THE LEADERSHIP AND INTEGRITY CODE FOR …eacc.go.ke/docs/LIA-CODE-FOR-EACC.pdf · ETHICS AND...

ETHICS AND ANTI-CORRUPTION COMMISSION

THE LEADERSHIP AND INTEGRITY CODEFOR

STATE OFFICERSIN THE

ETHICS AND ANTI-CORRUPTION COMMISSION

A commitment to abide by the requirements of the Leadership and Integrity Act, 2012

LEADERSHIP AND INTEGRITY ACT 2012: THE SPECIFIC LEADERSHIP AND INTEGRITY CODE FOR EACC

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ARRANGEMENT OF THE CODEPreamblePART I- PRELIMINARY1. Citation2. Interpretation3. ApplicationofCode4. ApplicationofthePublicOfficerEthicsAct,20035. StateOfficerstosignCode

PART II- REQUIREMENTS6. RuleofLaw7. Publictrust8. Responsibilityandduties9. Performanceofduties10. Professionalism11. FinancialProbity12.Moralandethicalrequirements13.GiftsorbenefitsinKind14.Wrongfulorunlawfulacquisitionofproperty15.Conflictofinterest16. Participationintenders17. PublicCollections18. BankaccountsoutsideKenya19.Actingforforeigners20.Careofproperty21.Misuseofofficialinformation22. Politicalneutrality23. Impartiality24.Givingofadvice25.Gainfulemployment26.Offersoffutureemployment27. FormerStateOfficeracting inagovernmentorpublicentity

matter28.Misleadingthepublic29. Falsificationofrecords30.Conductofprivateaffairs31. Bullying

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LEADERSHIP AND INTEGRITY ACT 2012 : THE SPECIFIC LEADERSHIP AND INTEGRITY CODE FOR EACC

32.Actingthroughothers33. Reportingimproperorders34.Confidentiality35.Dutytopreventoccurrenceofcorruptionorunethicalpractice

intheCommission36. Promotion of ethics, integrity and best practices in the

Commission37.DressCode38. ImplementationoftheCode39. Review40. BreachofCode


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THE LEADERSHIP AND INTEGRITY ACT (No. 19 of 2012)

Establishment of the Code Inexerciseofthepowersconferredbysection37oftheLeadershipandIntegrityAct,2012,theEthicsandAnti-CorruptionCommissionestablishesthisLeadershipandIntegrityCodefortheStateOfficersintheCommission.


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THE LEADERSHIP AND INTEGRITY CODE FOR STATE OFFICERS IN THE ETHICS AND ANTI-CORRUPTION COMMISSION

PreambleThisCodeisestablishedpursuanttosection37oftheLeadershipand Integrity Act, 2012 which requires every public entity toprescribeaSpecificLeadershipandIntegrityCodefortheStateOfficersintheentity.TheCodeisintendedtoestablishstandardsofintegrityandethicalconductintheleadershipoftheCommissionbyensuringthattheStateOfficers respectthevalues,principlesand requirements of the Constitution in the discharge of theirduties.PART I - PRELIMINARY

1. CitationThisCodemaybecitedastheLeadershipandIntegrityCodeforStateOfficersintheEthicsandAnti-CorruptionCommission.

2. InterpretationInthisCode,unlessthecontextotherwiserequires–“Act”meanstheLeadershipandIntegrityAct,2012;“Bank account”meansanaccountmaintainedbyabankoranyotherfinancial institutionforandinthenameof,or inthenamedesignatedby,acustomerofthebankorotherfinancialinstitutionandintowhichmoneyispaidorwithdrawnbyorforthebenefitof thatcustomerorheld in trust for thatcustomerand inwhichthe transactions between the customer and the bank or otherfinancialinstitutionarerecorded;“Bus�ness assoc�ate”meansapersonwhodoesbusinesswithoronbehalfofaStateofficerandhasexpressor impliedauthorityfromthatStateofficer;“Cab�net Secretary” means theCabinet Secretary for the timebeingresponsibleformattersrelatingtoleadershipandintegrity;“Code”means theLeadershipand IntegrityCodefor theEthicsandAnti-CorruptionCommission;“Comm�ss�on”meanstheEthicsandAnti-CorruptionCommission

