THE MANCHESTER MATERIALS - University of...

THE SCHOOL OF MATERIALSFACULTY OF ENGINEERING AND

PHYSICAL SCIENCES

HEALTH AND SAFETY HANDBOOK2014 - 2015

- Issued October 2014 -

Note: As part of the Manchester Engineering Campus Development project (MECD), the Materials Science Building is scheduled to be decanted to other parts of the University over this forthcoming academic year. This will cause this printed safety policy document to be in-accurate with regards to locations due to the many changes, therefore access the web version of this document for current information. See Appendix D for the current proposed changes to the school.

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http://www.materials.manchester.ac.uk/


School SAFETY Policy / Intent

I, Professor Paul O’Brien, as Head of the School, accept overall responsibility for ensuring the health, safety and welfare of all those affected by the work undertaken in the School of Materials. The main locations of the School of Materials is currently the Materials Science Building, Jackson’s Mill building, Paper Science building and Sackville Street building.

This statement confirms my commitment to:-

Ensuring continuous improvement in health and safety

The regular review and development of this policy statement

Effective and demonstrable planning for health and safety

The effective communication of health and safety matters to all staff in the school

The involvement of staff and student representatives in the management of health and safety

Allocating adequate resources to health and safety in the school

Ensuring the competence of staff by the assessment and provision of any training necessary

Securing competent health and safety advice

Complying with applicable health and safety legislation and University Procedures / Guidelines.

No safety handbook can be designed to cover every eventuality. More detailed information on current health and safety guidelines and legislation can be found either in the Schools safety web pages or from the School Safety Advisor.

This handbook is reviewed and revised annually; the current version of this document and all safety forms and information are accessible on the School’s web site at:

Signed: Date:

Prof. Paul O’Brien FRS

Signed copy available in School Management Office, D41 Sackville Street Building.

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CONTENTS

CONTENTS.........................................................................................................................................................................3

1.0 - INTRODUCTION......................................................................................................................................................6

2.0 GENERAL POLICY....................................................................................................................................................7

2.1 STATEMENT OF GENERAL POLICY....................................................................................................................72.1.1 General Provision................................................................................................................................................7

2.2 RESPONSIBILITY FOR HEALTH AND SAFETY.................................................................................................82.2.1 Responsibilities of Supervisors...........................................................................................................................8Supervisors refer to the University of Manchester’s policy statement in appendix A for detailed guidelines.........82.2.2 Responsibilities of Students, Research Workers, & Technical Support Staff..................................................82.2.3 Safety Specialists.................................................................................................................................................92.2.4 Persons Responsible for Specific Aspects of Safety...........................................................................................92.2.5 Laboratory Classes............................................................................................................................................102.2.6 All Members of the School................................................................................................................................102.2.7 Arrangements for Absenteeism.........................................................................................................................102.2.8 Accident Report Forms and Personal Health..................................................................................................102.2.9 Near Misses and Dangerous Occurrences.......................................................................................................10

2.3 ADVISORY ARRANGEMENTS AND ORGANISATION...................................................................................102.3.1 Safety Advice.....................................................................................................................................................112.3.2 Safety Specialists...............................................................................................................................................112.3.3 Area Safety Co-ordinators................................................................................................................................122.3.4 The Health and Safety Committee....................................................................................................................122.3.5 The Academic Board & School Management Team.......................................................................................132.3.6 Health and Safety Enquiries.............................................................................................................................13

2.4 INSURANCE................................................................................................................................................................132.5 VISITORS TO THE SCHOOL.........................................................................................................................................132.6 SAFETY INDUCTION...................................................................................................................................................142.7 RESEARCH SAFETY LOG............................................................................................................................................142.8 OUT-OF-HOURS WORKING........................................................................................................................................162.8.1 OUT-OF-HOURS WORKING FOR NON SCHOOL OF MATERIALS PERSONS................................................................172.9 LONE WORKING.........................................................................................................................................................172.10 HEALTH AND SAFETY TRAINING AND SUPERVISION................................................................................................182.11 OVERNIGHT RUNNING OF EQUIPMENT....................................................................................................................192.12 SMOKING.................................................................................................................................................................192.13 EATING AND DRINKING...........................................................................................................................................192.14 HOUSE KEEPING.......................................................................................................................................................192.15 CODE OF PRACTICE FOR CHILDREN ON CAMPUS.....................................................................................................202.15.1 GUIDELINES FOR MEETINGS..................................................................................................................................202.16 SAFETY INSPECTIONS & REVIEW OF MANAGEMENT SYSTEMS................................................................................20

2.16.1 Inspections.......................................................................................................................................................202.16.2 Annual Review................................................................................................................................................21

2.17 SAFETY OF STAFF AND STUDENTS AT EXTERNAL PLACES OF WORK.......................................................................212.18 DISABILITY AND HEALTH........................................................................................................................................21

3.0 EMERGENCIES AND EVACUATION...................................................................................................................21

3.1 EMERGENCIES.......................................................................................................................................................213.1.2 The Emergency Numbers:................................................................................................................................21Emergency Services - 9-999, Mobile 112 Security - 69966, 0161-306-9966......................................................22

3.2 FIRST AID..................................................................................................................................................................223.3 REPORTING ACCIDENTS, INCIDENTS, NEAR MISSES AND DANGEROUS OCCURRENCES........................................23

3.3.1 Reporting Accidents and Incidents Involving Injury......................................................................................233.3.2 Reporting Incidents, Near Misses Dangerous Occurrences...........................................................................23

HTTP://WWW.HEALTHANDSAFETY.MANCHESTER.AC.UK/.................................................................................................233.4 FIRE...........................................................................................................................................................................23

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3.4.1 What To Do If You Discover a Fire.................................................................................................................233.4.2 Fire Extinguishers............................................................................................................................................243.4.3 Fire Doors..........................................................................................................................................................243.4.4 Corridors, Emergency Exits, and Stair Wells..................................................................................................25

3.5 EVACUATING THE BUILDING......................................................................................................................................253.5.1 Fire Alarm Tests................................................................................................................................................253.5.2 Evacuation Procedure.......................................................................................................................................263.5.3 Fire.....................................................................................................................................................................26

3.6 EMERGENCY SHOWERS..............................................................................................................................................263.7 EMERGENCY PROCEDURES FOR ACCIDENTS INVOLVING CHEMICALS........................................................................27

4.0 ASSESSMENT OF RISK...........................................................................................................................................27

4.1 INTRODUCTION..........................................................................................................................................................274.2 SAFETY ASSESSMENT IN THE SCHOOL......................................................................................................................27

4.2.1 Research Safety Log..........................................................................................................................................274.2.2 General Risk Assessment..................................................................................................................................284.2.3 Specific Risk Assessments.................................................................................................................................284.2.3.1 Specific Risk Assessments – Laboratory Practical’s.....................................................................................294.2.4 Laboratory Risk Assessments...........................................................................................................................29

4.3 PUWER REGULATIONS........................................................................................................................................294.4 COSHH REGULATIONS........................................................................................................................................294.5 MANUAL HANDLING.................................................................................................................................................30

4.5.1 General Manual Handling Assessments..........................................................................................................314.5.2 Specific Manual Handling Assessments..........................................................................................................31

4.6 NOISE.......................................................................................................................................................................314.7 HAND – ARM VIBRATION SYNDROME (HAVS)............................................................................................................32

5.0 PERSONAL PROTECTIVE EQUIPMENT (PPE).................................................................................................32

5.1 SAFETY GLASSES.......................................................................................................................................................335.2 OTHER PROTECTIVE EQUIPMENT..............................................................................................................................33

6.0 SAFETY SIGNS..........................................................................................................................................................33

7.0 DISPLAY SCREEN EQUIPMENT..........................................................................................................................34

8.0 ELECTRICAL EQUIPMENT...................................................................................................................................34

8.1 REGISTRATION...........................................................................................................................................................348.2 PORTABLE ELECTRICAL APPLIANCE TESTING (PAT TESTING)..................................................................................358.3 THREE-PHASE AND HARDWIRED EQUIPMENT...........................................................................................................358.4 ELECTRICAL LIVE WORKING AND REPAIRS..............................................................................................................35

9.0 PRESSURE SYSTEMS..............................................................................................................................................35

10.0 LOCAL RULES........................................................................................................................................................36

10.1 USING EQUIPMENT OR PROCEDURES.......................................................................................................................3610.2 USE OF LASERS...................................................................................................................................................3610.3 USE OF X-RAY EQUIPMENT..................................................................................................................................3610.4 BIOLOGICAL HAZARDS............................................................................................................................................3710.4.1 GENETICALLY MODIFIED ORGANISMS..................................................................................................................3710.5 THE USE OF LIFTS....................................................................................................................................................3810.5.1 LIQUID NITROGEN, GAS CYLINDERS AND OTHER HAZARDOUS SUBSTANCES IN LIFTS.......................................3810.6 THE USE OF CHEMICALS IN THE SCHOOL...................................................................................................38

10.6.2 Storage of Chemicals......................................................................................................................................3910.6.3 Labelling of Chemicals...................................................................................................................................4010.6.4 Disposal of Residue Chemicals.......................................................................................................................4010.6.5 Personal Contamination.................................................................................................................................4010.6.6 Transporting Acids, Solvents and Chemicals................................................................................................4110.6.7 Local Exhaust Ventilation – Fume cupboards..............................................................................................41

10.7 USE OF HYDROFLUORIC ACID.................................................................................................................................41

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10.8 HAZARDOUS CHEMICALS – CARCINOGENS, MUTAGENS, REPRODUCTIVE TOXINS, SENSITISERS, POISONS, DRUG PRECURSORS & EXPLOSIVE CHEMICALS.............................................................................41

10.8.1 Carcinogens, Mutagens and Reproductive Toxins – ‘CMR’s.......................................................................4210.8.2 Chemical Sensitizers.......................................................................................................................................4310.8.3 Poisons, Drug Precursors & Explosive Chemicals........................................................................................43

10.9 ASBESTOS.............................................................................................................................................................4410.10 EXPLOSION HAZARDS........................................................................................................................................44

10.10.1 Possible Explosion Hazards..........................................................................................................................4510.11 COMPRESSED AIR, GASES AND GAS CYLINDERS..............................................................................................45

10.11.1 Moving Gas Cylinders...................................................................................................................................4510.11.2 Use of Acetylene............................................................................................................................................4610.11.3 Servicing and maintenance of Gauge heads................................................................................................46

10.12 CRYOGENIC SUBSTANCES, E.G. LIQUID NITROGEN, LIQUID CO2 AND CARDICE....................................................4610.12.1 Moving Liquid Nitrogen...............................................................................................................................47

10.13 RADIOACTIVE MATERIALS...........................................................................................................................4710.14 WORKSHOPS..........................................................................................................................................................47

10.14.1 Guarding of Machines..................................................................................................................................4710.14.2 Emergency Buttons.......................................................................................................................................4710.14.3 Abrasive Wheels............................................................................................................................................47

10.15 STORES..................................................................................................................................................................47

11.0 SAFETY REFERENCES & USEFUL WEB SITES.............................................................................................48

11.1 SCHOOL OF MATERIALS INTRANET SAFETY WEB PAGES.........................................................................................49

APPENDIX A: GUIDELINES FOR SUPERVISORS..................................................................................................50

UNIVERSITY HEALTH AND SAFETY SERVICES POLICY ON..........................................................................52

ORGANISATION & ARRANGEMENTS: LINE MANAGEMENT..........................................................................52

APPENDIX B: SCHOOL OF MATERIALS SAFETY COMMITTEE......................................................................53

APPENDIX C - EVACUATION PROCEDURES.........................................................................................................55

EMERGENCY EXITS AND ASSEMBLY AREAS......................................................................................................56

APPENDIX D – PROPOSED DECANT (AUGUST 2014)...........................................................................................59

This handbook is revised annually; the current version of this document and all safety forms and information are accessible on the School’s web site at:


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1.0 - INTRODUCTION

The School of Materials Health and Safety Handbook has been prepared for the guidance of staff, research staff, graduate and undergraduate students, contractors, and visitors to the School of Materials. Current Health and Safety Legislation is accepted as the basis of safe working practices in the School. The School of Materials involves three main activities: - the Corrosion and Protection Centre, Materials Science Centre and Textiles and Paper. There are also specialists Research Centres and facilities, i.e. Dalton Institute, NCEFF, UMARI, Materials Performance Centre, Henry Moseley X-Ray Imaging Facility, Materials Testing Analysis Unit, Manchester X-Ray Imaging Facility Complex (Diamond), National Centre for Matter Under Extreme Conditions (CMEC), BPICAM within the School of Materials which are accountable to the Head of School.

This policy document does not list all existing hazards within the School. Many of the general hazards, together with the appropriate precautions, are described in the University of Manchester Safety policies. The present document is intended to complement the University of Manchester policy and relates specifically to situations and practices in the School of Materials. Some specialised safety instructions (e.g. Laser use) and local rules are obtainable from area supervisors and specialist safety Advisors; they are not contained in this document.

Reference copies of the University of Manchester Safety policy, together with other Health and Safety Documents are available from the School's Senior Safety Advisor, Mr. I. Easdon (C15, Materials Science building), or Technical Services Managers from within each unit. This document can be accessed via the Schools intranet web site at http://www.materials.manchester.ac.uk/ .

The School is required by the Health and Safety at Work Act of 1974 to make available to Trades Union Safety Representatives information about any proposed changes insofar as they affect health and safety. The transmission of this information will normally be made via a Safety Advisor.

The University of Manchester must be informed of changes involving insurance risks whilst the Safety Advisor must be advised of new hazards.

The School Health and Safety Policy will be reviewed annually by the School Safety Committee and Head of School (or more frequently if required) with the Policy Document being amended accordingly. The current School safety policy will be on the web page indicated above.

Due to the nature of the research conducted within the School, there is a wide range of potential hazards, which must be carefully controlled. The consequences of ignoring the safe working practices outlined in this document may be extremely serious.

Any person who consistently or seriously disregards the guidelines in this document will be subject to disciplinary proceedings and may be suspended or excluded from working in the School; they also risk prosecution.

Health and safety at work can only be achieved with the co-operation of all concerned.

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2.0 GENERAL POLICY

2.1 STATEMENT OF GENERAL POLICY

The School of Materials will take all reasonably practicable measures to ensure a safe and healthy working environment for all staff, students, visitors and contractors. The School will comply with current Environmental Health and Safety legislation and the Health and Safety Policy of the University of Manchester. It will provide the resources required to enable the implementation of safe working systems and practices.

The principal legislation and regulations that this policy is designed to implement in the School are:

The Health and Safety at Work Act 1974The Management of Health and Safety at Work Regulations 1999The Provision and Use of Work Equipment Regulations 1998The Workplace (Health, Safety and Welfare) Regulations 1992The Health and Safety Display equipment Regulations (as amended in 2002)The Control of Substances Hazardous to Health Regulations 2002 (Amended 2004)The Electricity at Work Regulations 1989Electrical Equipment (Safety) Regulations 1994The Control of Noise at Work Regulations 2005The Control of Asbestos at Work Regulations 2012Chemicals (Hazard Information and Packaging for supply) Regulations 2009University of Manchester Codes of PracticePersonal Protective Equipment Regulations 1992Pressure systems safety Regulations 2000Manual handling operations Regulations 1992 (as amended)The safety representatives and committees Regulations 1977 (as amended)Health and safety (First Aid) Regulations 1981Lifting operations and lifting equipment Regulations 1998The Health and Safety information for employees Regulations 1989Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 1995 (as amended in 2013)Dangerous Substances and Explosive Atmospheres Regulations (DSEAR) 2002Ionising Radiation Regulations 1999Fire Precautions (workplace) Regulations 1997 (Amended 1999 and 2003)Health and Safety (Safety Signs and Signals) Regulations 1996Confined spaces Regulations 1997Disability Discrimination Act 2005 (DDA)Gas Safety (Management) Regulations 1996Gas safety (Installation and Use) Regulations 1998Working at Height Regulations 2005Genetically Modified Organisms (Contained Use) Regulations 2000 (as amended in 2005)Human Tissue Act 2004

Arrangements to implement the University health and safety policy - http://www.healthandsafety.manchester.ac.uk/policy/

2.1.1 General Provision

It is University of Manchester and the School’s policy:

To provide and maintain a safe working environment To provide safe systems of working To consult with staff representatives on health and safety matters

The underlying guidance for the University policy and health and safety management can be found at http://www.healthandsafety.manchester.ac.uk/policy/

As stipulated in the University of Manchester’s Safety Policy and the Health and Safety at Work Act 1974.

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http://www.healthandsafety.manchester.ac.uk/policy/

http://www.healthandsafety.manchester.ac.uk/policy/

2.2 RESPONSIBILITY FOR HEALTH AND SAFETY

The ultimate responsibility for Health and Safety within the School rests with the Head of School, who is advised by the School Senior Safety Advisor and the School Safety Committee. The Head of School will review safety performance annually at a special Safety Committee meeting and again at a Management meeting. This will assist in the development of the policy and the continual improvement in the School’s health and safety performance. Any resources, both physical and financial, will be provided as required in order to ensure legal compliance.

The organisation of responsibilities is represented in the "tree" below.

It is the individual responsibility of all members of the School, staff, students, visitors and contractors to ensure that the safety procedures authorised by the Head of School are observed and that health and safety standards are maintained. Every new member of the School must attend a School safety induction lecture during Induction week or meet with the School Safety advisor individually.

The responsibilities of staff, supervisors and students are summarised below.

