The Zeta Call February 2014[1]

8/13/2019 The Zeta Call February 2014[1]

1/12

The Zeta CallSoror Mary B. Wright,

International President

Soror Janet Y. Bivins, Esq.,Atlantic Regional Director

Soror Gina Merritt-Epps, Esq.,New Jersey State Director

Thanks to all of the Zetas, Youthand Amicae who participated inthe Founders Day Observanceat Tabernacle Baptist Church in Bur-

lington, NJ. We exceeded our$1,920 scholarship goal by donating$2,300 to the church's scholarshipfund!! I am so grateful to you all forsupporting our signature event.

Next, we will attend each oth-er's events as we celebrate FinerWomanhood and continue our supportof scholarship. Please see the listing

of events on page 12 and be sure todemonstrate sisterhood by supportingeach other. The enclosed Z Lessonsprovides tips and ideas for implement-

ing successful events.Finally, it's State Conference

time! This issue contains all of the in-formation that you need to knowabout the April leadership confer-ence. As Grand Wright says, a goodZeta is a well informed Zeta. Pleaseattend the conference and enhanceyour Zeta/Amicae knowledge.

Message from the State Director

The Newsletter for the State of New Jersey

February 2014 Volume 4, Issue 2

Building on the Principles of ZetaWhile Blazing New Paths!

Inside this issue:

Z-Lessons 2

State FundraisingCommittee Update

4

Reclamation 2014 4

2014 NationalExecutive BoardMeeting

5

New Jersey StateLeadershipConference

6

National C&B - Callfor Amendments

11

ParliamentaryCorner

12

Upcoming ImportantDates

12 Stay tuned for more informationregarding our project to raisemoney for St. Jude. Earn Z-HOPEpoints while supporting our nationalpartnership.

NJ Z-HOPE Initiative - St. Jude
https://images.search.yahoo.com/images/view;_ylt=A0PDoTATNdhSZGgA.uCJzbkF;_ylu=X3oDMTI0YnIyZTBjBHNlYwNzcgRzbGsDaW1nBG9pZAM0ZjJmOGU2NzA4ZWU5M2ZkNjM4MTcwYTJkYTdlZGNjNwRncG9zAzEzMQRpdANiaW5n?back=https%3A%2F%2Fimages.search.yahoo.com%2Fsearch%2Fimages%3Fp%3


2/12

Tips for Hosting Events In Zeta Excellence

T he tips provided below are based on the wonderful chapter events held during the 2012-2013 fiscal year andcomments from Sorors and Amicae. All chapters did an excellent job! As we approach the 2014 events,please implement the tips and ideas that will help to ensure that your event is presented in a manner befittingZeta Phi Beta Sorority! Please also consult your Protocol Manual for other directives.

1. Start on time. Get your guests to return year after year by starting your events on time. This will also help youavoid extra fees charged by the venue. Avoid having a large gap between the start time of the event andserving of the meal.

2. Streamline the activities. Avoid having too many features and ensure that the extras, such as vendors andraffle/silent auctions, are presented in an organized fashion. Events with honorees, a 50/50 raffle, silentauction, fashion show, ticket auction, etc. can be overwhelming. Sometimes less is more! Please be considerateof the amount of money youre asking your guests to spend.

3. Contract carefully and ensure you have enough room . Make sure there is plenty of room for the vendors andthat the layout ensures that guests will be comfortable.

4. Be cognizant of the audience . When giving greetings/introductory remarks, keep in mind that not all membersof the audience are member of Greek lettered organizations. A great alternative to the standard Greek roll callis a joint acknowledgment of all Greeks, with the exception of Sigmas and Zetas, of course!

5. Proof journals/Consider Going Green. Errors in the journals (bios of honorees, ads, Zeta history) leave a badimpression. Assess whether the work required to produce a quality journal is a worthwhile endeavor.

