AGENDAjimwardcdd.com/Files/ML_-_Agenda_01_09_2020_Complete.pdfThe Regular Meeting of the Board of...

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MIROMAR LAKES COMMUNITY DEVELOPMENT DISTRICT

AGENDA REGULAR MEETING

JANUARY 9, 2020

MIROMAR LAKES COMMUNITY DEVELOPMENT DISTRICT

James P. Ward District Manager

2900 NE 12TH TERRACE SUITE 1 OAKLAND PARK, FL 33334 PHONE (954) 658-4900 E-MAIL [email protected]

www.miromarlakescdd.org

January 6, 2020 Board of Supervisors Miromar Lakes Community Development District Dear Board Members: The Regular Meeting of the Board of Supervisors of the Miromar Lakes Community Development District will be held on Thursday, January 9, at 2:00 P.M. at the Beach Clubhouse, 18061 Miromar Lakes Parkway, Miromar Lakes, Florida 33913. 1. Call to Order & Roll Call 2. Staff Reports

a) Attorney b) Engineer c) Asset manager

I. December, 2019 Report d) Manager

I. Financial Statements for the period ending December, 2019 (Unaudited)

3. Supervisor’s Requests and Audience Comments 4. Adjournment The minutes for the December, 2019 meeting are in preparation, and will be on the agenda for the February, 2019 meeting. Although not an agenda item for this meeting, the professional team, received an email from the Peninsula IV HOA, which as I understand, is now composed of resident board members. The request centers around improvements to a portion of the water management system, that has not been turned over to the CDD for ownership/operations as of this date. The proposed improvements are beyond which we usually see, and as such, I thought it prudent to insure that the Board is fully aware of the improvements that are being requested, and to

http://www.miromarlakescdd.org/http://www.miromarlakescdd.org/

2 | P a g e Miromar Lakes Community Development District

James P. Ward District Manager

2900 NE 12TH TERRACE SUITE 1 OAKLAND PARK, FL 33334 PHONE (954) 658-4900 E-MAIL [email protected]

www.miromarlakescdd.org

insure that we have full input on this work. At the requisite time, the CDD will need to assume responsibility for the water management system, and the Board’s full input into the process is important. The improvements are all cosmetic in nature, and include landscaping, a fountain, and some sort of “viewing” area (appears to be some sort of dock structure). The balance of the Agenda is standard in nature and I look forward to seeing you at the meeting, and if you have any questions and/or comments, please do not hesitate to contact me directly at (954) 658-4900. Yours sincerely, Miromar Lakes Community Development District James P. Ward District Manager Enclosures

http://www.miromarlakescdd.org/http://www.miromarlakescdd.org/http://www.miromarlakescdd.org/http://www.miromarlakescdd.org/

Memorandum

Date: January 2, 2020

To: James P. Ward- District Manager

From: Bruce Bernard - Field Asset Manager

Subject: Miromar Lakes CDD – December 2019 CGA Project # 13-5692

Lake Maintenance

CDD staff will begin maintaining wetland areas that previously were maintained by the landscaping vendor in previous years within our landscaping agreement. The CDD has received quotes and has engaged Crosscreek Environmental to maintain the six (6) wetland locations owned by CDD.

Staff has obtained the “Consent of Access” forms from Tivoli and St. Moritz HOA’s for the lake bank restoration work in each subdivision. Staff will be staking at the CDD property line to re-establish bank slope from the stacks to the existing lake bank. Lake bank restoration will begin in the week of Jan. 13, 2020 in Tivoli.

Stormwater Maintenance

M.R.I. (CDD drainage contractor) replaced two 28” x 30” broken drainage structure grates within existing catch basins on the on the north side of Porta Romano. Contractor also repaired sunken curb inlet at Visconti Circle in the Verona Lago subdivision. M.R.I. is scheduled begin concrete repairs on catch basin inlets along Miromar Lakes Blvd that have been damaged in the past. Once completed, the contractor while begin this years inspection of stormwater basins in Phase 2 of the drainage maintenance plan and prepare a report for staff.