2.2.1 Responsibilities of Supervisors

Supervisors are expected to provide adequate supervision of their supervisees, see Appendix A. Supervisors must ensure their supervisees are competent for the task they wish to perform. They must not expect their supervisees to carry out procedures which they are not capable of operating safely and for which they do not have adequate training. Supervisors must ensure that if they instruct their supervisees to carry out a procedure that it complies with the School guidelines. Supervisors must ensure that tasks are suitably and sufficiently assessed for safety i.e. risk, manual handling and COSHH, etc. In addition, they must ensure compliance with any other regulations and ensure that their supervisee’s receive sufficient training and supervision to complete the task.

Supervisors are responsible for ensuring that the safety assessments, i.e. risk, COSHH, manual handling, noise, laser, radiation, biological, Display Screen Equipment (DSE), etc. assessments, have been carried out and have approved the procedures that their supervisees are allowed to use; originals of all the records must be submitted to the School Safety Advisor or representative (see guidance notes for safety assessments). The Safety Advisor or representative sign and archive the assessment. The Research Safety log records the researcher’s safety; this must be completed by all researchers. Supervisors are responsible for ensuring that records of all safety assessments, research safety log and training etc. are kept and maintained for at least 5 years.

Supervisors of staff undertaking research, students, research workers, and technical support staff are responsible for advising their supervisees about the recommended School safe practices.

Supervisors refer to the University of Manchester’s policy statement in appendix A for detailed guidelines.

2.2.2 Responsibilities of Students, Research Workers, & Technical Support Staff

All staff must ensure that all activities are assessed for safety. Students, research workers, and technical support staff are responsible for complying with University of Manchester's and the School's safety policies and procedures. Before carrying out any task, students, researchers and / or technical support staff must first assess the task for safety via a safety assessment. Every research student / worker must record this assessment on their Research safety Log form with the assistance of their supervisor or nominee. They must inform and obtain approval from their supervisors for any new procedure they wish to carry out within the School. They may not carry out any new procedure, or use any potentially hazardous equipment without first obtaining permission from the relevant supervisor; ensuring adequate safety precautions and assessments have been carried out. This includes the completion of adequate training, supervision and control measures. Researchers are responsible for keeping records of procedures that they are allowed to use; these must be available for inspection by any Safety Advisor, support staff or Supervisor, on request. Supervisors must keep copies of all safety assessments and records, with copies being sent to the School Safety Advisor for acknowledgement and recording and a copy being kept in the lab safety folder.

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2.2.3 Safety Specialists

The School has a number of Safety specialists who are responsible for safety in specific areas where specialised knowledge is required. The specific safety advisors are also responsible for monitoring compliance with HSE regulations and guidelines and University of Manchester safety policy in their area. A full list of specific safety advisors and persons with duties relating to safety can be found via the Schools safety intranet web site, http://www.materials.manchester.ac.uk – SOM000.

2.2.4 Persons Responsible for Specific Aspects of Safety

A Person responsible for specific aspects of safety could be a member of staff responsible for the laboratory, or an area, field or a piece of equipment. They could also be responsible for a specific aspect of safety, e.g. electrical testing or manual handling. These people are responsible for ensuring that the School Health and Safety policies are complied with in their area of responsibility. The names of the persons responsible for specific areas of safety, termed ‘Safety Specialists’ as well as their duties and responsibilities can be found on the Schools safety intranet web site, SOM000 (see section 11.1 School of Materials Intranet Safety Web Pages).

Within their area staff at all levels are responsible for ensuring that:

There is a good standard of housekeeping and safety culture. All practicable safety measures are taken and there is compliance with all applicable safety

legislation. All occupants conform to all the identified safety control measures especially the wearing of PPE. Safety assessments, such as Risk, COSHH, Manual handling, etc. are carried out and kept up to

date. Workers wishing to carry out general procedures are adequately trained in their safe use and made

aware of potential hazards and the control measures adopted and appropriately supervised./ or Safety information in each laboratory is up to date, visibly available and includes copies of all safety

assessments relevant to the area. Hazard Data Sheets must be kept for all chemicals used. Records are kept locally of training, equipment servicing, maintenance, inspections etc. by the staff

or supervisor responsible.

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Roles and duties described in other part of policy



2.2.5 Laboratory Classes

It is the responsibility of all academic supervisors of laboratory classes to ensure that the appropriate laboratory classes risk assessments are completed, ensuring compliance with specific regulations (e.g. COSHH regulations). Academic supervisors are also responsible in ensuring that appropriate safety procedures are enforced and complied with, and are relevant to the competency of the students in the class. The academic supervisors of laboratory classes must ensure that teaching assistants are competent, trained and are aware of all the safety issues involved in the laboratory practical sessions. The academic supervisor must ensure that the teaching assistants inform, instruct, train and supervise the students in all matters of safety for the laboratory class as well as the laboratory. Where appropriate, records of the students acknowledging receiving a safety talk will be retained.

2.2.6 All Members of the School

All members of the School must immediately inform the Safety Advisor, of any breaches of the School’s health and safety policy, any accidents or of any other potential hazard that they identify within the School likelihood of incurring injury or ill-health or any dangerous occurrence or ‘near miss’ that may occur.

2.2.7 Arrangements for Absenteeism

If any member of staff with health and safety duties, especially safety advisor, safety specialist, supervisor, experimental officer or technician is to be or is absent for a period of more than three days, they, or their line manager, must arrange for a competent person to take over their Health and Safety duties temporarily.

2.2.8 Accident Report Forms and Personal Health

The Head of School through the School Safety Advisor will monitor accident report forms and reports of work related illness. “Lessons learned” will be being considered by the Safety Committees.

All accidents must be reported to the School Safety Advisor and an accident form completed: the form is available via School’s safety web page. If there is any personal injury or potential time off work, Accident forms must be sent directly to The University Safety Advisor, Safety Services, Waterloo Place, 180 Oxford Road, Manchester with a copy being sent to School Safety Advisor.

If any member of the School has (or develops) any medical condition that may impair either their safety or the safety of others in the laboratories (e.g. pregnancy), or their ability to react to an unsafe situation (e.g. broken leg), the Safety advisor for the School or Unit must be informed so that any necessary steps can be taken to ensure safe working practices in the School.

2.2.9 Near Misses and Dangerous Occurrences

Everyone has a duty to report any ‘near’ misses or dangerous occurrences. These incidents should be reported to the line manager, academic, technical support, technical services manager or safety advisor for investigation and possible remedial action. Appropriate forms for completion are available via the School’s safety web page.

2.3 ADVISORY ARRANGEMENTS AND ORGANISATION

The Head of School is advised by the School Safety Advisor, safety specialists and by the School Health and Safety Committee.

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2.3.1 Safety Advice

Name(role)

Safety Advice for Office LocationPhone No.

Email

Mr. Ivan Easdon(Safety Advisor)

School Materials Science - C15Ext. 0161–306–3596Int. 63596

[email protected]

Mr. John Goodier(Technical Service Manager)

Materials Science, Paper Science and Sackville Street Building

Materials Science – D25bExt. 0161-306-4130Int. 64130

[email protected]

Mr. Paul Jordan(Technical Service Manager)

The Mill - Corrosion & Protection

The Mill – E2Ext. 0161-306-5958Int.65958

[email protected]

Ms. Polly Greensmith(Assistant Safety Advisor)

Materials Science Materials Science - C15Ext. 0161–306–3573Int. 63573

[email protected]

Ms. Stephen Blatch(Assistant Safety Advisor)

The Mill, Corrosion and Protection

The Mill – E7Ext. 0161–306–4835Int. 64835

[email protected]

Mr. David Kenyon(Assistant Safety Advisor)

Sackville Street building Sackville Street building – Mez12Ext. 0161–306–3173Int. 63173

[email protected]

Mr. Barry Gleave(Assistant Safety Advisor)

Paper Science building, NCCEF

Paper Science building - B5Ext. 0161–306–4123Int. 64123

[email protected]

The Safety Advisor’s role is to: Advise the Head of School and Management team on health and safety policy and issues, Monitor health and safety in the School or Unit , ensuring those in authority are informed of safety

issues, Publicise new / changes in recommended practices by the University of Manchester Publicise new/changes in health and safety legislation, and Provide advice on health and safety issues. Report to the Head of School, School safety committees, management team, academic board, and

the safety co-ordinators of the institution. Welcomes any enquires about health and safety issues within the School.

2.3.2 Safety Specialists

The School has a number of safety specialists who can advise on specific areas of safety where specialised knowledge is required; listed on the Schools safety intranet web pages – SOM000.

Examples of Safety Specialists are, Biological Safety Advisor, Radiological Protection Supervisor, Display Screen Advisor, Disability Support Advisors, Chemical Advisors, Manual Handling Advisors, and Laser Safety Advisor. Safety Specialists have duties as specialists to be conversant with their specialism, i.e. know and understand the legislation and regulations dictate and/or enforce safety compliance within the policy with regards to their specialism and assist in any enquiry regarding their specialism.

Safety specialists are required to:

1. Give advice to staff / students on their safety specialism, e.g. safety, use, storage, transportation, disposal.

2. Report to relevant safety committees.

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mailto:[email protected]







3. Inspect areas where their safety specialism is being used, reporting any deficiencies to the School Safety Advisor or Head of School (if appropriate).

4. Liaise between the school and the University safety specialists.5. Ensure that appropriate instruction, information, training and supervision is in place for all work done

with their specialism.6. Keep an appropriate register of all occurrences of their specialism.7. Liaise as necessary with the Universities Occupational Health.8. Advise on work within their specialism.9. Advise on the need for safety training.10. Inform the School Safety Advisor, Technical Service Manager where any hazard exists which may

pose a threat to House Services Staff (cleaning, security, porters) contractors and maintenance personnel, or fire-fighters in the course of their duties.

11. Liaise with School Safety Advisor or Head of School to investigate accidents, incidents or near misses involving their specialism.

12. Monitor any emergency arrangements regarding their specialism.13. Ensure relevant risk and safety assessments, servicing, maintenance and test certificates are

completed and kept.14. Ensure relevant safety records are kept.15. Provide a written report to the school’s Safety committee at specified times.

2.3.3 Area Safety Co-ordinators

These are usually members of staff who are responsible for specific laboratories or areas of research. Area safety co-ordinators will provide advice on safety procedures within their specific area, e.g. a workshop or laboratory.

1. Give safety advice to staff / students e.g. safety, use, storage, transportation, disposal.2. Inspect their areas reporting any deficiencies to the School Safety Advisor or Head of School (if

appropriate).3. Ensure that appropriate instruction, information, training and supervision is in place for all work done

with their area.4. Keep an appropriate register of all safety related occurrences that occur in their area.5. Liaise as necessary with the Universities Occupational Health.6. Advise on work within their area.7. Advise on the need for safety training.8. Inform the School Safety Advisor, Technical Service Manager where any hazard exists which may

pose a threat to House Services Staff (cleaning, security, porters) contractors and maintenance personnel, or fire-fighters in the course of their duties.

9. Liaise with School Safety Advisor or Head of School to investigate accidents, incidents or near misses involving their area.

10. Monitor any emergency arrangements regarding their area.11. Ensure relevant risk and safety assessments, servicing, maintenance and test certificates are

completed and kept.12. Ensure relevant safety records are kept.

2.3.4 The Health and Safety Committee

There is a School safety committee comprising of staff representatives from the school who are generally safety specialists or area safety co-ordinators. The Head of School (chair), the Head of School Administration, School Safety advisor and Faculty Safety Co-ordinator attend safety committee meetings. Researcher representation is also made (e.g. a PG, or PDoc or RA) on the school health and safety committee. Staff representatives comprise of management and trades unions in approximately equal proportions. The committee meets at least four times per academic year. The terms of reference and membership of the safety committees are included in Appendix B. Any person wishing to raise a safety issue can do so through their appropriate representative.

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2.3.5 The Academic Board & School Management Team

The topic of “Safety statement” is a standing item on the School academic board and School Management Team meetings. The School Safety Advisor then uses this safety statement to disseminate information regarding important health and safety matters, incidents and policy changes to the School academics, managers and staff representatives.

2.3.6 Health and Safety Enquiries

Enquiries concerning health and safety matters should be directed in the first instance, to the immediate supervisor of the work. The supervisor may in turn seek advice from one or more of the following: a safety advisor / specialist / manager, area co-ordinator, the head of School or the University of Manchester safety advisor. Members of the technical staff should refer their enquiries to their supervisor, a safety advisor or if preferred a trades union safety representative.

2.4 INSURANCE

The University of Manchester does not have a general insurance policy that insures their members against personal injuries. Rather, the University is insured against successful claims for damages arising from injury to the person. With regard to employees, the University has a Personal Accident Policy; this provides fixed sums in the event of a loss of a limb, eye, etc.

http://www.staffnet.manchester.ac.uk/services/insurance/liability-cover/

Students and visitors are classed as "persons other than employees" in relation to the Health and Safety at Work Act, 1974. As such they must be given sufficient and appropriate "information, instruction, training and supervision" to ensure their health and safety while on School premises. They, in their turn, owe a "duty of care" to others and must obey the School's rules.

Students registered as “writing up” are NOT insured to carry out practical work.

All members of the staff of The University of Manchester are indemnified against their liability to pay compensation and/or costs for accidental injury, or damages caused by their action, or lack of action, committed in good faith and in the course of their duties for the University. This indemnity against the consequence of civil actions does not apply to work of a professional nature carried out in a private capacity.

As far as criminal proceedings are concerned, in cases where the conduct of the member of the staff has been in good faith and in execution of his duties to the University of Manchester, assistance will be given with the conduct, and the University will pay the costs of any proceedings.

2.5 VISITORS TO THE SCHOOL

Visitors and contractors do not have free access to buildings. They must report to Reception or a member of staff on arrival and sign the Visitor's book; they will either receive an information sheet or be instructed on the fire and evacuation procedures. Contractors and visitors must be briefed on hazards they are likely to come into contact with, in addition to safety procedures (e.g. evacuation) prior to commencing any work. The person who has instigated the work or a nominated person should provide the safety brief. Contractors must also contact the Technical Services manager of the building prior to commencement of work.

Unauthorised persons must never enter a research laboratory. Authorisation must be sought from the laboratory supervisor or other member of staff responsible.

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http://www.staffnet.manchester.ac.uk/services/insurance/liability-cover/

Visitors touring the laboratories must be accompanied at all times by a person who is familiar with the hazards in the areas to be visited and must conform to all safety rules. All practical demonstrations must be risk and safety assessed to include the nature of the visiting party.

The Safety Advisor and Technical Services manager must be informed of visitors who will be staying in the School. Their host must arrange for them to register as an official visitor and they must be briefed on health and safety procedures by the School safety advisor or representative for general safety and the staff member responsible for specific safety. Visitors who will be working in the School must undergo a full health and safety induction (see Mr. Easdon, C15, Materials Science Building); this meeting is to be arranged by the supervisor. Visitors staying for short periods, i.e. less than 2 weeks, must receive a “Safety” talk; the supervisor may provide this where the planned work is of low risk. Visitors must be suitably and sufficiently supervised.

Less than 18 years old visitors, e.g. School’s visits, UCAS students, must always be supervised and any practical work must be safety assessed specifically. See section 2.15 ‘Children on Campus’ for more guidance.

2.6 SAFETY INDUCTION

It is compulsory that all new students, research workers, members of staff and visitors staying MUST receive induction in health and safety procedures within the School. Project students, post graduate students and researchers should attend the safety seminars held during the registration period. If this does not occur, they must make arrangements for a safety induction with the School Safety Advisor (Ivan Easdon tel. 63596). Researchers (i.e. project students, post grads, post docs, research staff, visiting researchers etc.) will be given a copy of the School Safety Handbook and a blank Research Safety Log, at the safety induction. It is their responsibility to read and complete. A “Safety” quiz will assist in the demonstration of their understanding. Any additional necessary ‘local’ safety inductions will be provided where necessary by appropriate competent persons, e.g. Bio-safety, Laser safety.

First year undergraduate, new undergraduate (e.g. 2+2) and Post graduate students must satisfactorily complete the mandatory health and safety modules on ‘Blackboard’ or via ‘Eprog’ within 3 weeks of starting. Failure to comply will result in restricted access to laboratories.

For visitors staying less than two weeks, it is the duty of the staff member responsible for the visitor to ensure that they are aware of safety procedures, e.g. evacuation procedure, fire alarms and what to do in case of an accident. These visitors must comply with school safety policy at all times, be suitably and sufficiently supervised and all work must be safety assessed. Responsible staff should endeavour to ensure that these visitors receive a safety talk from a safety advisor.

All students and visitors conducting research projects and research staff must complete a Research Safety Log form, which they must keep up to date (see below).

2.7 RESEARCH SAFETY LOG

On joining the School, all project students, research workers, members of staff undertaking research and visitors conducting any research projects must complete and maintain a Research Safety Log. Relevant parts of the Research Safety log must be completed before any practical work is started. They are expected to keep the Research Safety Log up to date in conjunction with their supervisor, both signing at pre-determined intervals.

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15


Submission times for Research Safety Logs:UG project students, PGT students, all researchers and visitors with less than 1 year of research:

After 2 weeks then every 2 months, and at end of project At least 3 times for projects less than 4 months

PGR, PDOC, RA, researchers, visitors etc. with greater than 1 year of research: After 2 weeks, 6 months then yearly, and at end of project

At the end of your Project:

Clear and tidy your work area, safely dispose of all research materials, return all equipment.

Complete the schools ‘Departure’ form

Submit the final copy of your Research Safety Log to your supervisor and school

During your project: For each task or activity you undertake throughout your research there MUST be

safety assessments, i.e. risk or risk plus associated safety assessments, like COSHH.

Begin to complete Part 2 of your Research Safety Log and continue to fill in Part 2 throughout your research.

With your supervisor add more tasks as required, update part 1.

