May 2012 AZ NIGP P.O. Box 18123 Phoenix, AZ 85005 The Purchasing Exchange - 1 - www.aznigp.org ARIZONA STATE CAPITOL CHAPTER 2012 Executive Board President Sharon Brause, CPPB.......480-782-2407 [email protected]Vice-President Art Urquidez, CPPO,CPPB...602-712-4437 [email protected]Secretary Gary Barkman....................480-472-6116 [email protected]Treasurer Kristy Garcia, CPPB...........480-782-2402 [email protected]Immediate Past President John Albin, CPPO, CPPB.....480-644-2453 [email protected]Inside This Issue Annual Forum...........................................2 Membership Report..................................2 2012 Calendar of Events........................3 Purchasing Month Photos..................4-5 Pat’s Run..................................................6 Member Spotlight - Candace Vis..........7 Education & Pro D Opportunities........... Contracting for Construction Svc.....8 Warehousing & Inventory Contrl......9 Retirement Announcements.................10 Member Spotlight - Jennifer Roberts.11 Coming Events Chapter Meeting...........May 8, 2012 Board Meeting............May 10, 2012 Webinar/Lunch Box U..June 12, 2012 Board Meeting............June 14, 2012 Board Meeting.............July 12, 2012 Contracting for Construction Services Seminar ..................July 16&17, 2012 See our Calendar of Events on page 3 The Purchasing Exchange President’s Message by Sharon Brause, CPPB The Official Newsletter of the Arizona State Capitol Chapter of NIGP Well, Purchasing Month is behind us and we’re now in full gear preparing for the rest of our busy year. Thanks goes out to Kristy Garcia, Cheryl Rentscheler and Betty Austin for making the arrangements for each of the Purchasing month social events – and a special thank you to all those who attended. April has proven to be a very busy month for us. We started the month with our first Webinar of the year “Using Resources to Develop Specifications” with a whopping 37 registrants. It was a great turnout and very informative session. The chapter also sponsored the National seminar “Introduction to Public Procurement”, which also had a tremendous turnout from not only our chapter members, but several NIGP members from New Mexico as well as the other two Arizona chapters. Special thanks to Kristy Garcia her hospitality in taking care of our guests. The May Chapter Luncheon meeting is scheduled for May 8, 2012 at the AZ Dept of Transportation HDRC Facility. Our guest speakers for this meeting will be Bill Munch, Director of Mesa Public Schools and James Scarboro, Deputy Finance Director with the City of Phoenix. There’s been a lot of talk recently about local preference so please plan on attending to hear what they have to share. Mark the date on your calendar as it’s time we “Get Back to Basics” with our procurement training. The 23 rd Annual Regional Conference & Vendor Expo is scheduled for October 18 th , 2012 at the Mesa Convention Center. Registration for vendors is open and we’ve had a great response so far. The Regional Conference committee is diligently planning the session schedule and speakers for you and will hopefully have everything confirmed and ready to announce within the next couple of months. With all of the agency budget cuts and staff shortages, it is becoming more difficult to find the time and funding to attend training. Your chapter officers and committee members do their best at attempting to add value to all training opportunities and provide our chapter members with low cost or no cost training. If you have specific topics that you would like to see presented at a Career Seminar or Webinar session, please forward them to the appropriate committee member and we’ll do our best to accommodate you. As always, I am thankful for the committee members and officers and to you, the members, for all the support and trust you have in us. If you have any comments or suggestions, please contact me or one of the other officers and we will gladly talk with you. Sharon
Transcript
May 2012 AZ NIGP P.O. Box 18123 Phoenix, AZ 85005
The Purchasing Exchange - 1 - www.aznigp.org
ARIZONA STATE CAPITOLCHAPTER
2012 Executive BoardPresident Sharon Brause, CPPB.......480-782-2407 [email protected] Art Urquidez, CPPO,CPPB...602-712-4437 [email protected] Gary Barkman....................480-472-6116 [email protected] Kristy Garcia, CPPB...........480-782-2402 [email protected] Past President John Albin, CPPO, CPPB.....480-644-2453 [email protected]
Inside This Issue
Annual Forum...........................................2Membership Report..................................22012 Calendar of Events........................3Purchasing Month Photos..................4-5Pat’s Run..................................................6Member Spotlight - Candace Vis..........7Education & Pro D Opportunities........... Contracting for Construction Svc.....8 Warehousing & Inventory Contrl......9Retirement Announcements.................10Member Spotlight - Jennifer Roberts.11
The Official Newsletter of the Arizona State Capitol Chapter of NIGP
Well, Purchasing Month is behind us and we’re nowin full gear preparing for the rest of our busy year.Thanks goes out to Kristy Garcia, Cheryl Rentschelerand Betty Austin for making the arrangements for eachof the Purchasing month social events – and a specialthank you to all those who attended.