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establishedundertheEthicsandAnti-CorruptionCommissionAct,2011;“General Code”meanstheCodeprescribedunderPartIIoftheAct;“Personal �nterest”meansamatterinwhichaStateofficerhasadirectorindirectpecuniaryornon-pecuniaryinterestandincludestheinterestofhis/herspouse,child,businessassociateoragent;“Regulat�ons”means theRegulationsmadeby theCommissionpursuanttoSection54oftheLeadershipandIntegrityAct,2012;“Spouse”meansawifeorhusband;“State Officer”meansaChairperson,MemberorSecretary/ChiefExecutiveOfficeroftheEthicsandAnti-CorruptionCommission.

3. Application of CodeThisCodeappliestoStateOfficersintheCommission.

4. ApplicationoftheConstitution,thePublicOfficerEthicsAct2003 and the Ethics and Anti-Corruption Commission Act, 2011(1) Theprovisions ofChapter Six of theConstitution shall

formpartofthisCode;(2) Unlessotherwiseprovided in thisCode, theprovisions

ofthePublicOfficerEthicsActandtheThirdScheduletotheEthicsandAnti-CorruptionCommissionActshallformpartofthisCodeinsofarastheyconformtotheprovisionsoftheLeadershipandIntegrityAct.

5. StateOfficertosignCodeAStateOfficerappointedtotheCommissionshallsignandcommittothisCodeatthetimeoftakingoathofofficeorwithinsevendaysofassumingoffice.


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PART II - REQUIREMENTS

6. Rule of Law(1) A State officer shall respect and abide by the

Constitutionandthelaw;(2) AStateofficershallcarryoutthedutiesofhis/heroffice

inaccordancewiththelaw;(3) Incarryingoutthedutiesofhis/heroffice,aStateofficer

shallnotviolatetherightsandfundamentalfreedomsofanypersonunlessotherwiseexpresslyprovided forin the law and in accordance with Article 24 of theConstitution.

7. Public trustAStateoffice isapositionofpublic trustand theauthorityandresponsibility vested in a State officer shall beexercisedby theStateofficerinthebestinterestoftheCommissionandthepeopleofKenya.

8. Responsibility and dutiesSubject to the Constitution and any other law, a State officershall takepersonal responsibility for the reasonably foreseeableconsequences of any actions or omissions arising from thedischargeofthedutiesofhis/heroffice.

9. Performance of dutiesAStateofficershall,tothebestofhis/herability—

(1) carry out the duties of the office efficiently andhonestly;

(2) carryoutthedutiesoftheofficeinatransparentandaccountablemanner;

(3) keepaccuraterecordsanddocumentsrelatingtothefunctionsoftheoffice;and

(4) reporttruthfullyonallmattersoftheCommission.

10. ProfessionalismAStateofficershall—

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(1) carryoutthedutiesofhis/herofficeinamannerthatmaintains public confidence in the integrity of theoffice;

(2) treatmembersofthepublic,staffandotherStateandPublicofficerswithcourtesyandrespect;

(3) not discriminate against any person, except as isexpresslyprovidedbythelaw;

(4) totheextentappropriatetotheoffice,maintainhighstandardsofperformanceandlevelofprofessionalismwithintheCommission;and

(5) iftheStateofficerisamemberofaprofessionalbody,observeandsubscribetotheethicalandprofessionalrequirementsofthatbodyinsofarastherequirementsdonotcontravenetheConstitution,anyother laworthisCode.

11. Financial Probity (1) AStateofficershallnotusehisorherofficetounlawfully

or wrongfully enrich himself or herself or any otherperson;.

