Isles of Sarasota H.O.A. 5901 Benevento Dr. Sarasota, FL 34238 Fax: 941-922-1501 Joshua Jones, Property Manager Phone: 941-922-1298 E-mail: [email protected]Olga Barrios, Activities Director Phone: 941-922-1892 E-mail: [email protected]www.Islesofsarasota.com Emergency After Hours Common Areas 941-951-4034 THE ISLES Inside Edition May 2020 COMMUNITY UPDATES Lakeside Condo’s Annual Members Meeting will be held on Monday, May 4 th @ 4:30 pm at the Town Center Gazebo. Isles Annual Members Meeting has been moved to early June. Watch for more information. Reopening of the Isles Amenities, please go to page 2 for more details. Pickleball courts will reopen on Tuesday, May 5th. Please see page 2 for more information. Palm Tree Trimming will begin Mid-May. Refer to page 4 for additional details. Tennis Court Fence Replacement Project will begin Wednesday, May 6th through May 15th. Courts will be closed during this time. Which Category Should I Choose On The Portal? Many of you have been asking this question when submitting a BrightView portal service request. Refer to pages 5 - 7 to learn about each category and what is included in our Isles contract. Social activities, events, and gatherings are still on hold until further notice. No committee meetings for the month of May. COMMUNITY SAFETY Last month the office provided Sarasota County a list of over 100 sections of lifted sidewalk throughout the community. Sarasota has started to work on correcting the lifted sidewalks. Many of our residents are taking advantage of the great weather to walk, run, and bike the community. It is very important for drivers to drive at the posted speed limit of 25mph. The playground at the Town Center is for the enjoyment of kids. Please do not use this area as a dog park. Dog are not permitted in the playground area. As a reminder, all dogs are to be on a leash when outside. Reopening Of The Isles Amenities 2 Safety Guidelines For Tennis & Pickleball Play 3 Palm Tree Trimming 4 Which Category Should I Choose On The Portal? 5-7 Committee Updates 8-9 Advertisement 10-11 Useful Numbers 12
COMMUNITY UPDATES Lakeside Condo’s Annual Members Meeting will be held on Monday, May 4th
@ 4:30 pm at the Town Center Gazebo.
Isles Annual Members Meeting has been moved to early June. Watch for more
information.
Reopening of the Isles Amenities, please go to page 2 for more details.
Pickleball courts will reopen on Tuesday, May 5th. Please see page 2 for more
information.
Palm Tree Trimming will begin Mid-May. Refer to page 4 for additional details.
Tennis Court Fence Replacement Project will begin Wednesday, May 6th
through May 15th. Courts will be closed during this time.
Which Category Should I Choose On The Portal? Many of you have been asking
this question when submitting a BrightView portal service request. Refer to
pages 5 - 7 to learn about each category and what is included in our Isles
contract.
Social activities, events, and gatherings are still on hold until further notice.
No committee meetings for the month of May.
COMMUNITY SAFETY
Last month the office provided Sarasota County a list of over 100 sections of
lifted sidewalk throughout the community. Sarasota has started to work on
correcting the lifted sidewalks.
Many of our residents are taking advantage of the great weather to walk, run,
and bike the community. It is very important for drivers to drive at the posted
speed limit of 25mph.
The playground at the Town Center is for the enjoyment of kids. Please do
not use this area as a dog park. Dog are not permitted in the playground area.
As a reminder, all dogs are to be on a leash when outside.
Reopening Of The
Isles Amenities
2
Safety Guidelines
For Tennis &
Pickleball Play
3
Palm Tree Trimming 4
Which Category
Should I Choose On
The Portal?
