The Site Visit:Breakout Session

2:30PM & 3:30PMAtlanta, GA

April 16, 2010

The STARTALK Site Visit• What– Opportunity to see your program in

action

• Why– Ensure the success of programs– Contractual mandate

• Who– Site Visit Team

• When– At a mutually agreeable time that you

will determine with your team leader

The STARTALK Site VisitOutcomes

• Feedback from the Site Visit Team• Report of Findings

Impact on Future Funding

• Application for Summer 2011– Question on implementing

recommendations

How Site Visitors Prepare for the Site Visit• Program Review– Proposal– Previous Site Visit Reports– Curricula

• Materials – Classroom observation guidelines for

student and teacher programs– Interview Questions

The Site Visit is not

• An opportunity to create angst among staff

• A time to plan an ‘out of the ordinary’ event

Preparing for Your Site Visit

• Setting a Date• Providing Useful Logistical

Information • Setting an Agenda• Information Online• Information STARTALK will provide

Setting a Date

• Set a date with your Team Leader– On a typical instruction day– Night hours only if instruction is

occurring– Toward beginning of program for new

programs

Providing Useful Logistical Information

• Logistical Information Form

Things to Remember on Logistical Form

• Emergency Contact Information• Most Convenient Airport/Train Station• Hotel Accommodations• Directions on Campus to First

Meeting

Setting the Agenda

• You must set an agenda with your team leader– Travel plans cannot be made without it

Things to Remember When Setting Agenda

• Instruction must be occurring during site visit

• Delaying setting the agenda affects travel plans

• Changing the agenda after it has been set affects travel plans

Information Online

• STARTALK Program Information System will have site visit planning application.

June 1, 2010

What will STARTALK provide?

• Site Visitor Travel Itineraries• Site Visitor Contact information • Site Visitor Bios

The Site Visit Day: Other Issues

• Observation of night activities • Providing Lunch/Dinner for Site

Visitors• Giving program promotional

materials to visitors• Giving other gifts to visitors

After the Site Visit

• The Site Visit Report• The Site Visit Report Response

Questions?