(2) Subject toArticle76(2)(b)of theConstitution,aStateofficershallnotacceptapersonalloanorbenefitwhichmaycompromisetheStateofficerincarryingouthisorherduties;

(3) A State Officer shall submit an initial declaration ofassetsandliabilitieswithinthirtydaysofassumingofficeintheCommissionandthereafterbi-annually;

(4) AStateOfficershallnot:(a) evadepayingtaxes(b) neglecttheirfinancialobligations

12. Moral and ethical requirements(1) AStateOfficershallobserveandmaintainthefollowing

ethicalandmoralrequirements—(a) demonstratehonestyintheconductofhisorher

publicandprivateaffairs;(b) nottoengageinactivitiesthatamounttoabuse

ofoffice;


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(c) accuratelyandhonestlyrepresentinformationtothepublic;

(d) notengageinwrongfulconductinfurtheranceofpersonalbenefit;

(e) notmisusepublicresources;(f) notfalsifyanyrecords;(g) notsexuallyharassorhave inappropriatesexual

relations with other state officers, staff of theCommissionoranyotherperson;

(h) notengage inactionswhichwould lead to theState officer’s removal from themembership ofaprofessionalbodyinaccordancewiththelaw;and

(i) not neglect family or parental obligations asprovidedforunderanylaw

13. GiftsorbenefitsinKind(1) AgiftordonationgiventoaStateofficeronapublicor

officialoccasionshallbetreatedasagiftordonationtotheCommission;

(2) Notwithstanding subsection (1), a State officer mayreceivea gift given to the State officer in an officialcapacity,providedthat—(a) thegiftiswithintheordinaryboundsofpropriety,

a usual expression of courtesy or protocol andwithintheordinarystandardsofhospitality;

(b) thegiftdoesnotexceedanamountprescribedby the Regulations under the Act or any otherlaw.

(3)AStateofficershallnot—(a) acceptorsolicitgifts,hospitalityorotherbenefits

fromapersonwho;(i) isunderinvestigation;(ii) has a contractual relationship with the

Commission(iii) hasany interest that isdirectlyor indirectly

connectedwiththeStateofficer’sduties;

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(b) receive a gift which has the potential ofcompromising his or her integrity, objectivity orimpartiality;or

(c) accept any r type of gift expressly prohibitedundertheAct.

(4) Subjecttosection13(2),aStateOfficerwhoreceivesagiftordonationshalldeclarethegiftordonationtotheCommissionwithinfourteendaysofreceiptofthegift.

(5) The Commission shall maintain a register of all giftsreceived by State Officers as provided for in theregulations.

14. WrongfulorunlawfulacquisitionofpropertyAStateofficershallnotusetheofficetowrongfullyorunlawfullyacquireorinfluencetheacquisitionofproperty.

15. Conflictofinterest(1) AStateofficershallusethebesteffortstoavoidbeing

inasituationwherehisorherpersonalinterestsconflictor appear to conflict with the State officer’s officialduties.

(2) Withoutlimitingthegeneralityofsubsection(1),aStateofficershallnotholdsharesorhaveanyotherinterestin a corporation, partnership or other body, directlyor throughanother person, if holding those shares orhaving that interest would result in a conflict of theStateofficer’spersonalinterestsandtheofficer’sofficialduties.

(3) A State officer whose personal interests conflict withtheirofficialduties shalldeclare thepersonal intereststotheCommission.

(4) TheCommissionmaygivedirectionsontheappropriateaction to be takenby the State officer to avoid theconflict of interest and the State officer shall complywiththedirections;andrefrainfromparticipatinginanydeliberationswithrespecttothematter.AnydirectionissuedbytheCommissionunderthissubsectionshallbeinwriting.


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(5) Notwithstandinganydirections to thecontraryundersubsection (4), a State officer shall not award orinfluencetheawardofacontractto;(a) himselforherself;(b) theStateofficer’sspouseorchild;(c) abusinessassociateoragent;or(d) a corporation, private company, partnership or

otherbodyinwhichtheofficerhasasubstantialorcontrollinginterest.

(6) WhereaStateofficerispresentatameeting,andanissuewhichislikelytoresultinaconflictofinterestistobediscussed,theStateofficershalldeclaretheinterestatthebeginningofthemeetingorbeforetheissueisdeliberatedupon.

(7) Adeclarationofaconflictofinterestundersubsection(6)shallberecordedintheminutesofthatmeeting.

(8) TheCommissionshallmaintainaregisterofconflictsofinterestintheprescribedforminwhichanaffectedStateofficer shall register the particulars of the registrableinterests,statingthenatureandextentoftheconflict.