6. Use vendors wisely. Ensure that your vendors have varied items and prices.7. Remember Zeta Protocol. Do not use Greek terms in a public setting and remember to acknowledge Zeta and

Sigma dignitaries in an organized fashion. Remember to acknowledge our Amicae!8. Do not read the entire bio of any honorees. Consider using a PowerPoint or video to highlight an honorees

accomplishments, and with or without a journal, do not read the entire bio.9. Keep it moving. By doing the verbal presentations in one session, you allow your guests to dance, shop and/or

eat without interruption. An alternative is to do some of the presentations before the meal and someimmediately after. Consider eliminating or limiting presentations by family and/or friends. Target luncheonlength = 3 hours. Be sure to select an experienced, well-spoken MC.

10. Highlight Zeta initiatives or a charitable organization. Demonstrate your chapter and the Sororityscommitment to helping the community by presenting a donation to a local charity.

11. Highlight the Zeta Sigma Relationship Affiliates and Undergraduates. Highlight the Zeta-Sigma bond byhonoring one of our brothers. The Youth can be uniformly dressed, and sitting together. Graduate chaptersshould consider giving awards to undergraduates.

12. Represent Zeta Well. Wear your colors and be sure that your outfit reflects Finer Womanhood.

February 2014Volume 4 Issue 6

Soror Mary B. Wright, International PresidentSoror Janet Y. Bivins, Esq. , Atlantic Regional DirectorSoror Gina Merrit t-Epps, Esq. , New Jersey State Director

Z-LessonsMonthly Embellishment & Training for

the Sorors of New Jersey Building on the Principles of Zeta

While Blazing New Paths!


3/12

Gamma Nu Zeta Chapter and Their Youth Group Celebratingwith Zeta Rho Sigma Chapter at Their DCPP Holiday Party.

Page 3 Z-Lessons

Welcome New Sorors

Welcome to Omega Mu Zeta

Chapter's Fall 2013 inductees,

Soror Kerriann Mersola (right) and

Soror Pamela Felder!

SAVE THE DATE!SAVE THE DATE!SAVE THE DATE!

Zeta Phi Beta Sorority, Inc.Zeta Phi Beta Sorority, Inc.Zeta Phi Beta Sorority, Inc. Sigma Zeta Zeta ChapterSigma Zeta Zeta ChapterSigma Zeta Zeta Chapter Proudly PresentsProudly PresentsProudly Presents

Earthly Treasures Earthly Treasures Earthly Treasures Annual Finer Womanhood ObservanceAnnual Finer Womanhood ObservanceAnnual Finer Womanhood Observance

Scholarship LuncheonScholarship LuncheonScholarship Luncheon Saturday, April 12, 2014Saturday, April 12, 2014Saturday, April 12, 2014

12 noon to 4 p.m.12 noon to 4 p.m.12 noon to 4 p.m. The Elan, 111 U.S. Route 46 West, Lodi, NJ 07644The Elan, 111 U.S. Route 46 West, Lodi, NJ 07644The Elan, 111 U.S. Route 46 West, Lodi, NJ 07644

Tickets: Adult $65.00Tickets: Adult $65.00Tickets: Adult $65.00 Children $40.00 (12 and under)Children $40.00 (12 and under)Children $40.00 (12 and under)Chinese AuctionChinese AuctionChinese Auction RafesRafesRafes VendorsVendorsVendors Live BandLive BandLive Band

Antoine e Harris, Chapter President Antoine e Harris, Chapter President Antoine e Harris, Chapter President

Gamma Nu Zeta Chapter Archonettes and Pearlette.

Gamma Nu Zeta Chapter members. Sigma Betas of Phi Beta Sigma Fraternity, Inc.

Kappa Upsilon Sigma Chapter with Zeta Rho Sigma chapter member David Moore at DCPP Holiday Party.

