The Team Leader Kit This is the downloadable Team Leader kit. It contains information to help you promote and manage your workplace team. The Team Leader kit includes: • Social media – spread the word • Team Leader duties • Prize information • How to record and report results • Messaging to send to employees • Frequently asked questions • Resources Additional resources on the smartTRIPS website that accompany this kit include: • Printable Poster • Team sign-up/results sheet • Celebration Station Schedule • Passport sponsored by Nature’s Fare You will receive a prize package to encourage and reward your teammates for cycling. If you did not pick it up at the Team Leader Meeting on May 10 th , you can pick it up from Parkinson Rec. Centre (1800 Parkinson Way) as of May 11 th . This package (smartTRIPS bag) includes: • Free Tshirt • 11x17 Poster • A variety of prizes (water bottle, bike bells, reflector bands, socks, mini Clif bars, stickers, etc) • Cycling resources and information Remember, all the resources you need are available at smartTRIPS.ca
Transcript
The Team Leader Kit This is the downloadable Team Leader kit. It contains information to
help you promote and manage your workplace team. The Team Leader kit includes:
• Social media – spread the word • Team Leader duties
• Prize information • How to record and report results
• Messaging to send to employees • Frequently asked questions
• Resources
Additional resources on the smartTRIPS website that accompany this kit include:
• Printable Poster
• Team sign-up/results sheet • Celebration Station Schedule
• Passport sponsored by Nature’s Fare
You will receive a prize package to encourage and reward your
teammates for cycling. If you did not pick it up at the Team Leader Meeting on May 10th, you can pick it up from Parkinson Rec. Centre (1800 Parkinson
Way) as of May 11th. This package (smartTRIPS bag) includes:
• Free Tshirt • 11x17 Poster
• A variety of prizes (water bottle, bike bells, reflector bands, socks, mini Clif bars, stickers, etc)
• Cycling resources and information
Remember, all the resources you need are available at smartTRIPS.ca
Team Leader As a Team Leader, you provide inspiration and motivation for coworkers, and
are vital to the success of Bike to Work Week! To get your team started, you need to decide who your team will be. You can register your entire office, or
just your department and challenge another department! Let everyone in
your area know about Bike to Work, as teams are made up of everyone in the organization, not just those who already cycle. You are there to motivate
and support your co-workers who already cycle, and to encourage new co-workers to give it a try.
What you need to do as a Team Leader:
Post sign-up sheet(s), poster(s), and Celebration Station Schedule in a place where all your collegues will see.
Encourage colleagues to ride to work. Boost your participation by
getting as many people to ride as possible. Send an informational email that entices potential participants. Build up the idea of a fun competition or the
benefits of cycling. Make sure to mention the great team prizes that can be won! Wear your BTWW shirt and show your enthusiasm for cycling!
Give away small prizes found in your Team Leader kit (see below for
ideas).
Attend one or more of the Celebration Stations. Each morning we will host a Celebration Station with free refreshments, bike draws, free bike tune-ups,
photo booth, yoga, and more! There are lots of prizes to be won
during the week. There are even extra prizes for coming to three or more stations. Use your Passport to collect stamps at each event you attend.
Report your results. Log your commutes at www.biketowork.ca. Each
team member can log their commutes, or the Team Leader can do it for them. Track as the week goes on, or use our team tracking sheet during the
week and enter the results online all at once at the end of the week.
Prizes The items in your Team Leader kit are for you to give away at your
discretion.
You want to get as many people to ride as possible in your office,
department, floor, or group. Teams are competing in their size category for the highest participation rate. Participation is based on the number of people
who ride that day divided by the number of people in your workplace. Use the prizes to entice more people to participate.
Here are some ideas:
• Give prizes out before Bike to Work Week to people who have an excuse for not riding. Many of the prizes in the package will help your
teammates to overcome their obstacles. • Give a prize to everyone who rides each day of the week
• Give a teammate a prize if it is his or her first time riding to work • Put a few prizes together and do a draw at the end of the week - the
more people ride, the more chances they have to win • Give out a prize before BTWW starts to new recruits
• Withhold prizes and give them out as a person arrives by bike each
morning • Buy some candy or something fun and give out one to each daily rider.
Team Prizes
Teams with the highest participation rates in each size category (mini, small, medium, and large) can win tickets for dinner and a show from Kelowna
Actors Studio, wine tours from Tantalus Vineyards or Distinctly Kelowna Tours, $100 GC from Urban Harvest, $25 GCs from Orthoquest or Orchard
Park, and lots of other great prizes.
The highest participation is determined using the number of riders that logged trips and the number of trips logged per team. This provides more
Cycling Adventure for two in Croatia sponsored by Exodus Travels.
This grand prize is Exodus Travels’ most popular cycling adventure with
peaceful cycling routes along Croatia's spectacular Dalmatian coastline. This
grand prize trip for 2 people includes economy round trip airfare from the
nearest international airport, hotel accommodations, expert local leader,
planned routes and itineraries with support vehicles. Prize winner must be
18 years or older.
To qualify, you must register or login and have logged at least one trip
during Bike to Work Week, May 29 – June 4, 2017, and enter to win at
www.biketowork.ca
For more info about this trip, click here.
Reporting Results
As the Team Leader you are responsible for making sure that your team’s results are reported at www.biketowork.ca. This task can be done by you, or
each team member can enter his/her own results.