Permit Compliance

SFWMD Notice of Inspection letter dated September 18, 2015, remaining open items / updates are as follows:

1. Application – Miromar Lakes Phase 1

a. Lake bank erosion - Erosion to the lake shoreline has occurred in some areas of Lakes 6G, 6I, and 6J. Lake 6I has a drop of four (4) feet between lots. Also, erosion has occurred near control structure CS#1. Restore the lake shorelines to substantial compliance with permit. Shoreline erosion mitigation efforts have been incorporated into the CCD Capital Improvements budget(s) from 2016-2020. The CDD itself has taken efforts to implement the maintenance repairs with prior approval from affected Homeowners Associations (HOA’s) (shoreline erosion mitigation has begun and has been completed in twelve of the fourteen subdivisions to be repaired)

From: [email protected]: "Matt Deavers"; "Heather Chapman"; "David Salko"; "Erin Dougherty"; "Bruce Bernard"; "Charlie Krebs"Cc: "Austenfeld Attorney Frank"; "Mary Fyock"; "Tim Morse"; "Russ Schomp"; Greg UrbancicSubject: RE: Peninsula IV Cassina/Lugano Botanical Park Plans for Common AreaDate: Monday, January 6, 2020 8:38:50 AMAttachments: image001.jpg

James P_ Ward.vcfLugano Botanical Park plans.pdf

Mr. Deavers, Thank you for submitting your plans to the CDD – and my apologies for not getting back to you lastweek. As I am sure all are aware, this portion of the water management system has not been turned overto the CDD for operations and maintenance at this point, this will be turned over to the CDD at somepoint, hopefully soon by Miromar to the CDD, especially since residents are now living in this area. We do not express any opinion at this point on the proposed improvements – and would stronglysuggest, that since the CDD will be the eventual owner of these facilities – that all parties workcooperatively together towards a solution for the proposed improvements. Many thanks in advance for sending this to the CDD, and we look forward to working with all parties,to insure the system is turned over to the CDD as soon as reasonable possible, and that theproposed improvements can be reviewed in an expedious timeframe. In the meantime, if you have further questions, please let me know. JimJames P_ Ward

Electronic Mail: Under Florida Law, electronic mail addresses are Public Records. If you do notwant your e-mail address released in response to any request, please do not e-mail the Districtand contract the District at the address or phone number as noted above. Florida has a very broad public records law. Most written communitcaions to or from the Districtare considered public records, and will be made available to the public and the media uponrequires. Therefore, your e-mail address and message may be suject to public disclosure. Elected Public Officials should NOT use the “reply all” feature to any e-mail transmissions wherePublic Officcials of the Board that you serve on are in the e-mail transmission. If you have any

mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

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X-MS-OL-DESIGN;CHARSET=utf-8:MobileREV:20190619T110508ZEND:VCARD

Frank Austenfeld, JD

















= Existing Royal Palm



40’ Right of Way Edge = HOA Common Area Boundary






= New Palm and plantings similar to CMBP










This plan calls for 7 areas of alteration. Each of the three cornersof the basin will be planted with annuals similar to the Lugano/CassinaEntry. Two areas will have the Clusia and shrubs removed between the existing Royal Palms and replaced with shrubs and trees listed on the Costa Maggiore - Botanical Park (CMBP) Plant List and perhaps additional nativebutterfly/pollinator plants. Two areas will have the Clusia removed and an 8’x12’ concrete pad/observation area added supported by decorativeblock. Each of the two observation areas will also have a park benchidentical to those in the CMBP. New plantings will have ID plates like thosein the CMBP. All work will be done within the HOA Owned 40’ Right of Way (ROW).

The red arrows indicate the areas for the observation areas.