You and your supervisor must sign your Research Safety Log at the specified times

Part 1 of Research Safety Log Completed?NO YES

At the start of your project: Meet your supervisor immediately to discuss your project: Make a list of experiments or tasks you will be undertaking Satisfactorily complete the on-line safety modules via Blackboard or Eprog Attend a safety induction with the school’s safety advisor Begin completing Part 1 of your Research Safety Log Read the school’s safety policy Supervisor and researcher sign Research Safety Log Researcher sends a copy of Research Safety Log to Supervisor and safety advisor

SAFETY FLOW CHART FOR RESEARCHERS & PROJECT STUDENTS


Part one of the Research Safety Log enables the identification of hazardous activities that require further health and safety actions. Part 2 of the research safety log records the following:

Equipment and procedures that the student / researcher has been trained and deemed competent in the safe use of, and has permission to use.

Creation / authorisation of Risk, COSHH and any other safety assessments that are needed for the tasks involved in the research project.

Successful completion or attendance of a training or awareness course. Facilities that will be used where special local rules apply (such as the use of X-ray equipment). Other forms of special health and safety requirements (such as vaccinations, CMR or health

monitoring).

The Research Safety Log guidance notes and form can be found on the Schools intranet safety web page, http://www.materials.manchester.ac.uk/. For assistance in understanding and completing the Research Safety Log contact Ivan Easdon tel. 63596.

Students & researchers are not allowed to use equipment or procedures that have not been approved on their Research Safety Log.

Staff can ask to see a safety assessment form or research safety log if they suspect a person is using an unauthorised piece of equipment, or procedure.

2.8 OUT-OF-HOURS WORKING

Generally, out-of-hours working for researchers is defined as any time before approximately 7.30 am and after 5.00 p.m. (1700 hours) Monday to Friday, all day Saturday and Sunday, and public holidays and between Boxing Day and New Year’s Day. These times are essentially based on the times the front access door is locked and swipe access is then required.

Working between the hours of 11 p.m. (2300 hours) and 7.30 a.m. is not allowed without additional special permission from the supervisor and the School Safety Advisor; this is termed ‘night-time working’; no lone working is permitted during this period without permission.

Days Times Description Additional RequirementsMonday to Friday 7.30 a.m. to 5 p.m. Normal Working hours NothingMonday to Friday 5 p.m. to 11 p.m. Out-of-Hours Working Out-of-Hours PermitAny day 11 p.m. to 7.30 a.m. Night-Time working Out-of-Hours Permit and

additional express permission‘Pairs rule’ applies

Weekend + Public Holidays + University closure days

7.30 am to 11 p.m. Out-of-Hours Working Out-of-Hours Permit

SWIPE CARD AUTHORISATION IS REQUIRED FOR All OUT–OF–HOURS WORKING

Students and researchers wishing to work in the building “after hours” must obtain a pass and authorisation (request form SOM016 is available on schools safety intranet web page). The completed form should be taken to Admin Services. The information will be transferred to an ‘out-of-hours’ permit and signed by the Head of Unit or their representative. The pass states exactly what the holder is allowed to do. All work carried out out-of-working hours must be safety assessed for any additional risks due to out-of-hours working. Undergraduate students and short term visitors are not normally allowed to work out-of-hours.

For your safety, put 0161-306-9966 (security) on your mobile phone, ideally on a speed dial button.

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To stay behind after 5.00 p.m. in the School on a normal working day the out-of-hours book MUST be signed at approximately 5.00 p.m. and again on leaving. For entry at weekends or public holidays, or after 5.00 p.m. on a weekday, the out-of-hours book, located in the entrance area MUST be signed on entry and on leaving. Researchers must be able to produce a valid out-of-hours pass if requested by security staff. There are also local rules and procedures within each building of the School.

ALL staff and students working out-of-hours must fill in the Out-of-Hours book on entry and on exit.

Entry to the School, outside of normal hours, is with a University of Manchester staff / student I.D. card which is also a swipe card. The swipe card will need to be programmed to allow access to the building by the security section or by an authorised person first, to operate the out-of-hours door lock. Contact the Unit’s Technical Services Manager or Safety Advisor for details.

LIFTS MUST NOT BE USED DURING OUT-OF-HOURS WORKING

In the event of a lift failing out of working hours, the occupants would not be able to summon assistance to be extricated.

Only tasks that have been identified through a risk assessment and by the academic supervisor can be performed during out-of-hours working. Students carrying out approved experimental work must operate a "Pairs Rule" (i.e. two people must always be within calling distance, preferably in the same room). If you are working “alone” in the Unit Out-of-Hours you must always either make contact with another worker in the School or inform security that you are in the building. When you leave the School you must inform the same person that you are leaving. Out-of-Hours working must be limited to less than 6 hours per day on a weekday and 8 hours on a weekend; this is for your own safety.

For your safety, enter 0161-306-9966 (security) on your mobile phone, ideally on a speed dial button.

Researchers are allowed to carry out reading, writing, or computing within their workroom or the computer suite unaccompanied, with the approval of their supervisor and an approved risk assessment.

In Out-of-Hours periods there is no First Aid Cover and the School is therefore reliant upon the security section, the University of Manchester's Emergency Service (69966 or 0161-306-9966, number of the reverse side of University ID card) and the 9-999 service (see 3.0 Emergencies).

Any problems concerning out-of-hours working should be discussed with the School Safety Advisor, Technical Services Manager and your Supervisor.

Access to buildings Out-of-Hours is by swipe card ONLY. DO NOT ADMIT ANYONE into the building, even if known. Anyone found admitting someone into the building out-of-hours will be reprimanded and have their out-of-hours access terminated. Contact security immediately if you witness unauthorised persons gaining access without swiping in. If you see any strangers or witness someone known gaining access without a swipe card, contact security immediately and inform the School Safety Advisor or Technical Service Manager the next working day.

2.8.1 OUT-OF-HOURS WORKING FOR NON SCHOOL OF MATERIALS PERSONS

Persons not belonging to the School wishing to work out-of-hours within the School of Materials must complete the out-of-hours form - SOM016, their supervisor or line manager must sign the form as well as a member of staff within the school (usually the staff responsible for the equipment to be used). The member of staff responsible for the equipment must provide a brief safety induction on the emergency procedures for the building. If the out-of-hour work is to be for an extended period they should also seek permission from the school safety advisor as a safety induction may be required.

2.9 LONE WORKING

A lone worker is anyone at any time that has no immediate audible, or visual, contact with a second person able to provide assistance in the case of an emergency.

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For your safety, enter 0161-306-9966 (security) on your mobile phone, ideally on a speed dial button.

General office activities by lone workers, such as desk work and computing and low risk activities are permitted within the School, provided the lone workers’ presence is known by a colleague and approved by supervisor.

Lone working and out-of-hours / lone working must have an approved risk assessment which includes the additional risks and any additional restrictions.

The following lone working activities are banned by Health and Safety legislation and are not permitted in the School.

Lone working is not permitted in confined spaces Lone working is not permitted with “live” electricity, at or above lethal voltages. Lone working is not permitted for ANY young persons under the age of eighteen. Lone working is not permitted for any person during the first week of their research. Laboratories / workshops must consider and include if appropriate lone working within the risk

assessment process and detail the recommended lone working procedures and listing those activities that are permitted and those that are not permitted by lone workers.

Particular consideration should be given to the risks associated and control measures with the following activities in relation to lone workers.

Operating hazardous machinery, e.g. power presses, workshop equipment. Procedures where there is a risk of fire or explosion. Using heavy lifting equipment. All work involving toxic, corrosive or harmful substances. Activities where the risk assessment has identified that either the probability or severity is greater

than a “3”. Any other likely hazardous operation.

2.10 HEALTH AND SAFETY TRAINING AND SUPERVISION

It is the Supervisors’ responsibility to ensure all their staff, students and researchers are appropriately and adequately trained and supervised for the activities they are expected to perform as part of their duties, studies, and research.

The Head of School is responsible for ensuring academic staff are suitably trained and competent. The Head of School Administration and Technical Services Managers are responsible for monitoring and organising the training of technical staff. The Head of School Administration is responsible for ensuring technical and administrative staff are suitably trained and competent. Supervisors of staff, researchers, and students are responsible for ensuring that their supervisees are appropriately trained for the tasks they are asked to carryout.

All members of the School (staff, researchers and students) must inform their supervisor before carrying out any hazardous activity for which they have not been adequately trained, or require training.

The requirements for training in the use of equipment or any procedure must be identified in Risk Assessments, which should also identify the level of experience and limitations of the personnel involved.

Training in the use of standard equipment can be obtained from the responsible member of staff. Ask your supervisor who is responsible for a particular piece of equipment. Training must be recorded in the Research Safety Log.

Where a need for training is required (especially for hazardous tasks), records by the trainer must be kept that illustrate the names of the actual persons trained, details of the training and the date the training was completed.

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2.11 OVERNIGHT RUNNING OF EQUIPMENT

A ‘permit to use equipment overnight’, SOM032, must be completed by the user and authorised by both the Supervisor (and their nominee) and a Safety Advisor and must accompany any apparatus left running after normal working hours. Potentially hazardous equipment must not be left running overnight. Permits can be obtained from the laboratory technical support, School Safety Advisor, Technical Services Manager or nominated person. All equipment must be risk assessed for running over night.

See the local technical support or supervisor to initiate acquiring an ‘Out-of-hours equipment working permit’.

It is essential to leave a notice on, or near, apparatus that is running continuously, giving simple instructions of what to do in an emergency to make the apparatus safe as well as the risk assessment.

Any equipment found running out-of-working hours without a permit will be turned off and disciplinary action may be taken for failure to abide by the School safety rules.

2.12 SMOKING

Under the provisions of the Health Act 2006 the University has a legal duty to ensure the working environment is smoke free. Therefore all University work places and vehicles are designated as non-smoking.

Guidance from the HSE is that the University is obliged to give priority to non-smokers who do not wish to breathe tobacco smoke. To this end, smokers will not be permitted to smoke within a five metre radius of the entrance to a building.

For the purposes of this policy, electronic cigarettes (“e-cigarettes”) are included if they were cigarettes.

Disciplinary action may be taken in the event of contravention of this policy by staff or students.

The University will provide assistance to those who wish to stop smoking through Occupational Health Service and Counselling facilities.

2.13 EATING AND DRINKING

It is strictly against health and safety regulations to consume food or drink in laboratories or anywhere that contamination may occur. Sandwiches etc. should only be consumed in the Common Room or offices. The consumption of food and drink in office areas is allowed, only if there is a strict policy within the office preventing any chemicals or hazardous materials being present. Chemicals and hazardous materials or potentially contaminated PPE, e.g. lab coats, are not permitted in offices. If found, all eating and drinking in the office will be banned.

2.14 HOUSE KEEPING

Accidents can easily arise due to disorganised and untidy work areas. It is the responsibility of all students and staff to keep laboratories, offices and workshops neat and tidy. It is not the role of technical staff to tidy up after students.

Areas that become unsafe due to untidiness may be shut down by the Safety Advisor or Technical Service Managers. Failure to comply with the School safety rules may lead to disciplinary action being taken.

Do not store heavy, hazardous, equipment, glassware or sharp items above ‘head’ height, i.e. above ≈ 2m.

Do not obstruct or clutter walkways, corridors or doorways. Fire doors must not be left unattended when wedged open; Fire extinguishers must never be used to hold doors open.

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2.15 CODE OF PRACTICE FOR CHILDREN ON CAMPUS

The University of Manchester has a statutory duty and a common law duty of care to protect the health and safety of children when they are on campus. The definition of ‘children’ is anyone less than 18 years old.

http://www.campus.manchester.ac.uk/healthandsafety/CoPs&Guidance/safeguarding_children_procedure.doc

Under this code, staff and students are prohibited from bringing children into the School. In exceptional circumstances, the Head of School or his representative may lift this prohibition, but only where suitable arrangements can be implemented to ensure the child’s safety. Even in these exceptional circumstances, children should not be allowed in laboratories, workshops, etc. Children involved in practical work require completed and approved risk assessments and receive constant supervision. School visits, work experience students must be suitably and sufficiently supervised and trained and all safety assessments should take account of the potential lack of experience and familiarity to hazards.

The school has an ‘open door’ policy and guidelines for meetings with ‘under 18’ years old students, SOM034. The school also has several members of staff who have been checked by the criminal records bureau (CRB).

2.15.1 GUIDELINES FOR MEETINGS

Below are some basic guidelines for any meetings with students, but especially for students who are less than 18 years old and for meetings with students of the opposite sex. See SOM034 for more details description.

Where possible conduct meeting in a public place If meeting is in an office, keep student nearest to the door If meeting is in an office, try not to have the door closed – depends on topic of discussion If meeting is in an office, ensure conversation is visible from outside the room Keep written record of conversation Also, if the conversation is of a personal or sensitive nature – consider having a chaperone, another

student or member of staff as an observer CRB checked staff are available if required – contact Safety Advisor or Administrative services.

2.16 SAFETY INSPECTIONS & REVIEW OF MANAGEMENT SYSTEMS

The safety performance of the School will be monitored on a regular basis by the Safety Advisors, Specialists and Area Co-ordinators, who will report any problems to the SSA, TSM, HOS, HOSA, Management team or the Safety Committee. Incidents will be presented to the Safety Committee and reported to the Head of School and the Management team. The safety committees also carry out annual inspections of the School and a review of the safety management systems. The University also conducts safety audits.

2.16.1 Inspections

A full inspection of the School takes place once a year. This is carried out by members of the School Safety Committees, Management team, the Safety specialists, and Area Co-ordinators. Reports of the inspection are presented to the Head of School, the Safety Committees, the School Management team and University of Manchester Environment and Physical Sciences Safety Advisor. A summary is also submitted to the School Academic board. The relevant Trade Unions are kept informed as representatives participate in all the safety committees. Actions arising from the inspection will be communicated to the persons responsible (e.g. the lab or area champion) along with dates for their completion. The assistant School Safety Advisors must be informed about completion of actions as identified within the safety inspection. Inspection findings / actions are discussed at the safety committee meeting.

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http://www.campus.manchester.ac.uk/healthandsafety/CoPs&Guidance/safeguarding_children_procedure.doc

2.16.2 Annual Review

At the end of each academic year, the performance of the safety management systems in the School will be reviewed normally in an extra-ordinary meeting of the School Safety Committee that also includes the Head of School, the Safety Specialists and the Safety Advisors. The review will also include consideration of implementing changes in the legislation and recommended practices. A report will be generated and action plans agreed, for rectifying, or improving, existing procedures. The School Safety Policy Document will be up-dated accordingly; these actions will be included in the University’s Management report.

2.17 SAFETY OF STAFF AND STUDENTS AT EXTERNAL PLACES OF WORK

Throughout the School there are staff and students who go to other places of work (both University and non-University) on work experience, training, doing work, industrial visit etc. All supervisors have a ‘duty of care’ towards their safety. This includes, travel to and from the place of work, their general safety whilst in the place of work and obtaining assurances from the place of work that they will receive sufficient information, instruction, training and supervision to do the work in a safe manner. Supervisors must document this information to minimise any potential prosecution if an incident occurred that resulted in injury.

All persons undertaking any work experience, training or practical work in another place of work must receive verbal instruction and advice that re-emphasises their safety obligations and expectations within the place of work. This will be provided by a safety advisor or nominee.

2.18 DISABILITY AND HEALTH

The School of Materials is committed to providing a positive and safe working environment that is free from discrimination, harassment, or victimisation on the grounds of gender, race, disability, age, religion and beliefs.

If you have any disability, problem or issue that may affect your safety or that of others you must bring it to the attention of your supervisor, school disability support officer, safety advisor or line manager or to the University Disability office.

If you have any health issue e.g. illness or pregnancy that may affect your safety or that of others, e.g. the unborn child, you must bring it to the attention of your supervisor, safety advisor or line manager.

Contact the School Safety Advisor if you may have any difficulty or a disability that may influence your response to an emergency evacuation. A Personal Emergency Evacuation Plan (PEEP) will be discussed and agreed.

For both the above cases an agreed action plan will be developed to minimise the risks and ensure the safety of all. Discussions and action plans will be completed as sensitively and confidentially as possible. This usually involves a discussion to agree a safe procedure in the event of an emergency evacuation of a building, and will be documented.

It is vital that you ensure that your supervisor, school disability support officer or the safety advisor is aware that you have a disability that you believe may affect your work.

3.0 EMERGENCIES AND EVACUATION

3.1 EMERGENCIES

In the case of an emergency call the Emergency Services first and then inform the University’s security of your actions as they will help to organise assistance. Then contact the School Safety Advisor or any member of staff. In addition, any persons working in the immediate area of the emergency should be alerted. See Appendix C for evacuation plans.

3.1.2 The Emergency Numbers:

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Emergency Services - 9-999, Mobile 112 Security - 69966, 0161-306-9966

To obtain additional assistance in case of emergency, or help after normal working hours,

DIAL security on 69966 or 0161-306-9966.

When contact is made with the Emergency Services and University of Manchester security remember to state -

The NATURE and LOCATION of the EMERGENCY WHICH EMERGENCY SERVICE IS REQUIRED (FIRE, AMBULANCE or POLICE)? Who you are

If you have contacted the emergency services, then also contact Security – Security needs to be informed and will assist in their arrival and attend the incident.

Security will summon the emergency services if required (fire/ambulance/police)

The national emergency number (9) 999 (Fire/Police/Ambulance) can also be used if required.

Emergency Phones

White or red emergency telephones are situated in Materials Science by the lifts on floors A, D and F and in The Mill on B-floor outside Occupational Health, B20. These are provided for use in emergency only, particularly outside normal working hours. The emergency phones provide a direct link to security and no dialling is required. These phones supplement the existing School phones. There are no emergency phones in the Sackville Street or Paper Science buildings.

