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J. How to key in the container/seal number & B/L number & stowage position?Step 1. Select Booking Request Management

Step 2. You have to input the condition as per your necessary

Step 3. Click the ‘query’ bottom after the conditions inserted. The booking request of your enquiry will be displayed on this window.

Step 4.1. Move your cursor to the request that you will upload the scanned file of DG documents and click it. Step 4.2. Check the Request No whether they are same as your select.

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Step 5. Select the function of B/L Container No.; then click it.

Step 6. You can input the B/L No; Container No; Seal No and Stowage Pos. by this table.

Step 7. Click the ‘’Update all’’ to upload these data into system.

You will get the message of ‘’Update Success’’ after data has been successful uploaded.

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K. How to change the Container Size & Type?Step 1. Select Booking Request Management

Step 2. You have to input the condition as per your necessary

Step 3. Click the ‘query’ bottom after the conditions inserted. The booking request of your enquiry will be displayed on this window.

Step 4.1. Move your cursor to the request that you will upload the scanned file of DG documents and click it. Step 4.2. Check the Request No whether they are same as your select.

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Step 5. Select the function of B/L Container No.; then click it.

Step 6. Input the right size of your container.

Step 7. Click the ‘’Update all’’ to upload these data into system.

You will get the message of ‘’Update Success’’ after data has been successful uploaded.

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