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7/17/2019 The Procurement Process
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PUBLICPROCUREMENT
PROCESS
7/17/2019 The Procurement Process
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Objectives of Good Procurement
Acuisition in t!e most cost effective
m"nner # Ri$!t %rice &'o(est ev"'u"ted
%rice)* In t!e ri$!t u"ntities* "t t!e
ri$!t u"'it+* from t!e ri$!t source* "tt!e ri$!t time* ,e'ivered "t t!e ri$!t
%'"ce
T!e benefits of $ood %rocurement
inc'ude- Securit+ of su%%'+* Lo(er tot"'cost* Reduced ris.* Im%roved u"'it+*
More "dded v"'ue* Gre"ter efficienc+*
Ne( innov"tions/.
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Objectives of t!e PP,A* 0112
econom+3 efficienc+3 com%etition3 f"irness3
inte$rit+3 tr"ns%"renc+3 "ccount"bi'it+3 %ub'ic
confidence in %ub'ic %rocurement "nddis%os"'3 "nd %romotion of 'oc"' industr+ "nd
economic deve'o%ment/
Im%ort"nce of Pub'ic Procurement
M"jorit+ of 4en+" 5ision 0161 f'"$s!i% %rojectsto be de'ivered t!rou$! %ub'ic %rocurement/
Need for e'imin"tion of ("ste t!rou$! str"te$ic
'e"ders!i% in %ub'ic %rocurement 7 dis%os"'
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THE PUBLIC PROCUREMENT PROCESS
8/ Identif+ t!e Need Res%onsibi'it+ for identific"tion of
reuirements "t ,e%"rtment"' 'eve'*Or$"ni9"tion"' 'eve'
Consider t+%e of $oods* (or.s "ndservices3 "nd (!en "nd (!ere needed
0/ Undert".e Procurement P'"nnin$ ,e%"rtments su%%'+ t!eir %rocurement %'"ns
(!ic! "re conso'id"ted Procurement commenced on s"tisf"ction t!"t
sufficient funds e:ist
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T;E PUBLIC PROCUREMENT PROCES
6/S%ecific"tion of Reuirement It consists of definitive descri%tions on t!e
object to be %rocured/ S%ecific"tions must be c'e"r* "ccur"te "nd
Com%'ete ot!er (ise (i'' resu't to (ron$%rocurement of $oods<services<(or.s Provision of inform"tion t!"t t!e su%%'ier
reuires in order to re'i"b'+ meet t!e user=se:%ect"tion/
Need for m"r.et surve+ to "ssist (it! %re%"r"tion
of s%ecific"tions e/$ bi''s of u"ntities S%ecific"tion to be dr"(n b+ t!e user of t!e
%roduct or service "nd t!e SCM function Consu't"nts m"+ be used in %re%"r"tion of
s%ecific"tions "nd biddin$ document
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T;E PUBLIC PROCUREMENT PROCES
Met!ods of s%ecific"tions S"m%'e – part of the item to be procured i ubmitted to the bu!er
to be ued to compare the de"i#ered amou$t a%ai$t it to co$firm
&ua"it! adhere$ce a$d co$forma$ce. It i ued i$ te'ti"e i$dutr!
a$d o o$
(radi$% – thi method i commo$"! ued i$ cerea" a$d cah cropto i$dicate the #ariou &ua"it! "e#e" e.%. %rade I) II amo$% other
Tech$ica" i""utratio$ – thi method i ued to decribe &ua"it! of
tech$ica" a$d comp"e' artitic %ood uch a co$tructio$ a$d
bui"di$% *or+ *hich hou"d be accompa$ied b! tech$ica" dra*i$%
to co$firm &ua"it! re&uireme$t bra$d $ame – thi i ued to decribe &ua"it! of %ood that are
difficu"t to pecif! b! other mea$.