= Annual Planting Beds




Lugano Botanical Park Phase I

See comments on this page for scheduled changes to the Lugano Detention #2 a/k/a Lugano Botanical Park Phase I

All work is funded by the Peninsula IV HOA and is plannedon HOA Common Areas.

questions, contact the office of the District Manager immediately.

From: Matt Deavers Sent: Monday, December 30, 2019 3:47 PMTo: Heather Chapman ; David Salko ; ErinDougherty ; Jim Ward ; BruceBernard ; Charlie Krebs Cc: Austenfeld Attorney Frank ; Mary Fyock ; TimMorse ; Russ Schomp Subject: Peninsula IV Cassina/Lugano Botanical Park Plans for Common Area Miromar Master Association:

Attached please find the final plans for the Phase I of the Peninsula IV Cassina/Lugano BotanicalPark. Please note that all alterations and construction are being conducted in the Common AreaRight of Way owned by Peninsula IV HOA. We welcome any input you may offer. The CostaMaggiore Botanical Park is also attached along with the planting list for reference.

Please note the comment period closes 1/3/2020.

Respectfully,

Peninsula IV HOA

















Frank Austenfeld, JD = Existing Royal Palm


Frank Austenfeld, JD40’ Right of Way Edge = HOA Common Area Boundary





Frank Austenfeld, JD = New Palm and plantings similar to CMBP









Frank Austenfeld, JDThis plan calls for 7 areas of alteration. Each of the three cornersof the basin will be planted with annuals similar to the Lugano/CassinaEntry. Two areas will have the Clusia and shrubs removed between the existing Royal Palms and replaced with shrubs and trees listed on the Costa Maggiore - Botanical Park (CMBP) Plant List and perhaps additional nativebutterfly/pollinator plants. Two areas will have the Clusia removed and an 8’x12’ concrete pad/observation area added supported by decorativeblock. Each of the two observation areas will also have a park benchidentical to those in the CMBP. New plantings will have ID plates like thosein the CMBP. All work will be done within the HOA Owned 40’ Right of Way (ROW).

The red arrows indicate the areas for the observation areas.





Frank Austenfeld, JD= Annual Planting Beds



Frank Austenfeld, JDLugano Botanical Park Phase I

See comments on this page for scheduled changes to the Lugano Detention #2 a/k/a Lugano Botanical Park Phase I

All work is funded by the Peninsula IV HOA and is plannedon HOA Common Areas.

JPWard and Associates LLC

Miromar Lakes Community Development District

Financial Statements

December 31, 2019

Visit our web site: www.miromarlakescdd.org

Prepared by:

JPWARD AND ASSOCIATES, LLC

2900 Northeast 12th Terrace

Suite 1

OAKLAND PARK, FLORIDA 33334

E-MAIL: [email protected]

PHONE: (954) 658-4900

JPWard and Associates LLC

Miromar Lakes Community Development District

Table of Contents

Page

Balance Sheet—All Funds 1-2 Statement of Revenue, Expenditures and Changes in Fund Balance

General Fund 3-5 Debt Service Fund

Series 2012 Bonds 6 Series 2015 Bonds 7

JPWard & Associates, LLC 2900 Northeast 12th Terrace

Suite 1 Oakland Park, Florida 33334

(954) 658-4900

Miromar Lakes Community Development DistrictBalance Sheet

for the Period Ending December 31, 2019

General Fund Series 2012 Series 2015General Long

Term DebtGeneral Fixed

Assets

Assets Cash and Investments

General Fund - Invested Cash 861,553$ -$ -$ -$ -$ 861,553$ Debt Service Fund

Interest Account - - - - - - Sinking Account - - - - - - Reserve Account - 371,741 565,425 - - 937,166 Revenue - 739,800 689,386 - - 1,429,186 Prepayment Account - 4,211 1,847 - - 6,057

Due from Other FundsGeneral Fund - 96,699 57,029 - - 153,728 Debt Service Fund(s) - - - -