While a Finer Woman is never boastful, 94 years of existence is certainly a reason to hold ourheads high. Be proud of what you have achieved, and what we will achieve together. Soror Mary Wright, 24th International President
https://images.search.yahoo.com/images/view;_ylt=A0PDoTATNdhSZGgA.uCJzbkF;_ylu=X3oDMTI0YnIyZTBjBHNlYwNzcgRzbGsDaW1nBG9pZAM0ZjJmOGU2NzA4ZWU5M2ZkNjM4MTcwYTJkYTdlZGNjNwRncG9zAzEzMQRpdANiaW5n?back=https%3A%2F%2Fimages.search.yahoo.com%2Fsearch%2Fimages%3Fp%3


4/12

State Fundraising Committee Update

The Zeta CallPage 4

Here are two fundraising ideas to kick off 2014!!1. Scratch-off for Scholarship Interested in raising funds for your next event? Try out SCRATCH! Yes, thats righta scratch card! A quick, simple, and easy way to fundraise! Visit www.stacreativegroup.com for more information!

2. The Sip & Slip Tour The Sip & Slip Tour sponsored by Farrah Witherspoon of Zoes Shoe Bar is designed for wom-en to network and shop with friends, family and Sorors alike! This mobile shoe company specializes in womens shoes.Tours are held at various locations weekly from 6pm-10pm beginning January 2014. Interested in hosting your ownparty, reserve your space by calling (951) 732-7724 or email [email protected]. A portionof the proceeds will go towards your Scholarship Fund. Happy shopping!

NJ State Fundraising Committee

Committee Chair: Soror Angelica Russell, Zeta Delta Zeta ChapterSoror Avonda Green-Ransome, Gamma Nu Zeta ChapterSoror Spencer St. Fleur, Eta Omicron Zeta ChapterCongratulations and welcome to Soror Ruby Cockett of Omega Mu Zeta Chapter, to the State Fundraising Committee!

Interested in joining the committee, please contact us at [email protected].

Reclamation Campaign

The 2014 campaign was launched on January 16!

Be sure that your reclamation chair is implementing the initiative.


5/12

2014 National Executive Board Meeting

Page 5Volume 4, Issue 2

N.J. Sorors Visit International Headquarters

In January, severalNew Jersey under-graduate and new grad-uate Sorors visited theSororitys InternationalHeadquarters in Wash-ington, D.C.

Pictured are Sororsfrom Psi Pi, Psi Lambda,and Gamma OmicronZeta Chapters.

Gamma Nu Zeta Chapter's Youth Coordinators at theKwanzaa Festival at JFK Recreation Center in Willing-boro, NJ

Archonettes, Amicettes and Pearlettes alongwith Sigma Beta Members of Kappa Upsilon

Sigma Chapter enjoying the Kwanzaa Festivalin in Willingboro, NJ

Gamma Nu Zeta Youth and Coordinators Attend Willingboro Kwanzaa Festival

G amma Nu Zeta Chapter s youthand coordinators enjoyed theWillingboro Kwanzaa Festival and theJFK Recreation Center.

The group includes Camden'sPearlettes, Amicettes and Archonettesalong with some of the Kappa UpsilonSigma's Sigma Beta Club.

Soror Mary Wright (center),International President,greets New Jersey State Direc-

tor Soror Gina Merritt-Epps.,Esq. (immediate left of theGrand) and other State Direc-tors during the National Execu-tive Board Meeting held duringJanuary in Washington, D.C.


6/12

The Zeta CallPage 6

State Leadership Conference: April 25-26, 2014 Chauncey Hotel andConference Center, Princeton, NJ

Registration Is Now Open!Registration for the State Conference is now open! Each chapter/auxiliary must register two delegates. An

overview of the conference was provided during the January 13 Basilei call. .Please see the registration form all fees and deadlines. Please note that personal checks will not be accept-

ed. Please type or print all information legibly.As a reminder, reservations for the room block will close on March 1 or when all rooms have been reserved,

w h i c h e v e r o c c u r s f i r s t . h t t p s : / / r e s e r v a t i o n s . i h o t e l i e r. c o m / c r s / g _ r e s e r v a t i o n . c f m ?groupID=1067196&hotelID=11530.