(9) Forpurposesofsubsection(8),theregistrableinterestsshallinclude:-(a) TheinterestssetoutintheSecondScheduleofthe

Act;(b) Any connection with a person or a company,

whetherby relation, friendship,holdingofsharesorotherwise,which is subjectofan investigationbytheCommission;

(c) Anyapplicationforemploymentorotherformofengagement with the Commission, by a familymember or friend of the State Officer or by acorporationassociatedwiththeStateOfficer;

(d) Anyapplication to theCommission, bya familymemberorfriendoftheStateOfficer,forclearancewith respect to appointment or election to anypublicoffice;

(e) Anyothermatterwhich,intheopinionoftheStateOfficer, taking into account the circumstances

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thereof, isnecessary for registrationasaconflictofinterest.

(10) TheCommission shall keep the registerofconflictsofinterestforfiveyearsafterthelastentryineachvolumeoftheregister;

(11) TheCommissionshallprepareareportoftheregisteredinterestswithinthirtydaysafterthecloseofafinancialyear;

(12) AStateOfficershallensurethatanentryofregistrableinterestsundersubsection(7)isupdatedandtonotifythe Commission of any changes in the registrableinterests,withinonemonthofeachchangeoccurring.

16. Participation in tenders issued by the Commission(1) AStateofficershallnotparticipateinatenderforthe

supplygoodsorservicestotheCommission.(2) Notwithstanding subsection (1), a company or entity

associatedwiththeStateOfficershallnotbeconstruedastradingwiththeCommissionunless:-(a) TheStateofficerhasacontrollingshareholdingin

thecompanyorentity;or,(b) TheStateOfficerisaDirectoroftheCompany.

17. Public Collections(1) AStateofficershallnotsolicitforcontributionsfromthe

Commissionoranyotherpersonorentity forapublicpurpose unless the President has, by notice in theGazette,declaredanationaldisasterandallowedapubliccollectionforthepurposeofthenationaldisasterinaccordancewiththelaw;

(2) AStateofficershallnotparticipateinapubliccollectionoffundsinawaythat reflectsadverselyonthatStateofficer’s integrity, impartiality or interferes with theperformanceoftheofficialduties.

(3) Subjecttosubsection(2),aStateOfficermay,withtheapprovaloftheCommission,participateinacollectioninvolvingaprivatecauseasmaybeapprovedbytheCommission.


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18. BankaccountsoutsideKenya(1) SubjecttoArticle76(2)oftheConstitutionoranyother

written law,aStateofficershallnotopenorcontinuetooperateabankaccountoutsideKenyawithouttheapprovaloftheCommission;

(2) AStateofficerwhohasreasonablegroundsforopeningoroperatingabankaccountoutsideKenyashallapplytotheCommissionforapprovaltoopenoroperateabankaccount;

(3) AStateofficerwhooperatesorcontrolstheoperationof a bank account outside Kenya shall submitstatementsoftheaccountannuallytotheCommissionandauthorizetheCommissiontoverifythestatementsand any other relevant information from the foreignfinancialinstitutioninwhichtheaccountisheld;

(4) Subject to subsections (1) and (2), a person who isappointed as a State officer in the Commission andhas a bank account outside Kenya shall, upon suchappointment, close the bank account within sixmonths;

(5) Subjecttosubsection(4),aStateOfficermayopenorcontinuetooperateabankaccountoutsideKenyaasmaybeauthorizedbytheCommissioninwriting.

19. Actingforforeigners(1) AStateofficershallnotbeanagentof,orfurtherthe

interests of a foreign government, organization orindividualinamannerthatmaybedetrimentaltothesecurityinterestsofKenya,exceptwhenactinginthecourseofofficialduty.

(2) Forthepurposesofthissection—(a) anindividualisaforeigneriftheindividualisnota

citizenofKenya;and(b) anorganizationisforeignifitisestablishedoutside

Kenya or is owned or controlled by a foreigngovernment,organizationorindividual.