April has proven to be a very busy month for us. We started the monthwith our first Webinar of the year “Using Resources to DevelopSpecifications” with a whopping 37 registrants. It was a great turnout andvery informative session. The chapter also sponsored the National seminar“Introduction to Public Procurement”, which also had a tremendousturnout from not only our chapter members, but several NIGP membersfrom New Mexico as well as the other two Arizona chapters. Special thanksto Kristy Garcia her hospitality in taking care of our guests. The May Chapter Luncheon meeting is scheduled for May 8, 2012 at theAZ Dept of Transportation HDRC Facility. Our guest speakers for thismeeting will be Bill Munch, Director of Mesa Public Schools and JamesScarboro, Deputy Finance Director with the City of Phoenix. There’s been alot of talk recently about local preference so please plan on attending to hearwhat they have to share. Mark the date on your calendar as it’s time we “Get Back to Basics” withour procurement training. The 23rd Annual Regional Conference &Vendor Expo is scheduled for October 18th, 2012 at the Mesa ConventionCenter. Registration for vendors is open and we’ve had a great responseso far. The Regional Conference committee is diligently planning the sessionschedule and speakers for you and will hopefully have everything confirmedand ready to announce within the next couple of months. With all of the agency budget cuts and staff shortages, it is becomingmore difficult to find the time and funding to attend training. Your chapterofficers and committee members do their best at attempting to add value toall training opportunities and provide our chapter members with low cost orno cost training. If you have specific topics that you would like to seepresented at a Career Seminar or Webinar session, please forward them tothe appropriate committee member and we’ll do our best to accommodateyou. As always, I am thankful for the committee members and officers and toyou, the members, for all the support and trust you have in us. If you haveany comments or suggestions, please contact me or one of the other officersand we will gladly talk with you.
Sharon
The Purchasing Exchange - 2 - www.aznigp.org
Membership Report
May 2012
by Kristy Garcia, CPPB
Active Members = 280Pending Members = 1Expired Members = 4Vacant Members = 3Member packets sent = 6 Please remember to renew yourmembership for the 2012/2013year, coming up soon. Membershiprenewals or any new membershipis $40.00. All NEW membersreceive a free lunch voucher toattend a chapter luncheon ($10-$15value). Reminder to all recentlyregistered new members that havereceived a free lunch voucher thispast year and the free lunchdrawing winners to redeem theirfree lunch vouchers as soon as youcan. There are 31 vouchersoutstanding. Some of the benefits to being aChapter member include,Networking Opportunities,discounted ProfessionalDevelopment events, InfluenceOutcomes and Industry Standards,Enhance Leadership Skills andNational Staff and Resources.
Please contact Kristy Garcia withany questions or help gettingregistered at 480-782-2402 or emailat [email protected].
Our SponsorsDon’t forget to patronize our corporate sponsors if possible. Links to their websites are at the bottom of
our chapter website at: www.aznigp.orgJust click on their logo.
The Annual Forum and Products Exposition is the largest NorthAmerican educational conference exclusively for individuals inpublic procurement. This is a once a year opportunity to engagein professional development and network with others in publicprocurement and the supplier community.
