Updated on 07-05-2018 ANNEXURE-I PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(i) OF THE RIGHT OF INFORMATION ACT,2005 (The particulars of the organization, function and duties.) Sr.No. Name of the Organization/ Department/Board/Corporation /Institution Function and duties (in brief) 1. Chief Electoral Officer, Union Territory, Chandigarh. 1. Conduct of General Elections. 2. Revision/Continuous updation of Electoral Rolls. 3. Preparation and issue of Elector Photo Identity Cards (EPICs). 4. All correspondence from the ECI, Ministry of Law, Pay and Accounts Officer, New Delhi as well as local govt. 5. Other activities as directed by the Commission time to time.
Transcript
Updated on 07-05-2018
ANNEXURE-I
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(i) OF THE RIGHT OF INFORMATION ACT,2005
(The particulars of the organization, function and duties.)
Sr.No. Name of the Organization/ Department/Board/Corporation
/Institution
Function and duties (in brief)
1.
Chief Electoral Officer,
Union Territory, Chandigarh.
1. Conduct of General Elections. 2. Revision/Continuous updation of
Electoral Rolls. 3. Preparation and issue of Elector Photo
Identity Cards (EPICs). 4. All correspondence from the ECI,
Ministry of Law, Pay and Accounts Officer, New Delhi as well as local govt.
5. Other activities as directed by the Commission time to time.
Updated on 07-05-2018
ANNEXURE-2
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(ii) OF THE RIGHT OF INFORMATION ACT,2005
(The powers and duties of the officers and employees)
Name of the Department : Chief Electoral Officer, U.T., Chandigarh.
Sr.No.
Name of the post.
Powers and duties(in brief)
1.
Chief Electoral Officer
1. Conduct of General Elections.
2. Revision/Continuous updation of Electoral
Rolls.
3. Preparation and issue of Elector Photo
Identity Cards (EPICs).
4. Full powers of sanctioning authority.
2.
i)Addl. Chief Electoral Officer
ii)Returning Officer
iii)District Election Officer
iv) Electoral Registration Officer
1. Conduct of General Elections.
2.Returning Officer for declaration of results
of Parliamentary Elections.
3 Financial Powers upto Rs.5,00,000/-
4. Enrollment of voters as E.R.O.
Updated on 07-05-2018
3.
i)Joint Chief Electoral Officer
ii)Asstt. Electoral Registration
Officer(HQ)
1.Drawing and Disbursing Officer.
2.Financial Powers upto Rs.20,000/-
3. Enrollment of voters U/S 22/23 of the
R.P.Act,1950.
4.Nodal Officers for SVEEP, EVMs/ VVPATs etc.
5. PIO/ Appellate Authority in RTI Act.
4.
Naib Tehsildar(Elections)
1.Processing all correspondence relating to
Election Deptt. and forwarding these to
Superiors for decision.
2.Arrangement of all election material for
holding of elections.
3. Processing/Preparation of electoral rolls.
4.Preparation of Elector Photo Identity Cards.
Updated on 07-05-2018
ANNEXURE-3
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(iii) OF THE RIGHT OF INFORMATION ACT,2005
(The procedure followed in the decision making process, including channels of supervision and accountability.)
Name of the Department : Chief Electoral Officer, U.T., Chandigarh.
Sr.No.
Nature/Type of work
Level at which the case is initiated(Name of the post)
Name of the post which deal with the case before the decision making authority.
Level at which decision is made (Name of the post)
1.
Electoral Roll, Preparation and issue of EPIC
Revision/Continuous updation process of E/Rolls, EPICs and all P.U.Cs received from the ECI as well as local, RTI applications, Letters of Budget etc. received from Govt. of India, Ministry of Law, PAO has been dealt by the Sr.Asstt..
N.T.(E) Jt.CEO/Addl.CEO
/CEO
2. Payment of Bills All payment bills are putup for sanction by the Data Entry Operator and preparing bills after sanctioned by the competent authority.
Sr.Asstt. and N.T.,(E)
Jt.CEO/ Addl.CEO
/CEO
3. Preparation of Votes U/S 22/23 of the R.P.Act,1950 and
All the applications received U/2 22/23 of the R.P.Act,1950 and issuance of certified copies from the
Jr.Asstt./ Sr. Asstt. and N.T.(E)
Jt.CEO
Updated on 07-05-2018
issuance of Certified copies thereof.
extract of the E/Roll, maintaining the office files are dealt by the D.E.O
4. Programming work
To implement the ERO-Net, BLO- Net, Training and handle all the programming work, Social Media, CSNO, SVEEP and ELC activities and other technical work by the Programmer.
N.T.(E) Jt.C.E.O./ Addl.CEO
/CEO
5. Preparation of last part of Electoral Rolls
Last part of Electoral Rolls (Service elector) dealt by the Jr.Asstt.
N.T.(E) Jt.C.E.O./Addl. CEO
Updated on 07-05-2018
ANNEXURE-4
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1) (b) (iv) OF THE RIGHT TO INFORMATION ACT,2005
(The norms set for the discharge of its functions)
Name of the Department: Chief Electoral Officer, Union Territory, Chandigarh.
Sr.No. Item of work Norms set by the department (number of days taken for decision making)
1.
