THE SCHOOL BOARD OF

MIAMI-DADE COUNTY, FLORIDA

Ms. Perla Tabares Hantman, Chair

Dr. Martin Karp, Vice-Chair

Dr. Dorothy Bendross-Mindingall

Ms. Susie V. Castillo

Dr. Lawrence S. Feldman

Dr. Steve Gallon III

Ms. Lubby Navarro

Dr. Marta Pérez

Ms. Mari Tere Rojas

Mr. Alberto M. Carvalho

Superintendent of Schools

Ms. Iraida R. Mendez-Cartaya

Associate Superintendent

Office of Intergovernmental Affairs, Grants Administration,

and Community Engagement

Ms. Lisa Thurber

District Director

Office of Community Engagement

Ms. Natalia Zea

Director

Office of Community Engagement

Ms. C. Ana Perello

Program Manager

Office of Community Engagement

Table of Contents

Introduction

Your Role as an Internship Provider 1

Becoming an Internship Provider 1

Internship Provider’s Responsibilities 2

Intern Credits & Attendance 3

Cooperative Agreement Instructions 4

Cooperative Agreement 5

Program Calendar 2018-2019 6

Student Forms 7-10

Program Contact Information 11

Introduction

Are you looking for an energetic and dynamic addition to your team, while also giving

back to our community, by helping to inspire and shape the next generation of the

workforce? Hosting a Miami-Dade County Public Schools (M-DCPS) intern at your

company or organization provides an opportunity to accomplish both goals.

Since 1958, M-DCPS high school juniors and seniors have paired with professionals to

offer their skillset, positive attitude, and eagerness to learn. In turn, internship providers

share their time and talents to provide interns meaningful, career-related experiences.

The honors Academic Year Internship Program is designed to give students real-life work

experiences, helping them discover first-hand what it takes to be successful in that

particular career field.

During the internship, student interns should take on the roles and responsibilities of a

valued member of the company or organization. It is important that the interns

understand their attendance, punctuality, dress, and work ethic should reflect well

upon themselves; as well as their parents, teachers, schools, and peers.

Student interns receive honors course credit and may be paid a stipend if you choose.

You may, also find your intern is such a valuable member of your team that you choose

to hire him/her after their internship hours are fulfilled.

The Office of Community Engagement is here to support you and handle any questions

or concerns that may arise at any time.

Thank you for your participation.

Your Role as an Internship Provider

As an internship provider you facilitate the environment that enables the intern to learn

valuable, lifelong skills including:

• Developing and measuring achievable short-term and long-term goals

• Positive values such as working with a team and being a contribution to others

• Personal and social responsibility, and accountability

In addition, enabling the intern to become an impactful member of your team, may

provide your workplace with a new, fresh approach.

As this is an honors internship program, it is intended to provide the intern with a

comprehensive understanding of the multiple facets of a workplace, including at its

highest levels. The work assigned to an intern should not replace the work normally

assigned to a paid employee. (e.g. janitorial duties).

At the end of the academic year, students will be asked to complete a survey

evaluating their experience during the internship.

Becoming an Internship Provider

Thank you for your interest in becoming an Academic Year Internship Program provider

to a Miami-Dade County Public Schools junior or senior.

All providers are required to sign a cooperative agreement with M-DCPS which outlines

the roles and responsibilities of internship providers. We also encourage you to read this

entire handbook to familiarize yourself with the program.

Signing the cooperative agreement does not guarantee an intern will be placed within

the positions you have available. Interns are matched with providers based on

geographic location, career field interest, and student feedback. Immediate family

members are not permitted to serve as a student’s mentor. In addition, students may

not intern at a home-based business.

The cooperative agreement must be completed fully and signed by an authorized

representative. Please follow the instructions on page 4 of this handbook.

Please contact the Office of Community Engagement at 305-995-3050 with any

questions or concerns. You may also email us at Internships@dadeschools.net.

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Internship Provider’s Responsibilities

Student Internship Placement Form

You will have the opportunity to interview each student interested in joining your team.

The student should provide you with a Student Data Placement Form which you will

sign, verifying you are accepting the intern. The intern returns that form to their school

site internship coordinator for final placement in the internship program.

