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The Jim Boyack Memorial Trust Investing in Tomorrow's Planners

TWENTY THIRD ANNUAL REPORT Year ending 30 September 2014

C/o RTPI Scotland, 18 Atholl Crescent, Edinburgh EH3 8HQ jimboyacktrust@gmail.com

http://jimboyacktrust.wordpress.com

A charity registered in Scotland No. SC 018362

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THE JIM BOYACK MEMORIAL TRUST 1. Jim Boyack, Senior Vice-Convener of the Scottish Branch of the Royal Town

Planning Institute, died on 31st August 1990. In gratitude for his life and distinguished work, enthusiasm and contribution towards the planning process and profession in Scotland a Trust was established in his memory to make a contribution to the training and experience of others who seek a career in planning.

2. The purpose of the Trust is to endow and to provide for the making of an annual

award to students undertaking or extending their studies in Scotland of Town and Country Planning. The Royal Town Planning Institute [RTPI] in Scotland supports the Trust as a part of its effort in the education of professional planners. The twenty four students who have benefitted from the Award since 1993 are noted in Appendix 4.

TRUSTEES

3. The Trust was established in August 1991, and the present Trustees are:

• Sarah Boyack – Trustee and founder member

• Janet Brand - Trustee, founding member and former Honorary Secretary

• Chris Collins - Trustee representing the Scottish Young Planners Network

• John Esslemont - Representing RTPI Scotland from January 2008

• Craig Lindsay - Treasurer from 2013 and Trustee from 2007

• Craig McLaren - Secretary and Trustee from 2013

• Alan Russell – Convenor, Trustee and founder member

• Lorna Sim - Trustee from 2013

• Roy Stirrat - Trustee from February 2006

• Linda White - Trustee from 2013 4. The Trustees are responsible for raising, investing and distributing Trust funds.

SUMMARY OF THE TWENTY FIRST ANNUAL REPORT – 2013/14 5. During the current year the Trust successfully attracted financial support,

invested capital, invited applications for the twenty-first annual award, and decided that Jane Weir should be the beneficiary.

6. This Annual Report was approved by the Trustees on 16 March 2015, and will be

presented to the RTPI Scotland and others interested in the Trust’s role.

ACTIVITIES SINCE LAST ANNUAL REPORT 7. The Trustees met on three occasions between November 2013 and November

2014. Minutes of all meetings are available and may be inspected on request to the Secretary or any Trustee. The main tasks this year have been to:-

• continue the fund raising effort;

• invest capital accrued;

• arrange for the presentation of the Annual 2013 award

• launch and decide the twenty second award for 2014

• working to secure the long term future of the Trust

THE ANNUAL AWARD 8. Having regard to income flow, capital investment and current rates of interest, the

Trustees agreed to invite applications for an Award of £1,500 in 2013. In Autumn 2013, details of how to apply were sent to the Heads of Department of the RTPI

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accredited Planning Schools in Scotland. Applicants were invited to submit their request for the Award in the form of an e-mail, with such supporting information as they felt appropriate, sent to the Trust by 1 November 2013.

9. Three applications were received. The Trustees would like to record their

appreciation of the efforts made by all applicants. The Trustees agreed to offer the award to Jane Weir at Heriot Watt University. RTPI Scotland agreed to again generously offer the beneficiary a free place at and return travel to the Scottish Young Planners’ Annual Conference which took place in March 2014.

FINANCIAL STATEMENT: 2013/14

10. The Jim Boyack Memorial Trust is a Scottish charity SC018362. The accounting period is 1 October to 30 September. The accounts to 30 September 2014 as submitted to the Office of the Scottish Charity Regulator are set out below.

11. Capital was supplemented by income received from those offering Gift Aid,

donations, tax rebates and interest from funds held at the bank. Currently 18 regular Gift Aid donors provide a guaranteed flow of income. The Trustees are particularly grateful for continuation of this core support which also offers tax benefit. The expenditure of the Trust was minimal since the Trustees currently absorb most basic costs.

THE 2014 AWARD

12. The timetable that the Trustees intend to follow in 2014/15 is:

• September 2014: Details of award, including the closing date for applications, promoted to the accredited Scottish Planning Schools

• Early November 2014: Closing date for receipt of applications

• Mid November 2014: Trustees consider applications

• November/ December 2014: Applicants informed of Trustees’ decision

• January 2015: Beneficiary/ies announced and presentation made THE FUTURE

13. The Trustees have been carefully considering options for the future of the Trust. These considerations have included how to strengthen and refresh the role of the Trustees, and how to encourage younger Trustees. The Director of RTPI Scotland has taken over administrative support to the Trust.