THE EMERGENCY PHONES MUST ONLY BE USED TO OBTAIN HELP IN A GENUINE EMERGENCY

3.2 FIRST AID

First aid is generally available within the School from 9.00 a.m. to 4.00 p.m., Monday to Friday. A list of trained and approved First Aiders for that building and their normal location is visible by the entrance to the lifts on each floor in each building on a green notice. A current list of First Aiders in the School of Materials buildings can be found in SOM000 in the Schools Safety Web Pages and a full list is available via the Universities Safety Web page. Security staffs are trained in first aid and can be contacted outside of working hours on 0161-306-9966 or 69966 (internal phone).

Casualties can also be taken to the Accident and Emergency Department or Walk in Centre at Manchester Royal Infirmary on Upper Brook Street, 1 mile south of the School (tel. 0161-276-4147).(see map in Appendix C)

Staff will arrange for someone to accompany any person requiring first aid to hospital. Staffs are advised not to use their own vehicle to transport a casualty to hospital.

NHS direct can be contacted on 0845 4647, or http://www.nhs.uk/NHSdirect/pages/symptoms.aspx?sat=InitialAssessment

First aid boxes are sited in laboratories throughout the buildings and are equipped with the necessary materials to deal with minor accidents only. Accident, near miss and First aid forms are available either within the first aid box or via the schools safety intranet.

EYEWASH BOTTLES can be found on top of each first aid box or in an eye wash bottle holder nearby. Some labs also have eye wash stations.

Accident and First Aid report forms normally can be found within each first aid box, via the school’s or university’s intranet web sites, http://www.healthandsafety.manchester.ac.uk/ , or from the School Safety advisor. Completed first aid forms must be sent directly to Safety Services, Waterloo Place, 180 Oxford

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http://www.healthandsafety.manchester.ac.uk/

http://www.nhs.uk/NHSdirect/pages/symptoms.aspx?sat=InitialAssessment

http://www.nhs.uk/NHSdirect/pages/symptoms.aspx?sat=InitialAssessment

Road, Manchester with copies being sent to School Safety advisor, Mr. I. Easdon, Materials Science building, room C15; this is necessary in the event of any accident involving injury where the casualty either goes directly from the University to hospital or requires time off work to recover. Please report to a member of staff any first aid boxes depleted of their first aid supplies. Supervisors must be informed of all accidents occurring in their area.

For health related issues contact Occupational Health (64007 or 52858) from 9.00 a.m. to 4.00 p.m. Monday to Friday. Occupational Health should not be used for First aid treatment.

The University of Manchester Occupational Health Department is located at:

Ground floor of the “The Mill”, building 14, B20, Campus North (tel. - 64007).

182-184, Oxford Road, Waterloo Terrace (tel. - 52858), middle of terrace houses between the bottom of ramp from University Precinct and Manchester Museum.

3.3 REPORTING ACCIDENTS, INCIDENTS, NEAR MISSES AND DANGEROUS OCCURRENCES

3.3.1 Reporting Accidents and Incidents Involving Injury

All accidents involving personal injury, however minor, must be reported immediately to The University Safety Advisor, Safety Services, Waterloo Place and copied to School Safety Advisor. The accident form needs to be completed as soon as possible following the incident, after treatment by a first aider, safety advisor or occupational health. In addition, the Safety Advisor and supervisor must be informed of all accidents as soon as possible; this is due to the requirement to immediately report some incidents involving harm to the Health and Safety Executive (HSE). Any incidence of illness attributable to working conditions must always be reported to a Safety Advisor. All accidents will be investigated.

An accident report form must be completed at the earliest opportunity after any accident, however trivial. Where treatment is provided by Occupational Health, Occupational Health staff will complete the form; otherwise it should be completed by the immediate supervisor.

Accident / First Aid and Near Miss forms are available from the School’s Web pages as well as on the Universities Safety web page, http://www.healthandsafety.manchester.ac.uk/ .

Any illness attributable to working conditions must always be reported to the School Safety Advisor.

3.3.2 Reporting Incidents, Near Misses Dangerous Occurrences

Everyone has a ‘duty of care’ to everyone else; you must report dangerous occurrences, near misses or something that may have the potential to cause serious injury to the School Safety Advisor.

“Your report could prevent a future accident”.

Incident / Near miss report forms are available via the School’s Web pages in addition to the University’s Safety web page and must be sent to Ivan Easdon, C15 Materials Science Centre.


3.4 FIRE

3.4.1 What To Do If You Discover a Fire.

Raise the Alarm – Inform a member of staff or Use break glass alarms, located in corridors on emergency exit routes. Fire Marshalls will “sweep” higher risk areas of the building for causes of the alarm and for casualties and persons ignoring the alarm.

Tackle the fire with equipment provided only if safe and trained to do so and that you have been trained to use the equipment provided – NEVER TAKE RISKS.

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Telephone 69966 or 0161-306-9966 or 9-999 with details or use the emergency phones.

Evacuate – If safe to do so close doors and windows before leaving - do not take any risks, do not use lifts.

Look for people still in labs / offices on your route out, if safe to do so inform them that they need to evacuate from the building, do not wait for them - report anyone not leaving the building.

Report – Any relevant information to the safety advisor’s, the building representatives, security or the fire brigade at the front door.

There are "break-glass" alarms close to each exit door from every corridor in the School.

Do not tackle any fire on your own.

If the fire is localised and you are confident it can be extinguished, then use the appropriate extinguisher or fire blanket. DO NOT TAKE PERSONAL RISKS and always remain between the fire and the exit. If in doubt, evacuate the building (see below). If possible, close windows and doors before evacuation, but again do not take any risks.

Any incident involving fire must be reported immediately to the Safety Advisor or any Staff member. It may be necessary for the Fire Service to check that the fire is completely extinguished. Once the Fire Service has been summoned, the Senior Fire Officer will advise when access to the building is allowed. Under no circumstances may the building be re-entered after an evacuation until the Fire Brigade, Safety Adviser or Security gives permission.

3.4.2 Fire Extinguishers

Fire extinguishers should only be used once the alarm has been raised and only on small self-contained fires, where it is safe to do so. It is advised that fire extinguishers should only be used by persons who have had the relevant training. Most extinguishers in the School contain CO2 or water and are suitable for controlling most small laboratory fires. Fire blankets should be used for small fires involving flammable liquids. Some chemicals / materials will not be extinguished by CO2 as it can be a source of oxygen. If any specific firefighting procedure is necessary, this must be highlighted in the relevant safety assessment indicating the correct firefighting procedure and appropriate safety precautions to be taken in case of fire. Appropriate firefighting equipment will be available.

If in doubt summon help immediately – delay may endanger others

CO2 filled extinguishers (Red with Black band) are provided throughout the School. This type of extinguisher should be used on laboratory fires.

Foam filled extinguishers (Red with Cream band), situated by the main entrances should be used on flammable liquid fires (e.g. oils) do not use them near electrical power.

Water filled extinguishers (All Red), should only be used on wood or paper fires. They must not be used with chemical or oil fires, nor should they be used near electrical power points or electrical risers.

Powder filled extinguishers (Red with Blue band), are situated near to processes that have been assessed to require these types of extinguishers, e.g. metal fires.

3.4.3 Fire Doors

Fire doors MUST NEVER, under any circumstances be either left unattended, fixed or wedged in the open position. Fire extinguishers MUST NEVER be used to hold open a door.

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READ THE LABEL before using an extinguisher.


3.4.4 Corridors, Emergency Exits, and Stair Wells

Corridors, emergency exits, stairs and stair wells MUST NEVER be obstructed by goods or equipment that may restrict egress. Flammable materials must never be left unattended or stored in these areas.

3.5 EVACUATING THE BUILDING

Detailed instructions are posted throughout the buildings on the use and significance of alarm bells and / or sirens. Members of the School must familiarise themselves with these instructions and the procedure for evacuation of the building. A diagram of the emergency exists and assembly area is shown in Appendix C.

Unit Alarm Sound Action Where to evacuate to

Corrosion & Protection Continuous siren Evacuate to assembly point Lawn in front of building or The Mill Yard

Materials Science Siren Evacuate on hearing alarm to assembly point

Grass area between Materials Science and Upper Brook Street or paved area between Grosvenor place and Ronson Hall (near bike shed)

Paper Science building

Intermittent siren then

Continuous siren

Evacuate on hearing the alarm to assembly point

Pariser Lawn

Textiles & Paper

Sackville Street building

Intermittent

then

Continuous

Carry on normal duties

Unless in immediate danger or until continuous alarm

Evacuate to assembly point

Lawn alongside Granby Row

3.5.1 Fire Alarm Tests

Unit Fire alarms tested (+/- 5 minutes)

Corrosion & Protection Wednesday at 3.20 pm

Materials Science and Wednesday at 11.30 am

Paper Science building Wednesday at 2.30 pm

Sackville Street building Wednesday at 8.45 am

Note: Alarms should only sound for a short period during a test otherwise sounding of bells or sirens is to be treated as a genuine alarm and requires immediate evacuation of all persons in the building.

25



3.5.2 Evacuation Procedure

(1) WALK calmly to the nearest EXIT.

Close doors and windows if safe to do so.

Do not rush.

Do not return to collect your personal belongings or coats.

People who know they will not be able to evacuate the building or will have difficulties evacuating the building must inform the local safety advisor in advance of any alarm. A personal emergency evacuation plan (PEEP) will be discussed and agreed and appropriate measures taken and persons informed.

Fire Marshalls will check higher risk areas to ensure all is safe and everyone is out of the building. Anyone found ignoring the evacuation alarm will be reported and may face disciplinary action.

Fire Marshalls must report as soon as possible to buildings fire control point any issues within their area of responsibility for during an emergency evacuation.

Building representatives and fire marshals should be present at the exits and can pass on any information to the person in charge of the evacuation.

(2) DO NOT USE THE LIFTS

Disabled persons unable to use the stairs should wait in a evacuation stair well for assistance. Ask a passing member of staff to inform a building representative, safety advisor, security or the emergency services of your situation and location. People with a ‘Personal Emergency Evacuation Plan’ should go to the nearest agreed safe point and follow agreed plan.

(3) ASSEMBLE after evacuation

On leaving the building move to and remain at the assembly points are in the table above. Report to the fire marshals any relevant information regarding the evacuation.

Do not re-enter building without permission.

3.5.3 Fire

All staff have a duty of care to ensure everyone is safe and should, if safe to do so, look into labs and offices during egress and report anything of relevance. In addition, throughout the School of Materials, Fire Marshals have been trained, that in the event of a fire alarm, they are to ensure their area of responsibility is clear and to report any problems to the person in charge. This information is vital for the emergency services; you can help by following the evacuation procedure and report anything relevant to the evacuation fire marshal, safety advisor or person in charge.

3.6 EMERGENCY SHOWERS

Personal contamination with some chemicals requires immediate irrigation with large quantities of water. Emergency showers are available for this purpose in:-

Materials Science – Drench shower in A7. Emergency hand held showers are available on C floor corridor outside C29, C5 (polymers only), A7, F1, F23 (bio only) and E4.

Corrosion and Protection – emergency drench shower in room D7a and in Occupational health on B-floor.

Paper Science – emergency eye rinse station in B1

Textiles in Sackville Street building - emergency drench shower outside Mezz 1026



3.7 EMERGENCY PROCEDURES FOR ACCIDENTS INVOLVING CHEMICALS

Emergency procedures for accidents involving chemicals must be detailed on all COSHH forms which must be clearly available within the laboratory and should be made known to the technician / staff members who are responsible for the area where the reagents are being used. Small spill kits are available in most chemical laboratories to contain chemical limited spills also each building has a large spill kit available.

4.0 ASSESSMENT OF RISK

4.1 INTRODUCTION

As a requirement of the Management of Health and Safety at Work Regulations (1999), the School is required to make a suitable and sufficient assessment of ALL risks to health and safety of its staff, students, and visitors and to record in writing the significant findings of the assessment. The assessment is also to be kept under review. A Risk assessment must be completed for any task that could potentially be deemed a hazard and cause harm in the work place. The School is also required to comply with more specific legislation, the most relevant of which refers to risks associated with hazardous substances, under COSHH regulations (5.0), manual handling (6.0) and noise (7.0).

Supervisors can either complete risk assessment forms themselves or oversee the risk assessment being carried out by competent students or members of staff. However, they are still responsible for the risk assessment. Expert advice should be sought when required. Assessment forms and guidance notes can be found via the School safety intranet web page http://www.materials.manchester.ac.uk/ .

Completed risk assessments must first be authorised by the signature of supervisor or competent member of staff, then signed again by a Safety Advisor or his nominees, where it will be given a reference number. A copy will be kept by the safety advisor and the assessment must be made available kept in a laboratory safety folder within the lab or in addition it can be displayed at the place of work.

Always use the current safety assessment forms (available on schools Intranet) for new assessments, old format assessment forms will not be accepted.

BEFORE proceeding with any potentially hazardous activity, it is essential that you ensure the activity has been adequately assessed for risk. See SOM040 for hierarchy for controlling risks.

All control measures must be followed and adhered to.

ALL Risk Assessments must be reviewed at least annually or if there is any change in the regulations or change in the task being assessed or following any significant occurrence.

4.2 SAFETY ASSESSMENT IN THE SCHOOL

Detailed instructions on conducting Safety Assessments are available from your Supervisor, School Safety Advisor or via the schools web site.

4.2.1 Research Safety Log

The Research Safety Log is a record of instruction, authorisation and acknowledgement from the supervisor / trainer or other, pertaining to safety within their research. All persons who are intending to undertake research, e.g. staff doing research, postgraduate research students, undergraduate students conducting research projects, contract research staff, and anyone else (e.g. visitors) wishing to carry out a research project, even if only for two weeks, must complete with their supervisor a “Research Safety Log” before starting any practical work. The first page of the form is used to identify any hazardous activities as well as identifying the required actions that will be required for the research work, e.g. safety assessments and /or training. The second part the researcher records completion of the tasks set out in part one and any additional training or safety assessments that may have been done or authorised.

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NO EXPERIMENTAL WORK MUST BE DONE UNTIL THE TASKS HAVE BEEN RISK ASSESSED AND THE RESEARCHER TRAINED AND/OR DEEMED COMPETENT AND AUTHORISED BY THE SUPERVISOR OR HIS NOMINEE.

All training, acknowledgement of competency, and safety assessments must be recorded in the Research Safety Log and authorised by the supervisor. As the research project evolves, new procedures may be needed. These, too, must be assessed for safety in the usual way and the Safety Log must be updated. A signed copy of the Research Safety Log must be sent to the Safety Advisor within two weeks of the start of the project, and again after specific periods and finally before finishing. Failure to do so will mean that the researcher will not be allowed to carry out any experimental work. The submission times depend on the duration of research, i.e. less than one year research submission times are every two to three months, whereas research greater than one year submission times are at 6 months then yearly.

4.2.2 General Risk Assessment

General risk assessments are required for any normal and common procedures or tasks. These assessments will normally have been carried out by the members of staff responsible for the equipment and authorised and kept up to date by the member of staff or an academic supervisor (depending on the level of hazard). They are available in a Safety folder within the laboratory area.

Before a student or research worker can perform a normal or common task covered by a General Risk Assessment, they must first be deemed competent to undertake the task either through completion of training or by establishing competency. The researcher must indicate that they have read, understood, will comply and are competent with all safety aspects of the task by entering the details of the risk assessment into their Research Safety Log. The supervisor, trainer or member of staff responsible must then sign the research safety log authorising the task may be done by the researcher.

Some completed general risk assessments can be found via the schools intranet safety web page. These should be downloaded and adjusted to suit the specific risks and location then submitted in the usual way.

4.2.3 Specific Risk Assessments

Any new procedure or modification to a normal or general procedure, or new equipment not covered by general assessments, must first be assessed for risk before it can be used.

Any researcher or worker planning such a procedure or task must first inform their supervisor. The procedure must be discussed with the supervisor who will arrange for it to be assessed for risk by a competent person. The recommended control measures identified in the risk assessment to minimise the risk from harm must be carried out to do the task. The specific risk assessment must be signed by the supervisor authorising the researcher as competent to perform the task safely and that all reasonably practicable safety precautions are being taken. This risk assessment must be sent to the Safety advisor to ensure all hazards have been adequately covered. A unique reference number will be allocated and copied for the records. The work may commence when, and only when, the Safety Advisor or their nominee has seen the Individual Risk assessment and all control measures implemented. Copies of all assessments will be sent to the School Safety Advisor. New risk assessments must be completed before there are any proposed changes to the task / procedure that have not been covered by the existing approved risk assessment. These new safety assessments will require authorisation and approval in the usual way before the modified procedure can be done. The approved copy of the risk assessment must be available or on display in the area of the task and put into the laboratory safety folder.

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NOTE - Some tasks may have specific hazards which are covered by their own regulations,These tasks must have a Risk Assessment AND an Associated Safety assessment to cover the each additional regulation. Example below

TASKSAFETY ASSESSMENTS REQUIRED

Risk Assessment Associated Safety AssessmentsTensile test of metal Risk assessment NoneTensile test of metal in corrosive solution

Risk assessment & COSHH assessment of corrosive solution

Tensile test of metal in corrosive solution whilst exposed to laser light

Risk assessment & COSHH assessment &Laser risk assessment

Tensile test of metal weighing 20kg in corrosive solution whilst exposed to laser light

Risk assessment & COSHH assessment &Manual Handling assessment &Laser risk assessment

Examples of associated safety assessments– COSHH, Laser, Manual Handling, Noise, Radiation, Bio-COSHH

4.2.3.1 Specific Risk Assessments – Laboratory Practical’s

Risk assessments for Undergraduate, Postgraduate and other laboratory practical’s must clearly identify and take into account the lack of competence and experience of the students doing the laboratory practical. The hierarchy of control measures must be used to minimise the risk and the level of supervision increased. Safety assessments for laboratory practical’s should ideally not be the same ones as those used for research, as the expected competence and experience is higher and the degree of supervision required is lower.

