The Office of the PCCGraham Hooper, Chief Executive Kent police Authority
Association of Police Authority Chief Executives and Police Authority Treasurers’ SocietyAssociation of Police Authority Chief Executives and Police Authority Treasurers’ Society
Joint Seminar13, 14 September 2012
Graham Hooper,
Chief Executive Kent Police Authority
Office of the Police & Crime Commissioner – Staff Structures
Your chance for some …
• This is a ‘you show me your staffing structures’ - sort of
thing.
• Nothing prescriptive here – just sharing ideas.
• Local circumstances differ, ideas on ‘new’ police governance differ, the attitudes of members & officers differ – all this means organic structures will emerge.
• But notwithstanding the above, there may still be some commonality amongst us – and that’s worth capturing.
Purpose Of This Session
On this issue, we all agree form follows function, but we need to have regard to the….
The ‘Chief Exec’s Dilemma’:
Do nothing on staffing and have a PCC’s
office not initially capable of fulfilling
the PCC’s wishes OR
Recruit/re-engineer the PCC’s office
for Day 1 based on assumptions of what a PCC will need – only to find they don’t like it!
Some Rambling Thoughts From Me on PCC’s Office Structure
• The costs of police governance – the ‘love’ that not dare
not speak its name?
• Why has arguably one of the most important
issues to do with the success of these
reforms been so little discussed? Hmm….
• What do we have to grasp on to here?
The famous PQ!
Some Rambling Thoughts From Me on PCC’s Office Structure
• Hey, I consulted with members and, yes, the force too on the size and shape the interim PCC’s office - and guess what they said?
Some Rambling Thoughts From Me on PCC Office Structure
The position of forces/chief’s to emerging PCC offices is interesting here. Watch out for:
Some Rambling Thoughts From Me on PCC’s Office Structure
• Atavism - ‘I’m losing staff so you should lose too’
• The zero-sum game & and the ‘credit note’ arising from the end of police authorities
• The deliberate translating the costs of police governance into the emotional currency of police posts
The position of forces/chief’s to emerging PCC offices:
• The damaging consequences for the PCC of public
‘exposure’ to any plans to increase the costs of police
governance (on the alter of ‘bobbies on the beat’)
• To what extent does the obvious conflict of interest a force has on this subject inhibit them from commenting upon it?
Some Rambling Thoughts From Me on PCC’s Office Structure
PCC’s attitude to the size & shape of his/her office?
Ideology? They may be predisposed to reducing the size of the PCC’s office – simply as an end in itself.
A PCC may have already stated their intention to reduce the costs of police governance in their campaign (can’t/won’t go back on it even if business case suggests they should).
Their own ideas of governance will have consequences upon the staffing structure (e.g. the ‘one organisation’ model)
Some Rambling Thoughts From Me on PCC Office Structure
PCC’s attitude to the size & shape of his/her office?
PCC’s may be very sensitive to public perceptions of the size of their office.
All this means that it’s hard to have rational conversations about the costs of ‘new’ police governance.
Some Rambling Thoughts From Me on PCC Office Structure
PCC Staffing Structure - The Picture in the Garden of England
PCC Staffing Structure - The Picture in the Garden of England
General Admin Support Clerk
(A)
General Admin Support Clerk
(A)
Modern Apprentice 1
Modern Apprentice 1
Admin Support Officer (PT) (D) Admin Support Officer (PT) (D)
Modern Apprentice 2
Modern Apprentice 2
Correspondence Officer (C)
Correspondence Officer (C)
Research, Information &
Analysis Officer 1 (G)
Research, Information &
Analysis Officer 1 (G)
Governance Officer 1 (F)Governance Officer 1 (F)
Governance Officer 2 (F)Governance Officer 2 (F)
Case Worker 1 (E)
Case Worker 1 (E)
Case Worker 2 (E)
Case Worker 2 (E)
Policing Standards &
Integrity Manager (H)
Policing Standards &
Integrity Manager (H)
Communications & Public
Engagement Manager (H)
Communications & Public
Engagement Manager (H)
Office and Business
Manager (F)
Office and Business
Manager (F)
Governance Manager (H)Governance Manager (H)
Communications Officer (D)
Communications Officer (D)
Public Engagement
Officer (F)
Public Engagement
Officer (F)
Police & Crime CommissionerPolice & Crime Commissioner
DeputyPCC
DeputyPCC
PA to PCC & DPCC (D)
PA to PCC & DPCC (D)Chief
ExecutiveChief
ExecutivePA to Chief Exec & Chief Finance
Officer (D)
PA to Chief Exec & Chief Finance
Officer (D)
Chief Finance Officer
Chief Finance Officer
Chief Executive’s recommended Office Structure to support the Police and Crime Commissioner
Research, Information &
Analysis Officer 2 (G)
Research, Information &
Analysis Officer 2 (G)
Kent
PCC Staffing Structure - The Picture in the Garden of England
For more information contact:
Graham HooperChief Executive, Kent Police AuthorityTel: 01622 604488Email: [email protected]
PCC Staffing Structure - The Picture in the Garden of England
What does your future hold?
