THE UNIVERSITY OF NEW MEXICO

NEW FACULTY ORIENTATION

Fall 2014

Office of the Registrar - registrar.unm.edu - 505.277.8900

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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What we’re going to cover …

FERPA (briefly) Deadlines my.unm.edu and

LoboWeb Class Lists: dropping

and emailing students Registration overrides Grade entry Resources to help you

NFO

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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FERPA for FacultyTo avoid violations of FERPA rules, DO NOT: At any time use personally identifiable information (UNM ID#, name,

etc.) in a public posting of grades. Link the name of a student with that student’s UNM ID # in any

public manner. Leave graded tests or homework in an unsecured area for students

to pick up. Circulate a printed class list with student names and UNM ID# or

grades as an attendance roster. Discuss the progress of any student with anyone (including parents)

other than the student without the consent of the student. Provide anyone with lists of students in your classes for any

commercial purpose. Provide anyone with student schedules or assist anyone other than

University employees in finding a student on campus.

No personally identifiable information should be used in a public posting of any kind.NFO

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Fall Deadline Dates  Last Day to Drop …

Part of Term

Classes Begin

Last Day to

Add

with 100% Refund

without

a Grade

without Dean's Perm

with Dean's Perm

Classes End

Full Term 08/18 08/29 09/05 09/05 11/07 12/05 12/13Special Student Progs 08/18 08/29 09/05 09/05 11/07 12/05 12/13First Half Term 08/18 08/22 08/29 08/29 09/26 10/10 10/11Second Half Term 10/13 10/17 10/24 10/24 11/28 12/05 12/13Three-Quarter Term 08/18 08/29 08/29 08/29 10/17 11/07 11/08Late Starting 12/12 12/12 12/19 12/19

01/08/15

01/09/15

01/11/15NFO

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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my.unm.edu Access with your NetID and password. Both the Employee & Faculty Life tabs

have a link to … LoboWeb

Employee: Benefits, tax forms, leave balances, etc.

Student (only if you are also taking courses); Registration, account balance, etc.

Faculty & Advisors: Student data (contact info, program of study, transcripts), class lists, registration overrides, grade entry, etc.

NFO

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Class Lists Access your Class List

using LoboWeb Check before the refund

and grade deadlines at a minimum.

Ensure that everyone attending is actually enrolled and that non-attending students are dropped before penalties.

NFO

• Email student(s)• Instructor Drops• Export /print rosters• Enter grades

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Drop or Email a Student

NFO

1) Click the “Drop” box for

each student you wish to drop.

Email individual students above,

or the entire class to the left.

2) Click “Drop Selected Students from Course” to

process. A results page will then

display.

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Exportable Class List

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• This process generates an XML file to open or save.

• Most spreadsheet software can read these files but a default program needs to be selected to open before they will open automatically.

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Registration Overrides Online overrides:

Campus, Capacity/Closed, Classification, College, Co-requisite, Degree, Duplicate Courses, Major, PreCoCap, Prerequisite, Program, Time, Special Approvals (Permission Required)

Student’s UNM ID # is required.

Ability vs. Authority Offline overrides:

Level Restrictions Registration Cards

NFO

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Enter Final Grades

NFO

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Grade Entry … … is enabled on the last scheduled day of

instruction after 8pm. … should be completed within 48 hours of the

final exam or last meeting day of the course. … may be done over multiple days. … must include last attend date in mm/dd/yyyy

(including leading 0s and all 4 digits of the year) for all non-passing grades: F, NC, I, W.

… left undone will prevent awarding of Financial Aid, acceptance into UNM (or other) programs, awarding of Dean’s List, and graduation.

NFO

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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FastInfo.unm.edu 2933: What is my Privacy/Confidentiality Indicator? 3173: What are the Refund, Grade, and other

Registration Deadline Dates? 2380: How do UNM Faculty and Advisors use LoboWeb? 2931: How do I send email to my class list via LoboWeb? 2903: Can I initiate dropping a student from my class? 2349: How do faculty members override registration

errors? 2046, 2065, 2063: Registration Cards 3525: Faculty Grade Entry – Frequently Asked Questions 4068: How does the Incomplete Grade process work?

NFO

Answers to your frequently asked questions …

Office of the Registrar - registrar.unm.edu - 505.277. 8900

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Learning Central Employee Life – Banner Training https://learningcentral.health.unm.edu Recommended courses:

FINPRV100 or FINPRV101 Securing Private Data (Web Course or Instructor-Led)

BANS-0004 Faculty Lobo Web (Online) BANS-0015 Final Grade Submission (Online)

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Office of the RegistrarOffice of the Registrar

MSC11 6325Student Success and Support Center

505.277.8900Registrar.unm.edu

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Questions?

Thank you for your time and attention

Alec ReberAssociate Registrarareber@unm.edu

505.277.6331

NFO