Date post: | 24-May-2015 |
Category: |
Education |
Upload: | guestfdce08 |
View: | 2,845 times |
Download: | 4 times |
Andarsih Dwi SintorowatiLP3I Balikpapan
September 2009
– Company’s name – Address – Telephone – Fax – Email / Website– Postal Code– Kind of Business
2
– Initial of Company– Initial of Division / Deptartment– Initial of writer– Initial of typist (in lowercase)
– Year issued– Filing reference number
3
– In full type of date • US standard : month, date, year• Europe standard : date, month, year
4
– Avoid date in figures
– The addressee is the only reader– Put also on the envelope
5
– With official title
6
– Addressing personally
– To a particular member of an organisation – Above the salutation
7
– Very Formal Salutation (rarely in Europe)
8
– Single or married woman
– Partnership
– General acceptance
– Announce the main business of the letter– Use for a letter identification
9
– The main part of the letter– 4 points:
• Opening • Purpose• Action• Closing / polite expression
10
A polite way of bringing the letter to close– Suit with the occasion– Match with the salutation
11
Informal
12
Less formal
Formal
– After complimentary close (4-5 spaces)– Name of the sender– Sender’s designation/department– Must not carry a title *)
– If signed by other, add:• for• Pp (per procurationem = on behalf of)
13
14
Attachment/ Enclosure
15
Courtesy Copy /Copy Circulated
• the recipient doesn’t know that the third person is receiving a copy
• Should be shown only on the file copy and bcc copy/ies
16
Blind Courtesy Copy
– Mr, Mrs, Miss– Messrs, Mmes (abbreviation of Messieurs & Mesdames)
– Special title : use the title only
17
A woman writing to a stranger
18