Intern Quarterly Grade Evaluation

As the internship provider, you will evaluate the intern throughout the progression of the

internship. That evaluation is the basis for the student’s grade. You will be required to submit a student evaluation every nine (9) weeks. The grade is based on the student’s performance at the internship site and should be given after considering the following criteria:

• Attendance/Punctuality • Communication Skills/Interest Level • Reliability/Motivation • Acquired/Learned Skills for internship

Quarterly, the Office of Community Engagement will email you a Grade Request

Report for the student’s evaluation. Information about the Miami-Dade County Public

Schools grading system will be included. Please return the completed Grade Request

Report to the school site internship coordinator indicated in the evaluation instructions

by the listed deadline. At no time should the student have direct contact with the grade

evaluation.

Miami-Dade County Public Schools is required to inform parents/guardians any time a

student’s grade could fall to a “D” or “F”. If the intern is in danger of receiving one of

these grades, please notify the Academic Year Internship Program Director in the Office

of Community Engagement immediately, so that we may contact the student’s

internship coordinator.

If at any time, a student is not fulfilling his/her responsibilities or is not attending the

internship regularly, please notify the Office of Community Engagement immediately.

Intern Activities Log Sheets

You will also be asked to sign off on your student intern’s activities and scheduled hours

on log sheets the student will provide you throughout the internship. The log sheets assist

the school site coordinators in verifying the students are completing all their required

hours and engaging in meaningful activities at the internship site. The log sheets may be

returned directly to the student.

Student Emergency Contact Information Form

The student should provide you with an emergency contact form, listing parental and

school-site contact information in the event of an emergency. Contact the Office of

Community Engagement for all non-emergency matters.

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Intern Credits

To receive full credit for the Academic Year Internship, students must participate in

the required hours at their internship site and must complete all required assignments.

• For one (1) honors credit, the minimum number of hours required is five (5)

hours per week or forty-five (45) hours per quarter. • For two (2) honors credits the student must complete ten (10) hours per

week or ninety (90) hours per quarter.

A monetary stipend may be provided to the student, but the Office of

Community Engagement must be made aware if that is the intent, to ensure all

necessary forms are completed.

Should the internship provider decide to hire a student for any hours above the

five or ten internship credit hours, this would be deemed employment and is

outside the scope of the internship program. Time spent at the internship site may

not be counted as volunteer or community service hours, unless special

arrangements are made to acquire those hours after the internship requirement is

fulfilled.

Intern Attendance

At the beginning of the internship, the student and provider work together to establish a

convenient time schedule for both parties. The school site internship coordinator must

also approve of the established schedule. All are asked to be flexible. As situations

change, schedules may need to be adjusted. The schedule must indicate the days of

the week and the hours that the student will be at the internship site.

Students may not remain at the internship site after sundown, unless they have written

permission from their internship provider and parent/guardian. Students generally

complete their hours during the regular school week.

Regular attendance and punctuality are critical. If a scheduled day is missed due to a

Miami-Dade County Public Schools (M-DCPS) excused absence*, the student must

inform the internship provider and both should determine an appropriate time to make

up the missed hours. All make-up hours must be scheduled with the approval of the

internship provider. The student must notify the internship provider prior to any absence

or late arrival to their internship site. Failure to do so will affect the student’s grade.

Students are not required to attend their scheduled internship day if it falls on a teacher

planning day or holiday. (As outlined in the program calendar at the end of this

handbook.) In the event of an extended illness or absence, the student and internship

provider may make alternative arrangements. Students must notify the school internship

coordinator of any changes in their schedule and/or outline of proposed internship

activities. *M-DCPS excused absences: Student illness, death in the family, observance of religious holiday, or school-

sponsored event with prior approval by internship provider.

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Cooperative Agreement Instructions:

• Please read this handbook.

• Please fill out and sign the Internship Cooperative Agreement on the following page -- Company Name,

Authorized Signor, Date -- must MATCH on what is listed on sunbiz.org for the company.

• Please search entity name on the link if you have questions on the registered name of the company and

to verify the authorized signors:

http://search.sunbiz.org/Inquiry/CorporationSearch/ByName

• Please note, the agreement may ONLY be signed by an authorized signor per the Florida Division of

Corporations, as verified through Sunbiz.org.