Market Valuation Adjustments - - - - Accrued Interest Receivable - - - - - - Assessments Receivable - - - - - - Accounts Receivable - - - - - - Amount Available in Debt Service Funds - - - 2,526,138 - 2,526,138 Amount to be Provided by Debt Service Funds - - - 17,533,862 - 17,533,862 Investment in General Fixed Assets (net of depreciation) - - - - 36,514,917 36,514,917

Total Assets 861,553$ 1,212,451$ 1,313,687$ 20,060,000$ 36,514,917$ 59,962,607$

Account Groups Totals (Memorandum

Only)

Governmental FundsDebt Service Funds

UnauditedPrepared by:

JPWARD and Associates, LLC 1

Miromar Lakes Community Development DistrictBalance Sheet

for the Period Ending December 31, 2019

General Fund Series 2012 Series 2015General Long

Term DebtGeneral Fixed

Assets

Account Groups Totals (Memorandum

Only)

Governmental FundsDebt Service Funds

LiabilitiesAccounts Payable & Payroll Liabilities -$ -$ -$ -$ -$ -$ Due to Other Funds -

General Fund - - - - - - Debt Service Fund(s) 153,728 - - - - 153,728 Other Governments - -

Bonds Payable - - Current Portion - - - 1,005,000 - 1,005,000 Long Term - - - 19,055,000 - 19,055,000

Total Liabilities 153,728$ -$ -$ 20,060,000$ -$ 20,213,728$

Fund Equity and Other CreditsInvestment in General Fixed Assets - - 36,514,917 36,514,917 Fund Balance

RestrictedBeginning: October 1, 2018 (Audited) - 604,977 2,660,783 - - 3,265,760 Results from Current Operations - 607,474 (1,347,096) - - (739,623)

UnassignedBeginning: October 1, 2018 (Audited) 317,847 - - 317,847 Results from Current Operations 389,977 - - 389,977

Total Fund Equity and Other Credits 707,825$ 1,212,451$ 1,313,687$ -$ 36,514,917$ 39,748,879$

Total Liabilities, Fund Equity and Other Credits 861,553$ 1,212,451$ 1,313,687$ 20,060,000$ 36,514,917$ 59,962,607$



Miromar Lakes Community Development DistrictGeneral Fund

Statement of Revenues, Expenditures and Changes in Fund BalanceThrough December 31, 2019

Description October November December Year to Date Total Annual

Budget% of

Budget

Revenue and Other SourcesCarryforward -$ -$ -$ - -$ N/AInterest

Interest - General Checking 12 13 27 52 250 21%Special Assessment Revenue

Special Assessments - On-Roll (2,967) 111,061 344,043 452,137 510,541 89%Special Assessments - Off-Roll 39,152 - - 39,152 156,608 25%

Miscellaneous Revenue - - - - 0 N/AState Revenue Sharing-Emergency Mgmt Assis - - 1,825 1,825 0 N/AIntragovernmental Transfer In - - - - 0 N/A

Total Revenue and Other Sources: 36,197$ 111,074$ 345,895$ 493,166 667,399$ 74%

Expenditures and Other UsesLegislative

Board of Supervisor's - Fees 1,000 1,000 1,000 3,000 12,000 25%Board of Supervisor's - Taxes 77 77 77 230 918 25%

ExecutiveProfessional Management 3,333 3,333 3,333 10,000 40,000 25%

Financial and AdministrativeAudit Services - - 3,900 3,900 3,900 100%Accounting Services - - - - - N/AAssessment Roll Services - - 18,000 18,000 18,000 100%Arbitrage Rebate Services - 1,000 - 1,000 2,000 50%Bond Re-Amortizations 600 - - 600 - N/A

Other Contractual ServicesLegal Advertising - - - - 1,200 0%Trustee Services - - 3,400 3,400 9,500 36%Property Appraiser/Tax Collector Fees - 1,193 - 1,193 2,000 60%Bank Services 33 48 34 115 550 21%

