THE WONDERFUL WORLD OF SPREADSHEETS Mr Martin

LESSON 1 – OVERVIEW OF

SPREADSHEETS & THE KEY TERMS

Mr Martin

OPEN MICROSOFT EXCEL

Turn your chair around and look at the board

Mr Martin, 2013

Mr Martin, 2013

https://www.youtube.com/watch?v=05xfGNLA5W0

Spreadsheets are powerful ________ that are able to process numbers and ____. They are used extensively in statistics, accounting and sales professions.Spreadsheets can be used for ______ keeping, predictions and _______.Spreadsheets use a collection of rows and _______, which look like a grid or extensive table. The rows are the _______ elements and the columns are the ________ elements. The intersection of a row and a column is known as a _______.

WHAT ARE SPREADSHEETS?

Vertical, Columns, Cell, Programs, Record, Data, Charting, Horizontal Vertical Cell RecordPrograms DataColumns HorizontalCharting

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WHAT COULD WE USE SPREADSHEETS FOR?Class Brainstorm:

•Lists (shopping lists, contact lists)

•Accounting (budgets)

•Time Sheets

•Databases

•Chart creation (GANTT)

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WHAT DO THEY LOOK LIKE?

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KEY TERMS

Row Column Cell Cell Address

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KEY TERMS

Row – Horizontal (sideways) Column – Vertical (up and down) Cell – Where a row and column intersect Cell Address – Coordinates of the Cell (Column Letter + Row Number)

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Row

Column

Cell

Cell Address

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Row

Column

Cell

Cell Address

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X

Question 1 - What is the Cell Address of the selected square?

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X

Active Cell

Data Entry

Question 2 - What is the Cell Address of the selected square?

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SPREADSHEET BATTLESHIPS

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SKILLS IN PLAYING SPREADSHEET BATTLESHIPSChanging column widthChanging row heightAdding a borderMerging cellsColouring cellsEntering dataFamiliarising yourself with excel

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Select all

Step 1

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Hold the line and drag

Step 2

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Hold the line and drag

Step 3

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Select the cells from B3:M14

Step 4

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Add a boarder(all borders)

Step 5

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Add letter coordinates

(row)

Add number coordinates

(column)

Step 6

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CREATE YOUR SHIPS BELOW THE GRID

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Make your ships

Step 7

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Merge the cells for your ships

Step 8

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Colour your ships

Step 9

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COPY & PASTE

Step 10

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1)Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner

2)Click the cell where you would like paste your battleship grid

TEST OUT YOUR SPREADSHEET BATTLESHIPS

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PRINT OUT YOUR SHEET (LANDSCAPE) FOR YOUR FOLIO

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LESSON 2OF THE WONDERFUL WORLD

OF SPREADSHEETSMr Martin

STEP 1. LOG ON TO YOUR COMPUTER THEN TURN AND

FACE ME

Changing column width -

Changing row height –

Adding a border –

Merging cells -

Colouring cells -

Entering data –

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SKILLS WE LEARNT LAST LESSON

THIS WEEK: CALCULATIONS

What might we want to calculate with a spreadsheet?

What are our basic calculations? (think of a calculator)PlusMinusMultiplicationDivision

What might we like to do with some data?

For example. If we rent 5 videos and they cost $5 each

What if we had store credit of $30

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What we will be doing this lesson

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THE IMPORTANCE OF THE CELL ADDRESS Think back to our spreadsheet battleships

If you put in the wrong coordinates you miss

Same with formulas - if you put in the wrong coordinates for your formula it will be wrong

ACTIVITY 1 – 7 TIMES TABLES

1) Open Microsoft Excel

2) Type the numbers 1-12 down column A

3) Type the number 7 down column B

4) Click on cell C1 and type the following

5) Repeat until the whole column is complete

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Mr Martin, 2013Mr Martin, 2013

FORMULAS IN EXCEL

* is the multiply symbol EG. D5*D6 / is the divide by symbol EG. =A3/A4 + is the plus symbol EG. =B4+C4+D4+E4 - is the subtract symbol EG. =F10-F9

All formulas need to start with =

=

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FORMULA FORMAT

=A1+A2+A3+A4+A5+A6+A7 or

=sum(A1+A2+A3+A4+A5+A6+A7) or

=sum(A1:A7)