14. The Trustees will continue increasing the capital available for investment and

consequently for passing income on to beneficiaries. The Trustees will continue to seek independent advice as appropriate on its investment strategy. The Trustees welcome donations, via the Gift Aid Declaration forms or the Will Legacy Gift leaflet (Appendices 3 and 4).

15. These, and further donations, may be sent to The Jim Boyack Memorial Trust,

c/o RTPI Scotland, 18 Atholl Crescent, Edinburgh EH3 8HQ E-mail: jimboyacktrust@gmail.com

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THE ACCOUNTS Receipts and Payments Account to 30 September 2014

JIM BOYACK MEMORIAL TRUST: 3rd Annual Report SC 018362

RECEIPTS and PAYMENTS ACCOUNT

YEAR TO 30th SEPTEMBER 2014

UNRESTRICTED To Sept To Sept

RECEIPTS & PAYMENTS 2014 2013

£ £

RECEIPTS

TOTAL INCOME FROM COVENANTS 873.00 903.00

INCOME FROM RAFFLES & DONATIONS 71.00 209.00

INCOME FROM INVESTMENTS 1,142.42 1,192.52

TAX REBATE 218.25 215.75

BANK INTEREST - -

TOTAL RECEIPTS 2,304.67 2,520.27

PAYMENTS

ANNUAL AWARDS 1,500.00 1,500.00

POSTAGE &ADMIN. - 107.46

PROFESSIONAL FEES - -

TOTAL PAYMENTS 1,500.00 1,607.46

SURPLUS/(DEFICIT) for Year 804.67 912.81

DISPOSAL OF INVESTMENTS - -

PURCHASE OF INVESTMENTS - -

NET MOVEMENT ON INVESTMENTS - -

NET SURPLUS/(DEFICIT) for Year 804.67 912.81

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Statement of Balances, General Funds, Cash at Bank and Investments

Jim Boyack Memorial Trust : 23rd Annual Report Charity No.

SC 018362

Statement of Balances

as at 30th September 2014.

As at Sept As at Sept

2014 2013

£ £

GENERAL FUNDS : UNRESTRICTED

Opening Cash Balance 3,035.53 2,122.72

Surplus/(Deficit) for Year 804.67 912.81

Net Movement on Investments - -

Closing Cash Balance 3,840.20 3,035.53

Opening Investments at Cost 29,428.89 29,428.89

Additions in Year - -

Disposals in Year - -

Adjustment to Market Valuation 2,955.21 3,111.00

Closing Investments at Market Valuation (MV) 32,384.10 32,539.89

TOTAL GENERAL FUNDS at 30 September 2014 36,224.30 35,575.42

REPRESENTED BY :

CASH at BANK 3,840.20 3,035.53

INVESTMENTS at Market Value:

OLD MUTUAL WEALTH Investment Bond-22/9/10 11,874.10 12,350.00

(No.SIB006628796) Mkt.val'n at 22/9/14.

(previously known as Skandia)

NS&I Guaranteed Income Bond-27/11/09 3,000.00 3,000.00

3year,Issue42,4.33%pa gross

Bond No.006.253.806-22(renewed 27/11/12 to2015)

NS&I Guaranteed Income Bond-17/12/08 3,500.00 3,500.00

3year,Issue39,3.90%pa gross

Bond No.005.597.700-24(renewed17/12/11 to 2014)

NS&I Fixed Rate Savings Certificate-07/12/07 7,428.89 7,428.89

3year,Issue33,3.95%pa gross

Bond No.004.868.993-78(renewed 7/12/13 to 2016)

M & G The Equities Investment Fund for Charities 6,581.11 6,261.00

('Charifund') Ref.No.0024017832

(Val'n 30/09/14 of 457.12 units=£6,581.11)

Total Investments at MV. 32,384.10 32,539.89

TOTAL UNRESTRICTED FUNDS at 30 Sept. 2014 36,224.30 35,575.42

Approved by The Trustees on (Date)

and signed on their behalf by

(Trustee)

Date

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DECLARATION The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature……………………………………………………………………

Full name……………………………………………………………………

Position (e.g. Chair)……………………………………………………….

Date………………………………………………………………………....

Signature……………………………………………………………………

Full name…………………………………………………………………...

Position (e.g. Chair)……………………………………………………….