4.2.4 Laboratory Risk Assessments

A laboratory risk assessment address general safety issues like fire, access, housekeeping etc. and it is the responsibility of supervisors and support staff to ensure that all hazardous tasks have been assessed for safety. All members of staff must ensure that all users of the laboratory have read the assessment and that the Laboratory Risk assessment is kept up-to-date. The School Safety Advisor needs to be informed if any changes occur to alter the hazards found within the laboratory; this is to enable the assessment to be updated. Laboratory risk assessments highlight general hazards and protective measures and procedures required for safe work in a specific laboratory, or area, e.g. the need for all persons in the laboratory to wear eye protection. The laboratory risk assessment should identify general hazards in the laboratory e.g. chemicals, compressed gases, high temperatures, trip hazards etc. This Laboratory Risk Assessment can be created by the School Safety Advisor, on request, or adapted from a general one that can be located via the school’s safety web page, SOM012. This assessment must be displayed near to the entrances to the laboratory. All safety assessments should be kept in a safety folder which must be visible and available at all times.

4.3 PUWER REGULATIONS

The Provision and Use of Work Equipment Regulations (1998) require that details of inspections and maintenance schedules are included in risk assessments of equipment when a lack of maintenance can lead to accidents or an increase in risk of harm. Where a risk assessment deems it necessary, inspection and maintenance procedures must be drawn up and records must be kept that demonstrate that the maintenance / servicing have been carried out at the specified interval.

4.4 COSHH REGULATIONS

The Control of Substances Hazardous to Health (COSHH) Regulations 2002 requires that employers need to undertake a full assessment of work involving chemical substances and other materials, such as dusts, which could be injurious to health. A COSHH assessment MUST be completed as a result of a Risk Assessment identifying chemical hazards within the task or procedure, i.e. a COSHH Assessment must always have an associated Risk Assessment, see SOM003 & SOM008.

The supervisor or his nominee will discuss the procedure with the student/worker and arrange for assessments to be carried out. Control measures will be agreed upon and obeyed. New safety assessments 29



must be completed and approved before there are any proposed changes to the task / procedure that is not covered by the existing approved Risk and COSHH assessments. These new safety assessments will require authorisation and approval in the usual way before the modified procedure can be done. Expert advice should be sought if required. Guidelines for COSHH assessments, risk and safety phrases can be obtained from their supervisors, School Safety advisor or via the School web page.

Chemicals must not be ordered before the hazards of the chemical(s) and their use are known, understood and deemed acceptable. This information can be found from the chemical data sheet (MSDS or SDS). A COSHH assessment or Chemical hazard assessment must be completed and approved before chemicals should be ordered (see 10.6.1).

All chemicals and hazardous materials must be ordered or requested through the School of Materials accounts system and not via any other means.

No student / worker may obtain or mix chemicals without first informing their supervisor, who will arrange for a Risk and COSHH assessment to be carried out.

There are specific requirements for Carcinogens, Mutagens, Reproductive Toxins, Sensitisers and Biological Agents and Poisons which can require health monitoring and vaccinations (see section 10.8 & 10.4).

Risk and their associated COSHH assessments must be authorised by a supervisor and sent to the Safety Advisor or their nominee to ensure that all hazards have been adequately covered and to be given a unique reference number and copied for the records. When and only when the Safety Advisor has seen the Individual Risk assessment and all control measures implemented may the work commence. Copies of all assessments will be sent to the School Safety Advisor. The returned originals must be placed in the Safety folder.

Guidelines on completing a COSHH assessment are available on the school web page, SOM008.

Tasks that involve chemical substances that are classified as Carcinogens, Mutagens, Reproductive Toxins, Sensitisers or Poisons must also complete CMR form – SOM029, which must be submitted along with their Research safety Log.

Copies of COSHH and associated Risk assessments must be available near to the task or procedure, for example in the Red lab Safety Folders. Assessments can also be put on display near to the equipment . Equipment to be left running Out-of-hours must have a completed ‘out-of-hours’ permit on display.

Technical enquires concerning Chemicals, COSHH and Biological hazards should be directed to Safety Specialists or local experts (see SOM000 on School safety web pages for details).

General COSHH and associated Risk assessments can be used for group activities, such as lab classes or common procedures, provided compliance with the procedure identified in section 4.2.2, General Risk Assessments.

4.5 MANUAL HANDLING

The School is required to make suitable and sufficient assessments of the risks to health and safety to staff, students and visitors due to manual handling, under the Manual Handling Operations Regulations 1992.

A Manual Handling assessment MUST be as a result of a Risk Assessment identifying manual handling hazards within the task or procedure, i.e. a Manual Handling Assessment must always have a Risk Assessment. See SOM009 & SOM005 for guidance on the school’s intranet safety web pages.

Before handling any, heavy, sharp, bulky, or awkward objects, or objects in potentially dangerous locations (e.g. cramped spaces) a manual handling risk assessment must be carried out. Manual handling risk assessments should only be carried out by competent persons. This normally means a supervisor or member of staff. It is recommended that expert advice be sought when needed from the Manual Handling Advisor. Assessments must be sent to a manual handling advisor or School safety Advisor to ensure all hazards have

30



been adequately covered and to be given a unique reference number and copied for the records. When and only when the Safety Advisor has seen the Individual Manual Handling Risk assessment and all control measures implemented may the work commence. Copies of all assessments must be sent to the School Safety Advisor. Assessment forms and guidance notes can be found via the School web page.

Manual Handling regulations also apply to the transportation of chemicals, e.g. liquid nitrogen, toxic materials where there is a possible risk of harm during transportation, including transporting chemicals between different departments within the University.

Manual handling assessments for some basic regular tasks, e.g. moving regular loads less than 25kg, are available via the School’s safety intranet. Before carrying out a manual handling operation, you must ensure it has been assessed for risk, and that you have adequate training, experience and equipment for the task.

4.5.1 General Manual Handling Assessments

Standard manual handling operations are assessed for risk by the Manual Handling Advisor (or their deputies,) who hold the list of the current risk assessments forms for reference. Safety instruction in the control measures adopted and training in the use of standard operations is provided by the Manual Handling Advisor. Some completed general manual handling risk assessments are available via the School’s safety intranet web site. These can be downloaded then modified and submitted in the usual way.

4.5.2 Specific Manual Handling Assessments

All other manual handling operations should be assessed for risk, before being carried out, e.g. the installation of a new piece of equipment. The operation must be discussed with a Manual handling advisor (see SOM000), who will arrange for it to be assessed for risk. Control measures identified from the risk assessment must be undertaken and completed.

In the case of large manual handling operations, e.g. the installation or moving of a mechanical testing machine, the Technical Services manager, Manual Handling Advisor, School Safety Advisor must be informed and involved. Copies of the Risk Assessment and the associated Manual Handling Assessments must be sent to the School Safety Advisor for approval.

In the case of Contractors re-locating equipment - All contractors must provide a completed manual handling assessment and method statement (RAMS) and have available test certificates for all manual handling equipment used. A risk assessment is available on the School’s intranet safety web pages for re-locating equipment by contractors. This states that University staff must not get involved in the manual handling activity, and must ensure the area is safe and clear and that all potential hazards are minimised, with remaining hazards being identified to the contractors.

If in doubt, consult one of the trained manual handlers. A list of persons trained in Manual Handling can be found on the School’s safety intranet web page, SOM000.

Trolleys and manual handling aids are generally available from the stores and the workshop. The Manual Handling Advisor is the custodian of all lifting equipment, which may only be used by trained personnel. The full guidance notes on the Manual Handling Operations regulations (1992) are available from the Safety Advisors.

If you are unsure how to safely move an item, ask.

Visually inspect all manual handling aids before use and report any defects; also report any incidents that may affected the safety of the manual handling aid, e.g. damaged during use – DO NOT USE IF DAMAGED.

4.6 NOISE

The Control of Noise at Work Regulations (2005) require that an assessment of noise levels be carried out and appropriate preventative action taken. The lower action values daily or weekly average personal noise level exposure limit is 80 dB with a peak sound pressure of 135 dB. The upper action values daily or weekly average noise level exposure limit is 85 dB with a peak sound pressure of 137 dB. There are also levels of 31



noise exposure which must not be exceeded: daily or weekly exposure of 87 dB, or peak sound pressure of 140 dB.

A Noise Assessment, see SOM026, MUST be undertaken as a result of a Risk Assessment identifying Noise hazards within the task or procedure, i.e. a Noise Assessment must always have a Risk Assessment.

If it is suspected that noise levels may be in excess of acceptable limits, you must consult the School Safety Advisor. An assessment of the risk must be carried out and the exposure levels measured. Appropriate control measures must then be agreed with the School Safety Advisor.

Noise Assessments will be undertaken by the School Safety Advisor or his nominee to ensure that all hazards have been adequately covered and to be given a unique reference number, copied for the records. When and only when, the Safety Advisor has seen the Noise and associated Risk assessment and all control measures implemented may the work commence. Copies of all assessments will be sent to the School Safety Advisor.

4.7 HAND – ARM VIBRATION SYNDROME (HAVS)

HAV is vibration transmitted from work processes into workers’ hands and arms or whole body. It can be caused by operating hand-held power tools, hand guided equipment, holding materials being processed or via the surroundings, see SOM020.

Regular and frequent exposure to high levels of vibration can lead to permanent injury. Occasional exposure is unlikely to cause injury, although it should be avoided by people with medical conditions such as Reynaud’s Disease, smoking also increase the risk of harm from vibrations. If you suspect a vibration hazard consult the safety advisor for advice.

5.0 PERSONAL PROTECTIVE EQUIPMENT (PPE)

The School is required to provide suitable and sufficient personal protective equipment for staff, students and visitors who may be at risk to their health and safety whilst on the premises according to the Personal Protective Equipment Regulations 1992 (PPE).

Alternative safety protective measures must always be explored, i.e. hierarchy to control risk and used before the use of Personal protective equipment as PPE will always fail to danger and should therefore be the last resort. BEFORE proceeding with any potentially hazardous activity, it is essential that you ensure the activity has been adequately assessed for risk. See SOM040 for hierarchy for controlling risks.

The personal protective equipment must be identified as a requirement by a safety assessment, e.g. Risk or COSHH assessment and must be appropriate for the risks involved, take account of ergonomic requirements, fit the wearer correctly, and not increase the overall risks (i.e. impede evacuation or operation), i.e. must be suitable and sufficient. The PPE will be purchased by the person responsible for the activity, i.e. supervisor for research, line manager for contract staff, school for teaching and permanent staff.

The supervisor of the work to be undertaken should assess how the work will be done and identify the risks involved (see risk assessment, COSHH, manual handling etc.). PPE should only be used as a last resort or as a second line of defence. If possible, a method should always be adopted whereby the work can be done safely without the use of PPE, for example, elimination or enclosure of the hazard.

Once the potential hazards are known from the safety assessment, e.g. COSHH, manual handling, noise, risk assessments, the parts of the body at risk from which hazards must also be identified and the appropriate PPE selected. For help on PPE selection consult the technical support staff, supervisor or the School Safety Advisor.

Where safety instructions require their use, Personal Protective Equipment must be worn as directed.32



5.1 SAFETY GLASSES

Students, researchers and staff will be either issued with one pair of free safety glasses at their safety induction or they will be provided as required. The SOM provided safety glasses or over glasses have low impact resistance and limited chemical splash resistance. Appropriate eye protection must be purchased and worn for activities where the provided eye protection is inadequate. Advice on selection and use of approved safety glasses can be obtained from the School Safety Advisor. Students who have been issued with safety glasses are expected to always have them available for use especially whenever they are working in laboratories within the School. Replacements for lost spectacles will require payment.

The safety glasses provided are only for low hazard work, i.e. low impact and minimal splash resistance. If there is a potential for a need for impact resistance or chemical splash resistance then better and safer eye protection needs to be purchased and worn.

Failure to comply with laboratory instructions pertaining to the use of safety spectacles may result in the individuals being barred from laboratories. Mandatory (blue) eye protection signs on a laboratory door identify that safety spectacles, goggles or a visor must be worn at all times in that area.

Prescriptive safety glasses are available, but for these to be provided, a case for provision has to be made to the Safety Advisor by the Technical Services Manager or the supervisor to justify the need and expense. The cost, if approved could be recovered from either Unit funds or research funds and would depend upon the individual case. The cost of a basic pair of prescriptive safety glasses, only, will be supported. The cost of any upgrade will need to be found personally.

5.2 OTHER PROTECTIVE EQUIPMENT

Face shields and safety screens are available in research laboratories, and where required must be used. Goggles, gloves, laboratory coat’s, aprons and any other personnel equipment required will be available in areas where they are needed and must be worn. Costs incurred for Personal Protective Equipment can be obtained via Unit or research funds and would depend upon the individual case. Laboratory coats must not be taken home to be washed. Each building of the school has systems in place to get lab coats washed.

Dust and vapour masks – if identified by the risk or COSHH assessment as being necessary, the users must ensure they use the correct type and they are properly ‘face fitted’ – this requires a test.

Protective devices, such as guards, interlocks, etc. must not be removed, by-passed or interfered with – this can be a criminal offence. Tasks that require this must be re-assessed for risk and additional control measures imposed – this must only be done by a member of staff.

6.0 SAFETY SIGNS

Safety signs must be displayed where hazards are identified as a control measure by risk assessments. Signs are used to warn, or instruct, persons of risks and the necessary control measures (Safety Signs and Signals Regulations 1996). Standard signs of an appropriate legibility must be used, with only approved safety signs being allowed. Some safety signs can be obtained from the School Safety Advisor for a small charge.

Where a sign necessitates an action, this must be taken. For example, where signs indicate eye protection safety, safety glasses must be worn.

Mandatory signs – a white instruction are on a blue circular background – must be obeyed.

Hazard warning signs – black warning on a yellow triangular background or red square shaped diamond – warning!

Prohibition signs - a red circle and a strike through prohibit certain actions – must be obeyed.

Information signs – square or rectangular green or red signs convey safety information - information only.33



Note: There is a New Global Harmonised System (GHS) of classification and labelling of Chemicals – see SOM033.

Some safety signs, tape and labels can be obtained from stores and the School Safety Advisor. The GHS safety signs are ‘a square shaped diamond’ with a red border.

7.0 DISPLAY SCREEN EQUIPMENT

The School is required to abide by the Display Screen Equipment (DSE) Regulations 1992. HSE guidance suggests that those employees who use DSE for more than one hour continuously a day (on average), more or less daily, where the use is an important requirement of the job, or where there is no discretion as to use, will be deemed ‘Users’ under these regulations. In practice, this will cover the majority of staff - including academics, academic related staff, administrative and clerical staff, technicians and support staff. Legally, the definition does not extend to students (although postgraduates carrying out demonstration duties or employed for other purposes will be covered).

Intensive users must be identified and their workstations must be assessed for risks to health and safety. Risks identified must be reduced to the lowest extent practicable. Normally this would be by ensuring that workstations are ergonomically designed, screen glare is minimised, and that work is planned with appropriate breaks. Users must also be provided with appropriate training.

The School is obliged to provide intensive users with eye tests If they are requested, the School will arrange for provision of special prescription glasses without charge, if deemed necessary as a result of an eye test / examination.

All staff must complete the on-line DSE assessment at least every two years. Intensive DSE users, such as secretarial and administrative staff should complete an on-line assessment at least annually. A DSE assessment must be done for change of set up or location. A DSE assessment should also be completed if the DSE user is experiencing discomfort or pain possibly due to their DSE set up. Any enquires about DSE use should be directed to the School’s DSE advisor, see SOM000. Further information can be found in the HSE guide on display screen equipment regulations, or from the School Safety Advisor.

ALL staff are encourage to complete the display screen self-assessment.

8.0 ELECTRICAL EQUIPMENT

Mains operated electrical equipment can be extremely dangerous if misused. The 240 Volts / 13 Amps (normal mains) electrical supply in the UK is sufficient to kill. It is a statutory requirement that all electrical equipment is regularly inspected, tested and safely maintained (Electricity at Work Regulations 1989). Equipment operating at less than fifty volts AC is considered non-lethal, but can still cause nasty shocks. However, the legislation also applies to low voltage battery operated equipment where there maybe a risk of fire or explosion from overheating or sparking. The following applies to mains supplied electrical equipment and battery operated equipment that could cause a risk to health and safety. All electrical equipment should be visually inspected for damage before use by the operator. The equipment should not be used if any faults / defects / or suspected damage are observed that may compromise the safe operation.Only competent persons can build, alter, add cabling or service to electrical equipment within the School.

8.1 REGISTRATION

All new electrical equipment must be inspected and registered by a member of staff who has successfully completed a portable electrical testing course before being used. Electrical equipment is labelled with the date it is due to be tested.

34



Made, in-house and non CE marked equipment must be fully electrically tested before use. ‘In-house’ made equipment can only be built with the approval and guidance of a competent member of staff. The Safety Advisor or Technical Services Manager can provide the names of persons trained in electrical testing.

8.2 PORTABLE ELECTRICAL APPLIANCE TESTING (PAT TESTING)

It is a requirement that all portable mains operated equipment is regularly tested by a competent person. High-risk items, such as power tools, hot plates, general lab equipment will be tested annually and visually inspected before every use by the operator. Low risk items, like computers in an office environment, need only be tested less frequently, i.e. every 5 years. Any repaired or modified equipment must be re-tested before use. All electrical testing is carried out by trained personnel (see SOM000). All equipment that is faulty or even suspected of being faulty should not be used and reported. All equipment defined as a ‘portable electrical appliance’ must have a valid test sticker as defined by the ‘SOM028 testing frequency guidelines’.