Mr Martin, 2013

Mr Martin, 2013

ACTIVITY 2 – FORMATTING THE DATA

ACTIVITY 2 – FORMATTING THE DATA

1) Insert a cell left to column B and type the symbol X

2) Insert a cell left to column D and type the symbol =

3) Insert some borders around your data

4) Shade the rows an alternate colour

5) Copy table into a Microsoft Word document

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HOW TO TAKE FROM EXCEL AND INSERT INTO WORD

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1)Select everything you have done by clicking from the top left hand corner and dragging until the bottom right hand corner

2)Click the Microsoft word document you would like to paste and right click

SAVECreate a folder in your students drive named ‘spreadsheets’This is where you will be saving all your work with spreadsheetsSave your excel document – seventimestable Save your word document – seventimestable

8177>student home>

LESSON 3 Mr Martin

SAVING

You need to follow this path to save you work

8177>student home>

Last lesson:

1) We created a times table document using a simple formula

A. Rules for formulas?

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FORMULAS IN EXCEL

* is the multiply symbol EG. D5*D6 / is the divide by symbol EG. =A3/A4 + is the plus symbol EG. =B4+C4+D4+E4 - is the subtract symbol EG. =F10-F9

(All formulas need to start with =)

=

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TAKING THE AVERAGE

What is the average?

How do we get an average?

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TABLE DISPLAYED ON BOARD AND ENTERING

AGES

ACTIVITY 3 – DATA ENTRY

1) Open a new Microsoft Excel

2) Copy down off the board the

ages of everybody in your class

3) Type first name down column A

4) Type their age down column B

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Name age

Bob 34

Etc. Etc.

DATA

What can we do with this data?

Note – data that is in merged cells cant be changed into tables on macs

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Mr Martin, 2013

AUTOSUM FUNCTIONS

Sum – Average – Count numbers – Max – Min -

AUTOSUM FUNCTIONS Sum – grabs the nearest range ie. A1:A5 and adds together Average - grabs the nearest range ie. A1:A5 and adds together and divides by the number of cells Count numbers – Tells you how many cells have values (data entered) Max – Maximum number in the range Min - Minimum number in the range

ACTIVITY 4 – FILL IN THIS TABLE

Note – you will need to create this table first

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ACTIVITY 5 – FILL IN THIS TABLE

Note – you will need to create this table first

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PERCENTAGES

A/B*100=

=B2/B3*100

ACTIVITY 6 – CONVERT THE DATA TO A TABLE

Insert > Charts

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76.19%

23.81%

Percentage of 13 year olds/14 year olds in our class

Percentage of 13 year olds Percentage of 14 year olds

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WHY DO WE USE GRAPHS AND TABLES?

• Reasons why?

• Entering the correct formulas with cell addresses so that if you change the data the percentages and tables/graphs change with it

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Number of Candy in Three Bags

23

33

43

35

22 24

56

19

5654

20

44

0

10

20

30

40

50

60

Bag #1 Bag #2 Bag #3

Bags

Nu

mb

er Blue

Green

Red

Orange

TYPES OF GRAPHS

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COLUMN GRAPHS

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LINE GRAPH

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PIE GRAPH OR DOUGHNUT CHART

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SCATTER GRAPH OR BUBBLE CHART

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BAR CHART

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READING/INTERPRETING GRAPHS

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READING/INTERPRETING GRAPHS

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If you are having trouble with the format of your data you may need to change the data type

FOR EXAMPLE - A mobile phone number entered into excel will not show the first 0

0411949333 will display as 411949333 unless changed to TEXT format

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DEMONSTRATION ON CONVERTING DATA TO

TABLESMr Martin

Turn around and watchDemonstration

IMPORTANT THINGS TO REMEMBER1) Your version of Excel wont convert

data that is in a merged cell into a table

2) You will need to format the cells to tell it what is in there. What type of DATA it is eg. Percentage, text, number

IMPORTANT: When dealing with different data types eg. Percentages you need to format cells

CONVERT THIS DATA INTO A TABLE

Activity 1) Create a pie/donut graph which represents 68% YES & 32% NO Activity 2) Create a pie/donut graph which represents 40% YES, 30% NO & 10% MAYBE Activity 3) Create a column graph representing bowling game averages with Barry on 10, William on 25, Mark on 50 & Johnny on 125