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20. Care of property(1) AStateofficershalltakeallreasonablestepstoensure

thatpublicpropertyintheofficer’scustody,possessionorcontrol is takencareofand is ingood repairandcondition;

(2) A Stateofficer shall notusepublicproperty, fundsorservicesthatareacquiredinthecourseoforasaresultoftheofficialduties,foractivitiesthatarenotrelatedtotheofficialworkoftheStateofficer;

(3) A State officer shall return to theCommission all thepublicproperty in theircustody,possessionorcontrolattheendoftheappointmentterm;

(4) AStateofficerwhocontravenes subsection (2)or (3)shall, in addition to any other penalties provided forunder theConstitution, theAct or any other law, bepersonally liableforanylossordamagetothepublicproperty.

21. Misuseofofficialinformation(1) AStateofficershallnotdirectlyorindirectlyuseorallow

anypersonunderthe officer’s authority to use anyinformationobtainedthroughorinconnectionwiththeoffice,whichisnotavailableinthepublicdomain,forthefurtheringofanyprivateinterest,whetherfinancialorotherwise.

(2) A state Officer shall not violate the requirements ofsubsection(1), iftheinformationistobeusedforthepurposesof—(a) furtheringtheinterestsoftheAct(b) educational, research, literary, scientificorother

purposesnotprohibitedbylaw.

22. Political neutrality(1) AStateofficer,shallnot,intheperformanceofhis/her

duties—(a) actasanagent for, or further the interestsofa

politicalpartyorcandidateinanelection;or


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(b) manifestsupportfororoppositiontoanypoliticalpartyorcandidateinanelection.

(2) engageinanypoliticalactivitythatmaycompromiseorbeseentocompromisethepoliticalneutralityoftheofficesubjecttoanylawsrelatingtoelections.

23. ImpartialityAStateofficershall,atalltimes,carryoutthedutiesoftheofficewith impartiality andobjectivity in accordancewithArticles 10,27, 73(2)(b) and 232 of theConstitution and shall not practicefavouritism,nepotism,tribalism,cronyism,religiousbiasorengageincorruptorunethicalpractices.

24. GivingofadviceAStateofficerwhohasadutytogiveadviceshallgivehonest,accurateandimpartialadvicewithoutfearorfavour.

25. Gainful employment(1) Subjecttosubsection(2),afulltimeStateofficershall

notparticipateinanyothergainfulemployment.(2) In this section, “gainful employment” means work

thatapersoncanpursueandperform formoneyorotherformofcompensationorremunerationwhich isinherently incompatiblewith the responsibilitiesof theStateofficeorwhich results in the impairmentof thejudgementoftheStateofficerintheexecutionofthefunctions of the Stateofficeor results in a conflict ofinterest.

26. Offers of future employment(1) A Stateofficer shall notallowhimselforherself tobe

influencedintheperformanceoftheirdutiesbyplansorexpectations fororoffersof futureemploymentorbenefits;

(2) AStateofficershalldisclose,inwriting,totheCommission,alloffersof futureemploymentorbenefits thatcouldplace the State officer in a situation of conflict ofinterest.

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27. FormerStateOfficerIntheCommissionAformerStateofficershallnotbeengagedbytheCommissioninamatterinwhichtheStateOfficerwasoriginallyengagedinasaStateofficer,foratleasttwoyearsafterleavingtheCommission.

28. MisleadingthepublicA State Officer shall not knowingly give false or misleadinginformationtoanyperson.

29. FalsificationofrecordsA State officer shall not falsify any records or misrepresentinformationtothepublic.30. Conduct of private affairsAStateofficershallconducttheirprivateaffairsinamannerthatmaintainspublicconfidenceintheintegrityoftheoffice.

31. Bullying(1) AStateofficer shall notbullyanother StateOfficer,a

memberofstafforanyotherperson;(2) For purposes of subsection (1), “bullying” includes

repeatedoffensivebehaviorwhichisvindictive,cruel,maliciousorhumiliatingandisintendedtoundermineaperson.

32. Actingthroughothers(1) AStateofficershallnot—

(a) cause anything to be done through anotherpersonthatwouldconstituteacontraventionofthis Code, the Constitution or any other law ifdonebytheStateofficer;or

(b) allowordirectapersonundertheirsupervisionorcontroltodoanythingthatisincontraventionofthisCode,theConstitutionoranyotherlaw.