Date…………………………………………………………………………

APPENDICES 1. The Independent Examiner’s Report to Office of the Scottish Charity Regulator 2. List of Names of Beneficiaries 3. Will Legacy Gift Leaflet and Codicil 4. Gift Aid Declaration Form

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Appendix 1: The Independent Examiner’s Report to Office of the

Scottish Regulator

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Appendix 2: List of Names of Beneficiaries

Jim Boyack Memorial Trust: List of Names of Beneficiaries No. Year Name Course Award

1 1993 Stephen Fitzpatrick P/g UoS £250 + Annual Conf.. 2 1994 Alan Findlay P/g UoS £250 + Annual Conf.. 3 1995 Patricia Connolly U/g UoD £250 + Annual Conf. 4 1996 Neil Sutherland P/g Edin £250 + Annual Conf. 5 1997 Lyndsay Tough P/g UoS £275 + Annual Conf. 6 1998 Nikki Sills P/g UoS £300 + Annual Conf. 7 1999 James Reilly U/g Edin £300 + Annual Conf. 8 2000 Ian Conway P/g UoS £350 + Annual Conf. 9 2001 Murray Agnew U/g UoD £400 + Annual Conf. + travel 10 2002 Kevin Treadwell U/g Edin £750 + Annual Conf. + travel 11 2003 *Kevin Treadwell &

*Rebecca Caines U/g Edin U/g Edin

£375+ Annual Conf. + travel £375 + Annual Conf. + travel

12 2004 James Adam Gordon U/g Edin £850 + Annual Conf. + travel 13 2005 Jassodra Ramlokhan U/g Edin £1,000 + Annual Conf. +

travel 14 2006 Natalie Scott P/g Edin £1,000 + YPC + travel 15 2007 Amanda Munro U/g UoD £1,000 + YPC + travel 16 2008 Tendai Mutasa U/g Edin £1,500 + YPC + travel 17 2009 Stephen Granger U/g Edin £1,500 + YPC + travel 18 2010 Andrew Ballentine P/g Adeen £1,500 + YPC + travel 19 2011 Katherine McKay &

Darran McKellar U/g Edin U/g Edin

£1,000 + YPC + travel £500

20 2012 *Vanessa Honore & * Ashleigh-Gayle Murray

P/g Edin U/g Edin

£750 + YPC + travel £750 + YPC + travel

21 2013 Jane Weir U/g Edin £1500 + YPC + travel Notes P/g: postgraduate student U/g: undergraduate student Adeen: University of Aberdeen Edin: Heriot Watt University, Edinburgh UoD: University of Dundee UoS: University of Strathclyde YPC: Scottish Young Planners’ Annual Conference * these beneficiaries were unable to take up the offer of a free place at the Annual

RTPI in Scotland Conference owing to course commitments.

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Appendix 3: Will Legacy Gift Leaflet and Codicil

JIM BOYACK MEMORIAL TRUST

CODICIL WILL LEGACY GIFT

In block capitals:

I, ……………………………………………………………………………. (Full Name) Of: ……………………………………………………………………………. (Address)

……………………………………………………………………………. Post Code …………………………………

HEREBY DECLARE this to be a Codicil to my Will date …….. / …….. / …….. I direct my Executors to make payment of a legacy of …………………………………………………………………...… Sterling (£) free of expense in settlement thereof but without interest to The Jim Boyack Memorial Trust, c/o RTPI Scotland, 18 Atholl Crescent, Edinburgh, EH3 8HQ (Recognised Scottish Charity – reference: SC 018362 2), declaring that (One) the receipt of an authorised official shall be sufficient discharge to my Executors and (Two) I hereby confirm my said Will in all other respects: IN WITNESS WHEREOF these presents are subscribed as follows: Signed by: ……………………………………………………………………………. (Signature) At: ……………………………………………………………………………. (Address) …………………………………………………………………………….

Post Code ………………………………… on the: ……………. day ……………. month ……………. 20 ….. year In my/ our presence, who at his/ her request and in his/ her presence have hereunto subscribed my/ our name as witness(es) hereto. WITNESSED BY:

1. Signature: …………………………………………………………………………….

Full Name: ……………………………………………………………………………. Address: ……………………………………………………………………………. …………………………………. Postcode: ………………………….

2. Signature: …………………………………………………………………………….

Full Name: ……………………………………………………………………………. Address: ……………………………………………………………………………. …………………………………. Postcode: ………………………….