We’re about to jump through the PCC portal!
Avon & Somerset
Draft Interim Office of PCC Structure from 22 November 2012Version 3 – September 2012
Police & Crime Commissioner (PCC)
Chief Executive CFO
Deputy PCC
PA to PCC, DPCCChief Executive & CFO
Executive Officer
Office/HR Manager
Resources Officer Administration Officers
CommunicationsPublic Contact
& StandardsCustody Visiting & Volunteering
Commissioning Team
Head of Community Safety and Community Engagement
Head of CJS, Youth and Health
Head Strategic Planning & Performance
Commissioning and Partnerships Co-ordinator
Head of Custody Visiting and Volunteering
Head of Public Contact& Standards
Head of Communications
Cambridgeshire Police Authority – Executive Team
Becomes Chief Finance Officer under Schedule 1
PR&SR Act 2011. Role also developing to be increasingly outward-
facing for commissioning approach
Becomes Chief Executive under Schedule 1 PR&SR Act 2011 and overall lead
for commissioning approach
New additional resource to provide resilience in direct
administrative support for
Commissioner and across team
Previous Committee support roles refocused on broader
decision-making support and understanding linkages with
commissioning
Role refocused on broader partnership working and strategy-setting through
strategic and needs assessments and Police and
Crime Plan development
Previous engagement officer role bolstered and
broadened to provide stronger linkages between
engagement, policy and governance
Current focus on transition project management and policy
development
• Partnership working towards joint commissioning approach• Refining focus of team as this develops
Chief Executive
Chief Finance Officer (CFO) & Deputy Chief Executive
Finance •Office Manager & PCC Support•PCC’s Executive Assistant•Admin Support and PA to PCC, DPCC & Ch Exec•Admin Assistant
Administration & PCC Support
Performance & Research Officer
Performance & Research
Assistant Chief Executive (internal) –Governance & Policy
Governance & Policy
Contracted•Media•Legal•Audit (Internal & external)Secondments•From Probation•From Force (P&C Plan)Partnered•With Probation – Preferred Provider Assistant Commissioners?•(volunteers?)
