CI/INF/2003/… Paris, August 2003 Original: English

UNITED NATIONS EDUCATIONAL SCIENTIFIC AND CULTURAL ORGANIZATION

“Memory of the World” Programme

Sixth Meeting of the International Advisory Committee of the Memory of the World Programme

Gdansk, Poland, 28-30 August 2003

FINAL REPORT

Information Society Division

CI/INF/2003/…

CONTENTS Page Number

1. Opening of the meeting 2

2. Election of the Bureau of the Committee 2

3. Progress Report of the Programme 3

4. Reports of Committee Members, Chairpersons of Sub-Committees and Regional 3 Committees

5. “Memory of the World” Register 6

6. Funding of the Programme and Raising of Extra-budgetary Resources 7

7. Granting of the “Memory of the World” Label to Projects 8

8. Preserving Our Digital Heritage: Draft Charter and Guidelines 8

9. Restoration of the Iraqi Cultural Heritage 8

10. Any Other Business 9

11. Next Meeting of the International Advisory Committee 10

12. Adoption of Recommendations and the Report 120

13. Closure of the Meeting 132

ANNEX A List of participants 13 ANNEX B Agenda 23 ANNEX C Selection criteria for special materials 24

ANNEX D Comments on the Nomination Proposals 28

1 Introduction In compliance with resolution 32 adopted by the General Conference of UNESCO at its 31st session, the Sixth Meeting of the International Advisory Committee (IAC) for the Memory of the World Programme was convened in Gdansk, Poland, from 28-30 August, 2003, with the Polish National Commission in cooperation with the Head Office of State Archive and local authorities of Gdansk for UNESCO and Pomeranian Region acting as the meeting’s host. The previous five meetings of the International Advisory Committee were held in Pultusk, Poland (1993), Paris, France (1995), Tashkent, Uzbekistan (1997), Vienna, Austria (1999), and Cheongju City, South Korea (2001) The participants of the Meeting included twelve IAC members, three ex-officio members, and representatives from UNESCO. The meeting was also attended by twenty one non-governmental organization (NGO) representatives and observers. The complete list of participants appears as Annex A. The main purposes of the meeting were to review the progress of the programme and to make recommendations to the Director-General about the inclusion of documentary heritage nominated for the Memory of the World Register, the granting of the Memory of the World label to selected projects, and the raising of funds for the programme. The agenda of the meeting is in Annex B. Opening Ceremony The opening ceremony was held at the Gdansk Shipyards on 28 August 2003 at 9:00 am. The shipyard was the site of the historic strike of August 1980 which led to the birth of Solidarity, the first free trade union in the communist bloc. The ceremony brought together many representatives from Polish political, cultural and social life. Among the distinguished people who welcomed the delegate to the meeting were Archbishop Tadeusz Goclowski, Pawel Adamowicz, Mayor of the City of Gdansk, Jan Kozlowski, Marshal of the Pomorskie Voivodeship, Waldemar Dabrowski, representing the Ministry of Culture, and the Chair of the Polish Committee of the Memory of the World Programme, Daria Nalecz. The guest-of-honour was Mr. Lech Walesa, the leader of the Solidarity movement in the 80's, Nobel Peace Prize winner and the first President of post-cold war Poland. In his speech Mr Walesa stressed the importance of the strikes and of the 21 demands in the geopolitical context of 1980. He said that the significant changes that took place in Europe after 1989 were initiated and accelerated by the August Agreements in Gdansk. He reminded those present that the collapse of the communist regime was a collective effort and he paid tribute to the shipyard workers and others of that time. Mr Walesa introduced Mr. Maciej Grzywaczewski and Mr. Arkadiusz Rybicki who wrote the demands on the wooden boards and Mr. Dariusz Chelkowski and Mr.Wieslaw Urbanski who hid the boards during the martial law period in Poland to the delegates.

2 The response to the speeches of welcome was delivered by Mr Abdelaziz Abid, the Memory of the World Programme Officer on behalf of Mr. Koichiro Matsuura, the Director-General of UNESCO. The Director-General expressed gratitude to the Polish authorities for once again hosting the Memory of the World Meeting. The first Memory of the World Meeting was held in Pultusk, Poland ten years ago. He expressed his appreciation to the International Advisory Committee members for their participation in the Meeting. He stressed the determination of UNESCO’s to encourage and pool efforts at all levels to protect the documentary heritage of the world and to widen access to the riches contained in libraries and archives through the use of technology. The ceremony ended with a tour of the exhibition centred on the wooden boards containing the 21 demands made by the Strike Committee in August 1980. 1. Opening of the meeting The 6th IAC Meeting was opened by Mr.Tomasz Orlowski, Secretary-General of the Polish National Commssion for UNESCO. Mr. Bendik Rugaas, the outgoing Chair of the Committee, presided. 2. Election of the Bureau of the Committee Mr. Abdelaziz Abid, the Memory of the World Programme Officer, drew the attention of the Meeting to the Statutes of the IAC and to Article 5 on the election of Bureau in particular. Mr. Abid then asked for nominations from Committee members for election as Officers of the IAC. Mr. Bendik Rugaas nominated the following members to constitute the Bureau: Chairperson: Ms. Ekaterina U. Genieva (Russian Federation) Vice-Presidents: Ms. Celia Zaher (Brazil) Ms. Mandy Gilder (South Africa)

Mr. Rainer Hubert (Austria) Rapporteur Ms. Belina SB. Capul (Philippines) With no other nomination and there being no objection the nominees above were declared elected. Mr. Rugaas invited Ms. Genieva to take the chair. Ms. Genieva thanked the IAC for her election to what she considered a very important position. She said she could not promise to be as good a Chairperson as Mr. Rugaas but said that, with everybody’s help, she would try her best.

33. Progress Report of the Programme Mr. Abid gave a general overview of the programme and its progress to date. He reported on the regional and national committees established, the activities, meetings and conferences held, the pilot projects undertaken that resulted in interesting CD-ROMs websites and publications, and the number of entries now listed on the Memory of the World Register (68 collections from 33 countries). 4. Reports of Committee Members, Chairpersons of Sub-Committees and Regional

Committees

a. Sub-Committee for the Registers Mr. Wojciech Falkowski, Chair of the Sub-Committee for the Registers reported that the Sub-Committee (SC) met 18-19 March 2003 at the UNESCO Headquarters in Paris to assess nomination proposals received for consideration of the 6th IAC Meeting. Forty one nominations for listing in the World Register were received from 27 countries and one from a worldwide group. Mr. Falkowski spoke in particular about two of the problems encountered by the SC - namely, proposals not correctly prepared and proposals sent after the deadline. If the proposals were not fully prepared, the proponents were asked for supplementary information or explanation. The need to set firm cut-off dates for accepting nominations from countries was emphasized. Without such a deadline, it was not possible to assess nominations properly. The report stressed that the SC, in assessing the nomination proposals, was not deciding on the relative merits of the documents. The SC’s task was to select documents for the International Register which have had wide influence on people and events. Mr. Falkowski also drew the attention of the IAC to the need to provide policy guidelines for dealing with large data bases and inscriptions on rock faces and large monuments. The need for this guidance arose from the AEGIS Millennium Collection and the Earliest Islamic (Kufic) Inscription nominations respectively. The SC expressed its appreciation to Ms. Joie Springer of UNESCO for her endeavours to assist their work. Mr. Abid, on behalf of the IAC, thanked the team for its achievements.

b. Sub-Committee on Marketing Mr. Jon Bing, Chair of the Sub-Committee on Marketing, was unable to attend the meeting.