5-7
Committee Updates 8-9
Advertisement 10-11
Useful Numbers 12
The Board of Directors will begin opening some of the amenities Monday, May 4th. The guidelines below for
each amenity are based on the standards set by the state of Florida. The Board will continue to monitor the
guidance from the state and make changes to the use of each amenity when appropriate. Social distancing rules
of 6 feet of space between yourself and non-family members is required at all the amenities. The top priority
of the Board is the health and safety of all Isles residents. If the guidelines for amenities are not being followed
the Board reserves the right to shut the amenities down. The Board of Directors would like to thank all resi-
dents for their cooperation and patience during this unusual time. Although the amenities were closed, the regularly scheduled cleaning of the Town Center, pool restrooms,
and tennis court restrooms was maintained. In preparation for reopening of the amenities Stanley Steamer was
brought in. The Town Center carpet, furniture, restrooms, and kitchen floor were steam cleaned, as were the
mail center floor, tennis court restrooms, and pool restrooms. All pool furniture has been pressure washed as
well. The Fitness Center carpet and restrooms were also steam cleaned, and all equipment were sanitized. The
regular scheduled cleaning of all amenities will continue. The tennis courts have reopened. Signup sheets have been posted. Please note the tennis courts will be closed
starting Wednesday, May 6th for the installation of new fencing. The courts are scheduled to reopen Saturday,
May 16th. This schedule is weather dependent. Should the fencing project be completed ahead of schedule the
courts will be open earlier. Please refer to page 3 to read the guidelines for tennis court use. The Town Center will reopen on Monday, May 4th for official business only. A maximum of 10 people will be
permitted in the Town Center at one time. No social activities will be permitted in the Town Center until
further notice. The exercise classes which took place Tuesday through Friday will not be permitted at this
time. It is recommended for all vulnerable people who come to the Town Center to wear a mask. The pool will reopen Monday, May 4th. The maximum capacity at the pool will be 25 people. The Board
requests that any person at the pool stay for a maximum of 1 hour as to allow use of the facility by other
residents. The State of Florida is not allowing Fitness Centers and Basketball to reopen. For that reason, our Fitness
Center along with Basketball will remain closed. A date has not been set as to when these amenities will
reopen, but we will reopen when the state allows. Pickleball play will be able to resume Tuesday, May 5th. The brown bin holding the Pickleball equipment has
been moved into the Town Center. After play is complete the nets will need to be broken down and returned
to the Town Center. All Pickleball players must bring their own paddles, pickleballs, and chairs. The Pickleball
signup sheets have been posted. Players will be expected to follow the same safety guidelines as tennis. The Board of Directors would like to thank all the residents for their cooperation with the adherence to the
guidelines for the amenities. The loosening of restriction for the amenities will mirror the guidelines set by the
state of Florida moving forward. Thank you again for your patience.
Respectfully,
The Isles of Sarasota
Board of Directors and Management Team
THE ISLES Page 2
BrightView Portal Instruction - Registration
REOPENING OF THE ISLES AMENITIES
There will be no free community clinics or open play until further notice.
Facilities Only active players should be inside the perimeter fence.
No spectators, no people waiting to play (next up, rotating in, etc.) Players waiting for the court MUST wait until the prior players completely vacate the court be-
fore entering.
Players exiting the court are responsible for sanitizing gate knobs and switches. Players are expected to sanitize the handles of drag brooms and line sweepers before and after
use. Players using the schedule board should bring their own pen or pencil and are expected to sani-
tize the scheduling board knob after closing the door.
Players should not use the drinking fountain and should bring their own beverage.
Equipment Players should not touch each other’s racket, towels, equipment bag, water bottle, etc. Players should provide their own balls, identified as theirs (ball brand and number, personal
markings, initials, etc.)
Play Guidelines Players should maintain a minimum of 6 feet between each other at all times. Players should handle only their own tennis balls. If you need to retrieve a ball belonging to an-
other player, don’t pick it up, but tap it back to them with your own racket. If you are in a private lesson, or an instructional clinic, you should use only the balls belonging to
the instructor. When collecting the balls, the handles of the hopper should be sanitized before
use, and players should sanitize their hands after use.
Players should not congregate in the bench area.
If a player uses the bench or table, they are expected sanitize it after use.
Personal Hygiene Players should follow all established guidelines for hygiene.
Wash or sanitize hands frequently, preferably after handling anything that has been han-
dled by others
Cough or sneeze into your sleeve, or preferably a disposable tissue
Disinfectant wipes will be provided by the association and located at each pavilion.
Please use these wipes only for the tennis courts. Please do not remove the wipes from the tennis courts.
Play Safe, Play Smart!