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JIM BOYACK MEMORIAL TRUST WILL LEGACY GIFT The Trust The Jim Boyack Memorial Trust was established in memory of Jim Boyack, Senior Vice President of the Royal Town Planning Institute (RTPI) Scottish Branch at the time of his death in August 1990. The Trust was set up in gratitude for his life, and distinguished work, enthusiasm and contribution towards the planning profession in Scotland. Jim was passionate about the planning profession and the role it would play in creating a more inclusive and sustainable society. He also believed in encouraging young planners to become involved in the Institute and to contribute fresh ideas to help the profession evolve and remain relevant to the changing demands placed upon it. It is recognition of Jim Boyack as a person and as a planner that the Trust makes an annual award to students undertaking or extending their planning studies in Scotland on RTPI accredited courses. Studying for a degree takes dedication and requires a significant financial outlay. The annual awards help ease financial burdens for young people, allowing them to progress their studies with greater confidence and security. Jim’s life was dedicated to giving and helping others. By supporting the Trust you can ensure his spirit of enthusiasm and generosity will continue to be remembered. The Trust fund has been created solely by the personal charitable generosity of professional planners and others who support Jim Boyack’s legacy. The Trustees are concentrating on accruing capital, so that the interest accrued can provide significant available funds annually to make the Trust an increasingly benevolent source of financial support for young Scottish planners. Your Legacy By deciding to support the Trust you are helping to expand and ensure the long term stability of the fund. To include the Trust in your Will is straightforward, and all you have to do is to speak to your solicitor. If you are updating your Will your solicitor can add a simple CODICIL expressing your wishes to remember the Trust. A sample Codicil wording form is noted below. To commemorate every person who leaves a legacy we enter their names in our Benefactor’s Book. If you already have a Will and you would like to amend it to include a donation to The Jim Boyack Memorial Trust, you can do so using this form. A Codicil does not have to change the terms of your current Will, it can simply add a new and additional instruction. Once completed, and witnessed by either one person (if your Will was drafted under Scottish Law) or two people (if your Will was drafted under English law), you should send your Codicil to your solicitor. If you have any queries regarding the wording of this Codicil, please consult your solicitor. Jim Boyack Trust c/o RTPI Scotland, 18 Atholl Crescent, Edinburgh, EH3 8HQ

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Appendix 4: Gift Aid Declaration Form

JIM BOYACK MEMORIAL TRUST Established 1991 -Awarding an annual bursary to deserving students undertaking or extending town planning studies in Scotland

GIFT AID DONATION DECLARATION

The Trust is a Scottish charity. On 6 April 2000 the Government extended Gift Aid. Individual supports who pay enough basic rate income tax and/or capital gain tax themselves to cover the amount of tax the Trust will reclaim can make a Gift Aid Donation Declaration. If you wish the Trust to claim on your Donation, please complete and return this Declaration to the Secretary - c/o RTPI Scotland, 18 Atholl Crescent, Edinburgh, EH3 8HQ. Thanks you for your support. Name …………………………………………………………………………….. Home Address …………………………………………………………………………….. ….……………………………………………………………………………………………. Post Code……………………... Please tick boxes as appropriate:

Please treat all Donations from 6 April 2000 and all Donations I make hereafter as Gift Aid Donations. I confirm that I have paid UK tax to cover the tax reclaimed. I wish to make an annual Donation to the Jim Boyack Memorial Trust and enclose my Banker’s Order Form which I would like the Trust to forward to my Bank/ Building Society. I confirm that I have paid UK tax to cover the tax reclaimed.

Signature …………………………………………. Date ………………………………….

Banker’s Order Form

Name of Bank/ Building Society …………………………………………………….. Address of Bank/ Building Society ……………………………………………………… Post Code ………………… Sort Code ………………….. Account Name ………………………………………Account Number …………………. Please pay to: Jim Boyack Memorial Trust, Bank of Scotland, 2 Clarendon Place, Glasgow, G20 7PY – Sort Code: 80-83-88. Account Number: 00156703. £ ……. On the 18th of each month until further notice OR £ ……. annually starting from …………………… 20…… Name ……………………………………………………. Address ………………………………………………………………………………. ………………………………….… Post Code………………………….... Signature …………………………………… Date ………………………………….

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The Jim Boyack Memorial Trust c/o RTPI Scotland, 18 Atholl Crescent, Edinburgh EH3 8HQ

jimboyacktrust@gmail.com http://jimboyacktrust.wordpress.com

A charity registered in Scotland No. SC 018362