Ho*e#er) the *ord, -or e&ui#a"e$t hou"d be added *he$
pecif!i$% ui$% bra$d $ame. /ectio$ 01/122
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T;E PUBLIC PROCUREMENT PROCESS
>/ Pre%"r"tion of Tender ,ocuments
Cont"inin$ S%ecific"tions # Bi''s of u"ntities*
dr"(in$s* ev"'u"tion criteri"* Price sc!edu'e*
tender forms* s"m%'e contr"ct* Preferences "nd
Reserv"tions e/t/c/2/ C!oice of Procurement Met!od
"/ O%en tenderin$ &O%en N"tion"' Tender orIntern"tion"' O%en Tender)#%referred met!od
b/ Ot!ers - Restricted Tender* ,irect %rocurement*Reuest for uot"tions* Reuest for %ro%os"'s*Lo( v"'ue %rocurement* S%eci"''+ %ermitted%rocedures
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T;E PUBLIC PROCUREMENT PROCES
?/ Pub'ici9in$ t!e %rocurement o%%ortunit+ #
Advertisin$ in ne(s%"%ers* notice bo"rds*
(ebsites
@/ Av"i'in$ biddin$ documents to bidders
/ Submission of bid ,ocuments# %rovision of tender bo:
# no '"te tenders
/ O%enin$ of Bids# A%%ointment of tender o%enin$ committee*
bidders m"+ %"rtici%"te* "nd minutes
%re%"red
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T;E PUBLIC PROCUREMENT PROCESS
81/ Bid Ev"'u"tion-
T!is ste% invo'ves-
"/Pre'imin"r+ ev"'u"tion# a$d re3ectio$ of
te$der that do $ot atif! the baicre&uireme$t /Re%.142
b/Tec!nic"' Ev"'u"tion5 compari$% each te$derto the tech$ica" re&uireme$t
c/in"nci"' Ev"'u"tion# compari$% te$der todetermi$e the e#a"uated price of each Te$der toco$ider Prefere$ce a$d Reer#atio$d/d/Post u"'ific"tion#Post u"'ific"tion# *here i$dicated i$ thete$der docume$t a Procuri$% E$tit! ma!) priorto a*ard of the te$der co$firm the &ua"ificatio$of the "o*et e#a"uated te$derer
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THE PUBLIC PROCUREMENT PROCES
81/ A("rd of Tender b+ Tender Committee Tender committee Duorum to be I5E
inc'udin$ t!e C!"irm"n
,ecision t!rou$! consensus Minutes of Tender Committee to be %re%"red
80/ Notific"tion of A("rd "nd A%%e"'indo( Period
i/ Notific"tion to (inner "nd 'osers
simu't"neous'+ii/ Bidders !"s " ri$!t to see.
"dministr"tive revie( on PE=s decisions
iii/Bidders ri$!t to see. judici"' Revie(
T;E PUBLIC PROCUREMENT
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T;E PUBLIC PROCUREMENT
PROCESS
86/Contr"ct M"n"$ement
E:ecution of contr"ct
Ins%ection "nd u"'it+ "ssur"nce#b+
Ins%ection 7 Acce%t"nce committee ;"nd'in$* c'"ims "nd dis%utes
Administerin$ %"+ment %rovision/
Overdue %"+ments to be %"id (it! interest
5"ri"tions to Contr"cts "''o(ed on %rice"nd u"ntit+ "s %er Re$u'"tions
Contr"ct Termin"tion # To be "%%roved b+
t!e tender committee/
T;E PUBLIC PROCUREMENT
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T;E PUBLIC PROCUREMENT
PROCESS
8>/ ,is%os"' of sur%'us* obso'eteor<"nd unservice"b'e stores b+use of t!e fo''o(in$ met!ods
Tr"nsfer to "not!er entit+
s"'e b+ %ub'ic tender
s"'e b+ %ub'ic "uction
destruction* dum%in$ or bur+in$
tr"de#inRestriction on dis%os"' to em%'o+ees to
be set out in t!e re$u'"tions/
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CONCLUSIONCONCLUSION
PP,A*0112 out'"(s in"%%ro%ri"te inf'uence in t!e
%rocurement %rocess
PPOA is m"nd"ted (it! c"rr+in$ out %rocurement
"ssessments* "udits "nd revie(s "nd issue
directions
PP,A*0112 m".es it m"nd"tor+ for Procurin$
Entities to re%ort to PPOA on %rescribed "ctivities
T!e ,irector Gener"' of PPOA (it! t!e "%%rov"' of
PPOAB m"+ deb"r " %erson from %"rtici%"tin$ in
%rocurement %roceedin$s Com%'i"nce (it! PP,A*0112 "nd PP,R*011?
resu'ts in econom+* efficienc+* f"irness*
com%etition* tr"ns%"renc+* %ub'ic confidence "nd
%romotion of 'oc"' industr+/
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