Activity 1

Activity 2

Activity 3

ACTIVITY 4

Create a graph using the data we collected on everybody’s favourite colour (on whiteboard)

DESIGN PROJECT Mr Martin

DESIGN PROJECT – HOLIDAY BUDGETYou are to design a spreadsheet that acts as a budget for a family holiday

for 4 people (2 adults, 2 children)The total budget for the holiday is $5,000 and you must stay 5 nights You must include; Transport, Accommodation, Food, Activities, Entertainment & extra spendingYou will need to present your holiday budget as a report in a word document. In your report you must include the tables and graphs from your excel document AND screenshots from the internet of the places you are staying, eating, being entertained.The following graphs must be generated from your information – Pie graph showing where your expenses are going to (Transport, Accommodation, Food, Activities, Entertainment, Shopping)Column graph showing how much your spending each dayYou must state which day you spend the most money and how much you spent and which day you spend the least money and how much you spent. You must also state your average spend per day.

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Marking Criteria Basic (0-3)

Satisfactory (4-6)

Excellen

t (7-10)

Researches using the internet and takes screen shots of website info

Fulfill design brief ($5000, 4 people, 5 nights)

Uses formulas in excel document accurately to calculate expenses

Creates tables and graphs in Microsoft excel and formats them correctly

Exports tables and graphs into Microsoft Word

Creates the design briefs specified graphs (pie, column)

Total 60Mr Martin, 2013

MONDAY & TUESDAY

Finish Design briefCreate your tables (based on the example I handed out)Fill in your findings from the internet Insert formulas to create an accurate budgetCreate charts

TO DO..Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’

Finish Design Brief (most of us had a finished design brief last lesson)

Enter Requirements (number of people, specifics, nights accommodations, total budget)

Start a table with estimated cost & estimated money remaining

Start your accommodation table with the same headings as your example sheet

(Place of accommodation, cost per night, length of stay, total, total accommodation budget)

While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet

TO DO..Make sure you have a Microsoft Excel document named ‘(yourname)holidayplanner’

Finish Design Brief (most of us had a finished design brief last lesson)

Enter Requirements (number of people, specifics, nights accommodations, total budget)

Start a table with estimated cost & estimated money remaining

Start your accommodation table with the same headings as your example sheet

(Place of accommodation, cost per night, length of stay, total, total accommodation budget)

While on the internet researching you must take a screen grab of the internet site and insert it into your holidayplanner spreadsheet

TODAY.. Accommodation Travel Food Activities & Entertainment Shopping Money Estimated totals Graphs

. . . . . . .

INTERNET RESEARCH

By the end of this lesson you need to have researched:

(MUST INCLUDE SCREEN SHOTS OF EACH & URL – DEMONSTRATE)Where you are staying How you are going to get there (airplane, bus, train, hire car)What you are eating (breakfast, lunch, dinner)What activities you are doing (theme parks, bowling, movies, etc.)

Lessons until project is due 1 2 3 4 5 6

  Mon Tues Wed Mon Mon WedAccommodation Lesson 1          Internet research for accommodation            Calculations for the total 5 nights accommodation            Take a screen shot for your report            Inserting a screen shot into your report            Travel   Lesson 2        Internet research for travel            Calculations for the total travel            Take a screen shot for your report            Inserting a screen shot into your report            Food     Lesson 3      Internet research for food            Calculations for the total 5 days/nights food            Take a screen shot for your report            Inserting a screen shot into your report            Activities & entertainment       Lesson 4    Internet research for activities & entertainment            Calculations for all activities            Take a screen shot for your report            Inserting a screen shot into your report            Shopping money         Lesson 5  Consist of left over money            Calculations as to who gets what            Formatting the report/testing           Lesson 6

Make it look presentable            Make sure pictures are correct            Make sure all formulas work            