(2) Subsection(1)(b)shallnotapplywhereanythingisdonewithout theStateofficer’sknowledgeorconsentor if


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theStateofficerhastakenreasonablestepstopreventit.

(3) A Stateofficerwhoacts underan unlawful directionshallberesponsibleforhisorheractions.

33. Reportingimproperorders(1) If a State officer considers that anything required of

them is in contravention of the Code or is otherwiseimproperorunethical,theStateofficershallreportthemattertotheCommission;

(2) TheCommission shall investigate the reportand takeappropriateactionwithinninetydaysofreceivingthereport.

34. ConfidentialityAStateshallnotdiscloseorcausetobedisclosedanyinformationinhiscustodytoanyunauthorizedperson.

35. Duty to prevent occurrence of corruption or unethical practice in the Commission

A State Officer who believes or has reason to believe that acorrupt act or unethical malpractice has occurred or is abouttooccur intheCommissionshall takeallnecessarymeasurestopreventitfromcontinuingormaterializinginadditiontoanyotherappropriateaction.

36. Promotion of ethics, integrity and best practices in theCommission

StateOfficersintheCommissionshallcollectivelyandindividuallytake measures to ensure that staff of the Commission upholdand practice the highest attainable degree of integrity in theperformanceoftheirduties.

37. Dress CodeAStateOfficershallmaintainappropriatestandardofdressandpersonalhygieneatalltimes.

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38. Implementation of the CodeTheCommissionshallberesponsibleforensuringfullimplementationofthisCode.

39. ReviewTheCodeshallbereviewedatsuchintervalsastheCommissionmaydetermine.

40. Breach of Code(3) BreachofthisCodeamountstomisconductforwhich

the State Officer may be subjected to disciplinaryproceedingsincludingremovalfromoffice;

(4) Whereabreachof thisCodeamounts toaviolationoftheConstitution,theStateOfficermayberemovedfrom office in accordance with Article 251 of theConstitution;

(5) AnypersonmaylodgeacomplaintallegingabreachofthisCodebyaStateOfficer;

(6) Apersonallegingabreachof thisCode, other thana breach under Article 251 of the Constitution, maysubmitapetitionsettingouttheallegedviolationtotheCabinetSecretary;

(7) TheCabinet Secretary shall submit thepetitionundersubsection(4)tothePresidentwhoshallconstituteanIndependentReviewPaneltoinquireintotheallegationscontained in thepetition inaccordancewith section51oftheAct;

(8) Atthecloseofinquiry,theIndependentReviewPanelshall take appropriate disciplinary action against theStateOfficerorwhere itdoesnothave thepower totakeactionorreferthemattertotheappropriatebodyorpersonwhoisvestedwithsuchpowertotakeactionagainsttheStateOfficer;

(9) A person dissatisfied with the decision of theIndependentReviewPanelmayapplyforreviewofthePanel’sdecisionwithinfifteendaysofthedecision.


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COMMITMENT TO THE CODE

I,_______________________________________________________ holder of Nat�onal ID/ Passport No. ______________________________ and Post Office Box No .________________________________________hav�ng been appo�nted as Cha�rperson/ Member/ Secretary/Chief Executive Officer __________________________ of The Ethics and Anti-Corruption Commission, do hereby confirm that I have read and understood th�s Code and now do comm�t to fa�thfully uphold and ab�de by the prov�s�ons of the Code at all t�mes.

S�gned________________________________________________________This ________________________________Day Of _________20_______

Before Me:

___________________________________________________________________________________________________________________________________________________

COMMISSIONER FOR OATHS/ JUDGE/ MAGISTRATE

ETHICS AND ANTI-CORRUPTION COMMISSIONMilimani/Valley Road Junction,P.O. Box 61130 - 00200, Nairobi

Tel: (020) 2717318, 310722, 2100312/3, 4997000Mobile: 0729 888881/2 Fax: (020) 2717473

Email: [email protected]: www.eacc.go.ke

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