Travel and Per Diem - - - - - N/ACommunications & Freight Services

Postage, Freight & Messenger 56 69 60 185 800 23%Insurance - 6,568 - 6,568 5,900 111%Printing & Binding 85 229 76 390 2,200 18%Website Maintenance 50 50 50 150 2,000 8%Office Supplies - - - - - N/ASubscription & Memberships 175 - - 175 175 100%Legal Services






Budget% of

BudgetLegal - General Counsel - - 1,934 1,934 30,000 6%Legal - Litigation - - - - - N/ALegal - Center Place - Special Counsel - - - - - N/ALegal - Center Place - - - - - N/ALand Exchange - Salerno - - - - - N/A

Other General Government ServicesEngineering Services - General Fund - 288 - 288 7,000 4%NPDES - - - - 2,000 0%Asset Administration Services - - - - 10,000 0%Center Place - - - - - N/AGIS Services - - - - - N/A

Sub-Total: 5,409 13,855 31,863 51,127 150,143 34%

Hurricane Relief ServicesEngineering Services

General Engineering - - - - - N/AWater Mgt - Debris Removal

Lake Bank Erosion - - - - - N/ALandscaping - Debris Removal

Landscaping Removal - - - - - N/ASub-Total: - - - - -

Stormwater Management ServicesProfessional Services

Asset Management - 9,746 - 9,746 35,800 27%Mitigation Monitoring - - - - 500 0%

Utility ServicesElectric - Aeration Systems - 1,079 - 1,079 4,800 22%

Lake SystemAquatic Weed Control - 4,162 4,162 8,324 61,000 14%Lake Bank Maintenance - - - - 3,000 0%Water Quality Testing - - 251 251 13,840 2%Water Control Structures - 4,800 3,800 8,600 24,000 36%Grass Carp Installation - - - - - N/ALitoral Shelf Barrier/Replanting - - - - - N/AAeration System - 4,864 - 4,864 2,000 243%

Wetland SystemRoutine Maintenance - 3,384 4,564 7,948 42,100 19%

Other Current Charges - - - - - N/ACapital Outlay






Budget% of

BudgetAeration Systems - - - - 11,750 0%Littortal Shelf Replanting/Barrier - 4,275 - 4,275 15,000 29%Lake Bank Restoration - - - - - N/A Turbidity Screens - - - - - N/AErosion Restoration - - 2,600 2,600 200,466 1%

Contingencies - - - - 3,000 0%Sub-Total: - 32,309 15,377 47,687 417,256 11%

Landscaping ServicesProfessional Management

Asset Management - - 3,817 3,817 - N/AUtility Services

Electric - - - - - N/AIrrigation Water - - - - - N/A

Repairs & MaintenancePublic Area Landscaping - - - - - N/AIrrigation System - - - - - N/AWell System - - - - - N/APlant Replacement - - - - - N/A

Other Current ChargesLee County Assessments - - - - - N/ACharlotte County Assessments - 559 - 559 - N/AHendry County - Panther Habitat Taxes - - - - - N/A

Operating SuppliesMulch - - - - - N/A

Capital Outlay - - - - - N/AReserves for General Fund

Water Management System - - - - 50,000 0%Disaster Relief Reserve - - - - 50,000 0%

Sub-Total: - 559 3,817 4,375 100,000 4%Total Expenditures and Other Uses: 5,409$ 46,723$ 51,057$ 103,189$ 667,399$ 15%

Net Increase/ (Decrease) in Fund Balance 30,788 64,351 294,838 389,977 - Fund Balance - Beginning 317,847 348,636 412,987 317,847 317,847 Fund Balance - Ending 348,636$ 412,987$ 707,825$ 707,825 317,847$



Miromar Lakes Community Development DistrictDebt Service Fund - Series 2012 Bonds



