The new approach to the CERN Safety Policy and Safety Organisation A. Goehring-Crinon & R. Trant.

The new approach to the CERN Safety Policy and Safety Organisation

A. Goehring-Crinon & R. Trant

Safety Policy & SR-SO EDMS # 1405698 3A. Goehring-Crinon & R. Trant


Extraction of policy + modernisation

Concise Policy statement

Safety responsibility & Organisation + evolved CERN needs & structure

In depth review carried out by SAPOCO and HSE Unit involving all STAKEHOLDERS


General S

afety Instructions

(11 Docum

ents)

Safety R

egulation SR

-SO

Responsibilities and organisational

structure in matters of S

afety at CE

RN

Safety Policy & SR-SO EDMS # 1405698 6

The CERN Safety PolicyThe CERN Safety Policy needs to reflect CERN’s specific legal, technical & operational features, such as:

• Intergovernmental Organization establishing its own legal framework as necessary for its proper functioning

• CERN is not subject to controls by national authorities

• Site straddling the CH-F border need to collaborate with host states (tripartite approach in radiation protection/safety, environmental protection and contractor safety

• Use of cutting-edge and unusual (“non state-of-the-art”) technologies

• major “industrial” sites, ~45 km of radiation areas radiation, …

• Dynamic installations according to research needs

• ‘Open’ organization with many users/trainees from institutes all over the world with a special legal status (associated members of personnel)

• Extensive presence of contractors on site



The CERN Safety Policy

It covers all aspects of Safety:

• occupational health and safety of personnel

• environmental protection

• safety of equipment

• operational safety

It covers all stakeholders:

• members of the personnel (employed & associated)

• contractors operating on site

• neighbours and the general public (incl. visitors)



The CERN Safety PolicyThe means are:

Continuous improvement in Safety, through:

• risk assessment

• return of experience

• regulatory watch

• safety training

• safety management system

Safety Rules, as necessary for functioning, taking into account

host states, EU- and international regulations

Emergency Procedures new in Policy

Proactive communication new in Policy

Collaboration with host states new in Policy



The CERN Safety Policy

Implementation principles

• Implementation at all levels of the Organisation • HSE Unit provides assistance and monitoring• Specific tasks are assigned to specialized units, as

necessary• Safety management to ensure follow-up and

updating of prevention objectives and Safety actions



Individual responsibility is important for Safety !

Avoid dangerous situations

Actively

contribute Exemplary

conductMinimize

risks

Actively

seek

information

compliance


SAFETY REGULATION SR-SORESPONSIBILITIES AND ORGANISATIONAL STRUCTURE

IN MATTERS OF SAFETY AT CERN

Annexes:1. HSE Terms of Reference2. Medical Service Terms of Reference3. Fire and Rescue Service Terms of References4. The Safety Policy Committee Terms of References

The SR-SO: the Cluster

SR = Safety RegulationGSI = General Safety InstructionSG = Safety GuidelineSF = Safety Form

DSOGSI-SO-1

TSOGSI-SO-2

SLPGSI-SO-3

LEXGLIMOSGSI-SO-4

EXSOGSI-SO-5

SSOGSI-SO-6

RSSOGSI-SO-8

DSOCGSI-SO-9

CSAPGSI-SO-10

PSOGSI-SO-7

SSOCGSI-SO-11

SG Competencies

of DSO

SF Appointment

of DSO

Idem

Idem


SR-SO: ChallengesPrinciple reaffirmed:

Safety responsibilities follow the hierarchical line

but

• Radiation protection falls under the exclusive

responsibility of the radiation protection group

• Occupational medicine falls under the exclusive

responsibility of the medical service

• need to take into account CERNs matrix structure and the

specific situation of large collaborations like the LHC

Experiments



SR-SO: ChallengesFacilities (Complexes) and projects conducted in « matrix »

structure i.e. need for safety coordination in facilities/projects

Memorandum DG 2011 Safety structure with regard to the Organization’s

machine and experiment facilities (now integrated in SR-SO):

• Facilities ’grouped’ within Complexes (e.g. LHC, SPS, PS Complex)

• ‘Complex Manager’ nominated by and reporting to DG responsible for

safe operation of CERN Complexes

• Complex Safety Advisory Panels CSAPs (1/Complex) advising and

reporting to Complex Manager

At all levels need to ensure safety of ones own activities but also safe

interaction with those of others.



SR-SO: ChallengesSafety Management of CERN Experiments

Large Experiments (typically LHC Experiments) new

• Technical Coordinator (TC is CERN staff) represents

Experiment towards CERN in matters of Safety

• TC’s duties in matter of Safety similar to those of

a Department Head

• TC reports to Director responsible for the Large

Experiment and is supported by a Large

Experiment GLIMOS (LEXGLIMOS)

A. Goehring-Crinon & R. Trant CMSALICE

ATLAS


SR-SO: ChallengesSafety Management of CERN Experiments

Experiments (other than Large Experiments)

• Under the oversight of the head of hosting Department

collaborating institutions are responsible for Safety in

accordance with the CERN Safety Policy, the CERN

Safety rules and best practices

• The head of the hosting Department is supported by:

• The DSO, and

• an Experiment Safety Officer (EXSO)

nominated by her/him in consultation with the Experiment.



SR-SO: ChallengesCollaborating institutions

• Responsibility of collaborating institutions for Safety

reaffirmed, i.e.

• Collaborating institutions shall ensure that their

personnel, activities and material they bring on site

comply with the CERN Safety Policy and Rules.

• Each collaborating institution nominates for each

activity and Experiment in which it participates a

‘Safety Correspondent’ who represents it towards

CERN in matters of Safety. “new”




Safety Correspondent = contact between CERN and home

institution to channel information in matters of Safety

Aim:

• Allow CERN to fulfill its obligation to inform employer

about CERN work environment, including hazards, and

applicable procedures

• Allow home institution to fulfill its obligations as the

MPAs employer (cf. new policy regarding documents

required for obtaining a CERN dosimeter)




• Possibility to nominate the same Safety

Correspondent for several activities or Experiments

• Possibility still to be discussed : if team leader has

been appointed will be the Safety Correspondent by

default



SR-SO: Challenges

Contractors

• Responsibility of contractors for Safety reaffirmed

• Contractors shall ensure that their personnel,

activities and material they bring on site comply

with the CERN Safety Policy and Rules.

• Each contractor nominates a safety

correspondent who represents him towards

CERN in matters of Safety. ”new”



SR-SO: new features• SR includes ALL Safety functions

(SAPOCO, HSE, Medical Service, Fire & Rescue Service)

• Terms of reference for FRS are a first!

• Safety functions defined in terms of responsibilities rather than detailed task descriptions

• Specifying minimal competency/experience for Safety functions (still to be completed)

• Explicit mention of Safety objectives to be defined regularly by the DG



Conclusion

• The revised Safety Policy and Safety Organisation follow modern standards in the field.

• What has worked in the past has been kept but CERN’s current needs and structure have been integrated.

The success of the Safety Policy and the Safety Organisation depends on you!

For more detailed information or questions please contact:

[email protected] & www.cern.ch/safety-rules


mailto:[email protected]

http://www.cern.ch/safety-rules.ch

Many thanks to the many people who have contributed, in particular:

SAPOCO members Members of the SO-WG DSOs & GLIMOSs Other experts Translation service HSE members involved

Acknowledgements

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The new approach to the CERN Safety Policy and Safety Organisation A. Goehring-Crinon & R. Trant.

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