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Agenda Welcome ~ Jamie Cotton, Community Vice President
Overview of The Junior League of Austin ~ Melissa Morrow, President
Orientation Packet – Jamie Cotton, Community Vice President
Proposal Requirements ~ Amber Elenz, Researchers Chair
Funding Requests ~ Benita Trevino, Community Treasurer
Volunteer Placements ~ Beth Ann Dranguet, Placement Chair
Done-In-A-Day Volunteer Opportunities ~
Done-In-A-Day Researcher, Rosemary Wynn
Community Assistance Fund/Sponsorship Fund ~
Kathi Haralson, President- Elect
Mission Statement:
The Junior League of Austin is an organization of women committed to promoting voluntarism, developing the
potential of women, and improving the community through the effective action and leadership of trained volunteers. Its
purpose is exclusively educational and charitable.Vision Statement:
The Junior League of Austin will strengthen our community through creative solutions to current and future
challenges.
About The Junior League of Austin
Celebrating 75 Years! Austin League founded in 1934. First League founded in 1901 in NYC.
One of the largest leagues in the country in terms of size, dollars raised and funds contributed to the community.
Over 2000 Provisional, Active and Sustaining members.
124 New Members work at our Resale Shop at 6555 Burnet Road.
Over 700 Active members volunteer at our community placements and in-League projects.
77% of members work outside the home in full and part time jobs.
League Members 1914 League Members 2008
About The Junior League of Austin We will contribute over $1.1 million to the community through the League’s community projects and programs. Funds are raised through our two cookbooks, A Christmas Affair fundraiser and Resale Shop, the Square on Parkcrest Shopping Center, Grants, and individual donations.
For 2008-2009 the League will have over 500 volunteers placed in 24 community projects and programs.
Gifts We Give2007-2008 Con Mi MADRE: Mother’s And Daughter’s Raising Expectations formally Hispanic Mother Daughter Program
2005-2007 The Dell Children’s Medical Center Foundation of Central Texas and The Long Center for the Performing Arts.
1993-1994 funded “The Junior League of Austin” wing for People’s Community Clinic, for our 60th Anniversary Project.
1986-1987 Helped design and implement the Child Life Program for the new Children’s Hospital of Austin and helped fund capital projects for the new hospital including an original art mural.
1983-1984 Helped found the Ronald McDonald House, as the League’s 50th Anniversary Project.
1979-1980 Helped found Seton League House.
David Balch Executive Director The United Way
Capital Area
Gregory A. Kozmetsky President
KMS Ventures, Inc.
Jolynn Free First Vice President, Financial
Consultant RBC Dain Rauscher
Susan Engelking President EK
Communications
Olga Campos Anchor/Reporter
KVUE-TV
Cathy S. Casey Senior Editor Texas
Monthly
The Honorable Orlinda L. Naranjo
Judge Travis Co.
Joseph C. Parker, Jr. Pastor David Chapel
Missionary Baptist Church
Jon Hockenyos Managing Director
Texas Perspectives
Julie Springer Employment and
Labor LitigationScott, Douglass & McConnico,
L.L.P.
Mark Williams President AISD School Board
Agency Contact Card
2009 – 2010 Application Cover Sheet and Application
2008 – 2009 Community Projects and Programs Sheet
Community Assistance Fund/Sponsorship Fund Information
Done-In-A-Day Information
Envelope for Financial Information
Sample Contract
Reimbursement Guidelines
A Christmas Affair
Cookbook
Con Mi MADRE
Resale Shop
Orientation Packet
Five Types of Funding
1. Project
2. Done–In–A–Day
3. Community Assistance Fund
4. Sponsorship Fund
5. 75th Anniversary Gifts
Five Types of Funding
1. Project-
• a year long partnership with an agency where 6 or more JLA volunteers work a minimum of 70 hours.
• JLA funds may be awarded.
The Project ProposalThe Project Proposal
I.I. Application Application RequirementsRequirements
II.II. Funding RequestsFunding Requests
III.III. Volunteer PlacementsVolunteer Placements
Application Requirements
Use 2009-2010 Project Proposal form found online under How We Help section, “Apply to be a Project” at www.jlaustin.org
Include 28 copies which all include current agency list of Board of Directors
Must request volunteers/funds starting June 1, 2009 through May 31, 2010
Must be received to JLA Office no later than 3:00 p.m. on August 29, 2008
Are copied on 8 ½” x 11” paper
Are 3-hole punched
Are stapled or paper clipped in upper left corner (no binding)
Are not faxed or e-mailed
Financial Requirements
1 copy of your audit, 1 copy of most current balance sheet and 1 copy of previous and current fiscal year’s budget to actual
1 copy of your most current IRS tax return (Form 990). If your organization does not submit a Form 990, please provide an explanation.
A copy of your IRS 501c(3) determination letter
All Financial documents will need to be returned in the envelope provided.
Funding Request Reminders
Funding is granted only for a single year. Funding is a reimbursement process.
Funding requests must be related to volunteer placements described in application.
Requests for reimbursements and documentation are due 30 days after purchase.
Reimbursement Forms
Project Reimbursement forms and Quarterly Salary Reimbursement forms are now available online
Forms can be found in the Community Project section of the JLA website: www.jlaustin.org
More Funding Reminders
We do not reimburse for sales tax.
We do not fund endowments.
Our Junior League volunteers cannot raise funds or solicit in-kind donations for you in their placements. The Junior League will fund an organization for up to 3 consecutive years; the 4th year, only volunteers can be requested; funding can be requested again in the 5th year.
Volunteer placements should meet our mission.