THE ISLES Page 3
BrightView Portal Instruction - Service Request SAFETY GUIDELINES FOR
TENNIS & PICKLEBALL PLAY
Its that time of the year where the palm
trees are trimmed. Palm trimming will be-
gin mid-May and will be completed by two
different BrightView crews. The crews will
be working simultaneously within the Isles,
but will not be working in tandem on the
same home at the same time. One crew
will be trimming palms 15 feet and taller.
The second crew will trim palms under 15
feet.
Palms 15 feet and taller will have the fronds
trimmed with what’s known as a 9 and 3
or 10 and 2 cut. If you were to look at the palm as a clock, the lowest palm
limbs will be between 9 and 3 or 10 and 2 after it has been trimmed. Palms
under 15 feet will only have limbs removed if they are yellow, brown, dead or
touching a screen or house.
For safety, please give BrightView room to work.
When the palm limbs are cut they freely fall to the
ground. If you have any approved yard décor
including landscape lighting in close proximity to a
palm tree, we recommend you remove them prior
to palm trimming beginning. BrightView will not be
held responsible for damage yard décor items.
Work is expected to be completed by the
end of May
THE ISLES Page 4
BrightView Portal Instruction - Service Request PALM TREE TRIMMING
Here’s a breakdown of the type of requests you should submit under each category. Along the way, we are going to
answer frequently asked questions.
Bullet points - identifies work which is generally included with the landscaping contract at no extra cost to home-
owner or association.
Note - additional information you may need to know such as additional cost to the association or homeowner.
Follow-Up Request – If you are wishing to get a status update on your submitted service request; you can do so
by opening your service request ticket and write a comment requesting a status update.
A separate request must be submitted for each category request. For example, if you have a trimming issue and
irrigation issue two separate request must be submitted.
We ask that you please DO NOT submit a second request for the same service. This will create confusion causing
a service delay.
Fallen Tree Limb
Palm boots
Any fallen landscaping
NOTE: This DOES NOT include any landscaping debris in a designated wetland or preserved area. See Wetland/Preserved
map to familiarize yourself with those areas.
Click to view map: Isles of Sarasota Wetland/Preserved Area Map (This map can also be found on the Isles website
under the “News” tab.)
House
Gutter
Lanai screen
Palm limbs can be placed curbside for BrightView to pick up on Thursdays.
NOTE: Must include picture(s) along with request. During palm trimming season, please remove all outdoor decors including
landscape lighting. BrightView will not be held responsible for replacing broken décor.
Garden Bed
Driveway
Sidewalks
THE ISLES Page 5
BrightView Portal Instruction - Service Request WHICH CATERGORY SHOULD I
CHOOSE ON THE PORTAL?
CLEAN UP - Landscaping debris such as:
DAMAGE - Any damages to personal property caused by a BrightView staff such as:
EDGING - Includes the following:
The association ONLY replaces dead plant(s) and grass based on the advice of BrightView.
If plant(s) and/or grass are still green, the association will NOT replace.
All replacements are done monthly; please allow 45 days from the time you submit a request.
When your request has been reviewed by BrightView and added to the replacement plant list, the portal service
request will get closed.
NOTE: Homeowners wishing to replace landscaping at their own expense must submit a request through the portal and I
writing through an Architectural Change Committee (ACC) Form, which may be found on the Isles website under “Forms”.
Broken sprinkler heads
Leaks
Dry spots in the grass
System not running
Wet areas
Mulch is installed annually in October/November and when a new plants are installed.
NOTE: If additional mulch is wanted, homeowners may install mulch at their expense so long as it is Cypress Gold Mulch.
This kind of mulch can be found at Big Earth Landscape Supply.
Palms touching a the house or lanai screen.
When a tree was missed during the trimming rotation.
TRIMMING SCHEDULE: Hard cut backs are done during the first quarter of the year on the following plants:
Jatrophas
Hibiscus trees (NOT Weeping Hisbiscus bush)
Crape Myrtles
Palm trees UNDER 15ft are trimmed as part of the regular trimming rotation when required based upon
best pruning practice.
NOTE: Palm trees OVER 15ft are trimmed twice a year: Spring & Fall by a different BrightView crew. All other trees are
pruned upon request and at the discretion of management.
THE ISLES Page 6
WHICH CATEGORY SHOULD I
CHOOSE ON THE PORTAL? Cont...
Enhancement - Dead plant(s) or grass that needs to be replaced.