4c. Sub-Committee on Technology

Mr. Dietrich Schüller, Chair of the Sub-Committee on Technology (SCoT) reported that the Sub-Committee had met to review its mission in the light of recent developments in the professional field. He said that the original role of SCoT as an adviser on technology standards, particularly for digitization, was now no longer valid. The SC now concentrates on surveying the fast growing range of traditional and web publications, points to the most useful and appropriate publications and commissions new publications in sectors not adequately covered by existing literature. SCoT also plays the role of an observatory seeking major risks in the field of documentary preservation. In relation to this, SCoT organized a meeting of archivists with manufacturers of optical and magnetic recording media to discuss preservation problems in relation to CD-R and magnetic tape stability. It was noted that the quality and reliability of blank recordable CDs and DVDs have dropped and, therefore, these recordable media cannot be recommended for mid-term or permanent storage use. The SC would like to extend its role to collecting documents about key production processes such as the mixture used for the recording layer of magnetic tapes from manufacturers going out of business so that this information, very valuable in the preservation of historic carriers, is not lost. Mr. Schüller said that one concern that the SC needs to address immediately is the cessation of the production of test tapes resulting from the fading out of analogue magnetic recording. Without test tapes, analogue tapes cannot be aligned accurately. The SC also expressed support for the discussion paper on the Safeguarding of Documentary Heritage of Cultural and Linguistic Diversity which would be presented during this meeting. Mr. George Boston, a member of the SCoT then presented a report on the Survey of Endangered Audiovisual Carriers.

d. Regional Committee Reports

i. Latin America and the Caribbean Ms. Celia Zaher, Vice-Chair of the IAC, presented a report on the activities of the Regional Committee, in the absence of the Chairperson of the Regional Committee. Activities in the region focused on the organization of seminars in Central America and Mercosur to train personnel on drafting projects and the use of the Memory of the World Guidelines. These aimed to help institutions to better identify worthwhile projects to be proposed for consideration by the Memory of the World Programme. One of the highlights of activities in the region was UNESCO’s Regional Experts Meeting on Digital Preservation which discussed and approved the UNESCO’s Draft Charter on the Preservation of Digital Heritage. The Committee also identified and approved materials and regional projects for the Memory of the World Programme.

5ii. Asia and the Pacific

Mr. Simon Chu, Secretary-General of MOWCAP presented the report on the Asia-Pacific Region on behalf of Dato Habibah Zon, its Chair. Mr Chu’s report centred on the outcome of the second Bureau Meeting held in Kunming, Yunnan Province of China in 2002. The Bureau noted the low level of participation of countries within the region in the Memory of the World Programme and decided that future program priority be given to building a strong membership for MOWCAP. As a first step, Susanne Ornager of UNESCO Bangkok invited member countries in the region to set up national committees and participate in the programme. The Bureau also considered continued promotion and marketing of the programme through the setting-up of the Sub-Committee on Marketing, appointment of a goodwill ambassador and enhancing the MOWCAP website. At this Meeting, the need to maintain and administer the Regional Register and develop the accompanying guidelines related to nomination, submission, evaluation and registration of documentary heritage was affirmed. Mr. Chu, however, said that, in the review of the general guidelines, the regional committee suggested revisiting the criteria to make it suitable for the region. Future plans include helping countries in the region to establish National Committees on the programme. Mr. Guy Petherbridge also reported on two important workshops undertaken in the region: one in Hanoi, Vietnam and the other in Korea. Ms.Belina Capul also added that a proposal to hold a Memory of the World nomination workshop for ASEAN member countries is under consideration both by the ASEAN-Committee on Culture and Information and the UNESCO Regional Office in Bangkok.

iii. Central Asia Mr. Guy Petherbridge reported on the recent developments in Central Asia on the Memory of the World Programme, namely:

1. The establishment of the Kyrgystan Memory of the WorldNational Committee in December 2002. 2. The formation of a collaborative network among national committees, an informal

body in place of a regional committee.

d. Report from Other IAC Members Ms. Mandy Gilder, Deputy National Archivist of the National Archives and Records Service of South Africa briefed the meeting on the development of the Memory of the World Programme in South Africa. She mentioned the Slave Route project and activities of the Memory of the WorldNational Committee. She stressed that the Memory of the World would be the overarching programme and the Slave Route project would be a sub-programme of the National Committee.

6The National Register is, likewise, being established. Mr. Kurt Degeller, President, International Association of Sound and Audiovisual Archives (IASA) reported on the work of the Coordinating Council of Audio Visual Archive Associations (CCAAA) which brings together representatives of the specialist audio, film and video archive NGOs and members of the AV sections of the ICA and IFLA. In a special meeting last year in September at UNESCO Headquarters, the CCAAA considered ways of actively getting their members involved in the Memory of the World Programme. These measures include:

a) Having an AV archiving specialist able to represent the perspective of CCAAA appointed to the Memory of the World Register Sub-Committee in order to strengthen its range of skills.

b) As per 4.2.7 of the General Guidelines for the Programme, some specific operational guidelines should be adopted for applying selection criteria to AV materials. CCAAA has accomplished the implementation of both recommendations. Mr. Degeller drew attention to the draft document on Selection Criteria for Special Material which contains the guidelines for AV materials and urged members to examine them and to use them as a checklist in assessing AV materials. Mr. Degeller also expressed IASA’s and CCAAA’s support for the draft document on Safeguarding the Documentary Heritage of Cultural and Linguistic Diversity. The Chair invited comments from the floor on the reports just given. A general discussion on the selection criteria for inscription on the Memory of the World register and the assessment process followed. 5. Memory of the World Register

a. Review of the Selection Criteria (including for special materials) The Meeting was referred to the Selection Criteria used for assessing nomination proposals for inclusion on the International Register contained in the second edition of the General Guidelines for the Memory of the World Programme. These Guidelines, which embodied the decisions of the IAC over the years, were approved by IAC during its 5th Meeting in Cheongju City, Korea in 2001. The Meeting considered that it might be necessary to revisit the selection criteria in the light of the observation that the International Register does not contain a balanced representation of entries from the different parts of the world. There is more documentary heritage from the Western countries than other parts of the world. It should be noted that a successful nomination may be more relevant to non-western cultures since this may trigger more income for the institution, local pride for the people and greater awareness on the fragility of the documentary heritage;

7The Chair, however, observed that one reason for the seeming imbalance in the representation of entries on the Register could be that very few people know about the programme or how to prepare nomination proposals. The Meeting agreed to re- evaluate the selection criteria and to conduct training sessions and organise an intensive awareness campaign about the Programme to encourage more participation from non-western cultures and, thus, reflect diverse points of view. However, the review would have to be done at another date and place for a more thorough study. The IAC believed that the rules should not be changed in the “middle of the game”. The Meeting was also referred to the short document (attached as Annex C) on proposed selection criteria for inscription of a number of special materials to the International Register including AV materials, documentary films, paper of political leaders, digital and virtual software media and digital information in data banks. This document was submitted for consideration by the IAC as additional criteria for selecting special documentary heritage materials.

b. Assessment of the Nomination Proposals The IAC considered the 43 nomination proposals submitted by 27 countries and the recommendations made by the Sub-Committee for the Registers. Each nomination proposal was presented to the meeting by a member of the Committee or an observer with a time limit of 5 minutes for each presentation. The nominations were discussed in two stages - an initial review of all the nominations and then a more detailed evaluation for those that the IAC had not reached a consensus about. The final decisions were made by the IAC in private session by vote. The summary of comments on the list of nominations is attached as Annex D.