Budget% of

Budget

Revenue and Other SourcesCarryforward -$ -$ -$ - -$ N/AInterest Income

Reserve Account 3,675 1 0 3,676 7,200 51%Prepayment Account 1 6 4 11 - N/ARevenue Account 309 292 2 602 4,500 13%Interest Account - - - - - N/A

Special Assessment Revenue - Special Assessments - On-Roll 4,834 203,823 631,397 840,054 937,038 90%Special Assessments - Off-Roll - - - - - N/ASpecial Assessments - Prepayments - - - - - N/A

Operating Transfers In (From Other Funds) - - - - - N/ATotal Revenue and Other Sources: 8,819$ 204,121$ 631,403$ 844,343 948,738$ N/A

Expenditures and Other UsesDebt Service

Principal Debt Service - MandatorySeries 2012 Bonds - - - - 485,000$ 0%

Principal Debt Service - Early RedemptionsSeries 2012 Bonds - 5,000 - 5,000 - N/A

Interest ExpenseSeries 2012 Bonds - 231,869 - 231,869 463,738 50%

Operating Transfers Out (To Other Funds) - - - - - N/ATotal Expenditures and Other Uses: -$ 236,869$ -$ 236,869 948,738$ N/A

Net Increase/ (Decrease) in Fund Balance 8,819 (32,748) 631,403 607,474 - Fund Balance - Beginning 604,977 613,796 581,048 604,977 870,552 Fund Balance - Ending 613,796$ 581,048$ 1,212,451$ 1,212,451 870,552$


JPWard and Associates, LLC 6

Miromar Lakes Community Development DistrictDebt Service Fund - Series 2015 Bonds



Budget% of

BudgetRevenue and Other Sources

Carryforward -$ -$ -$ - 1,498,639$ N/AInterest Income

Reserve Account 8,212 8 2 8,222 12,000 69%Interest Account - - - - - N/APrepayment Account 1,408 1,902 2 3,312 5,600 N/ARevenue Account 828 743 263 1,834 9,400 N/A

Special Assessment RevenueSpecial Assessments - On-Roll 463 120,821 374,276 495,560 555,367 89%Special Assessments - Off-Roll - - - - 582,633 0%Special Assessments - Prepayments - - - - - N/A

Operating Transfers In (From Other Funds) - - - - - N/ABond Proceeds - - - - - N/A

Total Revenue and Other Sources: 10,911$ 123,474$ 374,544$ 508,929$ 2,663,639$ N/A

Expenditures and Other UsesDebt Service

Principal Debt Service - MandatorySeries 2015 Bonds - - - - 520,000$ 0%

Principal Debt Service - Early RedemptionsSeries 2015 Bonds - 1,515,000 - 1,515,000 1,500,000 N/A

Interest ExpenseSeries 2015 Bonds - 341,025 - 341,025 645,000 53%

Operating Transfers Out (To Other Funds) - - - - - N/ATotal Expenditures and Other Uses: -$ 1,856,025$ -$ 1,856,025 2,665,000$ N/A

Net Increase/ (Decrease) in Fund Balance 10,911 (1,732,551) 374,544 (1,347,096) (1,361) Fund Balance - Beginning 2,660,783 2,671,694 939,143 2,660,783 - Fund Balance - Ending 2,671,694$ 939,143$ 1,313,687$ 1,313,687 (1,361)$


JPWard and Associates, LLC 7

ML - AGENDA COVER PAGEML - Agenda 01 09 2020ML - Asset Management Report - 01 09 2019ML - To Board Agenda 01 09 2020Lugano Botanical Park plansML - Financial Statements-Unaudited 12 31 2019.pdfML - Cover Page - Financial Statements XXML - Table of Contents - Financial Statements XXML - Financial Statements-Unaudited 12 31 2019Balance SheetGF - Monthly P&LDSF 2012 - Monthly P&L DSF 2015 - Monthly P&L

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