8.3 THREE-PHASE AND HARDWIRED EQUIPMENT

It is a requirement that three phase and hard-wired equipment, such as lathes, injection-moulding machines etc., are regularly inspected and tested. Machine Emergency Stops should be tested regularly by the staff responsible for the equipment; records of tests must be kept. The University of Manchester Estates organises testing of three-phase and hard wired equipment and installations.

8.4 ELECTRICAL LIVE WORKING AND REPAIRS

Live working is not permitted by students or staff not competent in electrical live working.

Live investigative working should only be done where absolutely necessary and safeguards utilised, e.g. RCD, where possible.

Sometimes it is necessary to investigate a fault on an electrical piece of equipment with the electrical power on. The School Safety Advisor must be made aware and sanction the work, and then only if every other option has been considered and every possible safe guard used, e.g. RCD or MCB used. Only staff deemed competent by the Safety Advisor or Technical Service Manager are allowed to carry out live investigative working. Repairs to electrical equipment can only be carried out on non-live equipment by competent staff. Any repaired equipment must be tested by the electrical safety Advisor before use. If in any doubt, ask!

9.0 PRESSURE SYSTEMS

The Safety of Pressure Systems Regulations (1990) and the Pressure Systems and Transportable Gas Container Regulations (1989) state that some pressure systems require a written scheme of maintenance and examination. The general criteria used in deciding whether a pressure system requires a written scheme, or not, is:

Does it exceed 250 Bar-Litres capacity (i.e. pressure x volume)? Does it contain a dangerous fluid? Does it contain steam?

If the answer to any of the above criteria for the pressure system under assessment is “Yes”, or even “Possibly yes” or not sure, contact the school safety advisor.

Gas regulators and associated pipe-work should be visually inspected for damage as often as possible, but as a minimum whenever the system is disturbed.

All inert gas regulators must be inspected by a competent person every five years (toxic or corrosive gas regulators are every two years) and records of findings retained. Once inspected gauge heads must be inspected yearly.

All air compressors, air receivers, pressurised gas containers must be brought to the attention of the Safety Advisor so they can be registered on the Universities database for routine annual inspection.35



When in use, pressure vessels are subject to the Pressure Systems Safety Regulations 2000. They are also covered by the definition of “work equipment”, and so the Provision and Use of Work Equipment Regulations 1998 apply. Vessels that are designed or adapted in house are subject to the same requirements – before they can be brought into use at work, the designer / manufacturer (in this case, the research team) must prepare a technical file to demonstrate that the equipment complies with EU regulations and essential safety requirements. This is an onerous task, and may well require external validation. In-house design of pressure vessels, or adaptations of commercially available models, is therefore not to be undertaken lightly.

10.0 LOCAL RULES

10.1 USING EQUIPMENT OR PROCEDURES

Certain areas within the School have specific regulations, e.g. work involving radioactivity, lasers, biological agents, chemicals etc. These types of activities may have local rules that are more detailed than normal laboratories and must be followed.

No student or research worker is allowed to use any equipment or procedure within the School, unless:

They have obtained permission from their supervisor and the staff member in charge of the equipment.

They have been trained or are deemed competent in its safe use, and They have discussed the safety implications with their supervisor and completed an appropriate risk

and safety assessment.

When new procedures, equipment or materials, which might affect health and safety, are being considered for use in the School a Safety Advisor must be informed. Informing the Safety Advisor does not in any way remove from the person introducing the new practice the onus of ensuring safe working arrangements.

Some areas / laboratories have general local rules that must be adhered to. Consult with supervisor or person responsible for area concerned for information and training.

Lasers, biological agents, carcinogens, mutagens, reproductive toxins, poisons or radioactive substances, must not be introduced, even temporarily, into the School without the prior agreement of the Head of School. Anyone contemplating introducing such items into the School must first consult the School Safety Advisor.

10.2 USE OF LASERS

The School Laser Supervisor is responsible for ensuring the safe operation of lasers within the School in accordance with the University of Manchester laser safety guidelines. Lasers must only be introduced into the School with prior approval of the School Laser Safety Advisor and the University Laser Safety Officer.

Only trained registered workers are permitted to use lasers or equipment that incorporates a laser. Before using lasers, an eye examination may be required by the Occupational Health Department. Laser workers must receive and obey the local rules. Training in the safe use of the equipment and the local rules is the responsibility of the equipment supervisor. Some of the School’s equipment that uses lasers also requires the user to attend a Laser Safety training course.

NEVER look directly into any laser beam or into any reflection of the beam.

Some Laser areas are restricted access areas.

To register as a laser user consult local Laser safety advisor or School Laser Safety Advisor.

10.3 USE OF X-RAY EQUIPMENT

The use of ionising radiation such as the X-Ray facilitates within the School is described in local rules obtainable from the local or School Radiation Safety Advisor. Persons wishing to use the X-Ray facilities

36



must first be trained in the potential hazards and local rules. Training in the general safe practice and in the use of specific pieces of equipment is given by the Radiation Safety Advisor. All equipment in the School is regularly tested by the North Western Medical Physics Radiation Protection Unit.

X-ray equipment areas are restricted access areas and X-Ray facility users MUST: -

obey the local rules, if designated as a high X-Ray usage user wear a film badge at all times during X-Ray work, sign the booking register, only use equipment for which they have been trained, MUST NOT operate any equipment if there is any doubt as to its proper working.

To become a registered user of the x-ray facilities and for full details consult the Unit or School Radiation Safety advisor.

10.4 BIOLOGICAL HAZARDS

The safe use of biological agents is governed by the Control of Substances Hazardous to Health Regulations 2002 (COSHH) as they relate to biological agents (micro-organisms/infection risks). A biological agent is defined in COSHH as ‘any micro-organism, cell culture, prion or human endoparasite, whether or not genetically modified, which may cause infection, allergy, toxicity or otherwise create a hazard to human health’. Biological agents are classified into one of four hazard groups (with HG4 being the most hazardous) based on their ability to infect healthy adults. This classification provides the basis for deciding which containment and control measures are required. The classification is set out in the Approved list of Biological Agents which is available at http://www.hse.gov.uk/pubns/misc208.pdf .

The Biological Safety Advisor (BSA) is responsible for ensuring compliance with Biological and COSHH regulations and University of Manchester safety guidelines, regarding biological agents within the Unit. No biological agents may be introduced into the School without prior approval of the Biological Safety Advisor or School safety advisor.

Anyone wishing to work with biological agents within the School must first inform the Biological Safety Advisor, who will provide training around the recommended working practices and will assist them in conducting a Risk and COSHH assessment of the procedures they intend to use. Depending on the hazard group of the proposed work authorisation may be required from the Faculty or University Biological Safety committee before work can commence.

The School of Materials BSA attends a joint MIB / SOM Biological Safety Committee and reports to Materials Science Safety committee.

Depending on the nature of the research, health monitoring or vaccinations maybe required.

Only trained registered workers are permitted to use biological agents within the School.

To register and to obtain more details consult the local Biological Safety Advisor (BSA) or School Safety Advisor.Anyone using or intending to work with any biological material MUST contact either the School Biological Safety Advisor or the School Safety Advisor to determine if there is any biological hazard.Further information on biological safety can be found in chapter 3 of the University H&S arrangements (see http://www.healthandsafety.manchester.ac.uk/policy/arrangementschapters/ ).

10.4.1 GENETICALLY MODIFIED ORGANISMS

Genetic modification means altering the genetic material or transferring genetic material in a way that does not occur naturally (by mating or natural recombination or both). This definition applies to any organism whether these are plants, animals or micro-organisms (e.g. bacteria, viruses, fungi, protozoa, and animal or plant cell cultures). Laboratory work with genetically modified organisms is subject to the Genetically Modified 37



http://www.healthandsafety.manchester.ac.uk/policy/arrangementschapters/

http://www.hse.gov.uk/pubns/misc208.pdf

Organisms (Contained Use) Regulations 2000 and the 2002 and 2005 amendments. The key requirement of the GMO (CU) regulations is to assess the risks of all activities and to make sure that any necessary controls are put into place. The GMO (CU) regulations place clear legal obligations on people who work with GMO’s including the notification to the Health and Safety Executive (HSE) of the intention to perform certain types of work.

GM activities are classified into four classes: Class 1 is low risk, Class 4 is high risk. The regulations cover procedures in which organisms are genetically modified or in which genetically modified organisms are cultured, used, stored, transported or disposed of. The Compendium of Guidance produced by the HSE’s advisory committee on Genetic Modification is a useful source of information, it is available at http://www.hse.gov.uk/biosafety/gmo/acgm/acgmcomp/ .

It is important to note that the use of GMO’s which have been generated elsewhere is subject to this regulation, even if there is no intention to carry out any further genetic modification.

The Contained Use regulation (CUR) requires that an assessment is undertaken to evaluate the risk to human health and the environment of work involving genetically modified organisms. Based on the containment measures, the work activity may need to be notified to the Health and Safety Executive. The risk assessment, records and exemption regulations made under the Environmental Protection act requires an environmental risk assessment for genetically modified organisms.

10.5 THE USE OF LIFTS

If trapped in a lift, pressing the alarm button will bring assistance between 8.00 a.m. and 5.00 p.m. Monday to Friday. Pressing the alarm button outside these times may not bring assistance, so never use the lifts outside these times. Lifts within the School have an intercom system linking the lift to the local security lodge, which may or may not be manned out-of-hours.

10.5.1 LIQUID NITROGEN, GAS CYLINDERS AND OTHER HAZARDOUS SUBSTANCES IN LIFTS

Materials that can either lower the oxygen content of the atmosphere or make it toxic, e.g. liquid nitrogen, solid CO2, compressed gas, or hazardous substances, e.g. volatile solvents, very hazardous chemicals, if they must be transported to an alternative floor using the lift then it must travel UNACCOMPANIED in the lift (i.e. no one should travel with the substance).

See SOM013, SOM014, SOM024

Liquid Nitrogen is especially dangerous and must ALWAYS be transported unaccompanied. This includes full and “empty” large containers or Dewars as there is always some residue when empty. In the event of a building fire alarm or evacuation alarm – Lifts must not be used.

Gas cylinders full or “empty” must also be transported unaccompanied as there is always some residue when empty.

Any hazardous substance which may compromise the safety of an occupant within the lift must be transported unaccompanied.

For operating the lift for these instances, a manual override lift-key (‘autoclave’ operation) and training in how to use the lift for transport of such substances can be obtained from technical staff. The Mill also uses a hoist, for which training is required before its’ use.

10.6 THE USE OF CHEMICALS IN THE SCHOOL

The hazards, required control measures and disposal procedures for every chemical, and its intended use, must be established, understood and deemed acceptable before ordering (see section 11.0 and the School’s web page for available information sources).

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http://www.hse.gov.uk/biosafety/gmo/acgm/acgmcomp/

Read the chemicals data sheets before ordering to establish for the process. You need to be able to answer the questions below for the initial chemicals reagents, any intermediate compounds, liberated products and final product.

What are the Hazards and Precautionary Statements? What is the potential harm? Who is likely to get hurt? What safety precautions are required? What are the risks involved? How must it be disposed of? Cost of disposal? Assess carefully whether the chemical is really required. Can you use a safer substance?

If in doubt, consult your supervisor or a Safety Advisor. See SOM008.

There is a New Global Harmonised System (GHS) of classification and labelling of Chemicals – see SOM033. This new GHS system should be user in preference to other systems, e.g. MSDS.

A copy of the Hazard Data Sheet (SDS or MSDS) for each chemical, a COSHH assessment and a risk assessment for each procedure must be available in the Safety folder in the area it is used, and the member of staff responsible for the laboratory must be kept informed.

10.6.1 Ordering and Collection of Chemicals

Supervisors must ensure that a completed and approved Risk and COSHH assessment or Chemical Hazard Assessment has been completed and approved BEFORE ordering any chemical. Failure to comply with this procedure could result in disciplinary action.

Chemicals and hazardous material MUST ONLY come into the school by the above system – failure to comply with this could result in disciplinary action.

Blank forms and guidance notes are available via the School safety web pages – see SOM003, SOM004, SOM008, SOM028, SOM029, SOM033. Help can also be sought from supervisor, technical support for the area and the safety advisor.

When collecting chemicals from the Stores may ask to see a completed and approved Risk and COSHH assessment along with the MSDS or SDS chemical datasheet. See SOM032 or SOM032b.

10.6.2 Storage of Chemicals

The quantities of chemicals kept in a School of Materials building must be kept to a minimum. Avoid duplication of chemicals; share where possible. Flammable or other dangerous chemicals in large volumes are not allowed in the building and must be kept in the external or designated store. A maximum total of 50 litres, of flammable liquids can be stored in any one laboratory. Containers with a maximum capacity of 2.5 litres (e.g. a Winchester) may be stored in labs and then only in steel cabinets. Only quantities of less than 1 litre can be left out on benches during working hours. Containers greater than 1 litre must be stored in the cabinets after use and not left unattended on the benches. Drums of greater than 2.5 litres must be kept in the external or designated store. Dangerous chemicals, such as acids, should not be stored above bench height. A typical list of contents of chemicals stored in the chemical cabinets must be displayed on the outside of the store. A list of contents should be kept on the outside of chemical storage units, i.e. cabinets, freezers and fridges.

All stored chemicals and substances must be properly labelled, i.e. substance, concentration, hazard symbols, CAS number (Chemical Abstract Services), date, where necessary owner’s name.

CHEMICALS MUST NOT BE LEFT UNATTENDED ON THE BENCH. Solvents must only be stored in the marked solvent cabinets.

39



Acids should only be stored in marked acid cabinets. Poisons Poisonous substances must be stored in a locked poisons cabinet – SSA to be informed of

contents. Solvents and organic acids must be stored separately from acids and other oxidisers. Solutions with the potential to producing volatiles must be stored only if necessary and must

have a lid that prevents a build-up of pressure within the container. All cabinets must be labelled clearly with their contents. Concentrated nitric acid, ammonia and solvents with low boiling points should not be exposed to

sunlight. Storage of waste chemicals see the guidelines found on School Safety web page. Chemical safety information must be available in the area of use. Do not allow residues and unwanted chemicals to accumulate. Workers leaving the School must first inform their Supervisor of any leftover chemicals or reagents,

which must be disposed of prior to leaving. – see School Departure form SOM010.

10.6.3 Labelling of Chemicals

Ensure that all bottles are clearly labelled with

a list of their contents official hazard warnings – words and symbols, Official hazard warning labels are available from

stores or SSA date of formulation name of the research worker if small bottles are used then there must be a notice close by indicating what is in the bottles, E.g. bottle label is B103, notice says B103 contains ……………….. the hazards are ……… etc

owned by ………. Created on dd/mm/yy. Unlabelled solutions must never be left unattended, and if found they will be disposed of. All containers identified by COSHH assessments as containing hazardous substances must be

labelled with the appropriate official hazard warning labels. This includes homemade solutions and substances.

Note: New Global Harmonised System of identifying hazards and precautions superseding the old Risk and Safety Phrases are also in place

10.6.4 Disposal of Residue Chemicals

Chemical disposal and neutralising procedures identified in COSHH assessments must be followed. See SOM030 for guidelines.

10.6.5 Personal Contamination

Emergency procedures will be specific to an individual substance and its use and will be identified on the COSHH assessment form. The following should be used as a basis:

For all procedures involving chemicals in common use e.g. solvents, paraffin cutting oils and greases may cause dermatitis. The use of gloves for all operations involving these substances is advisable.

If acids, alkalis or other materials get into the eyes, irrigate thoroughly with saline solution provided at first aid boxes and obtain medical attention.

Obtain medical attention for ALL cases of eye injury, skin contamination and inhalation.

In case of extensive splashing with acids or alkalis, thoroughly douse with water, use the emergency hoses or showers, remove affected clothing and obtain medical attention.

Hydrofluoric acid burns require immediate expert hospital treatment involving the injection of calcium gluconate. However, the effects can be reduced by the following, immediate on site treatment, prior to hospitalisation. Safely remove contaminated clothing and wash the affected areas with large quantities of

40



water; continually rub calcium gluconate gel to the affected areas - Obtain expert help immediately. (see Schools intranet safety web site for more detailed information)

10.6.6 Transporting Acids, Solvents and Chemicals

Large bottles, e.g. Winchesters, must always be carried in proper holders; large (≈2.5 litre) or containers of liquids or hazardous chemicals will not be issued from the stores unless a carrier is used.

Suitable safety assessments must be completed for transportation of chemicals from one building to another within the University (see SOM031).

Suitable safety assessments must be completed for transportation of all chemicals and hazardous materials to non-University of Manchester destinations.

10.6.7 Local Exhaust Ventilation – Fume cupboards

Effective Local Exhaust Ventilation, LEV, is the effective extraction of airborne contaminants such as fumes or dust before they can be breathed in. The most common LEV within the school is fume cupboards. Fume cupboards are only effective if they are well maintained and used properly to ensure an adequate air flow face velocity across the whole area. Users of LEV must be instructed on best practice when using LEV. Factors that can reduce the effectiveness and safe use of a fume cupboard are:

Obstructions in the extraction, e.g. tissues being drawn up the exhaust causing restrictions Large pieces of equipment within the fume cupboard restricting air flow Opening the sash above the safe level Strong drafts from doors or windows affecting the fume cupboard air flow Working right at the front of the fume cupboard where air flows are easily compromised Clutter within the fume cupboard can lead to accidents Viewing screen dirty or obscured with stickers or writing Viewing screen not being used – compromising physical safety

Fume cupboards are tested annually by the University and after by the school following any repairs that could affect air flow. A risk assessment must be completed for any LEV that fails its air flow test because of equipment that is being used within the fume cupboard. After a hierarchical process to reduce the risk the residual risk may be deemed acceptable and may be approved to continue to use the LEV at the lower air flow, the LEV would have to signed up to indicate these changes.