c. Recommendation The Committee agreed to recommend the inclusion of 23 nomination proposals from 20 countries on the Memory of the World International Register. It also recommended the setting of a cut-off date for accepting nomination proposals for inclusion on the register one year before the scheduled date of the next IAC Meeting. This would provide time for the Sub-Committee for the Registers to thoroughly evaluate the items. 6. Funding of the Programme and Raising of Extra-budgetary resources

a. Review of the Slave Trade Archives project, funded by Norway

b. Review of the Timbuktu Manuscripts project, funded by Luxembourg

87. Granting of the Memory of the World Label to Projects Mr. Abid informed the Meeting that, in addition to the nominations for the Memory of the World Register, the programme receives project proposals for possible funding. These project proposals, if endorsed, would be granted the Memory of the World label. Funding would be drawn from extraordinary fund sources, if available. The Meeting noted the list of 15 pending projects requesting funding assistance from UNESCO. The International Advisory Committee agreed in principle to accept the following six project proposals subject to recommended refinements in the content, technical specification and budgetary requirements. Belarus - NESVIZH a cultural centre of Europe and a national monument Chile - Images of an invisible country: Teleanalysis and recovery of Chile’s audio- visual memory Ethiopia - Preserving Ethiopia manuscripts Kazakstan - Preserving and provision of access to the first Kazakstan magazines of the beginning of the XXth century in Arabic Script of the NLRK Latin America and the Caribbean - Projects para un Archivo Centroamericano de la Imagen Mexico - Pilot project for a union catalogue of ancient collection, XVM to XVIIIth centuries in Mexican Libraries The Meeting noted that more time would be needed to assess the rest of the projects thoroughly and agreed to submit comments to the Memory of the World Secretariat in Paris through e-mail. 8. Preserving our Digital Heritage: Draft Charter and Guidelines Mr. Abid presented the draft Charter for the Preservation of Digital Heritage and explained the process of consultation the document had gone through. This would be submitted to the General Conference in October for adoption and will be distributed in several languages. The document was being submitted to IAC to generate support for it and its follow-up activities. Funding would be available to carry out training sessions to implement the programme The meeting agreed to support and endorsed the draft charter. 9. Restoration of the Iraqi Cultural Heritage Mr. Abid reviewed the outcome of the two missions sent by UNESCO to Iraq. The Meeting noted the extent of damage the libraries and archives in Iraq sustained as a result of the destruction caused by the recent war and the small funds available for archives and libraries. The IAC agreed the following Resolution

The IAC both applauds and endorses the actions taken by the Director-General of UNESCO to help start the process of rebuilding and restoring the libraries and archives of Iraq that were damaged or destroyed in the recent conflict and its aftermath.

9The Meeting further requests the Director-General of UNESCO to make representation to the governments of the occupying Coalition in Iraq to release resources for the reconstruction and restoration of the rich documentary heritage of Iraq.

Other suggestions to help accelerate the effort of rebuilding include:

a. Mobilizing libraries and archives in the world to assess the immediate needs. b. Organizing donors’ meetings to raise funds. c. The training of local staff to be conducted by IFLA in cooperation with the Blue

Shield. 10. Any Other Business The Committee decided to discuss further issues related to the implementation of the Memory of the World Programme and agreed on the following:

a. Review of the Selection Criteria for Inclusion on the International Register

The questions for consideration in evaluating the selection criteria include the following:

i. Meaning of the concept of universal significance Why would an item found significant in any region as part of the world not good enough as significant for the entire world or internationally? Historical value us present day material?

ii. True meaning/purpose of the Registers Are the Registers a shop window for promoting, advertising and marketing the significance of documentary heritage and the need to protect it and provide access to it? Is there is a need to be highly selective in order to draw attention on the Registers? Would the Registers would lose their value and significance if they were made more open? Was the IAC decision in Tashkent excluding the nomination of entire libraries/archives on to the Register since not all items in their collections are significant correct?

iii. Comparison of Memory of the Worldselection criteria to related UNESCO Programmes ie Intangible Heritage Programme and World Heritage Programme

b. Additional Criteria for Special Materials c. Granting of Memory of the World label/funds to projects

Since the granting of the Memory of the World label to projects gives the IAC’s imprimatur for people to raise funds in the name of the Programme, there is a need for more systematic approach in evaluating project proposals for funding. This approach would require wider consultation with the Technical Sub-Committee, the Bureau and the NGOs about the content, technical specification and budgetary requirement of the project. A policy decision would have to be made regarding the linkage between items on the Register and the project proposals. Whether to keep them on separate track or limit the grant of Memory

10of the World label to proposals related to items already on the register.

d. More Active Involvement of the Bureau between IAC Meetings The Bureau need to assume a greater role in administering the Programme. This includes following-up decisions of the IAC, monitoring of the progress of the Programme and the preparation for meetings. The Bureau may have to communicate electronically and in person between IAC meetings for closer coordination.

e. Programme Review and Evaluation After a period of10 years since the Programme was implemented, the Meeting saw the need for UNESCO to appoint an expert team to evaluate the programme. A mechanism would have to be set-up to determine the mission’s terms of reference and a time frame for the investigation and report to be completed. 11. Next Meeting of the IAC The Meeting noted the invitation extended by Mr.Wang Hongmin of the Foreign Affairs Office of the State Administration of China to host the 7th IAC Meeting in Lijiang, China on 13-18 June, 2005. 12. Adoption of Recommendations and the Report The International Advisory Committee (IAC) of the Memory of the World Programme, during its 6th Meeting in Gdansk, Poland recommends to the Director-General of UNESCO the following:

Recommendation No.1 That the following documentary heritage be inscribed on the Memory of the World International Register: Austria The Atlas Blaeu-Van der Hem of the Austrian National Library Barbados Documentary Heritage of Enslaved Peoples of the Caribbean Brazil The Emperor’s collection: foreign and Brazilian photography in the XIX century Chile Human Rights Archive of Chile Chile Jesuits of America China Ancient Naxi Dongba Literature Manuscripts France Declaration of the Rights of Man and the Citizen (1789-1791) Germany Illuminated manuscripts from the Ottonian period produced in the monastery of Reichenau (Lake Constance) Kazakhstan Collection of manuscripts of Khoja Ahmed Yasawi Luxembourg Family of Man Mexico Los Olvidados. Filmoteca de la UNAM, Mexico Netherlands Archives of the Dutch East India Company Netherlands Library Ets Haim - Livraria Montezinos Philippines Radio Broadcasts of the Philippine 1986 People Power Revolution

11Poland The General Confederation of Warsaw Poland Twenty-One Demands, Gdansk, August 1980. The birth of the SOLIDARITY trades union and a massive social movement Saudi Arabia Earliest Islamic (Kufic) Inscription Serbia and Montenegro Nikola TESLA’s Archive Tajikistan Masterpieces of Mediaeval Tajik-Persian Literature: The earliest manuscript of the complete works (Kulliyat) of Ubayd Zakoni and poems (Gazalliyt) of Hafiz Sherozi Tanzania Collection of Arabic Manuscripts and Books Thailand The King Ram Khamhaeng Inscription Turkey The Works of Ibn Sina in the Süleymaniye Manuscript Library Uruguay Original records of Carlos Gardel: the Horacio Loriente Collection

(1913-1935)

Recommendation No. 2 That UNESCO support the conduct of training workshops to create greater awareness of the Programme and to encourage more submissions of nomination proposals especially from Africa, Asia and the Pacific, and Latin America and the Caribbean;

Recommendation No. 3 That UNESCO evaluate the effectiveness of the Memory of the World Programme after 10 years of operation and revisit the selection criteria for inclusion on the International Register of the Memory of the World with the intention of achieving a more balanced representation of entries on the Register from different parts of the world;

Recommendation No. 4 That UNESCO promote the use of the “Blue Shield” emblem on buildings housing important archives and library collections.

Recommendation No. 5 The IAC both applauds and endorses the actions taken by the Director-General of UNESCO to help start the process of rebuilding and restoring the libraries and archives of Iraq that were damaged or destroyed in the recent conflict and its aftermath. The Meeting further requests the Director-General of UNESCO to make representation to the governments of the occupying Coalition in Iraq to release resources for the reconstruction and restoration of the rich documentary heritage of Iraq.