Mission Statement:The Junior League of Austin
is an organization of women committed to promoting voluntarism,
developing the potential of women, and improving the
communitythrough the effective action and leadership oftrained
volunteers. Its purpose is exclusively educational and
charitable.
Volunteer Placement CriteriaWhat is a Placement ? The selected task a Junior League volunteer performs for the community agency. Duration of the placement follows the AISD calendar. Volunteer records commitment hours at agency/monitored by Junior League Project Chair. Volunteer has a meaningful placement and fills need at agency.
Agency Proposal Criteria A project proposal may consist of volunteers only or volunteers and funding Minimum of 6 volunteers must be requested for a project to be considered
Funding averages between $0 and $30,000 Each placement should provide adequate training for our volunteers and a minimum of 70-100 hours
Types of Placement
1. Regularly scheduled (approximately 3 hours per week on a scheduled day) 2. Flexible weekly (approximately 3 hours per week on flexible days) Task-oriented
(focus on performance or end product)
Flexible Self-Scheduled Equivalent to a weekly placement
Scheduled to occur during the day and month as approved by the agency
Weekly Placements
Placement Time of Year
Year Long = Aug - May (AISD calendar) Concentrated = Fall: September-
December Spring: January-May
(All placements observe AISD holidays)
Summer: June - August
Placement Days & Hours
Daytime (business hours 8-5) Evening (after 5 p.m.)
Task (anytime)
Weekday/Weekend Hours
Volunteer Placement Preferences
Working in pairs or groups
Task–Oriented: able to be completed anytime and anywhere
Flexible
Evening: Year-long and start time at 5:30 p.m. or later
Weekend: Year-Long
Concentrated: Summer, Fall and Spring
Points to Highlight
Job description is well-defined with clear expectations Specific agency contact identified and available to volunteers Specific time and location for placement Appropriate training and orientation provided Safety of the placement - location, parking and task Necessary skills required, such as prior computer or software training – needs to be noted in proposal
Flexibility of schedule
Pregnancy restrictions Knowledge of a second language Summer Camp – volunteer’s children permitted
Placement Requirements
Uniforms
Immunizations
References or background check required
Parking Passes
Examples of Placements
Activity Coordinators
Advocates
Audio Recorders
Camp Staff
Case Managers
Life Skills
Docents
Drivers
Editors
Gardeners
Home Builders
Mediators
Medical Support Team
Mentors
Presenters
Tax Preparers
Veterinarian Assistants
Web Researchers
Project Selection Process
1. Project Orientation – August 13, 2008
2. Application deadline – August 29, 2008 by 3:00 p.m.
3. Initial Review Team – September 2008
4. Researchers Committee review – September 2008 – February 2009
5. Board of Director’s review – February 2009
6. Membership vote – March 3, 2009
7. Minimum of 6 volunteers must sign up – April 2009
8. Contracts issued – May 2009
General Proposal InformationIf selected as a Junior League Community Project,
you will be required to:
Provide liability insurance in amount of $1 million. Include The Junior League name/new logo in all publicity about the project. Must invite Junior League Project Chair to attend all Board meetings of your agency as a non-voting advisor.
Complete a year end report (Self - Evaluation Form) to help us communicate to the public about our partnership.
PR fromThe Junior League of Austin
Agency link on JLA website
Listing on JLA printed materials
Listing of each Project in JLA publications Member awareness about agency and issues
Volunteer experience at agency
PR for The Junior League of Austin
Our logo and listing on agency letterhead “as a project of The Junior League of Austin” The Junior League of Austin’s logo on agency website
The Junior League of Austin’s logo and mention in agency newsletter
The Junior League of Austin’s logo on all printed materials for project
Done-In-A-Day Historically, a committee of 25 Junior League members who support specific community events of short duration.
Volunteers work 4 hour shifts during concentrated half-day, one-day or two-day periods.
Placement must NOT be part of a fundraising activity.
Request related project funding up to $1000.
Submit application using the form on our website.
Submit only one copy.
Deadline: November 7, 2008Deadline: November 7, 2008
Done–In–A–Day Examples
Focus On Special Events
Back-to-School Events
Special Events or Parties
Beautification Projects
Community Service Programs
Community Assistance Fund Funding for emergency or disaster that impedes agency operation & service
Available one time per Junior League fiscal year (June 1 – May 31)
Request up to $3000
Form available online
Application may be submitted anytime throughout the year as funds remain available
Applications are reviewed by a 6-member committee of Junior League leadership
Sponsorship Fund Grants for events that address community issues and/or enable The Junior League of Austin to impact new segments of community population
Please apply at least 60 days prior to event
Request up to $3000 once every 3 years
Form available online
Application may be submitted anytime throughout the year as funds remain available
Applications are reviewed by a 6 - member committee of Junior League leadership
Five Types of Funding
1. Project
2. Done–In–A–Day
3. Community Assistance Fund
4. Sponsorship Fund
5. 75th Anniversary Gifts
One Time Grant that will address a community issue or need that will enable The Junior League of Austin to impact the community in increments of 75 (examples 75 beds for a night at a homeless shelter, 75 cribs for a children’s shelter, 75 fans for a fan drive etc.)
75th Anniversary Gifts
Deadlines:
Project Proposals due by
August 29, 2008 at 3:00 p.mAugust 29, 2008 at 3:00 p.m.
Done-In-A-Day Proposals due by November 7, 2008November 7, 2008
Community Assistance Fund and Sponsorship Fund Proposals may be submitted anytime throughout year
Let’s Meet Our Missions Together
Promoting voluntarism by agency providing meaningful placements
Developing the potential of women by agency providing training and opportunities to serve to equip our Junior League volunteers
Improving the community by the Junior League providing funds and trained, committed volunteers