The products exposition provides an opportunity to discover thelatest products and services available to the government from avast array of suppliers. The educational component of theconference covers the latest hot topics, best practices, resourcesand skills to help improve job performance and provideprofessional development.
Join NIGP at the Washington State Convention & Trade Centerin Seattle, August 18 - 22, 2012 where you will be “ReachingNew Heights.”
Go to: http://www.nigp.org
Annual ForumSeattle, WashingtonAugust 18-22, 2012
We have a link from our Chapter home page directly to the conferenceregistration. Check it out.
The Purchasing Exchange - 3 - www.aznigp.org
May 2012
January 12, 2012 Board Meeting 2:00 PM TELECONFERENCEJanuary 24, 2012 Chapter Luncheon Meeting 11:30 AM RADISSON PHOENIX
March 8, 2012 Board Meeting 2:00 PM TELECONFERENCEMarch 10, 2012 VOLUNTEER EVENT – Channel 8 Phone Bank 8:00-1:00March 13, 2012 Career Seminar I 8:00 AM ADOT HRDC FacilityMarch 15, 2012 Purchasing Month Social Event, East Side 5:30 PM Charleston’s-Mesa/GilbertMarch 22, 2012 Purchasing Month Social Event, West Side 5:30 PM Native New Yorker-WestgateMarch 29, 2012 Purchasing Month Social Event, Central 5:30 PM AuntChilada’s- 16th St.
April 10, 2012 WEBINAR/LBU 11:30 AM ADOT HRDC FacilityApril 12, 2012 Board Meeting 2:00 PM TELECONFERENCEApril 16-18, 2012 SEMINAR-INTRO TO PUBLIC PROCUREMENT 8:30 AM City of ChandlerApril 21, 2012 VOLUNTEER EVENT – 8TH ANNUAL PAT’S RUN TBD ASU - Tempe
May 8, 2012 Chapter Luncheon Meeting 11:30 AM Maricopa Cnty Animal ControlMay 10, 2012 Board Meeting 2:00 PM TELECONFERENCE
June 12, 2012 WEBINAR/LBU 11:30 AM ADOT HRDC FacilityJune 14, 2012 Board Meeting 2:00 PM TELECONFERENCE
July 12, 2012 Board Meeting 2:00 PM TELECONFERENCEJuly 16 & 17, 2012 SEMINAR – CONTRACTING FOR CONST. SVS 8:00 AM Central AZ Project
August 9, 2012 Board Meeting 2:00 PM TELECONFERENCEAugust 14, 2012 Career Seminar II 8:00 AM ADOT – HRDC FacilityAugust 18-22, 2012 NIGP National Forum, Seattle, WA
September 11, 2012 Chapter Luncheon Meeting 11:30 AM ADOT – HRDC FacilitySeptember 13, 2012 Board Meeting 2:00 PM TELECONFERENCESeptember 24, 2012 ABC’s of RFP’s 8:00 AM ADOT – HRDC Facility
October 11, 2012 Board Meeting 2:00 PM TELECONFERENCEOctober 18, 2012 Regional Conference 9:00 AM Mesa Convention Center
November 1, 2012 WEBINAR/LBU 11:30 AM ADOT – HRDC FacilityNovember 5-6, 2012 SEMINAR – WAREHOUSING & INV CONTROL 8:00 Tolleson UHSDNovember 8, 2012 Board Meeting 2:00 PM TELECONFERENCE
December 11, 2012 Transitional Board Meeting 9:00 AM TBDDecember 11, 2012 Chapter Luncheon Meeting 11:30 AM TBD
PROJECTED:FEBRUARY 2013SEMINAR – PROCUREMENT UNDER FEDERAL GRANTS
2012Calendar of Events
2012Calendar of Events
The Purchasing Exchange - 4 - www.aznigp.org
May 2012
2012 Purchasing Month Highlights
Arizona State Capitol Chapter of NIGP hosted a networking and social event for our East Side membersout on the patio at Charleston’s Restaurant in Mesa on March 15, 2012.