Recommendation No. 6 That the draft Charter on the Preservation of the Digital Heritage be endorsed and supported

12Recommendation No. 7

That UNESCO take the lead in supporting a worldwide Action Plan for Safeguarding the Documentary Heritage of Linguistic and Cultural Diversity. 13. Closure of the Meeting In closing, Ms. Genieva thanked the Polish authorities for the excellent arrangements and graciously hosting the meeting, the participants for their expertise and cooperation, the rapporteur, Ms. Belina SB. Capul, for efficiently managing the preparation of the meeting’s report, the interpreters for their patience, the Sub Committee for the Registers and Mr. Abdelaziz Abid and his colleagues from UNESCO for their hard work and dedication. In return, the participants thanked the Chair, Ms. Genieva, for her expertise in steering the meeting to its successful conclusion. The closing ceremony, which included a press conference, was held in the Court of King Arthur with the attendance of former President Lech Walesa, the Minister of Culture and the Deputy Minister of Foreign Affairs of Poland and the Mayor of Gdansk. The speakers from the host country expressed their gratitude to UNESCO, their pleasure in organising the meeting in Gdansk and the outcome of the meeting.

13

ANNEX A

6th Meeting of the International Advisory Committee of the “Memory of the World” Programme

List of Participants

MEMBERS Ms Ekaterina U. GENIEVA (Chairman) Director M.I. Rudomino All-Russia State Library for Foreign Literature Nikolojamskaya Street 1 109189 Moscow Russian Federation Tel: (+7-095) 9153621 Fax: (+7-095) 9153637 Email: vgbil@libfl.ru www.libfl.ru Mrs Belina SB CAPUL (Rapporteur) Secretary-General South East Asia-Pacific Audio Visual Archive Association(SEAPAVAA) C/o Philippine Information Agency (PIA) Media Center, Visayas Avenue 1100 Quezon City Metro Manila Philippines Tel: (632) 921-79-41, locs. 4262, 4112 Fax: (632) 920-43-95 Email: belinacapul@edsamail.com.ph Mr Nasser EL ANSARY and former Director-General Director-General Egyptian National Library Institut du monde arabe and Archives 1, rue des Fossés-Saint-Bernard Sharia Corniche El-Nil Buleq 75236 Paris Cedex 05 Cairo France Egypt Tel: (33-1) 40 51 38 38 Fax: (33-1) 46 34 02 08 Email: nelansary@imarabe.org Mr Simon CHU Director Public Record Office Hong Kong China Email: simonchu@grsd.gov.hk Tel: (852) 97293681

14Mr Moncef FAKHFAKH Director-General National Archives 122, Boulevard 9 avril 1938 1030 Tunis Tunisia Tel: +216 71 576 800 ; +216 71 575 700 Fax: +216 71 569 175 Email: archives.nationales@email.ati.tn Ms Mandy GILDER Director National Archives Private Bag X236 Pretoria 0001 South Africa Tel: +27-12-323-5300 Fax: +27-12-323-5287 Email: arg@08dacst4.pwv.gov.za Mr Rainer HUBERT Head Austrian Mediathek Webgasse 2a 1060 Vienna Austria Tel: (+43 1) 597 36 69 35 Fax: (+43 1) 597 36 69 40 Email: rainer.hubert@mediathek.ac.at Mr Joachim-Felix LEONHARD Deputy Minister of Culture and Science of Hessen Germany Tel: +49-(0)611-32-3251 Email: sts@hmwk.hessen.de Ms Deanna MARCUM Associate Librarian for Library Services Library of Congress 101 Independence Ave., S.E. Washington, DC 20540 United States of America Tel: (202) 707-6240 Fax: (202) 707-6269 Email: dmarcum@loc.gov Mr Ralf REGENVANU Director, Vanuatu National Cultural Council P.O.Box 184 Port Vila Vanuatu Tel: (678) 22129 Fax: (678) 26590 Email: vks@vanuatu.com.vu Mr Andris VILKS

15Director National Library of Latvia K. Barona iela 14 LV-1423 Riga Latvia Tel: 371 7289874 Fax: 371 7280831 Email: Andris.Vilks@lnb.lv Ms Celia Ribeiro ZAHER Director National Library Av. Rio Branco 219/239 4°andar 20040-008 Rio de Janeiro RJ Brazil 20040-008 Tel: (+55) 21 262 8255 Ramal :330 Tel/Fax : (+55) 21 2544-8596 Email: czaher@bn.br Website: www.bn.br

EX-OFFICIO MEMBERS

Mr. Wojciech FALKOWSKI Chairman, Sub-Committee of the Memory of the World Register Zabinskiego St. 5, ap.52 02-793 Warsaw Poland Fax and Tel: (48-22) 649.80.97 Email: wojciech.falkowski@wp.pl Mr. Dietrich SCHÜLLER Chairman, Memory of the World Sub-Committee on Technology Phonogrammarchiv, Austrian Academy of Sciences Liebiggasse 5 A-1010 Vienna Austria Tel: (43-1) 4277 29601 Fax: (43-1) 4277 9296 E-mail: pha@oeaw.ac.at Mrs Martha B. STONE Vice-President, Intergovernmental Council Information for All Programme Senior Partner (Information Science) MOENSTON Associates 470 Laurier Ave. W. Suite 304 Ottawa K1R 7W9 Canada Tel: (613) 235-2252 Fax: (819) 457-2359 Email : mbstone@ca.inter.net

OBSERVERS

16Mr Manfred ANDERS Scientific Director and CEO (Conservation/Restoration/Digitization/Reprints Documentary Cultural Heritage of Autographs, Incunables, Books, Archives, Periodicals) ZFB Zentrum für Bucherhaltung Mommsenstr.7 D-04329 Leipzig Germany Tel: ++49 (0341) 259890 Fax: ++49 (0341) 2598999 Email: anders@zfb.com Website: www.zfb.com Mrs Maria Eugenia BARRIENTOS HARBIN Conservadora Archivo Nacional Miraflores 50 Clasificador 1400 Correo Central Santiago Santiago Chile Tel: (56-2) 3605212 Fax: (56-2) 3605314 Email: maria.barriento@dibam.cl Mr. George BOSTON Rapporteur Sub-Committee for Technology, IAC UNESCO 14 Dulverton Drive Furtzon, Milton Keynes, MK4 1DE United Kingdom Tel: 44 1908 520 384 Fax: 44 1908 520 781 E-mail: keynes2@aol.com Mrs Alida Jay BOYE Coordinator Timbuktu Libraries Project Centre for Development and the Environment University of Oslo Box 1116 Blindern 0317 Oslo Norway Tel: 47 – 22 85 89 00 Fax: 47 – 22 85 89 20 Email: alida.boye@sum.uio.no

17Ms. Beverley BUTLER Lecturer Museum and Heritage Studies, University College London Institute of Archaeology 31-34 Gordon Square London WC 1H OPY United Kingdom Tel: 44 20 7679 4741 Fax: 44 20 7383 2527 E-mail: beverley.butler@ucl.ac.uk Mr. Jorge CABRERA BOHORQUEZ Consejo Nacional para la cultural y las Artes Miguel Bernard 473 Edif. I. Dept. 103 Col. Lindavista, Mexico D.F. C.P. 07320 Mexico Tel: 91724735 Port: 57522504 Fax: 12539100 ext. 8710 E-mail: jorgeca@avantel.net Mr Khunying Maenmas CHAVALIT Chairperson Thai National Committee of the UNESCO “Memory of the World” Programme SPAFA Headquarters Building 81/1 Si-Ayutthaya Road Sam-sen, Dusit Bangkok 10300 Thailand Fax: (662) 280 4030 E-mail: spafa@seameo-psafa.org Ms. Sarah CHOY Public Record Office 3/F Hong Kong Public Records Building 13 Tsui Ping Road, Kwun Tong, Kowloon Hong Kong China Tel: (852) 2195 7763 Fax: (852) 2142 5756 Email: sarah_cc_choy@grsd.gov.hk Mr. Kurt DEGGELLER Director International Association of Sound and Audiovisual Archives Association pour la sauvegarde de la mémoire audiovisuelle suisse Giacomettistr.1, Postfach, CH-3000 Bern 15 Switzerland Tel: 031 350 97 60 Fax: 031 350 97 64 E-mail: kurt.deggeller@memoriav.ch Web site: www.iasa-web.org www.memoriav.ch