IRRIGATION - Includes the following, but not limited to:
MULCH/BED CARE
PRUNING – TREES
When a shrub was missed during trimming rotation.
PRUNING SCHEDULE: Pruning is done on a 6 weeks cycle based upon best pruning practices. Not all plants are pruned every 6
weeks.
NOTE: Additional requests for pruning will be reviewed on a case by case basis by the management team.
When your yard was missed during a normal mowing cycle.
Ants and Grasshoppers treatment – can ONLY be done when grasshoppers are juveniles.
MOWING SCHEDULE: April thru September the grass is mowed weekly (weather permitting).
January thru March, October thru December grass is mowed every other week.
NOTE: Mowing scheduled can be found on the BrightView Portal under “HOA Updates” and bulletin board outside the Post
Office. The turf is fertilized four times a year.
Driveways
Paver sidewalks
Plant beds
Turf
NOTE: Weed management is completed through liquid treatment and at times hand pulling.
THIS FORM CAN ALSO BE FOUND ON THE ISLES WEBSITE UNDER “NEWS” TAB
THE ISLES Page 7
WHICH CATEGORY SHOULD I
CHOOSE ON THE PORTAL? Cont...
PRUNING – SHRUBS
TURF
WEED CONTROL - Removal/treatment of weeds located in:
Hurricane season (June 1st - November 30th) will soon be
upon us so now is the time to review your hurricane shutter installation.
As Hurricane Irma started approaching our area, September 2017, homeowners were scrambling to install their panels. When they started some found panels were missing, the incor-
rect size or they didn’t have the proper number of wing nuts. Now is the time to make sure you have all the parts you need
to properly install your shutters.
If you have accordion shutters make sure the tracks are clean, properly lubricated, and that you have keys for all shutters
along with knowing how to close and lock them.
Those of you who are unable to or won’t be here to take care of your shutters, what arrangements have you made for some-
one to do the job for you?
If you are considering having accordion shutters installed or
replacing your windows with impact glass now is the time to
do it.
An ACC application is required and needs to be approved be-
fore any work can be done.
No ACC meeting will be held in May.
Carol E Solomon - Chairperson
To all CERT members and volunteers: There will be
NO CERT meeting for the month of May due to
concerns regarding the COVID-19 virus and the need
We continue to receive outstanding cooperation from Isles
residents in regards to our ongoing campaign to ensure
that the exteriors of our homes are well maintained and
cleaned. Some homeowners have asked for recommenda-
tions for pressure washing vendors.
While we cannot officially endorse vendors, our monthly
newsletter contains ads from various pressure washing
companies who have helped support the newsletter. In
addition to your roofs, please examine any dividing walls as
well as driveways and walks.
Some houses will invariably need to replace address num-
bers. Unfortunately, we have been unable to locate any
local vendors who stock individual numbers. However, you
can obtain them from Lighting New York-
Lightingnewyork.com, phone # 866-344-3875.
When you log onto their website, in the search bar, type in
SEA GULL ADDRESS. This will take you to where you can
order individual numbers. You will need to replace all 4 or
5 of your numbers along with the side spacers, as the new
tiles will be the original white.
If you have already received a letter to clean your roof or
driveway, or replace address number, please continue to
do so, if you haven’t done so already.
There is still work to be done, but thanks to you, The Isles
is looking great!
No Rules & Regs meeting will be held in May.
Robert Brosnan-Chairperson
RULES & REGS CORNER
GROUNDS CORNER
Hoping everyone at the Isles has been well and not infected
with the novel virus sweeping the globe. It has been heartening to witness everyone carefully observing the “new normal
rules”.
We are happy to report that you will soon start seeing a few
landscape improvements around the clubhouse and parking lots. These will include removal and replacement of the dying shrubs in front of the pool equipment, removal of several dead
Indian Hawthorn shrubs in various areas with replacement of a few in key locations, and removal of some dead or struggling
Crape Myrtles near the equipment garage. We hope that these will be the start of ongoing improvements as budgeting
allows.
As the restrictions lift, we may be able to resume monthly meetings, so please look for notifications and feel free to
attend should you have any comments, questions or concerns. And we encourage everyone to register for the Brightview
portal to allow for more efficient submittal of landscape and