Aunt Chilada’s was the site of the social for the Central members on March 29, 2012
The Purchasing Exchange - 5 - www.aznigp.org
May 2012
We won’t publish names. What happens at oursocials, stays at our socials.
Introduction to Public Procurement ClassApril 16-18, 2012
From: [email protected] [mailto:[email protected]]Sent: Monday, April 23, 2012 2:14 PMTo: Austin, BettySubject: Thank You From Pat’s Run
Dear Betty,
On behalf of the Pats Run Race Committee, THANK YOU for sharing your time and talents as a member of the Pats RunRace Crew!
The 8th Annual Pats Run was the largest and most successful Pats Run to date, and your dedication as a volunteer trulymade a difference in making a positive impact on the 30,000 runners, walkers and spectators who united at Sun DevilStadium to honor Pats legacy on Saturday. From the pre-race activities of labeling race numbers and preparing team packets,to distributing race shirts, and keeping runners hydrated on race day•the event couldnt happen without each and every taskcompleted by our dedicated volunteers. Through the selfless donation of your time and efforts, you have exemplified one of thequalities many admired about Pat Tillman • his commitment to service.
Pats Run is the signature annual fundraiser for the Pat Tillman Foundation. Proceeds generated by the event support theTillman Military Scholars program that provides educational resources and scholarships to our nations veterans and theirspouses. To date, 171 Tillman Military Scholars have been awarded over $2.2 million in scholarship support to attendacademic institutions across the U.S. We encourage you to read their stories (http://www.pattillmanfoundation.org/tillman-military-scholars/scholar-map/) and take pride in the knowledge that you have directly helped further the Foundations effortsto reward those who have served our country.
A special thanks to our returning Race Crew members and the individuals who shared past experiences to train and leadothers in specific areas.
Each member of the Pats Run Race Crew is vital to the success of the event, and we hope to see you all again next year forthe 9th Annual Pats Run. Mark your calendars for Veterans Day • November 11, 2012 when online registration for volunteersand participants will open.
How long have you worked for your employer:4 months
Before joining my current employer, I was:working for the Maricopa County EducationService Agency as the Business ServicesSupervisor doing purchasing, A/P, and grants
What are you currently working on? Currentlywe are working on solicitations for fleet services,citizen survey, youth soccer league partnership,and real estate broker services
What is your proudest procurementaccomplishment? Preparing to get my CPPBcertification and the procurement guide that Icreated when I was with my previous employer.
It’s your day off. What are you doing? Eitherplaying bingo, working out, or going to a movie.
When you were a kid, what did you want to bewhen you grew up? A teacher
What is one thing you would like to be betterat? Time management at home.
A long-lost relative dies and leaves his life’ssavings—$2 million—to you. What do you dowith the money? Pay off student loans and thehouse, take a cool trip, and buy a bakery to run.
If you could give one piece of advice to acollege graduate entering the workforce inyour field, what would it be? Become a spongeand soak up as much knowledge and experienceas you can from the respected sources aroundyou.
I’m happiest when: My husband and I get entireweekends off together. It doesn’t happen very often.
One thing I’ve always wanted to do but haven’tis: Own and operate a bakery.