18Mrs Renée HERBOUZE Déléguée aux relations internationales Bibliothèque Nationale de France Quai François Mauriac 75706 Paris Cedex 13 France Tel: 331 53 79 59 10 Fax: 331 53 79 47 37 Email : renee.herbouze@bnf.fr Mr. Stéphane IPERT Directeur Centre de Conservation du Livre 18 rue de la Calade 13200 Arles France Tel: 334 90 49 99 89 Fax: 334 90 49 66 11 E-mail: info@ccl-fr.org or s.ipert@libertysurf.fr Tamiko MATSUMURA Emeritus Professor Chair, National Committee for IFA Programme National Commission for UNESCO Japan 2-22-10-303 Seta, Setagaya-ku Tokyo 158-0095 Japan Tel: +81 (0)3 3707 9566 Fax: +81 (0)3 3707 9566 E-mail: tamikoxx@deluxe.ocn.ne.jp Mr Andrzej PACZKOWSKI Institute of Political Studies Polish Academy of Sciences Ul. Polna 18/20 00-625 Warsaw Poland Tel: (48 22) 825 52 21 Fax: (48 22) 825 21 56 Email: apacz@isppan.waw.pl or politic@isppan.waw.pl Mr. Guy PETHERBRIDGE Chairman, Heritage Central Asia Director AusHeritage P.O.Box 1744, Townsville QLD 4810 Zip: 4810 Australia Tel: 61 409 729 534 Fax: 61 7 4770 8585 E-mail: guypetherbridge@hotmail.com

19Mr. Alejandro ROGERS Alternate Representative of Chile to UNESCO 1 rue Miollis 75015 Paris France Tel: (33-1) 45 68 29 50 E-mail: jartrogers@yahoo.com Mr. Bendik RUGAAS Director-General Council of Europe 67075 Strasbourg Cedex France Tel: +33-3 88 41 22 35 Fax: +33-3 88 41 27 50 E-mail: bendik.rugaas@coe.int Mrs Savitri SUVANSATHIT Deputy Permanent Secretary Thailand National Commission for UNESCO External Relations Division Office of the Permanent Secretary Ministry of Education Ratchadamneon – Nok Avenue 10300 Bangkok Thailand Tel: (66-2) 628 6153 (66-2) 628 5611 Fax: (66-2) 281 0953 Email: sa_vitri2000@yahoo.com Mr. Winston TABB Sheridan Director and Dean of University Libraries The Milton S. Eisenhower Library The Johns Hopkins University 3400 N. Charles Street Baltimore, Md. 21218 United States of America Tel: (410) 516-8328 Fax: (410) 516-5080 Email: wtabb@jhu.edu Mr. Joan VAN ALBADA Secretary-General International Council on Archives (ICA) 60 rue des Francs Bourgeois 75003 Paris France Tel: 331 4027 6349 Fax: 331 4272 2065 E-mail: VANALBADA@ICA.ORG

Ms. Marie-Therese VARLAMOFF

20Director IFLA/PAC Bibliotheque Nationale de France Quai François Mauriac 75706 Paris Cedex 13 France Tel: (331) 5379 5970 Fax : (331) 5379 5980 E-mail: marie-therese.varlamoff@bnf.fr Mr Volker VON SENGBUSCH Volker von Sengbush & Partner GmbH Expert for Financing, Restoration and Conservation of Documentary Cultural Heritage PF 206 D-91550, Dinkelsbühl Deutschland Tel: 00 49 9851 553293 Fax: 00 49 9851 553294 E-mail: vvspgmbh@aol.com ; conseng@gmx.de Website: www.vvs-blue-white.de Prof Dr Adul WICHIENCHAROEN Chairperson National World Heritage Committee Member of the Thai National Commission for UNESCO Office of Environmental Policy and Planning Soi Phibul Watana 10300 Bangkok Thailand E-mail: adul@su.ac.th ; adul@seameo.org; profadul@oepp.go.th

State Archives of Poland

Mrs. Daria NALECZ Chairman of the Polish Committee of the “Memory of the World” Programme Director-General State Archives of Poland Ul. Dluga 6 00-950 Warsaw P.O. Box 1002 Poland Tel: (48 22) 831-95-84, 831-32-06 ext. 106 Fax: (48 22) 831-75-63

Mr. Wladyslaw STEPNIAK Director-General

21State Archives of Poland Ul. Dluga 6 00-950 Warsaw P.O. Box 1002 Poland Tel: (48 22) 831-95-84, 831-32-06 ext. 106 Fax: (48 22) 831-75-63 Email: Stepniak@archiwa.gov.pl Mr Hubert WAJS Director Central Archives of Historical Records in Warsaw (Archiwum Glomne Akt Dawnych w Warszawie) ul. Dluga 7 00-263 Warsaw Poland TEL. (48 22) 8311525 Fax. (48 22) 8311608 E-mail: huberw@wp.pl

Polish National Commission Mr. Tomasz KOMOROWSKI Counsellor Polish National Commission for UNESCO Palak Kultury I Nauki, 7 pietro 00-901 Warsaw Poland Tel: (22) 620 33 55 Fax: (22) 620 33 62 E-mail: unescotk@internet.pl

Mr. Tomasz ORLOWSKI Secretary-General Polish National Commission for UNESCO Palak Kultury I Nauki, 7 pietro 00-901 Warsaw Poland Tel: (22) 620 33 55 Fax: (22) 620 33 62 E-mail: unescoto@internet.pl Ms. Aleksandra WACLAWCZYK Deputy Secretary-General Polish National Commission for UNESCO

22Palak Kultury I Nauki, 7 pietro 00-901 Warsaw Poland Tel: (22) 620 33 55 Fax: (22) 620 33 62 E-mail: unescoaw@internet.pl

UNESCO

Mr. Abdelaziz ABID ‘Memory of the World’ Programme Officer Information Society Division UNESCO 1, rue Miollis 75732 Paris Cedex 15 France Tel: (331) 45 68 44 96 Fax: (331) 45 68 55 83 E-mail: a.abid@unesco.org Mr. Philippe RATTE Senior Programme Planning Officer Division of Programme Planning, Monitoring and Reporting UNESCO, Paris 1, rue Miollis 75732 Paris Cedex 15 France Fax: (331) 45 68 55 21 E-mail: p.ratte@unesco.org

23ANNEX B

The 6th Meeting of the International Advisory Committee of “Memory of the World”

Gdansk, Poland, 28 - 30 August 2003

AGENDA

1. Welcome address by the Secretary-General of the Polish National Commission for UNESCO

2. Opening of the session by the representative of the Director-General of UNESCO 3. Election of the Bureau of the Committee, composed of a Chairperson, three vice-presidents and a

Rapporteur 4. Progress report of the Programme 5. Reports of Committee members, Chairpersons of sub-Committees and Regional Committees 6. “Memory of the World” Register

a) Review of selection criteria (including for special materials) ii. Assessment of the nomination proposals

c) Recommendations of the Committee to the Director-General 7. Funding of the Programme and raising of extrabudgetary resources

a) Review of the Slave Trade Archives project, funded by Norway b) Review of the Timbuktu Manuscripts project, funded by Luxembourg

8. Granting of the “Memory of the World” label to projects 9. Preserving our digital heritage: draft Charter and Guidelines 10. Restoration of the Iraqi Cultural Heritage 11. Any other business 12. Adoption of the report 13. Closure of the meeting

24

ANNEX C

Operational Guidelines for Specific Document Categories The General Guidelines to Safeguard Documentary Heritage provide for the adoption, as necessary, of operational guidelines for applying the criteria (para 4.2.7). There are six areas that we may need to consider in further detail to see if there are additional factors to be taken into account or factors that need special weighting when assessing a nomination. In addition, there is one general procedural topic that requires discussion.