• Scan and email the signed cooperative agreement to Internships@dadeschools.net.

• You will receive a confirmation email once the agreement is executed, with a copy of the executed

agreement for your records

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SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA

Internship Cooperative Agreement Internship programs are planned to develop students academically, economically and socially. There are

responsibilities to the internship provider that must be considered.

The Internship Provider Company agrees to comply with all requirements found in the Internship Provider Handbook, incorporated herein by reference and attached hereto, which may be amended from time to time by the Office of Community Engagement:

1. Place the student intern in his/her business organization under the supervision of a qualified supervisor for thepurpose of providing workplace readiness experience;

2. Adopt a background screening process that is, at a minimum, consistent with M-DCPS guidelines for theperson(s) who will be supervising the student;

3. Provide the student with same consideration given employees with regard to safety, health, general workingconditions, and other policies and procedures of the business;

4. Adhere to all state, federal, and School Board policies, including but not limited to nondiscrimination inemployment and educational programs or activities with regards to race, gender, color, religion, ethnic ornational origin, political beliefs, marital status, age, sexual orientation, social and family background, linguisticpreferences or disabilities;

5. Hold harmless and indemnify the School Board of Miami-Dade County, Florida and its members, officers andemployees against any claim, action, loss, damage, injury, liability, cost or expense of whatsoever kind or natureincluding, but not by way of limitation, arising out of bodily injury or property damage arising out of orincidental to the negligent performance of this Agreement by or on behalf of the Internship Provider. However,nothing herein shall be deemed to indemnify the School Board for any liability or claim arising out of thenegligent performance or failure of performance of the School Board or as a result of the negligence of anyunrelated third party; and

6. Be subject to all applicable federal and Florida laws and School Board policies relating to the confidentiality ofstudent records.

7. Understands and agrees that it is subject to all federal and state laws and School Board Policies relating to theconfidentiality of student information specifically The Family Educational Rights and Privacy Act, 34 C.F.R. §99et. seq. All student information shall be regarded as confidential and not disclosed to any third party.

8. This Agreement shall be governed by, and construed in accordance with the laws of the State of Florida, venuein Miami-Dade County.

9. Comply with Florida’s Public Records Laws as delineated in Fla. Stat. 119, and laws relating to records retention.

10. This Agreement shall terminate three (3) years from the date of the District Administrator’s Signature below. Inthe event of an issue involving the health, safety, or welfare of student interns, The School Board and/or itsdesignee at its sole discretion, may terminate this Agreement immediately with reasonable written notice tothe provider.

11. Please check one of the following: I intend to pay student a monetary stipend

I do NOT intend to pay student a monetary stipend

Internship Provider Company Name as set forth with the Florida Division of Corporations

Internship Provider Company Authorized Representative Signature Date (as set forth with the Florida Division of Corporations)

District Administrator Print Signature Date

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2019-2020 ACADEMIC YEAR INTERNSHIP PROGRAM CALENDAR

August

19-23 First week of school/Student begins reporting to the internship site

September

2 Labor Day: Legal Holiday – NO SCHOOL

30 Teacher Planning Day – NO SCHOOL

October

9 Teacher Planning Day – NO SCHOOL

10 Quarter 1 Grade Evaluation Due

24 End of Grading Period

25 Teacher Planning Day – NO SCHOOL

November

4 Teacher Planning Day – NO SCHOOL

11 Veteran’s Day: Legal Holiday – NO SCHOOL

27 Teacher Planning Day – NO SCHOOL

28– 29 Thanksgiving Recess – NO SCHOOL

December

23-31 Winter Recess – NO SCHOOL

January

1-3 Winter Recess – NO SCHOOL

9 Quarter 2 Grade Evaluation Due

16 End of Grading Period

20 Dr. Martin Luther King, Jr. Holiday: Legal Holiday – NO SCHOOL

February

17 President’s Day: Legal Holiday – NO SCHOOL

March 13 Quarter 3 Grade Evaluation Due

20 Ending of Grading Period

23-27 Spring Recess – NO SCHOOL

April

10 Teacher Planning Day – NO SCHOOL

May

25 Memorial Day: Legal Holiday – NO SCHOOL

26-29 FINAL WEEK OF INTERNSHIP

29 Quarter 4 Grade Evaluation Due

Miami-Dade County Public Schools Office of Community Engagement Academic Year Internship Program

SUBMIT TO YOUR SCHOOL INTERNSHIP COORDINATOR

Student Internship Placement Data Form 2019 – 2020

INSTRUCTIONS 1. Call or email your proposed internship provider and make an appointment for an interview

IMMEDIATELY. Please return this SIGNED form to your internship coordinator as soon as possible. E-mail or call your internship coordinator if you have any questions or concerns.