All the P.U.Cs pertaining to the Election Commission of India. Ministry of Law Justice & Company Affairs, New Delhi
All P.U.Cs are dealt within stipulated period and are sent to the superior officers for decision.
2.
Preparation and issue of Photo Identity Cards.
Within one month after due verification by the concerned A.E.R.O.
3.
Preparation of Voters Under Section 22/23 of R.P.Act,1950
4.
Issuance of Certified copies of the Electoral Roll.
Within week, but in urgent cases within 24 hours.
Updated on 07-05-2018
ANNEXURE-5
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1) (b) (v) OF THE RIGHT TO INFORMATION ACT,2005
(The rules, regulations, instructions, manuals and records, held by it or under control or used by employees for discharging functions)
Name of the Department/Board/Corporation/Institution/Office:
Chief Electoral Officer, Union Territory, Chandigarh.
Sr.No Name of the Act.
Name of Rules Name of the Manuals
Instructions
(Write circular No./Date
Any other Record/Document
1.
-
Recruitment Rules
-
-
The recruitment rules of Punjab Election Department is applicable to this department.
Updated on 07-05-2018
Updated on 07-05-2018
ANNEXURE-6
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1) (b) (vi) OF THE RIGHT TO INFORMATION ACT,2005
(Statement of the categories of documents that are held or under control)
Name of the Department/Board/Corporation/Institution/Office:
Chief Electoral Officer, Union Territory, Chandigarh.
Sr.No. Category of documents
1.
All the Electoral Rolls of Chandigarh Parliamentary Constituency.
2.
Record of preparation and issue of Photo Identity Cards.
Updated on 07-05-2018
ANNEXURE-7
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1) (b) (vii) OF THE RIGHT TO INFORMATION ACT,2005
(The particulars of any arrangement that exists for consultation with, or representation by the
members of the public in relation to the formulation of policy or implementation thereof.)
Name of the Department/Board/Corporation/Institution/Office:
Chief Electoral Officer, Union Territory, Chandigarh.
Sr.No. Details/Type of arrangements made
All the policies are framed by the Election Commission of India,
All decisions on Election matters are taken by the Election
Commission of India, as well as the Govt. of India, New Delhi.
However political parties are consulted/briefed on important issues by
The Election Department.
Updated on 07-05-2018
Updated on 07-05-2018
ANNEXURE-8
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1) (b) (viii) OF THE RIGHT TO INFORMATION ACT,2005
(Statement of the boards, councils, committees and other bodies)
Name of the Department/Board/Corporation/Institution/Office:
Chief Electoral Officer, Union Territory, Chandigarh.
Sr.No Name of the Boards
Name of Council (s)
Name of Committee (s)
Name of other bodies(s) constituted by the deptt.
Whether meetings of these bodies are open to the public (Yes/No)
Whether the minutes of such meetings are accessible for public (Yes/No)
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(xiv) OF THE RIGHT OF INFORMATION ACT,2005
(Details in respect of the information, available, reduced in an electronic form.)
Name of the Department : Chief Electoral Officer, Chandigarh
Sr.No.
Type of information
1.
All the data of Electoral Rolls as well as all types of forms to be used by the public in this department is available on the website of this department i.e. www.ceochandigarh.nic.in
Updated on 07-05-2018
ANNEXURE-I5
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1)(b)(xv) OF THE RIGHT OF INFORMATION ACT,2005
(Particulars of facilities available to citizens for obtaining information.)
Name of the Department : Chief Electoral Officer, Chandigarh
Sr.No. Facilities available Remarks
(No. of days in a week/Timing etc.
1.
Availability of information of Electoral Rolls and Elector Photo Identity Cards
All data of Electoral Rolls and Elector Photo Identity Cards of Chandigarh Parliamentary Constituency are available on the website of the department i.e. www.ceochandigarh.nic.in In addition to the above any one can visit in the department for examining the E/Roll, for this purpose an enquiry counter has been setup in this department. The information would be provided within 5 minutes.
2.
Issuance of Certified copies of the E/Roll
Within a week and in case of urgency within 24 hours.
Updated on 07-05-2018
ANNEXURE-16
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1) (b) (xvi) OF THE RIGHT TO INFORMATION ACT,2005
(Name, designations and other particulars of the Public Information Officers)
Name of the Department/Board/Corporation/Institution/Office:
Chief Electoral Officer, Union Territory, Chandigarh.
S
N
Name of the Central Public Information
Officer
Desig-nation
Telephone No.
(Office/
Residence
Residential Address
Assistant Central Public Information Officer
Telephone Number (Office/ Residence
Residential Address
1 Sh.Devi Ditta Malhotra,
N.T.E (o) 2700322
#.183,
Khudda Lahora Colony, Chandigarh
Sh.Kuldeep Singh, Sr.Asstt-cum-Acctt.
2700322 #.143, Sector-78,
SAS Nagar, Mohali
Updated on 07-05-2018
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4(1) (b) (xvi) OF THE RIGHT TO INFORMATION ACT,2005
(Name, designations and other particulars of the Public Information Officers & Asstt.Public Information Officer)
Name of the Department/Board/Corporation/Institution/Office:
Chief Electoral Officer, Union Territory, Chandigarh.