Contracted, temporary
appointments, secondments &
partnered
Assistant Chief Exec (External) - Partnerships
Local Auth & Criminal Justice Partner Liaison Consultation,
Communications & Community Support Officer
Consultation, Comms &
Communities
Performance Focused
Cleveland
PCCPCC
CEOCEOOPCC Executive Support
OPCC Executive Support
Strategic Management
Strategic Management
Chief Financial Officer
Chief Financial OfficerDeputy CEDeputy CE
PerformancePerformanceCommunity
Engagement & Partnerships
Community Engagement & Partnerships
Business Support
Business Support
Strategic HR Support
Strategic HR Support
Strategic Legal Support
Strategic Legal Support•PA
•Communications/media•Executive Support
•Treasury Management•Audit/Budget•Business Appraisal•IT•Estates•VfM•Asset Management•Budget Management
Data ProtectionStandardsPension ForfeitureParalegal SupportComplaintsFoIAGovernance/Decision SheetsCommittee SupportInfo ManagementRecords ManagementCustomer ContactEnvironment/sustainabilityFunctional/technical HR
Community EngagementPartnershipICVConsultation
ScrutinyPerformance AnalysisHMIC/Audit & LearningNCRS
PolicyPlanning and collaborationCommissioningStrategic Risk ManagementEquality & DiversityChildren & Safeguarding
?Criminal Justice?Victim Care
Customer Service
Devon & CornwallFOR COMMENT
DorsetChief Executive
Chief Finance Officer
PA to PCC
Executive Support Officer & ICV
Scheme Administrator
Commissioning & Partnership
Manager
Community Engagement
Officer
Media & Communication
Manager
Administrative Support Officer
Information Research Officer and Data Analyst
Dyfed-Powys
PCC
Chief Executive
Finance LegalCommunications
andEngagement
Commissioningand
Governance
Info Manager/Case Worker/
ICV Co-ordinator
PA
Chief FinanceOfficer
Office of the PCC
Chief Constable
Deputy ChiefConstable
Gloucestershire
Greater Manchester
Possible staffing model for PCC’s office
PCC
Chief ExecutiveDeputy PCC
Communications& Engagement
Manager
Strategy & Policy Manager
Staff Officer/Researcher
PA
Diary Secretary/Receptionist
DriverAdmin Officer
Engagement Officer
X 3
Media andCommunications
Officer
Scrutiny Officer
x2
PolicyOfficer
X2
Admin Officer
Digital Media Officer
PR Officer
Admin Officer
Procurement &Commissioning
Officer
Finance Officer
Legal support Treasurer
PCC
Chief ExecutiveDeputy PCC
Communications& Engagement
Manager
Strategy & Policy Manager
Staff Officer/Researcher
PA
Diary Secretary/Receptionist
DriverAdmin Officer
Engagement Officer
X 3
Media andCommunications
Officer
Scrutiny Officer
x2
PolicyOfficer
X2
Admin Officer
Digital Media Officer
PR Officer
Admin Officer
Procurement &Commissioning
Officer
Finance Officer
Legal support Treasurer
Humberside Functions of the Office
AssuranceStrategy / Planning
Finance, Governance & Administration
Relationships & Public
Functions: Environmental scan, needs assessment, Police and Crime plan, Policy / strategy development with Force.
Functions:Assurance / performance framework (risk based) Force and partners, evaluation of outcomes. “Force, CSPs and CJS efficient and effective?”
Functions:Single point of contact for local delivery (people, partners & stakeholders) inc media / communications
Functions:Financial monitoring, management & planning.
Functions:Records, publication & transparency, office management inc postbag, liaison with panel etc.
Chief Executive / Treasurer
Merseyside Police Authority
Deputy Chief Executive / Monitoring Officer
Performance Manager
Policy & Performance Officer
Policy & Performance Assistant
PA/Member ServicesOfficer
PA to Chief Exec/Treasurer
PA to Deputy Chief Executive
Assistant Treasurer
Internal Audit Manager
Principal Auditor x 2
Senior Auditor x3
Principal Officer Communications s &
Media
Committees & Admin Manager
Principal Officer Citizen Focus
Communications & Engagement Officer x
3 FTE
Vacant
Communications Assistant
Deputy Committees & Admin Manager
Admin Officer
Clerical Assistant*
* - Providing Assistance across Unit
Merseyside
Projects Officer
Staffordshire
Deputy PCC?
Senior Policy Officer – p/t•Police and crime plan•Operational policing•Performance•Research/ analysis
Chief Finance Officer – p/t
•Audit Committee•OPCC finances•Force / Partner financing
Communications Manager
•Comms strategy•Press and media•Publc Engagement
Support Officer•Complaints oversight•Equality and diversity•Force HR issues
ICV Scheme Manager – p/t
•Oversee ICV Scheme
PA/Support Officer•PA/ diary for PCC/DPCC•FOI•Website / Press support
OPCC DRAFT STRUCTURE – DAY 1November 2012
Partnerships Policy Officer
•Partnership working•Commissioning
Chief Executive•Support PCC•Strategic planning•Links with COG•Business planning
PCC
ICV Volunteers.Approx 50 volunteers for custody visiting
Policy Officer – p/t•Post Transition projects•Consultation•Policy Support
p/t – part timeCurrent staff = 8.2 FTE
PA/ Office Manager•PA CEX/CFO•Office management•Complaints / contact log
Surrey
Wiltshire