2. If you need to leave a message for the internship provider, please let them know you are a

Miami-Dade County Public Schools student from the Academic Year Internship Program.

3. At the interview, discuss with your internship provider the activities available to you, internship

responsibilities, and the days, and hours you are required to attend. Share the schedule with

your school internship coordinator for final approval.

4. Bring this form and your resume with you to the interview. Respective individuals must sign below for

the placement to be complete. Before you leave the interview, if hired, set a day to begin the

internship no later than the second week of school, August 26 - 30, 2019.

5. Keep a copy of this form for your records and email it to your internship coordinator.

STUDENT INFORMATION Student Name: ID #:

School:

Parent's/ Guardian's Name:

Student's E-mail:

Student’s Phone Number:

Number of Credits:

Course Number:

PROVIDER INFORMATION Internship Provider Name:

Career Field:

Internship Site Address:

Phone:

E- mail:

Internship Provider's Signature: _ _ _ _ _ _ _ _ Date: _ _ _ _

Student's Signature: _ _ _ _ _ _ _ _ _ Date: _ _ _

Miami-Dade County Public Schools

Academic Year Internship Program

Required Student Procedures

1. Internship commitment is for the entire school year.

2. Transportation difficulties or lack of interest cannot be an excuse to exit the

program. Please confirm transportation prior to committing to the internship.

3. Once your coordinator confirms your acceptance and you have been matched,

please contact your provider to set up an interview.

4. Any changes in internship provider or student contact information it must be

approved by your internship coordinator. All changes must be communicated by

the coordinator to the Office of Community Engagement immediately. Changes

are only accepted of exceptional circumstances.

5. Your coordinator may ask to maintain a log sheet signed by the internship provider.

Student must submit a copy to the coordinator.

6. Student cannot participate in an internship if reporting to an immediate family

member, or in a home-based business.

7. Internship hours must be during school week.

8. Internship provider must submit a grade sheet directly to the internship coordinator

before the end of the grading period. Encourage your provider to submit your

evaluation on time.

Print Student Name ID#

I have read and understand the Required Student Procedures. Non-compliance

with the procedures may result in failure of a grading period and/or removal from

the internship program.

Student’s Signature ___ Date _

Intern Emergency Contact Information Sheet

Student Information:

Student’s Name: School:

Student’s Phone: Student’s Email:

Parent’s Name: Parent’s Phone:

Parent’s Email: Other Contact:

Phone:

Student Internship Schedule:

Monday:

Tuesday:

Wednesday:

Thursday:

Friday:

Saturday:

: AM/PM to : AM/PM

: AM/PM to : AM/PM

: AM/PM to : AM/PM

: AM/PM to : AM/PM

: AM/PM to : AM/PM

: AM/PM to : AM/PM

School Contact:

Email: Your school-site coordinator

Please fill out this form, save a copy for your records, and provide a copy to your business mentor and school’s internship coordinator. If any information changes, please be sure to provide your mentor and coordinator with updated information.

Miami‐Dade County Public Schools Academic Year Internship Program

Internship Log Sheet

Student’s Name: ID# # of Credits (1 or 2):

Internship Provider’s Name: Internship Location:

Instructions: Duplicate this form as needed. Each student should maintain a record of his/her daily attendance

and activities. Student is to submit log sheet to school internship coordinator each nine weeks by the due

date.

Date Time In Time Out Brief Description of Day’s

Activity # of Hours

Internship

Provider’s

Initials

Student’s Internship Provider’s

Signature: Signature:

School Name:

Please Check One:

□ Quarter 1 Due

□ Quarter 2 Due

□ Quarter 3 Due

□ Quarter 4 Due

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