I - AV materials generally The following Guidelines apply to audiovisual media - moving images and/or recorded sound in any format. 4.2.3 – authenticity Audiovisual media can be copied, are liable to deterioration and the earliest generations may no longer exist. Audiovisual works may exist in variant versions - there may be no "authoritative" version. A judgement may be required in weighing the relative importance of content vs. carrier in deciding authenticity. 4.2.4 – irreplaceability Again, awareness of the importance of content and carrier matter. In some cases the life of the original carrier may be quite transitory - only the content may survive. In others, the maximisation of the carrier's life will be a consideration, for some characteristics, such as the nuances of some film colour processes, cannot be adequately copied. 4.2.5 – significance 4. Subject and theme: The moving image, recorded sound and broadcast media are the new art form and new communication form of the 20th century - in both realms their influence on society has been profound. For instance, the invention and growth of film grammar and techniques of news reporting represent entirely new forms of communication. Wars have been fought by television. Film and radio have been the mass persuaders. 5. Form and style: The AV media have traversed enormous technological and artistic development in little more than a century. Items that represent significant steps in the development of the media, or which have influenced the evolution of the media itself, are significant in terms of this criterion. The advent and disappearance of particular formats is of particular importance - technology interacts with context. 4.2.6 - other factors Integrity: Many important audiovisual works survive only in incomplete form, or in reconstructed versions that assemble the best material known to be available at the time of reconstruction. Both may be superseded by subsequent discoveries. It would be normally expected that works inscribed on the Register in incomplete or reconstructed form would retain their inscription status if better copies are discovered, but it would always be the best copies which are identified in the inscription. Threat:

25

AV carriers are physically vulnerable and the problems of preservation are often not popularly understood. Many AV archives operate under extreme resource limitations. The notion of threat may need to take into account the circumstances of a needy archive, the possibility of a successful nomination increasing public awareness and the chances of permanent preservation.

II - Documentary films Documentary films, as the name suggests, are factually-based actuality films made for the purpose of documenting a subject or a place (as opposed to fictional genres such as feature films or animation). They include newsreels and other reportage, training and teaching films, and many non-fiction television series. Since reality can be manipulated the category also embraces dramatized documentary - drama-documentary or docu-drama - and propaganda. In relation to the test of world significance (4.2.4), special regard may need to be given to the phrase “unique and irreplaceable, something whose disappearance or deterioration would cause harmful impoverishment of the heritage of humanity.” Examples may be film footage of now extinct animal species, of habitat or societies that no longer exist. The films in question may not have had great public impact at the time of their production but, perhaps because of uniqueness or other attributes, may have had wide but subtle subsequent impact over a long period as source material. In relation to the selection criteria (4.2.5), those particularly relevant are criteria 2, 3 and 4 – Place, people, subject and theme. These are the essentials of documentary. The significance of a documentary film may owe more to visual or sonic content than to questions of artistry or style: for examples, newsreels of World War II, or it may owe much of its significance to artistic manipulation of reality, as in outstanding propaganda films. III - Papers of political leaders and political parties At an early meeting of the IAC, it was stated that there were some groups of documents which required some criteria to be applied more stringently than the norm. Political papers were one group that were felt to have special requirements. Politicians’ papers need the weighing of the criteria of Influence to be done with greater stringency. There are many politicians in the world who leave their papers and documents to the world in the belief that the world will find outstanding truths in them. In practice, the vast majority of politicians achieve little that will be of interest to later generations. When considering nominations of papers bequeathed by politicians, we need to consider the influence that the person has had on the world. Was he or she a great leader in achieving social justice; or in creating education facilities; or in overcoming evil in some form? If not, then the papers are unlikely to meet the criteria.

IV - Digital and virtual media, software There are several topics hidden in this heading. Possible sub-divisions are below with comments about special factors that we may wish to consider. 4a Digital information held on optical discs, magnetic tape or some other firm carrier

26

No major additional problem - it can be considered in the same way as analogue AV material or paper based texts. The carriers are non-volatile but will suffer the same decay processes that afflict the AV group. The need for periodic copying of the information is inevitable. The management programme for the future security of and access to the material may need more precise definition by nominators than we would require for more traditional materials. This group should be considered in parallel with group 1 - AV Materials Generally when examining criteria 4.2.4 - Irreplaceability. 4b Digital information held in databanks The main additional question here is of volatility - can the content be fixed and stabilised. We need to be assured that the information has a physical, non-volatile form that will be unchanging in content. If suitable assurances of this can be made, then this group can be considered in the same way as group 4a. It is felt that the Aids database, AEGIS, may fall into this category. 4c World Wide Web Material The main difficulties with this group are the volatility of the content and the difficulty of being sure that what is nominated is the definitive version. The pages on a web site are available to everyone with access to the network. They can be downloaded and modified very easily. We need assurances that the pages are unchanging and that the nomination is made by the creator of the material or an authorised alternative person. This latter point is necessary to ensure that we do not accept a modified version of the page that may not be approved of by the original creator. We have faced this problem to some extent when discussing the Family of Man image collection.

V - National constitutions The treatment of national constitutions has been a recurrent problem at IAC meetings. The fundamental question here is that of influence. If the National Constitution of that famous state, Ruritania, has influenced the writing of National Constitutions in states elsewhere in the world, it may well meet the criteria for inclusion on the International Register. If no-one was even aware that Ruritania had a National Constitution, then clearly it has had no influence and cannot be considered for the International Register.

VI - Archival fonds (see footnote to 4.2.7 in the General Guidelines) “Provisional” inscriptions There have always been a few nominations that, in general, can be recommended for inscription on the International Register but that have a few loose ends that require tidying up. These loose ends include matters of security of the documents, of access and of ownership. In such cases previously, the IAC and the Bureau have made a positive recommendation for inclusion on the Register subject to some specific condition being met. It has been left to the UNESCO Programme Officer to decide whether the conditions have been met and to then forward, or otherwise, the nomination to the Director-General. Now that the Register Sub-Committee has been formed, this ad-hoc procedure could be formalised by agreeing that the following text be adopted as operational guidelines: 1. The IAC may agree to the inscription of documentary heritage on the International Register on a provisional basis. That is, it is satisfied that the criteria for inscription have been met, but there are specified matters of practicality or detail that remain to be settled before the inscription becomes final and unqualified. For example, further details on a management plan for the documents may be required, or ownership may need to be clarified.

272. The IAC may instruct and empower the Register Subcommittee to pursue such matters in respect of provisional inscriptions between meetings of the IAC. Subject to this, if the Register Subcommittee is satisfied that such outstanding matters have been satisfactorily resolved, it may declare that the inscription has been upgraded from provisional to unqualified status. Otherwise, the Register Subcommittee shall refer the status of the inscription, with its findings and recommendation, to the next IAC meeting.

28ANNEX D

Comments on the Nomination Proposals Austria - The Atlas Blaeu -Van der Hem of the Austrian National Library

The Van der Hem collection is a cartographical collection which includes a copy of the important Atlas Blaeu and topographical drawings of the late 17th Century. There are a number of copies of the Atlas Blaue in existence but the number and quality of the supporting documents in the Van der Hem collection make this collection outstanding. The collection has been influential in shaping the spread of European traders and explorers. Recommendation: For Inclusion on the International Register. Austria - Brahms-Collection of the Archives of the Gesellschaft der Musikfreunde in Wien The IAC supports the observation of the Sub-Committee on Register in that the nomination needs to be defined more closely and the material fixed i.e., additions to the collection of documents forming the nomination to cease. The inclusion of specific manuscripts by other composers will be accepted as part of the nomination if a connection with the Brahms documents can be demonstrated. The proponent is advised to re-submit the proposal for consideration in the next round of nominations. Recommendation: Not for inclusion on the International Register. Barbados - Documentary Heritage of Enslaved Peoples of the Caribbean The Documentary Heritage of Enslaved Peoples of the Caribbean is a unique collection that reflects the life of slaves in the Caribbean. The system of plantations found in Barbados became a template for plantations in other countries including the United States of America. Recommendation: For Inclusion on the International Register Brazil - The Emperor’s collection: foreign and Brazilian photography in the XIX century The Emperor’s Collection is a large, formed collection of nearly 22,000 photographs taken between 1851 and 1889 and collected from around the world. The collection may be regarded as unique and includes images from the pioneering days of photography. It has had some influence through exhibitions in various countries and further influence as a resource. As a wide ranging photographic record of contemporary life its loss would be an impoverishment to the world. The wide range of subjects suggests that it has a more universal significance than other contemporary royal collections which are confined to personalities and individual countries. Recommendation: For inclusion on the International Register