10.7 USE OF HYDROFLUORIC ACID

Hydrofluoric acid is a weak but very corrosive acid and is extremely dangerous. Even small accidents can result in extreme pain and possible loss of limbs and death. The safety procedure SOM023 Hydrofluoric acid solutions must be followed (see School Safety intranet web page). Hydrofluoric acid solutions are restricted to labs, MatSci E4 & A7 and Corrosion D8 between the hours of 9.00 a.m. and 4.00 p.m, Monday to Friday. Concentrated hydrofluoric solutions must always be kept in a locked cabinet when not in use and only handled by trained staff.

No hydrofluoric acid or hydrofluoric acid solutions may be kept by students outside these areas.

Information, training and permission for the use of hydrofluoric acid is available from the laboratory staff, School Safety Adviser and the Chemical safety advisor .Safety procedure SOM023 must be followed.

(see Schools intranet safety web site for more detailed information)

10.8 HAZARDOUS CHEMICALS – CARCINOGENS, MUTAGENS, REPRODUCTIVE TOXINS, SENSITISERS, POISONS, DRUG PRECURSORS & EXPLOSIVE CHEMICALS

Some chemicals have been classed as Carcinogens, Mutagens, and Reproductive Toxins – CMR’s, Sensitisers, Poisons, Drug Precursors, & Explosive chemicals. It is a legal requirement that records of the use of hazardous chemicals are maintained. All researchers using any chemical from this category must 41



complete and maintain a Hazardous Chemical User Form (commonly called the ‘CMR form’) – SOM029. (See also SOM114 and SOM115). There also may be a requirement and need to have a ‘Fitness certificate’ and to conduct relevant health screening. This will be identified from the risk assessments. Fitness certificates are a requirement for some labs, e.g. Bio-materials, C8 in Materials, composite centre.

With all hazardous chemicals, whether it is the chemical or the amount being used, it is also advised that the risk is reduced by:

Find an alternative? - None! Find lower concentration, smaller volume, safer form

Dilute, create batches of diluted form to reduce the frequency / risk of hazardous stages.

It is assumed that after a thorough COSHH and Risk assessment where all practicable control measures are employed the actual risk of exposure will be virtually eliminated and only an accident will cause an exposure. Therefore, records of persons as only a user of one of these hazardous chemicals is required. If direct exposure occurs then further investigation is required and an incident or accident form required. The extent of the investigation will depend on the nature of the chemical and the degree of exposure.

10.8.1 Carcinogens, Mutagens and Reproductive Toxins – ‘CMR’s

The retention of chemicals falling in to these categories should be kept to a minimum. If an alternative compound or reaction scheme is available, it should be used.

There is a legal requirement to specifically record exposure to Class 1 and Class 2 carcinogens. Carcinogen class 1 or 2 is defined as a compound with the risk phrases such as: “May cause cancer” or “May cause cancer by inhalation”. Any worker considering the use of carcinogenic substances must first consult the School safety advisor. Records must be kept of the name of the workers coming into contact with the carcinogens and the names of the reagents, concentrations and quantities involved.Class I carcinogens must be reported to the University Safety Office.

All persons using any chemicals which have hazards indicated in the table below must record their usage on SOM029 ‘CMR form’.Health monitoring may be required see Biological Safety Officer or School Safety Advisor.

Code Hazards – SDS Code Hazards – MSDS

H340 May cause genetic defects R45 May cause Cancer

H341 Suspected of causing genetic defects R49 May cause cancer by inhalation

H350 May cause cancer R60 May impair Fertility

H351 Suspected of causing cancer R61 May cause harm to unborn child

H360 May damage fertility or the unborn child R62 Possible risk of impaired fertility

H361 Suspected of damaging fertility or the unborn child R63 Possible risk of harm to the unborn child

H362 May cause harm to breast-fed children R64 May cause harm to breast-fed babies

H370 Causes damage to organs R46 May cause heritable genetic damage

H371 May cause damage to organs

H372 Causes damage to organs through prolonged or repeated exposure

H373 May cause damage to organs through prolonged or repeated exposure

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10.8.2 Chemical Sensitizers

Substances that can result in sensitisation should be avoided unless absolutely essential. If alternative or safer chemicals cannot be used then working practices should be established to minimise exposure.

A sensitiser is defined as – A material for which repeated personal exposures can result in escalating levels of physical reaction.

Sensitiser hazard codes – R42 & R43 or H334 & H317 – guidance notes SOM114 http://www.materials.manchester.ac.uk/

Some typical sensitisers includes isocyanates, nickel, wood dust, electronic solder flux, some resins, some chemicals, latex and latex gloves.

The use of isocyanates is restricted to controlled areas. Users who wish to use isocyanates must register with the chemical advisor, who will organise health monitoring (annual lung function test and questionnaire). Records of substances used, quantities, concentrations and duration of exposure must be recorded.

All persons using any chemicals which have hazards indicated in the table below must record their usage on SOM029 ‘CMR form’.Note: New Global Harmonised System of identifying hazards and precautions

Superseding the old Risk and Safety Phrases are also in place


EUH203*

Contains chromium (VI). May produce an allergic reaction

R42 May cause sensitisation by inhalation

EUH204*

Contains isocyanates. May produce an allergic reaction

R43 May cause sensitisation by skin contact

EUH205*

Contains epoxy constituents. May produce an allergic reaction

EUH208*

Contains <name of sensitising substance>. May produce an allergic reaction

H317 May cause an allergic skin reaction

H334 May cause allergy or asthma symptoms of breathing difficulties if inhaled

10.8.3 Poisons, Drug Precursors & Explosive Chemicals

These are more difficult to identify; published lists and ordered chemicals can be compared to the lists, e.g. http://www.atsdr.cdc.gov/substances/index.asp . Chemical hazard symbols such as “Highly Toxic” or “Explosive” are good indicators that they may be on the lists.


EUH001* Explosive when dry R1 Explosive when dry

EUH006* Explosive with or without contact with air

R2 Risk of explosion by shock, friction, fire or other sources of ignition

EUH014* Reacts violently with water R3 Extreme risk of explosion by shock, friction, fire or other sources of ignition

EUH018* In use may form flammable / R4 Forms very sensitive explosive metallic 43



http://www.atsdr.cdc.gov/substances/index.asp


explosive vapour-air mixture compounds

EUH019* May form explosive peroxides R5 Heating may cause explosion

EUH044* Risk of explosion if heated under confinement

R6 Explosive with or without contact with air

H200 Unstable explosive R15 Contact with water liberates extremely flammable gases

H201 Explosive; mass explosion hazard R16 Explosive when mixed with oxidising substances

EUH201* Contains lead. Should not be used on surfaces liable to be chewed or sucked by children

R17 Spontaneously flammable in air

EUH201A* Warning! Contains lead R18 In use, may form flammable / explosive vapour-air mixture

H202 Explosive; severe projection hazard R19 May form explosive peroxides

H203 Explosive; fire, blast or projection hazard

R26 Very toxic by inhalation

H240 Heating may cause an explosion R27 Very toxic by contact with the skin

H241 Heating may cause a fire or explosion

R28 Very toxic if swallowed

EUH032* Contact with acids liberates very toxic gas

H300 Fatal if swallowed

H304 May be fatal if swallowed and enters airways

H310 Fatal in contact with skin

H330 Fatal if inhaled

10.9 ASBESTOS

The School policy is to eliminate the exposure of people to asbestos fibres. Existing materials containing asbestos will be removed and disposed of safely when replacement is appropriate, or made safe. Under no circumstances should any asbestos-bearing materials be brought into the School. Materials containing asbestos may not be cut, drilled, filed, sawn or otherwise machined in the School.

All materials containing asbestos, including samples submitted for identification must be disposed of in a safe manner using Waste Asbestos bags.

Anything suspected of containing asbestos must be left undisturbed and the School safety advisor informed.

10.10 EXPLOSION HAZARDS

When there is a possible explosion or implosion hazard, use safety screens, or make use of fume cupboards that have safety glass windows. Some chemicals are classified as explosive and can only be used under ‘Police authorisation’ in designated areas. A Risk assessment must be completed identifying the suitable and sufficient safety precautions that must be adopted; records of use must be kept.

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10.10.1 Possible Explosion Hazards

The “Dangerous Substances and Explosive Atmosphere regulations 2002”, (DSEAR) requires a full assessment of work to be undertaken that involves any substances that have the potential to explode. A separate DSEAR assessment must be completed for:

The mixing and use of certain electro polishing solutions. Large (> 2 litres) of solvent, especially in confined area. Flammable gases. Acetylene cylinders. Compressed gas cylinders.

This is not an exhaustive list but all the above can be defined within the category of substances with an explosion hazard. Work with such substances should never be attempted without firstly ensuring that all possible safety precautions are being met. If you are in any doubt at all, seek advice from a Safety Advisor before proceeding.

10.11 COMPRESSED AIR, GASES AND GAS CYLINDERS

The skin is permeable to gases at pressures greater than 6 p.s.i. ingress of gas through the skin can have a fatal effect and therefore great care should be taken in the use of either compressed air outlets or gas cylinders. Any open wounds can allow ingress of gas into the blood stream at much lower pressures. Free flowing compressed air or gases can also dislodge and propel solid debris from surfaces which could enter the eye or be inhaled. Protective gloves e.g. neoprene or nitrile gloves and eye protection is necessary when working with compressed air. Never point compressed air guns or outlets at or near a person.

Gas cylinders containing gas at high pressures are extremely dangerous if mistreated. The explosive force contained within a cylinder is equivalent to a small bomb.

Compressed gas, if released into the laboratory may be hazardous by either depleting the oxygen levels or creating a toxic / harmful environment. The magnitude of the effect of a release of gas from a compressed gas cylinder must be determined and findings acted on.

Cylinders in use must be adequately secured, ideally clamped to a bench or wall, using approved holders so that they cannot fall over and not left in gas cylinder trolleys.

The correct type of cylinder head regulator must be used with a given type of gas, e.g. an oxygen regulator must only be used on an oxygen gas cylinder.

ALL gas cylinders in laboratories must be fitted with a cylinder head regulator (additional protection).

ALL flammable gas cylinders and Oxygen cylinders must be fitted flash back arresters.

Cylinder Head Regulators must always be removed when moving a gas cylinder, even for short distances.

In the case of flammable or toxic gases, ensure that steps are taken to remove the exhaust gases from the local environment by a method approved by a Safety Advisor.

All cylinder head regulators must be regularly inspected – see 10.11.3.

Under no circumstances must any form of grease or PTFE tape be used on cylinder regulator threads.

Only approved, grease free, oxygen regulators can be used on Oxygen Cylinders as any contact with an organic material can lead to explosions.

10.11.1 Moving Gas Cylinders

Gas cylinders are heavy, awkward and potentially dangerous containers. No student/worker can move gas cylinders without first being trained to do so by an approved trainer. Gas cylinders may only be transported in 45



a correctly sized trolley and must be moved unaccompanied in the lifts whether full or empty when transporting between floors. Churning of cylinders must be kept to a minimum. There is a general risk assessment and a manual handling assessment which covers the moving of gas cylinders. (See SOM014, SRE102, and SME101 from the School’s safety intranet web site for further details)

Training and information on the moving of gas cylinders can be obtained from a manual handling advisor and from school safety guidelines on gas cylinder handling.

10.11.2 Use of Acetylene

Acetylene cylinders differ from other compressed gas cylinders, in that they do not contain a compressed or liquefied gas. The acetylene gas is dissolved in acetone (usually) which is absorbed onto a porous inert matrix inside the cylinder. Violent decomposition can be initiated by local heating or from mechanical shocks from rough handling. Acetylene cylinders must always be stored upright.

In a fire, the presence of acetylene cylinders poses a serious risk of injury to those nearby. The Fire Service follows a strict code when acetylene cylinders are known to be, or suspected of being, affected by heat. This can include 24 hour evacuation of an extensive cordon (up to half a kilometre), and playing water on the affected cylinder for 24 hours or until they are satisfied there are not hot spots. Both actions are obviously highly disruptive and damaging.

The use of acetylene is therefore restricted and all work must be accompanied by a thorough risk assessment and method statement of use and care. (see University’s safety web pages for guidance).

10.11.3 Servicing and maintenance of Gauge heads. The Pressure systems safety Regulations 2000 state that gauge head must be inspected and tested but does not stipulate any time frame. There is a ‘Code of Practice’ (ACOP) which would be referred to in the event of any incident. This ACOP states that gauge heads must be inspected and tested or replaced;

For non-hazardous gases - after 5 years and then inspected yearly by an approved company. For toxic and corrosive gases - after 2 years and then yearly inspected by an approved company. Any fault identified and rectified. Records of inspections and maintenance must be kept.

10.12 CRYOGENIC SUBSTANCES, E.G. LIQUID NITROGEN, LIQUID CO2 AND CARDICE

Liquid nitrogen (-196C) and Solid carbon dioxide (about -60C) must be handled with care as contact with the skin can lead to burns and frostbite. Contact with surfaces cooled to sub-zero temperatures can be even more dangerous as they are far more conductive.

Liquid nitrogen can boil off displacing the air (expanding to ≈ 700 times the original volume) and causing asphyxiation (suffocation) in confined spaces. An assessment of the risk of such a possibility should always be completed when using liquid nitrogen.

Liquid nitrogen should only be contained in purpose-designed Dewars. When decanting liquid nitrogen leather gloves must be worn in addition to a full-face mask. When touching surfaces cooled by liquid nitrogen insulating cryogenic gloves fit for purpose must be worn at all times.

Solid carbon dioxide (Cardice) expands ≈ 900 times the original volume and is a potentially harmful gas with a low occupational exposure limit.

See SOM013 on the Schools safety intranet web site for guidance on handling cryogenic substances and effects of releases of Nitrogen and carbon dioxide.

Cryogenic Safety Handling Guide is available from stores, School safety advisor and on School safety web page.

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10.12.1 Moving Liquid Nitrogen

Liquid nitrogen must only be moved in purpose-designed Dewars. In no circumstances can full or “empty” liquid nitrogen vessels be accompanied during transport in the lift. (see 10.5).

10.13 RADIOACTIVE MATERIALS

No radioactive materials may be brought in to the School without prior agreement with the Radiological Protection Supervisor (RPS). There are very strict guidelines regarding radioactive materials and only full compliance of the local rules drawn up in accordance with the requirements of Regulation 17 of the Ionising Radiations Regulations (1999) will be tolerated. See local RPS or School Safety Advisor for advice and guidance. See SOM000 for contact details of RPS’s

10.14 WORKSHOPS

Workshops are restricted areas and only authorised persons may enter. If a student requires working in the workshop and / or using its equipment, permission MUST be obtained from the Supervisor in the workshop. Before using any of the facilities in the workshop students must receive training from a workshop member of staff and deemed competent. Students working in workshops must be supervised at all times and follow all safety procedures.

All personnel protective equipment, e.g. safety spectacles, must be worn. Any jewellery or clothing that may increase the risk of injury and long hair must be made safe before operating machinery.

10.14.1 Guarding of Machines

Where fitted, guards must always be used when operating machinery, pillar drills, lathes, abrasive wheels etc. When a guard has to be removed so a piece of work can be inspected or a machine cleaned, then the machine must be electrically isolated. Under the Health & Safety at Work Act 1974, section 8, “it is an offence for anyone to intentionally or recklessly interferes with or misuse anything provided in the interests of health and safety or welfare”, e.g. guards. If a guard has to be removed to enable a specific task to be completed, then the specific task must be risk assessed again to include the additional hazards and additional safety measures to ensure the safety of the task. Guards must be replaced after the task is completed.

10.14.2 Emergency Buttons

Emergency stop buttons are located in workshops and near some machinery. In an emergency - HIT THE NEAREST BUTTON. The workshop supervisor is responsible for resetting the power supply. Emergency stop buttons must be tested frequently e.g. monthly; results of the tests must be recorded.

10.14.3 Abrasive Wheels

All abrasive wheels and associated equipment must be inspected by qualified workshop staff at regular intervals and can only be changed or adjusted by them. Advice on the selection and use of suitable abrasive wheels must be obtained from the workshop supervisor. High impact resistant goggles must be worn when using abrasive wheels.

10.15 STORES

All substances issued from the stores must be correctly labelled and transported. Where possible, chemicals will not be issued without the appropriate hazard data sheet and evidence of a completed COSHH assessment form. Electrical and computing equipment must be registered and tested. Hand tools should be checked before use to ensure that they are not in a dangerous condition. Any defects should be reported. Packages and parcels must be removed and transported in a safe manner – use trolleys for heavy items.

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11.0 SAFETY REFERENCES & USEFUL WEB SITES Publications on Health and Safety, which are referred to in this Safety Handbook are available from the Safety Advisors.

The following are useful references,

The University of Manchester Policy and Advisory Notices, available from the University safety office.

Control of Substances Hazardous to Health Regulations (COSHH), Approved Code of Practice, HSE

Workplace health, safety and welfare, Approved Code of Practice, HSE

Management of health and safety at work, Approved Code of Practice, HSE

Personal protective equipment at work, Guidance on Regulations, HSE

Manual handling, Guidance on Regulations, HSE

Work equipment, Guidance on Regulations, HSE

Display Screen Equipment, Guidance on Regulations, HSE.