1. Login, then click on “Log a Trip” (on the left side of the page). You can begin entering your team’s results daily starting May 29. You can enter them
daily or all at once at the end of the week.
2. Select the rider, ride date, and kilometers for that day. You can log several trips at once by clicking the “Add another rider” button and filling out
each row for each trip taken.
3. Get your teammates to record their commute on the Team Sign-up Sheet
during the week. If you’d prefer you can have them check in with you daily and record it yourself. If you’re offering a prize or a treat, all the more
“Patty’s Pedalers” – Urban Systems Ltd, Kelowna 61% participation, 1984 km cycled
Medium team
“YMCA of Okanagan”
63% participation, 504 km cycled
Small team “Chromatic Cyclones” – Kelowna Art Gallery
88% participation, 327 km cycled
Mini team “Tour de Tosca” – BC Coroner Service, Kelowna Regional Office
96% participation, 709 km cycled
Individual (not with a workplace team) Linda Walker
429 km cycled, 93 kg of GHG emissions saved
Messaging to send to employees
at your workplace
Copy some or the entire message to entice more people to participate.
We are participating in Bike to Work Week, May 29 to June 4. This means that
throughout the week, we will be competing against other workplace teams in the Central Okanagan to see which team can get the highest percentage of
people to cycle to work. Think you can join in the fun?
Teams with the highest participation rates win great prizes! But the best part is that everyone has a chance to be a winner. Our team has prizes already to give
away (water bottles, bike bell, reflective pant straps, and a few other bits of SWAG), plus everyone is eligible to WIN bicycles, bike accessories, clothing, gift
certificates, free food, and more!
Cycle to one of the Celebration Stations for free breakfast, coffee, and even
more chances to win. See me for details. The Celebration Station schedule is posted .
Why get involved? Cycling to and from work is a great way to incorporate
exercise into your daily routine and studies show that people who bike to work are happier and healthier, plus:
It’s fun You’ll feel like a kid again
You can win great prizes You can eat more It’s a great way to get in shape It’s good for the environment
It’s cheaper than going to the gym You’ll arrive home de-stressed after work It’s good for your heart and lungs You’ll have more energy
So get out your bicycle, try cycling to work, and be sure to put your name on the sign-up sheet located ___________________.
Other Messages of Encouragement
Two Weeks to Go! Better get your bike ready so you can ride, ride, ride during
Bike to Work Week May 29-June 4.
Free food, coffee, and chances to win for teammates who ride their bikes May 29 – June 4. Bike to Work Week hosts six Celebration Stations around
Kelowna/West Kelowna and there are even more Satellite Stations hosted by local businesses! View the schedule at [INSERT SCHEDULE LOCATION].
Remember to get your Passport stamped to be eligible to win a gift basket from Nature’s Fare!
Frequently Asked Questions
a) How much does it cost to participate in Bike to Work Week?
Bike to Work Week is FREE! Thanks to the support of the City of Kelowna, City of West Kelowna, Westbank First Nation, District of Lake Country,
Regional District of Central Okanagan, District of Peachland, and all our local sponsors; all aspects of the events are 100% free!
b) Are walkers, rollerbladers, bus riders, or carpoolers counted?
Not for Bike to Work Week, which is focused solely on cycling. Don’t let that
discourage you from taking other forms of active transportation though if you can not cycle! Your Bike to Work Team Leader may reward your efforts.
Bike to School Week, however, includes all modes of active transportation: cycling, walking, rollerblading, skateboarding, scootering, etc.
c) How big is my team?
Your team size is not the number of cyclists participating, but rather the total number of people in your workplace, department, or organization. If
you’re only one to two people, you are not eligible to be part of a team. Individuals can still register and be a part of the Celebration Station
festivities, but do not qualify for team prizes.
For really large employers (over 50 staff) you may break into smaller teams by department or floor and then count the total staff from your area. For
example, a large government building should have several Team Leaders
and break into floors or departments. This structure encourages more people to join a team, because the more participants, the higher the rate of
participation.
d) Do I include all of the names of my team members in my registration?
Yes. With the new Bike to Work BC website, each participant will have their own account under their own name. You can send invites to your co-workers
to join your team using the “Team Communications” function on the website. Co-workers will receive your email invite and can then join your team by
registering themselves and confirming that they are on your team. If they do not want to log into an account online, they can still be part of the team if
the Team Leader logs their kilometres for them.
e) How do individuals from my team win prizes? Individuals can win prizes by visiting one or more Celebration or Satellite
Stations during Bike to Work Week and entering their name in the prize draw. As a Team Leader, you will also have prizes in the Team Leader kit
that you can award to individuals on your team however you like. If your team wins a weekly prize draw or wins for highest participation in your size
category, it is up to the Team Leader to distribute the prize from there.
Cycling Resources
www.smarttrips.ca – City of Kelowna’s Active Transportation Hub – Where all
Bike to Work information and resources are located.
www.biketowork.ca - Provincial Bike to Work website – Where you register.
www.bikesense.bc.ca – Greater Victoria Cycling Coalition cycling safety/rules of
the road
www.bicycleparkingonline.org – bicycle parking best practices guide
www.bccc.bc.ca – The British Columbia Cycling Coalition
www.kelownacycling.org – The Kelowna and Area Cycling Coalition
www.mtbco.ca - Mountain Bikers of the Central Okanagan
www.nacto.org/cities-for-cycling/design-guide - Cities for Cycling Design Guide
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