The Latest in XA PM – R9

“What’s new from R6 to R7, to R9 ……”

XA Procurement Management

Rod Fortson – CISTECH, IncSr. XA Process Consultant & Certified IFM/AM, Costing & ERP

“The Mapics Experts”

PM – New functions • Application Settings• Code File Maintenance/Master files• Purge/Reports/Mass Update item Level• Buyer – Item Revisions• EPDM- Item Revision / Implementation Status • Enhanced Vendor Maintenance• Purchase Request and Requests (with History)• Online PO Variance• Attachments & maintenance history to history• Ship Notices• Debit Memo’s• PO Tasks – IDF Level 1 Options

Application Settings

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Application Settings

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• Does not require dedicated mode.

• User Access• New

Security

Purchase Master File Objects

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Files can be maintained from Powerlink

PO Close & Purge

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• Select a range • Select individual• Normal Close• Force Close• Activate• Undo Close

Close can be reversed

Purge from Client

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Attachments & maintenance history to history

Reporting from Client

• Price Variance• Purchase Orders• Quotation Request• Quote / Contract Analysis

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PO Variance and Print Reports

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Send Email – Confirmation TABHTML/PDF or Text File – Output Tab

Quotation Requests & Contracts Analysis Reports

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Send Email – Confirmation TABHTML/PDF or Text File – Output Tab

Item Revisions for a Buyer

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The Buyer Items option in the Buyers object now displays item revisions, including the current revision and other revisions for each item. For example, from a buyer in Procurement Management (PM), users can now see a list of all items assigned to that buyer and all revisions of those items.

Item Status – Impact on PM

• With Release 9, every item revision must have an implementation status.• An implementation status can be assigned to more than one item

revision. • The Release to purchasing attribute controls whether a requisition or

purchase order can be created for an item revision. • The Procurement Management (PM) application uses this status code to

determine whether a requisition or purchase order can be created for an item revision.

• If the Release to purchasing status is set to Yes, the purchase order creation for the item revision can proceed. If set to No, the purchase order create function cannot process the item revision.

• The Release to purchasing attribute provides an additional level of control for which revision of an item is eligible for purchase.

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EPDM – Item Revision Changes which could impact Purchasing

• Stocking UM /Enterprise Item - All revisions of an item within an enterprise will use the same unit of measure for stocking the item.

• Inventory code/Enterprise Item -All revisions of an item within an enterprise will be the same classification in inventory.

• Unit Cost Default /Site (default value) -The unit cost can vary by revision between and within sites for this item. For convenience, the Unit Cost Default value of the current revision is stored at the Site Item level.

• Batch/lot control /Site -All revisions of an item within a site will have the same batch/lot control setting.

• Discrete allocations /Site -All revisions of an item within a site will have the same discrete allocations setting.

• Inspect-on-receipt /Site -All revisions of an item within a site will have the same inspect-on-receipt setting.

• Item type /Site (in some cases) For item types 1-9, the value can vary by revision. The default value is stored at the Item Site level. 0 must be same.

• QC (shelf life) /Site- All revisions of an item within a site will have the same QC value • Shelf life days /Site - The default value is stored at the Item Site level, but the value can be

overridden within revisions.

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Purchasing – New Vendor Objects

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Vendor Contacts

Vendor Contacts

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• Many Contacts for Vendor

• Main E-mail in Vendor Master

Vendor Enhanced Security• Two new field security categories have been added

to maintain separation of duties. The VNDPUR category controls which users are authorized to more than forty PO-related fields in the Vendor object. Another category, PAYMENT, controls about two dozen payment-related fields in the PO and related objects. This field security applies only to the client, not the legacy (green screen) functions. Companies desiring this feature will need to set up security so that the only way for users to maintain vendors, vendor items, POs, buyers and items is through the client.

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Vendor Graph Card

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Vendor Compound Card

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Add Color Schemes to Views by Row or Column

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Any PO over $10,000 is highlighted

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Add Color Schemes to Views by Row or Column

Any PO over $10,000 is highlightedand the Purchase price is less than $1.

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Purchasing – New Purchase Request Object

Purchase Order RequestCreate/Maintain options

Purchase Requests

• New object on main browser

• Ties together requisitions– Like a header– Handle requisitions as a

group– Makes entering and tracking

requisitions easier

Purchase RequestBuyer: John DoeWhs: Atlanta

REQ1 123A 10 Apr 1

ITEM QTY DATE

2 2546 44 Apr 83 5938 48 Apr 84 2019 14 Apr 15 3876 87 Apr 6

Priority: 1Contract: 123

Purchase Requests

From the requisitions

Overall status

All/Some/None

All/Some/None

Purchase Requests

Requisitions

Purchase Request items are requisitions

Purchase Request details card

Default values for new requisitions

added to this Purchase Request

Requisitions

Benefits

• Purchase Request is for the requisitioner, not the buyer– No change to buyer’s process

• Manage and track requisitions as a group– For order, job, contract

• Quick glance shows status– Drill-down to see more

PO Variance

• Now online– Inquire into it any time from PO or PO History– Can still print report

• Choose among comparisons– Standard vs. Actual vs. Expected

PO Variance

Comparison cards

Define ‘Standard’…

PO Variance

Comparison cards

… and ‘Actual’

Purchasing – New Debit Memo Object

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Purchase Order Item Debit MemoDisplay/Change options

Vendor Return created from Scheduled receipts/ Creates Debit Memo

Shipment Notices

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A Shipment Notice is an Advance Ship Notice (ASN) from your vendor of what you can expect in an upcoming shipment. It may have one or more line items, from one or more purchase orders, and can optionally describe what items are in one or more containers. Since an ASN is what the vendor actually shipped, it makes it much easier to receive a shipment. Instead of looking up POs and doing partial receipts, receiving personnel can simply receive by ASN--the whole thing, one container at a time, or item-by-item. The system knows what PO line items quantities were shipped, so the PO data is updated properly as receipts are processed.

Shipment Notices

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Shipment Notice Detail

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Select from different tabs to view Information or take an action

POPOHist

POPOHist

PO History (Through PM)• Move attachments to history

– History order has same attachments open order did

• Move maintenance history to history– History shows evolution of PO

IDF PURCHASING TASK OBJECT

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The IDF Level 1 interface streamlines the access between Power-Link applications and the XA applications.

IDF FUNCTIONALITY- XA Development Framework

• Provides an integrated flow for users when working with information in both Power-Link and in the functions previously only accessible in the XA legacy applications.

• Provides access to the IDF Level 1 tasks related to that application or to the Power-Link functions on the application card.

• Allows a user to enter information or to select the options required to perform the task. • An IDF Level 1 application window contains the icons users click to start specific tasks.

XA organizes the icons in groups of related tasks. Each task icon starts a specific task. • The IDF Level 1 windows cannot be customized in the same way that Power-Link

windows can. Also, some advanced Power-Link functions, such as broadcasting and receiving information among application windows or attaching outside files to application records, are not available for IDF Level 1 functions.

• IDF Level 1 does provide an Additional Tasks feature that allows users to add frequently used options to the IDF Level 1 application windows through the Menu Maintenance function in Cross Application Support

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IDF – Other Procurement Tasks

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IDF – Other Procurement Tasks

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