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The The World Web of Mevlana: World Web of Mevlana: A A Web-Based Automation System for Web-Based Automation System for Academic Exchange Programs in Academic Exchange Programs in
the Context of the Context of InternationalizationInternationalization
Zekeriya Aktürk, Abdullah Akyol, Hamit Acemoğlu. Atatürk University, Erzurum http://aile.atauni.edu.tr/ 361
Internationalization Introduction to WWM Materials and Methods Results
Cummunication with other systems Generating Reports Data Security Exchange for 2013-2014
Conclusion/ 362
ABOUT THE PRESENTATION
/ 363
One School Advertisement:DePaul University
/ 364http://www.depaul.edu/
• Exchange of ideas• Bringing new ideas• Need for being a global
citizen• Cannot ignore outside
world• A career that will benefit
everybody on the planet• Everything is
interconnected• We should not only
accept, we should celebrate divesity
• Internationalization transforms thinking
USA Almost 600,000 international students are enrolled in U.S.
higher education institutions.
/ 365http://www.globalsecurity.org/military/library/congress/
2007_hr/070629-vaughan.htm
UK
/ 366http://www.smuc.ac.uk/international/student-statistics.htm
Netherlands January 2010: 76,000
international students study in the Netherlands
/ 367http://www.eurogates.nl/en_holland_news/id/
7393/
Japan 118,498 international students in Japan as of May 1, 2007
/ 368http://www.jasso.go.jp/statistics/intl_student/data07_e.html
http://www.tut.ac.jp/english/admission/class.html
Turkey
June 10, 2010: Around 17 000 foreign students
/ 369http://www.zaman.com.tr/wap.do?
method=getSondakikaDetay&haberno=994035&sirano=4&sayfa=
/ 3610http://www.sabah.com.tr/Egitim/2012/02/22/turkiyede-yabanci-ogrenci-sayisi-artiyor
February 2012: Around 26 000 foreign students
Internationalization is National Policy
/ 3611http://www.yok.gov.tr/web/guest/uluslararasilasma-toplantisi
Students from 31 countries applied to study medicine at Atatürk University.
/ 3612
n %KENYA 45 18.6AZERBAYCAN 39 16.1SURİYE 23 9.5İRAN 19 7.9TÜRKİYE 17 7TÜRKMENİSTAN 13 5.4A.B.D. 12 5ALMANYA 10 4.1FİLİSTİN 10 4.1AFGANİSTAN 9 3.7BULGARİSTAN 7 2.9FAS 6 2.5YEMEN 5 2.1HOLLANDA 4 1.7GÜRCİSTAN 3 1.2URDUN 3 1.2RUSYA 2 0.8
SUUDİ ARABABİSTAN. 2 0.8ANDORRA 1 0.4BİRLEŞİK ARAP EMİRLİ 1 0.4
BOSNA-HERSEK 1 0.4ERİTRE 1 0.4İSRAİL 1 0.4NORVEÇ 1 0.4ÖZBEKİSTAN 1 0.4ROMANYA 1 0.4SOMALİ 1 0.4TACİKİSTAN 1 0.4TANZANYA 1 0.4TUNUS 1 0.4YUNANİSTAN 1 0.4Toplam 242 100
Visiting Professors
/ 3613
Arunkumar Vasanr Chitre India BiophysicsBasant Kumar Mohanty India EmbryologyB.Vinod Kumar India MicrobiologySherif Karam Canadian histologyKrishna Tadepalli India PathologyUsha Rani Somaraju India BiochemistryAnil Sharma India medical biologyShabbir Ahamd Khan Pakistan Public HealthSeyed Mohammad Akrami Iran medical geneticsGamal Badr Egyptian ImmunologyMohammed Khan Bangladesh MicrobiologyVolodymyr Dvornyk Hong Kong medical biologySyamala Moparthi India PhysiologyHasabelrasoul Mohamedd Saudi Arabia PhysiologyAbderrahman Ibrahim Syria, Paraguay PathologyAnand Sarwottam Deshmukh India Medical MicrobiologyAshwini Deshmukh India PhysiologySarosh Mahdi Pakistan Public healthAlberto Cebrian Serrano Spanish Histology and embr.Diego Liberati Italy bio-physiology Nitin Vishwakarma India AnatomyNasir Ali Afsar Pakistan PharmacologyBrian Mangum Fiji Public HealthShafik Habal Medical Microbiology
/ 3614
/ 3615
/ 3616
/ 3617
/ 3618
INTERNATIONALIZATIONA Big Vision
Internationalization is the result of a vision
Academic staff from the Nebraska University came to Erzurum in 1962 and supported establishing Atatürk University
Still appreciated! There are countries where
YOU may contribute./ 3619
The World is getting smaller each day Inernationalization has become a
priority New academic exchange programs
emerged ERASMUS (1987) Farabi (2008-2009) Mevlana (2013-2014)
/ 3620
INTRODUCTION
Aim of MEP: “Enabling academic exchange between
Turkish and international universities worldwide”
Most important features: No geographical boundary Bugdet provided by Turkey
/ 3621
INTRODUCTIONMevlana Exchange Program
(MEP)
Academic exchange programs have to process a lot of actions: Announcements Applications
Learning protocols Acceptance letters Financial issues ...