The Purchasing Exchange - 8 - www.aznigp.org
May 2012
Seminar - Contracting for Construction ServicesJune 16, 17, 20128:00 AM - 5:00 PM
Central Arizona Project, Conference Room 1123636 N. 7th StreetPhoenix, AZ 85024
To Register and to view the seminar brochure, go to the Arizona State Capitol Chapter website: www.aznigp.orgYou will then register online at the National NIGP website by following the links.Cost: NATIONAL MEMBER
Register 60 or more days before the event: $435 Non Members: $625Register 31-59 days before the event: $460 Non Members: $650Register 30 days or less prior to the event: $510 Non Members: $700
General Description: Procurement is no longer merely the sourcing agent for the materials and services necessary tosupport construction programs. Increasingly purchasing agents must also shoulder the responsibilities of contract andprogram managers. What are the non-procurement functions, activities and policies associated with constructionmanagement that purchasing agents should be familiar with as their role expands? This course examines the manyprocesses and techniques that contribute to successful public works projects. Understanding how construction projects areinitially defined and budgeted, the responsibilities of the project manager, major methods of construction and how to selectcontractors is critical to every capital development program. By defining terms that may be unique to infrastructuredevelopment and clarifying the many elements of the pre-, mid-, and post-construction phases, this course is very useful toboth beginning and experienced construction contract managers.Course Outline:The following is an outline of the material that will be covered in this two day course. Practical examples, group exercises andcase studies will be utilized throughout the course.Day One: Day Two:· Pre-test Contracting for Design Services· Construction contract risks and laws Contracting for the General Contractor· Planning and Budgeting Contract Administration· Project Management Green Building and Social Responsibility· Construction Contracting Methods Post Test
Education and Professional Development Opportunities
Even with the down economy there are govern-ment procurement jobs available. Check out theChapter website for Job Announcements. Thereare several out there.
Go to: www.aznigp.org
Find A JobJune Webinar / Lunch Box UUsing Resources to Develop Specifications
Tuesday , June 12, 201211:30 AM
Maricopa County Elections520 S. 3rd Avenue
Phoenix, Arizona 85003
Fees for this event:
Members: No Charge
(0.1700 points)
Non-members: $5.00
Free Parking is available
Warehousing and Inventory ControlNovember 5-6, 20128:00 AM - 5:00 PM
Tolleson Union High School District9801 W. Van Buren St., Rm A144
Tolleson, AZ 85353
To Register and to view the seminar brochure, go to the Arizona State Capitol Chapter website: www.aznigp.orgYou will then register online at the National NIGP website by following the links.Cost: NATIONAL MEMBER
Register 60 or more days before the event: $435 Non Members: $625Register 31-59 days before the event: $460 Non Members: $650Register 30 days or less prior to the event: $510 Non Members: $700
General Description: This course focuses on optimizing the development/management/maintenance of asupply chain that includes a warehousing and inventory management strategy. It enables the procurementprofessional to gain command of the key elements of a successful operation and provides a guide tocomplementing procurement activities with prudent inventory management techniques. Can these conceptshelp your procurement function add value to meet often unpredictable demands? Check it out.
Intended Audience: Finance, procurement and supply chain professionals looking for ways to obecome moreeffective and efficient by improving their inventory management methodologies. Warehouse managers andwarehouse employees.
Course Outline:Day One: Day Two:
Pre-test ForecastingIntroduction to Warehousing & Inventory Control DemandOrganizational Placement Long RangeFunding and Costs Monitoring and EvaluationManagement Just in Time Inventory ManagementSafety and Security Types of Surplus and Disposal MethodsPerformance Measures SummaryTechnology Post TestWorking Stock and Safety Stock
Instructor: Ms. Jennie E. Readey, CPPO, CPPB 16 years experience in public procurement and contractingwith the State of Colorado; Director of Procurement for the Colorado Dept of Transportation, and Director ofPurchasing for the Colorado School of Mines. Management and supervision of professional purchasing agents,administration of consultant and professional service contracts. Master Instructor, NIGP.
For Seminar Registration, please visit NIIGP’s website at www.nigp.org
Hotel Information: Legasy Suites - 1204 N. 91st Ave., Tolleson, AZ 85353. Reservations - 623-234-3816Room rate $49.00 Group Code: NIGP
Charles Hinegardner, Senior ProcurementOfficer with the Maricopa County Office of Procure-ment Services has retired. His last day withMaricopa County was March 30, 2012. We wishhim well in his retirement.
John Albin, your Immediate Past Presidenthas announced his retirement from the City of MesaPurchasing Division. His last day of work will beMay 31, 2012. John has been with the City of Mesafor 30 years 7 months and a member of the ArizonaState Capitol Chapter since 1985.
A retirement celebration will be held May 31 atthe Mesa City Plaza Bldg., 8th floor, 20 E. Main from2:00PM to 4:00PM. All of his friends from theArizona State Capitol Chapter are invited to attend.Come by and wish him well. Call 480-644-2543 formore information.