Lessons until project is due 1 2 3 4 5 6

  Mon Tues Wed Mon Mon WedAccommodation Lesson 1          Internet research for accommodation            Calculations for the total 5 nights accommodation            Take a screen shot for your report            Inserting a screen shot into your report            Travel   Lesson 2        Internet research for travel            Calculations for the total travel            Take a screen shot for your report            Inserting a screen shot into your report            Food     Lesson 3      Internet research for food            Calculations for the total 5 days/nights food            Take a screen shot for your report            Inserting a screen shot into your report            Activities & entertainment       Lesson 4    Internet research for activities & entertainment            Calculations for all activities            Take a screen shot for your report            Inserting a screen shot into your report            Shopping money         Lesson 5  Consist of left over money            Calculations as to who gets what            Formatting the report/testing           Lesson 6

Make it look presentable            Make sure pictures are correct            Make sure all formulas work            

Lessons until project is due 1 2 3 4 5 6

  Mon Tues Wed Mon Mon WedAccommodation Lesson 1          Internet research for accommodation            Calculations for the total 5 nights accommodation            Take a screen shot for your report            Inserting a screen shot into your report            Travel   Lesson 2        Internet research for travel            Calculations for the total travel            Take a screen shot for your report            Inserting a screen shot into your report            Food     Lesson 3      Internet research for food            Calculations for the total 5 days/nights food            Take a screen shot for your report            Inserting a screen shot into your report            Activities & entertainment       Lesson 4    Internet research for activities & entertainment            Calculations for all activities            Take a screen shot for your report            Inserting a screen shot into your report            Shopping money         Lesson 5  Consist of left over money            Calculations as to who gets what            Formatting the report/testing           Lesson 6

Make it look presentable            Make sure pictures are correct            Make sure all formulas work            

Lessons until project is due 1 2 3 4 5 6

  Mon Tues Wed Mon Mon WedAccommodation Lesson 1          Internet research for accommodation            Calculations for the total 5 nights accommodation            Take a screen shot for your report            Inserting a screen shot into your report            Travel   Lesson 2        Internet research for travel            Calculations for the total travel            Take a screen shot for your report            Inserting a screen shot into your report            Food     Lesson 3      Internet research for food            Calculations for the total 5 days/nights food            Take a screen shot for your report            Inserting a screen shot into your report            Activities & entertainment       Lesson 4    Internet research for activities & entertainment            Calculations for all activities            Take a screen shot for your report            Inserting a screen shot into your report            Shopping money         Lesson 5  Consist of left over money            Calculations as to who gets what            Formatting the report/testing           Lesson 6

Make it look presentable            Make sure pictures are correct            Make sure all formulas work            

Lessons until project is due 1 2 3 4 5 6

  Mon Tues Wed Mon Mon WedAccommodation Lesson 1          Internet research for accommodation            Calculations for the total 5 nights accommodation            Take a screen shot for your report            Inserting a screen shot into your report            Travel   Lesson 2        Internet research for travel            Calculations for the total travel            Take a screen shot for your report            Inserting a screen shot into your report            Food     Lesson 3      Internet research for food            Calculations for the total 5 days/nights food            Take a screen shot for your report            Inserting a screen shot into your report            Activities & entertainment       Lesson 4    Internet research for activities & entertainment            Calculations for all activities            Take a screen shot for your report            Inserting a screen shot into your report            Shopping money         Lesson 5  Consist of left over money            Calculations as to who gets what            Formatting the report/testing           Lesson 6

Make it look presentable            Make sure pictures are correct            Make sure all formulas work            

Lessons until project is due 1 2 3 4 5 6

  Mon Tues Wed Mon Mon WedAccommodation Lesson 1          Internet research for accommodation            Calculations for the total 5 nights accommodation            Take a screen shot for your report            Inserting a screen shot into your report            Travel   Lesson 2        Internet research for travel            Calculations for the total travel            Take a screen shot for your report            Inserting a screen shot into your report            Food     Lesson 3      Internet research for food            Calculations for the total 5 days/nights food            Take a screen shot for your report            Inserting a screen shot into your report            Activities & entertainment       Lesson 4    Internet research for activities & entertainment            Calculations for all activities            Take a screen shot for your report            Inserting a screen shot into your report            Shopping money         Lesson 5  Consist of left over money            Calculations as to who gets what            Formatting the report/testing           Lesson 6

Make it look presentable            Make sure pictures are correct            Make sure all formulas work            DUE DATE: Wednesday 30th OCT