Library data bases - Found from JOULIAS under Chemistry and Safety

Chemical Safety Datasheets (Gives risk and safety data for over 550 chemicals)

Fisher Materials Safety Data Sheets (MSDS) Hazard datasheets for over 2000 substances

Occupational Health and Safety Information Service (OHSIS) details about OHSIS pamphlets, reports, guidance notes, standards and legislation.

OSHCD Full text of documents published by the Health and Safety Executive.

Sax' Dangerous Properties of Industrial Materials

Useful Web Sites

School Safety: http://www.materials.manchester.ac.uk/

University of Manchester safety: http://www.healthandsafety.manchester.ac.uk/

HSE home page: http://www.hsebooks.com/books/default.asp or http://www.hse.gov.uk/

Physical & Theoretical Chemistry, Oxford (chemical safety data): http://msds.chem.ox.ac.uk/#MSDS

ATSDR information on toxic effects of chemicals: http://www.atsdr.cdc.gov/toxfaqs/index.asp

Hazard data sheets and chemical information

NOTE: Suppliers of chemicals are legally bound to give accurate up-to-date SDS information

Fisher MSDS index http://www.fisher.co.uk/techzone/msds.htm

Alfa Aesar chemical supplier: http://www.alfa.com/en/gh100w.pgm

Chemical MSDS index http://www.msdsxchange.com

Chemical suppliers index, suppliers, MSDS, FTIR, NMR etc http://www.chemexper.com

B.O.C. safety information: http://www.bocsds.com/uk/sds/

Chemical buyers guide http://www.chembuyersguide.com/partners/sigmaaldrich-16.html

VWR : http://uk.vwr.com/app/GenericPage?page=/search/msds.jsp

Sigma-Aldritch : http://www.sigmaaldrich.com/united-kingdom.html

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http://www.sigmaaldrich.com/united-kingdom.html

http://uk.vwr.com/app/GenericPage?page=/search/msds.jsp

http://www.chembuyersguide.com/partners/sigmaaldrich-16.html

http://www.bocsds.com/uk/sds/

http://www.chemexper.com/

http://www.msdsxchange.com/

http://www.alfa.com/en/gh100w.pgm

http://www.fisher.co.uk/

http://www.atsdr.cdc.gov/toxfaqs/index.asp

http://msds.chem.ox.ac.uk/#MSDS

http://www.hse.gov.uk/

http://www.hsebooks.com/books/default.asp



11.1 SCHOOL OF MATERIALS INTRANET SAFETY WEB PAGES

The School of Materials safety web pages can be found by:


At the bottom left of web page click on ‘Staff Intranet’

The system will ask for your username and password

On the School’s Intranet web page click on the ‘Safety’ link (bottom right of page)

On the school’s safety web pages are links to:-

The latest electronic version Schools Safety Policy document The Universities Safety Services web site Accident, Incident, Near Miss and First aid forms via Universities safety web site The schools safety forms, e.g. Risk and COSHH Assessments The schools topic specific safety guidance notes, e.g. Manual Handling.

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APPENDIX A: GUIDELINES FOR SUPERVISORS

University of Manchester code of practice

HEALTH AND SAFETY RESPONSIBILITIES OF SUPERVISORS TOWARDS POSTGRADUATE AND UNDERGRADUATE STUDENTS

Introduction

1. It is the stated policy of University of Manchester to minimise the risk of any injury to persons on its premises, or of any impairment to their health and safety. This policy applies as strongly to students as to staff, and is irrespective of any obligations imposed by statute. An appropriate degree of supervision has always been associated with the policy.

2. The responsibilities of universities to their students under the 1974 Health and Safety at Work Act were highlighted in a 1988 prosecution. This followed an explosion caused when a student had departed from written instructions, but it was nevertheless alleged that supervision in the university concerned had been inadequate. There was a measure of debate at the time as to what constituted "adequate" supervision, and accordingly in 1989 the CVCP issued guidance on the question. This has now been updated in the light of experience and of legislative changes, and forms the basis of the present document.

3. It must be stressed that the intention of this document is not to restrict the work that students carry out simply because it may involve hazard. Hazards, even major hazards, are acceptable where they are a necessary component of a student's studies, provided the risk is adequately controlled. Indeed, it is recognised as being important that students should learn the practical skills of how to work safely in real life situations where hazards are present and that they should appreciate that, in research, there will always be an element of the unknown.

4. Universities have a legal duty to provide 'such supervision as is necessary' to ensure the health and safety of both postgraduate and undergraduate students. Even when dealing with postgraduate students, it is important to understand that this duty cannot be discharged by relying solely upon a student's status or competence, nor upon the issue of written instructions, although the training given to the students should enable them to work with a steadily increasing degree of independence.

5. The duty to supervise is delegated to the Head of School and thence to the member of staff directly responsible for the student (the supervisor). It will never be enough to rely upon the assumption that 'postgraduates ought to know what they are doing’. Responsible staff must be able to demonstrate that they have exercised an effective supervisory role. This role will be exercised within a context of School procedures, systems of work and monitoring arrangements. Initial training of new postgraduate students should include an explanation of work systems and how they are operated.

General Principles to be followed for Student Research Projects

It is important that projects are adequately supervised whether on campus (e.g. in laboratories) or elsewhere (e.g. field trips). However, it is recognised that for some projects, such as those with no practical content, the supervisory requirement, from the point of view of safety, will be minimal. It is also clear that the degree of supervision required will depend, not only on the work itself, but also on the individual or individuals concerned: whether they are undergraduate or post-graduate, first year or third year and, in the case of individual postgraduate students, their personal competence.

Effective or adequate supervision does not necessarily (or even usually) mean constant attendance. In addition, where attendance is necessary, this can be carried out either by the supervisor or by his/her authorised nominee. This authorised nominee can be a suitably qualified member of academic or technical staff, or, in appropriate cases, properly appointed post-graduate students for undergraduate laboratory classes. There are indeed no hard and fast rules on what does constitute adequate supervision in a variety of circumstances, but there are fundamental elements upon which supervisors must satisfy themselves. It is the responsibility of the supervisor to ensure that:50



a) Before any practical work starts, it is properly assessed:

(i) For compliance with existing School procedures;

(ii) For general risks to health and safety under the Management of Health & Safety at Work Regulations, or other regulations such as the COSHH Regulations and the Manual Handling Regulations. These regulations require a written risk assessment unless the risks are not significant, and identification of any necessary measures to control risk i.e. safety precautions.

(iii) For compliance with any university local rules (e.g. relating to radiation, micro-organisms or genetic modification).

b) Arising from the assessment of risk for individual projects (as opposed to class work):

(i) The necessary safety precautions are identified by agreement between the supervisor and student. In all but the most elementary circumstances, they should be committed to writing,

(ii) Regular checks are carried out by the supervisor to see that the student is actually following the agreed procedures. The frequency of these checks will be decided by the supervisor at the time of the assessment and recorded. They may be reviewed as and when the student gains competence in the course of a project,

(iii) It has been made clear to students that:

Alterations in method must be documented and discussed rather than casually introduced without the supervisor's knowledge;

The students also have legal responsibilities not to endanger themselves or others by their actions.

The safety precautions decided on will be those measures necessary either to eliminate risk altogether or to reduce it to an acceptable level. What to do and how to do it fall under various pieces of legislation, ranging from the broad terms of the Health and Safety at Work Act ("It shall be the duty of every employer to ensure ... the health, safety and welfare at work of all his employees..." "...ensure that persons not in his employment ... are not thereby exposed to risk...") to the specific requirements of the many individual sets of regulations such as COSHH, Electricity at Work, Manual Handling, Display Screen Equipment etc. This is why the general requirement for risk assessment in the Management of Health and Safety at Work Regulations refers, somewhat unhelpfully to identifying "measures to be taken to comply with the relevant statutory provisions" rather than directly specifying elimination or control of risk. What is needed will be one or a mixture of administrative, engineering and personal protective measures, but should fit within existing School procedures and monitoring arrangements - there should not, for instance, be different supervisors applying different standards to the same type of work.

There will be a number of situations, particularly for undergraduate work, where the projects are not individual projects and the risk assessment can be generic rather than individual. In such circumstances, evaluation of the safety of individual undergraduate experiments should be made when experiments are devised and appropriate instruction for students provided with the experimental methodology.

Schools are reminded that risk assessment alone does not fulfil all of the health and safety duties laid upon supervisors. Information, instruction and training are seen as vital components as is the need to provide a safe system of work. It should also be remembered that as a project develops, the nature of the work and the experimental techniques may change. Any matter not included in the initial assessment should not be started without being assessed in the same way. As the experience and skills of the worker grow, this may also lead to a change in the amount of supervision required.

Another area which must be considered is that of 'Out of Hours' working. Each case must be assessed on its merits and only where a safe system of work has been established, may out-of-hours work be authorised.

Where necessary, formal arrangements must take place within the School such that a temporary, alternative supervisor is provided during any significant absence of the regular supervisor. For projects in the higher

51



categories of risk, it is recommended that absences of more than 3 days should be covered in this way. Units / School should make arrangements for general cover during shorter absences.

Where those being supervised show a disregard for matters of safety, Schools are advised to utilise their disciplinary procedures to ensure that the safety of the person concerned and anyone else who might be adversely affected, is maintained.

Supervision in the Initial Stages or after Significant Changes

There may be stages in a project, particularly initially until the student has developed expertise, where a relatively high degree of supervision will be required. This may even extend to direct "over the shoulder" supervision until it is clear that the student is competent to work safely on his or her own.

These needs should be considered both during the initial assessment and also whenever significant changes in working procedure are made. Schools may wish to adopt the following system of risk categories, which has been found effective in another university:

Those where work may not be started without direct supervision, and where such supervision will continue until it is clear the student is competent to proceed alone.

Those where work may not be started without the supervisor's advice on, and approval of, the detail of the working procedures to be used.

Those with risks (other than categories A & B) where care must be observed, but where it is considered that workers are adequately trained and competent in the procedures involved.

D. Those where the risks are insignificant and carry no special supervision considerations.

UNIVERSITY HEALTH AND SAFETY SERVICES POLICY ON ORGANISATION & ARRANGEMENTS: LINE MANAGEMENT

1. Academic Supervisors The health and safety management of research projects is usually delegated to research supervisors; this is assumed unless an alternative arrangement is agreed with the Head of School and written down as part of the research documentation. Their duties (adapted from “Managing health and safety aspects of research in higher and further education”) include :

• ensuring that risk assessments take place at the planning stage of any research proposal, that the costs of implementing suitable risk control measures, and disposing of any hazardous substances or materials are included in the funding arrangements; • ensuring that risk assessments are reviewed and kept up-to-date as the research proceeds and that everybody involved in the work activity has read and understood the risk assessment; • ensuring that control measures are implemented and continue to be effective; • appointing competent people to carry out the risk assessments for their work, ensuring those people remain competent and receive appropriate training, resource, advice and support; • understanding the University’s health and safety policy statement, codes and guidance, how they are applied within the school and within the working space of the research team; • maintaining suitable records of exposure to substances hazardous to health, in accordance with University policies and guidance; • arranging for any necessary and appropriate health and safety training, including training identified in the risk assessment; • consulting additional expertise as and when competence cannot be provided from within the research team (and in particular, where multi-disciplinary or ground-breaking work introduces researchers to hazards they are unfamiliar with); • liaising with school safety advisors and other special hazards advisors and providing information on request about the risks and control measures; and • ensuring that all research group members respond to, and co-operate with any requests for them to attend for health surveillance and advice.

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APPENDIX B: SCHOOL OF MATERIALS SAFETY COMMITTEE

Terms of Reference for the Safety Committee for the School of Materials in the Faculty of Engineering and Physical Sciences

September 2013Introduction:The Health and Safety at Work regulations 1974 (HASAW) places the primary responsibility for ensuring health and safety on employers. Under the University of Manchester Health and Safety Policy and the HASAW regulations require that the School must establish a safety committee. The HASAW along with the Safety Representatives and Committees regulations 1977, the Management of Health and Safety at Work regulations 1999 and the Universities Health and Safety policy outlines the duties and responsibilities of safety representatives and safety committees.

Objectives and Functions of the Safety CommitteeUnder the HASAWA, Safety Committees have the function of keeping under review measures to ensure the health and safety at work of employees and others.

The objectives of any Safety Committee is to promote co-operation between employers and others to instigate, develop and carry out measures to ensure health, safety and welfare at work, thus ensuring compliance with policy and regulations in force.

It is most important to appreciate that the Safety Committee has no executive responsibility and is solely advisory. Any executive action recommended will be undertaken at the discretion of the Head of School.

The Chairperson of the safety committee has a direct access to Head of school.

FormationThe University of Manchester Health and Safety Policy statement lays down how Safety Committees are to be formed:

Council has required that schools jointly establish a consultative School Safety Committee.

The School Safety Committee shall comprise of:

1. Persons appointed should be at different levels with roughly equal representation from the management and Trade Unions.

2. Head of School and Administrative Services3. School’s Head of Technical Services4. Academic and Technical representation ideally covering hazardous areas5. Representative of the post doctoral / research staff from each building6. Safety Specialists, e.g. Biological, Laser, Radiation hazards7. Safety Advisor (s)8. Such persons, to be co-opted as are necessary to ensure that proper considerations can be given to

the health, safety and welfare at work.

The School Safety Committee should meet as required but no less than once each semester.

Specific Functions of School Safety Committee Devise / approve School health and safety assessments, guidelines and procedures Review any changes in the law or regulations and reports by enforcing authority inspectors e.g. HSE

inspectors, Local Authority, Fire Brigade, Insurance. Monitor, audit and review health and safety performance Investigate complaints Consider Trade union and University safety reports Consult with health and safety experts

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Advise Head of School Review school health and safety policy Monitor health safety training Disseminate relevant information to the school staff and students Examine accident reports and notifiable diseases and make recommendations, Monitor and review health and safety performance, Investigate current hazards and dangerous occurrences, Investigate complaints, Make representations on general matters affecting health and safety, Carry out safety inspections to check compliance with the declared safety policy, Review safety inspection findings and actions, Consult with health and safety experts Monitor health and safety assessments and local rules, Consider any health and safety issues raised by staff or students

Minutes of Safety CommitteeThe minutes of the School safety committee must be displayed / brought to the attention of all employees it covers.

A copy of the minutes must be sent to all members of the School Safety Committee, the Safety advisor, Technical Manager, Management Team and the Head of School of Materials. A printed copy will also put on display on the Safety notice board within each unit of the School of Materials. An electronic version will be available on the School of Materials web site and on request. A copy of the minutes will also be sent to the faculty safety co-ordinator.

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APPENDIX C - EVACUATION PROCEDURES

On hearing the alarm bell, or sirens, evacuate the building as quickly as possible and assemble at the points marked below.

Close doors and windows – if safe to do so.

Do not rush.

Do not collect personal belongings.

Do not use the lifts.

The emergency exits are clearly marked and are situated at both the ends of the building, at the ground level of each stair well and at the main entrance.

On Discovering a Fire

Sound the alarm.

Tackle the fire with equipment provided, if safe and trained to do so.

Do not take any risks

Telephone Security on 69966 or 0161-306-69966 with details of the emergency, ask for help if necessary.

or 9-999 for the emergency services

Do not return for your possessions

Close windows and doors before evacuating.

Inform those in charge of any related observations, e.g. details of fire, persons not leaving the building.

Fire alarms, emergency phones, and safety information are situated opposite the lifts on each floor.

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TEXTILES in CAMPUS NORTH – SACKVILLE STREET – 1

ASSEMBLY POINT

Alarm Sound – Two Stage

Intermittent then continuous – evacuate on hearing continuous alarm

Alarms Tested - Weds at 8.45 a.m.

MATERIALS SCIENCE BUILDING – 25

EMERGENCY EXITS

Alarms Sound – Single Stage

Siren or Bells – Evacuate on hearing alarm

Alarms tested – Weds at 11.30 a.m.

EMERGENCY EXITS

ASSEMBLY POINT

ASSEMBLY POINT

Emergency Exits

Exits

EMERGENCY EXITS AND ASSEMBLY AREAS

56


Main Exits /Entrance


57


EMERGENCY EXITS

ASSEMBLY POINT

PAPER SCIENCE BUILDING – 7

Alarm Sound – Two Stage

Continuous then siren – Evacuate on hearing alarm

Alarms Tested - Weds at 2.30 p.m.

ASSEMBLY POINTS

The Mill - CORROSION AND PROTECTION CENTRE AND MPC – 14

Alarm Sound – Single Stage

Continuous – Evacuate on hearing continuous alarm

Alarms Tested

Weds at 3.20 p.m.

EMERGENCY EXITS


A PPENDIX D –

PROPOSED DECANT (AUGUST 2014)

The MECD project is to build a new engineering facility on what is currently the Materials Science Building and the neighbouring hall of residence between Upper Brook Street and Oxford Road. To enable these

58



works the Materials Science Building must be vacated to other parts of the university to allow for its demolition and the building of the MECD. This decant of the Materials Science Building will occur in several phases over the next eighteen months. The plans and schedules are continually changing, but essentially as of August 2014 this is what will occur.

Campus map can be found at http://documents.manchester.ac.uk/display.aspx?DocID=6507

Essentially from the Materials Science building:

Henry Moseley facility is to move to Photon Science Research Institute in the Alan Turin Building (46) Electron Optics facility to move to the rear of the old Maths and Social Sciences Polymers to move to the Maths and Social Sciences tower Metallography, Light Alloys, ceramics, heat treatment, materials chemistry (+ a couple of others) to

the Morton Lab (15) X-Ray, mechanical testing, Nano-materials and Bio-materials (+ a couple of others) to the Mill (14) 3D printing to Sackville Street Workshop to Pariser building (12)

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