Doing all the procedures by hand has some limitations: Time consuming, workforce
requirement, open for mistakes.../ 3622
INTRODUCTIONThe Need
The project was supported by the Scientific Reaseach Projects funding unit (BAP) of Atatürk University
A system was developed to automate the following processes:1. Determination and agreement of available
exchange quota by coordinators from host and guest universities.
2. Making announcements via the World Wide Web.
3. Application of local and international students to the announced seats.
/ 3623
MATERIALS AND METHODS
4. Application of local and international academic staff to the announced seats.
5. Collection of Grade Point Average (GPA) and foreign language scores of students.
6. Matching and selection of students and academic staff eligible for exchange.
7. Preparation and transfer of acceptance letter for those who are accepted for exchange.
8. Matching of lectures and preparation of the learning protocols.
9. Collection of final reports of students and staff who successfully participated in the exchange.
10.Fast communication via mass e-mails and SMS11.Production of different reports.
/ 3624
The automation system developed was named as The World Web of Mevlana
/ 3625
MATERIALS AND METHODS
The system was hosted at http://mevlana.atauni.edu.tr
Technical features: main interface programming language:
asp.net (C# .net) database programming language: MSSQL Additionally: Ajax technologies, Java script,
Jquery, and CSS were implemented as necessary.
the software was developed based on a layered architecture.
/ 3626
MATERIALS AND METHODS
The WWM has eight levels of authorization:1. System manager2. Local coordinators3. International coordinators4. Local students5. Local academic staff6. International students7. International staff8. Guest users / 3627
RESULTSUser Levels
Data related with the competencies, courses, curriculum content, and ECTS credits are automatically retrieved from the Course Information Package portal of the university
/ 3628
RESULTSCommunicating with Other
Systems
http://eobs.atauni.edu.tr/Default.aspx
Student information including GPA is automatically retrieved from the Student Information System upon logging in with national Turkish ID.
/ 3629
RESULTSCommunicating with Other
Systems
http://obs.atauni.edu.tr/auth
Students, academic staff and coordinators can generate reports as they need.
/ 3630
RESULTSGenerating Reports
The WWM is hosted in the servers of Atatürk University
Security poicy and firewalls of the university apply also for WWM
Regular backups are taken every week with more frequent ones during the high traffic periods.
/ 3631
RESULTSData Security and Back-up
Added in Google-Maps Detailled visitor statistics
/ 3632
RESULTSAdditional Information
http://www.webtemsilcisi.com/
/ 3633
RESULTSExchange Planned
2013-2014 (before WWM)
2014-2015 (after WWM)
Available agreements
16 45
Outgoing students 19 23
Incoming students 47 39
Outgoing staff 18 29
Incoming staff 12 27
Total Exchange Planned
96 118
/ 3634
CONCLUSION
The Mevlana Exchange Program automation system was successfully developed and implemented for the 2014-2015 exchange period.
The system is working smoothly with mostly positive user feedbacks. Minor bugs encountered during operation are fixed instantly.
The need for being continually engaged in some form of learning activity will force the development for new educational settings and infrastructure removing the boundaries created by time and space.
/ 3635
CONCLUSION
As to our knowledge, the WWM is the first automation system for exchange programs in Turkey.
Utilization of information technologies has been widely expanded during the recent years.
Even governments started to accomplish many of their procedures through electronic government (e-government) systems, which will probably trigger the transformation of “university” to “e-university”.
Gürbüz, T. Eğitimde Değişim: Bilgi Yönetimi ve e-öğrenme.
Satı, Z. E., Karataş, E. K., Özen, Z., Koçoğlu, F. Ö., & Erol, Ç. “E-Üniversite” ye Yolculuk.
/ 3636
CONCLUSION
The World Web of Mevlana will facilitate the Mevlana Exchange Program procedures for all stakeholders, including Mevlana Exchange Office workers, local and international coordinators, sudents, and academic staff.
It will also help to promote the Mevlana Exchange Program by enabling fast access to all resources via the internet .
Using the experience accumulated at Atatürk University, we expect other institutions to implement the WWM for their universities. Since the processes are fairly similar, the system can be applied to other exchange programs such as ERASMUS and Farabi too with some modifications.