29Chile - Human Rights Archive of Chile The IAC recognizes the importance of this collection and the effects of the events in Chile between 1973 and 1989 which are still reverberating. Also the inclusion of the collection on the International Register could serve as an example to other countries of how such projects could be arranged. The required joint management plan among the holding institutions for the preservation of, and access to the documents had been submitted. Recommendation: For inclusion on the International Register. Chile - Jesuits of America Fonds The major significance of the Jesuits of America Fonds is the light that they shed on the meeting and melding of European and indigenous cultures in Central and South America and other parts of the Spanish Empire. Recommendation: For inclusion on the International Register China - Ancient Naxi Dongba Literature Manuscripts The IAC considers that these documents represent a unique form of script and written culture which form an important part of the heritage of mankind. Recommendation: For inclusion on the International Register. China - The Land Property Right Alteration and Management Documents of Huizhou in the Ming Dynasty of China These documents are clearly of great importance to the social history of Huizhou and the surrounding area of China. The nomination does not, however, demonstrate that the documents have had a relevance beyond the Province of Anhui. Also this type of document is not unique but is a typical record that exists in many parts of the world. Recommendation: Not for inclusion on the International Register. For inclusion on the National Register for China. Croatia - Croatian Glagolitic Heritage The IAC noted that there is a considerable stock of cultural Glagolitic heritage documents found in Bosnia, Bulgaria, Macedonia, Poland etc that equally need to be interpreted and protected. The IAC suggests resubmitting a proposal representing a joint effort among the countries where the documents exist. Recommendation: Not for inclusion on the International Register in its present form. This may be considered for the National Register if created.

30Ecuador - Scientific Memory of Andean America: scientific expeditions and research in Bolivia, Colombia, Ecuador and Peru in the Eighteenth and Nineteenth Centuries. The IAC noted that this nomination is of high quality in terms of details and information provided. However a concern was raised as to whether there was enough focus in the collective effort. It was suggested that the proponent refine the proposal focusing perhaps on the botanical and medical research. Recommendation: Not for inclusion on the International Register. This may be considered for the National Register for Ecuador and, if created, on the Regional Register for the Andes. France - Declaration of the Rights of Man and the Citizen (1789-1791) The Declaration, together with its supporting papers, forms a group of documents of world significance. They are fundamental documents in the slow evolution of democracy and respect for human rights around the world. Concerns were raised on the need for a common management and access plan as the documents are housed by two institutions in Paris. Recommendation: For inclusion on the International Register. Germany - Illuminated manuscripts from the Ottonian period produced in the monastery of Reichenau (Lake Constance) Some of the manuscripts in this nomination are in the possession of the Bibliothèque National de France who have not agreed to their inclusion in this nomination. It is felt that the otherwise acceptable nomination can only be Provisional until an agreement with the Bibliothèque National de France is reached to avoid any future. Accordingly, a time limit of one month is set for the inclusion of the manuscripts owned by the Bibliothèque National de France to be agreed. Recommendation: For Provisional inclusion on the International Register pending submission of confirmation letter from the Bibliothèque National de France. Italy - Venice State Archive - Archives up to the Treaty of Campoformio While the IAC recognizes the great importance of this archive, the size of the archive indicates that much of the content are not of world significance, particularly those that pertain to the routine administrative actions of the state .For inclusion on the International Register there is a need to be selective to highlight the extraordinary holdings that are of international significance. The proponent may wish to select a themed section of the collection such as, perhaps, the reports of the ambassadors or the merchants and to submit a new nomination. Recommendation: Not for inclusion on the International Register in its present form.

31Italy - Alinari Archives The IAC upheld the observation of the Sub-Committee that the nomination lacked evidence to support the bid for entry on the International Register. The value of the whole collection at the world level had not been substantiated. In addition, there is a need to focus and nominate a finite set of documents as stipulated in the guidelines on the programme. However, the nominators are invited to submit a nomination for a focussed part of the Alinari Archives. Recommendation: Not for inclusion on the International Register in its present form. Italy - The Zonghi and Gasparinetti Collections of Watermarks The IAC considered this as a valuable collection that provides a valuable resource to researchers studying Italian documents of the XIIIth to XIXth centuries. However, as watermarks alone, the IAC agreed that this could not be accepted as a documentary heritage for inscription as this was not a product of deliberate documenting process as stipulated in the guidelines of the programme. Recommendation: Not for Inclusion on the International register Kazakhstan - Collection of manuscripts of Khoja Ahmed Yasawi This is a collection of manuscripts in the medieval Turkic language of the writings of Khoja Ahmed Yasawi, one of the most revered Islamic religious figures of Central Asia, and of one of his disciples, Suleiman Bakyrgane, reflecting their influence upon the development of spiritual culture of the ancient Turks and promotion of the Turkic language and literature. The IAC considered the unique impact of the manuscript in terms of its value as an Arab event written down in the local language, its impact on the Ottoman Domain and the universality in the Islamic World. Recommendation: For inclusion on the International Register Kazakstan - Archival Documents Regarding the Life and Achievements of the Scientist Kaanyah Imantayevich Satpayev(1899-1964). Central State Archive of the Republic of Kazahstan. The IAC is aware of the importance of this figure. However there was no chance to study this proposal as this was submitted late. The proponent may wish to resubmit this proposal for later consideration of this Committee or for first consideration by the Regional Register. Recommendation: Not for inclusion on the International Register.

32Kyrgyzstan - Ballerina Bubusara Beishenaliyeva (1926 to 1973) and Historical Collection of Cinema Documentary Heritage The IAC recognized that Bubusara Beishenaliyeva was an exceptionally talented ballerina and an important person in the political life of Kyrgyzstan. The nomination, however, did not demonstrate that either part of her life met the criteria for the International Register. Evidence of the influence of her dancing on the development of ballet outside Kyrgyzstan or of her political thought on the wider world has not been provided. Recommendation: Not for inclusion on the International Register. Recommended for inclusion on the National Register of Kyrgystan. Kyrgyzstan - Storyteller Kenje-Kara and Historical Collection (1903-1975) of Archive Phonograms The IAC noted that the three most imminent recording of this collection have already been listed in the Memory of the Worldlist as part of St. Petersburg Phonograms. IAC felt that this epic tradition would be better placed if nominated for inclusion in the Intangible Heritage Programme. Recommendation: Not for inclusion on the International Register. Lithuania - The Collection of Parchments of the Library of the Lithuanian Academy of Sciences While accepting the importance of some of the individual and groups of documents, the IAC agreed that the documents nominated lacks a unifying theme and are not unique in that there are similar documents of this period in other collections of Lithuania. Recommendation: Not for inclusion on the International Register. For consideration of the National Register or Regional Register, if created. Luxembourg - Family of Man The exhibition has had a great influence on many who have seen it. A number of similar themed collections of photographs have been assembled since but none with the impact of The Family of Man. If it is possible to trace any of the images missing from the exhibition as currently held by Luxembourg, this would be of benefit. The IAC notes of the specific intention of the custodians of the collection to seek out the missing images and to restore them to the collection. It is understood that such images, when located, be automatically deemed to be within the scope of the inscription. Recommendation: For inclusion on the International Register.