I’m ready for this!!!
Mary Talerico is retiring from Mesa PublicSchools. Mary can be reached at 480-472-0143until her last day on May 3, 2012
No retirement party is planned (don’t like those).I will walk out the door on 5-3-12 @ 3:00 PM. I willtell you truthfully, I am scared to death. I haveworked since I was 14 years old.
I started with MPS in October of 1981, part timein special ed. Hired on full time in February of 1982in Adult Education and transferred into Purchasingas the third buyer (we now have 8) in August of1982.
If you are getting ready to retire, let us know and wewill get your name in this section of the Purchasing
Exchange. Be sure to send us a photo. If youknow of someone who has retired, let us know also.
May 2012
The Purchasing Exchange - 11 - www.aznigp.org
Member SpotlightMember SpotlightMember SpotlightMember SpotlightMember SpotlightJennifer Roberts
How long have you worked for your employer:7 months
Before joining my current employer, I was:Buyer at the City of Indianapolis for 4 years
What are you currently working on? (Project orsolicitation)Fire Mitigation and Forestry Management Services(RFP)Printing & Mailing of AZ State Board of NursingJournals (RFP)1099’s and W-2’s for General Accounting Office(IFB)Computer Based Testing for Pest ControlProfessional Licensing(RFP)
What is your proudest procurementaccomplishment?My proudest procurement accomplishment is theJail Inmate Health Services RFP I processed for theSheriff’s Department at the City of Indianapolis. Itinvolved medical and dental care including trackingand dispensing medications, dialysis andemergency transport to the hospital. It wasapproximately a $40 million dollar contract and wasprotested, but the documentation was thorough andsupported the end result.
It’s your day off. What are you doing?Start by sleeping in a little bit, then go out forbreakfast with a friend, shopping at the bookstore,Michael’s, Hobby Lobby and Ross, then either catcha movie at Picture Show Theater, lay by the poolwith music and a good book, or scrapbooking andcard making. Finally, I would watch lots of the BioChannel and TLC to catch my favorite shows.
One thing you always wanted to do but haven’tis?Take a trip to Greece to visit all the interestingancient buildings to see and learn more aboutmythology and the great philosophers.
The last book I read cover to cover was:The Tenth Circle by Jodi Picoult
My philosophy to work and live by is:Follow the Golden Rule, validate and appreciateyour friends & family, and no matter what keepprayer and faith central in your life.
When you were a kid, what did you want to bewhen you grew up?I wanted to be either an accountant or aveterinarian. (I obviously was quite confused asthere is no connection between the two fields.)
Here is a picture of Jennifer with her two grandkidsat the Arizona Science Center’s
“Real Pirates” exhibit!
Arizona State Capitol ChapterP.O. Box 18123Phoenix, AZ 85005
Address Correction Requested
The Purchasing Exchange
This newsletter is published quarterly for members ofthe Arizona State Capitol Chapter of NIGP. Pleasedirect correspondence to:
Do you want to be “published”? Now isyour chance. Use The Purchasing Exchangeas your vehicle to publish articles or reports thatare of interest to our members. Any procure-ment related subject will be considered. If youhave a contract that you are preparing and wouldlike to offer it as a cooperative contract, let usknow and we will let the chapter membershipknow.
NIGP Transcends “Excellence inProcurement” to “The Institute for
Public Procurement”
For the past decade, NIGP has emphasizedExcellence in Public Procurement and, in so doing,the awareness of NIGP has grown and strengthened.
NIGP CEO Rick Grimm announced, “We (NIGP)are at an important crossroad as we continue toenhance the unique value we bring to governmentagencies – whether local, state, provincial, nationalor international. Reflecting our growing capacity tomeaningfully engage across diverse entitiesregardless of geography, NIGP will continue tostrengthen its unique identity by capitalizing on – andtranscending – “excellence in public procurement”to ‘NIGP: The Institute for Public Procurement’.”