33Malaysia - Hukum Kanun Melaka (The Laws of Melaka) The information supplied is insufficient to prove that the manuscripts are eligible for entering on the International Register. The manuscripts are, however, clearly of great importance to the study of the social and legal history of the Malay states at a key moment in their history - the period immediately before the first contacts with European trader and explorers. Recommendation: Not for inclusion on the International Register in its present form. May be recommended to the National Register and the Regional Register if created. Mexico - Hugo Brehme Photographic Collection The IAC noted that this nominatiuon has been withdrawn. Recommendation: Not for inclusion on the International Register. Mexico - Los olvidados. Filmoteca de la UNAM, Mexico The original 35mm negatives in Black & White of Los Olvidados, a 1950 Mexican film The body of work of Buñuel is generally recognized as including some of the greatest motion pictures ever made. Los Olvidados is regarded as one of his greatest and most influential works. The techniques employed have had a wide influence on filmmakers and cinematographers and the story has had a great impact on those working to improve the social conditions of street children all over the world. The IAC agrees that the Original 35mm nitrate negative of Los Olvidados be placed on the International Register. Recommendation: For inclusion on the International Register. Mexico - American Incunabula. Mexico National Library and Cervantina ITESM Library Collections The IAC agreed with the Sub-Committee for the Registers view that the nomination lacks a unifying theme and, apart from eight volumes, none of the texts are rare. Recommendation: Not for inclusion on the International Register Netherlands - Archives of the Dutch East India Company Nomination submitted by the Netherlands on behalf of South Africa, India, Sri Lanka, Indonesia and the Netherlands. The Archief van de Verenigde Oostindische Compagnie is of outstanding importance in the study of the development of the coastal regions of Africa and Asia that flank the trade routes from Europe to the Far East. In addition, the growth of modern countries such as South Africa, India, Sri Lanka and Indonesia can only be researched by recourse to the Archief van de Verenigde Oostindische Compagnie. Recommendation: For inclusion on the International Register.

34 Netherlands - Library Ets Haim - Livraria Montezinos This collection forms the memory of a community, many of whose members have travelled extensively around the world for trade. The documents cover the period from the late XIth Century to the present day. Both the collection and the community came close to extinction in WWII and have almost miraculously survived. The documents in the collection throw light on the activities of the Sephardic Jewish people in North Africa and the Americas. They also help understand the movements of the Jewish Diaspora. Recommendation: For inclusion on the International Register. Philippines - The Mateo Cariño Doctrine National Commission for Culture and the Arts (NCCA) The Mateo Cariño Doctrine pertains to the US Supreme Court decision in 1909 recognizing as valid native title to land rights established by testimonies or memories on land that has been held, occupied and utilized in ownership since time immemorial by indigenous populations. The strict criteria that apply to nominations being considered for the International Register mean that more information, such as confirmation of support from the US authority, and proof of influence in other countries would be required before an informed decision can be reached. Recommendation: Not for inclusion on the International Register in its present form. Philippines - Radio Broadcast of the Philippine 1986 People Power Revolution These unedited recordings are of the live radio broadcasts that were made during the peaceful popular revolution against the rule of President Marcos in Manila in 1986. This was the first time that the events during a popular uprising had been simultaneously broadcast to the world. The broadcasts had a great influence on later popular uprisings and set a pattern for the future coverage by the broadcasting media of events such as the breaching of the Berlin Wall. As such, the recordings provide a unique document of one of the first of a series of popular uprisings that marked the closing decades of the XXth Century. Recommendation: For inclusion on the International Register. Poland - The General Confederation of Warsaw, 28 January 1573 This document was the earliest formal declaration of religious tolerance in Europe. It is unique in that the Declaration was supported by some 200 individuals who placed their personal seals on the document. The Declaration had an influence on events in a number of other European countries. Recommendation: For inclusion on the International Register.

35Poland - The Twenty-One Demands, Gdansk, August 1980. The birth of the SOLIDARITY trades union - a massive social movement The posting of the Twenty-One Demands on the dockyard gates in Gdansk was a key step in the events leading to the collapse of Soviet rule in Eastern and Central Europe. The impact on subsequent events in Poland and other countries was incalculable. Recommendation: For inclusion on the International Register. Saudi-Arabia - Earliest Islamic (Kufic) Inscription The IAC is of the view that first and foremost what the committee is inscribing to the Memory of the World is the inscription or document rather than the carrier. It is also in recognition of the fact that various cultures have different traditions of creating memories of their world which could be recorded through tablets, wooden board, parchment, palm leaves, bamboo etc. It is probable that at this time in this part of the world, the only way to document the Kufic inscription was through the rock. Recommendation: For inclusion on the International Register Serbia and Montenegro - Miroslav Gospel The IAC noted that one page of the document is missing and is in St. Petersburg which raises a question of the manuscript’s authenticity and completeness. Recommendation: Not for inclusion on the International Register. Serbia and Montenegro - Nikola TESLA’s Archive The work of Nikola Tesla has had a major impact on modern life while Tesla himself has remained relatively unknown. This collection of his papers includes the patent papers for many devices including electric motors and fluorescent lighting. The collection is an unique insight into the work of a key engineer of the early XXth century. Recommendation: For inclusion on the International Register. Tajikistan - Manuscript (XIV century) The IAC noted the claims made for the influence of this manuscript on major European authors and considered that the work is an important one. It noted that the quality of the medieval paper used for this manuscript is very good and the text still legible. The collection is housed in a special building with good conditions for manuscript custody. However, the collection would require professional conservation treatment to ensure its continuing physical integrity. Recommendation: For inclusion on the International Register.

36Tanzania - Collection of Arabic Manuscripts and Books This collection as assessed by the experts includes exceptional invaluable documents in the African context which were written in Arabic and Shahili. Recommendation: For inclusion on the International Register Thailand - The King Ram Khamhaeng Inscription The stone inscription is a contribution to world knowledge in the field of historiography. Many events of King Khamhaeng’s reign were known partly from Burmese and Chinese sources and partly through inscriptions which have been discovered. This document’s significance is the light that it throws on the reign of King Khamhaeng from a Thai perspective. It is evocative of its time and place in the context of Southeast Asia and China which form an important strand of world history. Its impact over a span of time up to the present contributes further to its significance. Recommendation: For inclusion on the International Register. Turkey - The Works of Ibn Sina in the Suleymaniye Manuscript Library This is claimed to be a complete holding of the known surviving work of Ibn Sina, a great physician, scientist, and philosopher of Islam during the 11th century. Some of the documents are original manuscripts, some copies made in the lifetime of Ibn Sina and checked by him and, because of the importance of his work, others additional preservation copies. It is recognized that he made an important contribution to learning and served as an important symbol of transfer and mutual contact of the Arab and European cultures. Recommendation: For inclusion on the International Register. United States of America - The AEGIS Millennium Collection

It is clear that the AEGIS represents a valuable resource for anyone regarding aspects of the aids pandemic. The IAC also noted that the proponent, in response to earlier observations, has tried to comply with the programme requirement regarding the need for the collection to be of finite size and the documents having a physical existence as computer tapes and hard disc. Despite these, the collection as it stands now still raises fundamental questions related to the following:

Uniqueness since there are 2 other equally important websites namely, the HIV Insight and the UN AID site. The idea of fixing and bounding the website by time and size since a website is a work in progress and (therefore constantly changing) and considering that the problem of AIDS is continuing.

37The acceptability of hard copy version as adequate representation of this particular artefact in terms of capturing links. The meaning of preservation in the context of multiple ownership/producer of information, access to links as it exist now, and the site/database as a work in progress.

Recommendation: Not for inclusion on the International Register. United States of America - The Wizard of Oz (Victor Fleming 1939), produced by Metro-Goldwyn-Mayer The IAC noted that this nomination proposal was received late and there was no opportunity to thoroughly consider the proposal. Recommendation: for later consideration. Uruguay - Original records of Carlos Gardel - Horacio Loriente Collection (1913-1935) The music of the Tango has had an influence throughout the world and Carlos Gardel was one of the greatest exponents of the genre. This collection of Gardel’s recordings is one of the most complete and is irreplaceable. Recommendation: For inclusion on the International Register. Worldwide - Free Software The collection needs to be defined since the nomination is a huge, amorphous array and constantly changing. The nomination is also fragmented in terms of ownership. The nominator is requested to propose specific pieces of software which have had wide influence. Recommendation: not for inclusion on the International Register.