Scrapbook CompetitionEach submission must:Be made by the chapter (not a vendor/ professional scrapbooker)Cover activities from April 2012 through March 2014.Include newspaper/magazine clippings, pictures (captions and dates), written reports and official programs.Reflect the implementation of Z-HOPE programs, participation in Zeta events and observances, and eventswhich demonstrate the promotion of Zetas principles.

The scrapbooks will be collected at the Conference on Friday, April 25 from 4 5 pm.

New Jersey State Scholarship Application Criteria for Selection1. Applicant (graduate or undergraduate) must be a financial member of a New Jersey chapter of Zeta Phi Be-

ta Sorority, Incorporated and must be financial on all levels of the Sorority.2. Applicant must possess a 3.0 or above cumulative grade point average (GPA).3. Applicant must submit one (1) original and one (1) copy of each of the following:

(Continued on page 7)


7/12

Page 7Volume 4, Issue 2

New Jersey State Leadership Conference: April 25-26, 2014

a. completed Scholarship Application;b. Zeta Resume (sample template provided);c. proof of GPA via an official college/university transcript;d. proof of current enrollment; ande. a one-page document (double spaced, times new roman, 12 pt.) expressing your need for the scholarship5. Applicant must be registered for and must attend the 2014 New Jersey State Leadership Conference.6. The scholarship winners will be selected based on GPA and work in their chapter and/or state.7. Incomplete applications will not be considered.8. Late submissions will not be considered.

The original and copy of your completed application with detailed attachments must be mailed via U.S. Mail,postmarked no later than March 1, 2014 to the address below. The forms were emailed to your chapter presi-dent.Zeta Phi Beta Sorority, Inc. OR Zeta Phi Beta Sorority, Inc.Soror Billie J. Bailey Soror Stacia Y. DavisNew Jersey State Scholarship New Jersey State ScholarshipCoordinator (North) Coordinator (South)525 West 5th Avenue 135 N. New Jersey AvenueRoselle, New Jersey 07203 Atlantic City, New Jersey 08401

Life Members Scholarship - Criteria for Selection (Open to all)Enrolled in a part- or full-time graduate programVerification from College or University via official transcriptMust be financial on all levels for fiscal year during which the Soror appliesMust submit a Zeta Resume (must include all current activities, community service, etc. for the current fiscal yearof the application)1 page (single spaced, 12 point font Times New Roman) essay on How will you use your advanced degreeor certification to support the principles of Zeta Phi Beta Sorority?

Registration and attendance at the April State Executive Board meeting and/or Conference.The application was emailed to your chapter president, and must be postmarked by April 1 and mailed to:

Soror Jorelle Green-Smith31 Morris AvenuePiscataway, NJ 08854

NJ State Youth Scrapbook Contest 2013-2014The scrapbook is to be submitted for each youth group and only for the 2013-2014 program year.Scrapbooks will be judged on the following criteria:

(Continued from page 6)



8/12


9/12

Page Volume 4, Issue 2


had on you.Question 2: Zeta Phi Beta Sororitys new youth program is divided into strands. Excluding Community Service

select one of the remaining strands and tell what you did this year to enhance your Cultural Awareness, SocialSkills, Leadership Development or Educational Enrichment.

Archonette Guidelines for Essay1. Select one of the topics and write an essay of 500-1,000 words using Microsoft Word (Windows version).2. The essay should be in Times New Roman regular font, 12 point size and double spaced.3. Margins: Left -.75, Right -.75, Top -.75 and Bottom -.75

4. Insert page numbers. Include the word count at the end of your essay.5. Attribute quotes and any ideas that are not your own within the body of the essay.6. Include a cover page that includes Archonettes name, Archonettes chapter affiliation, chapter address; advi-

sors name, address, phone number and e -mail address.7. Do NOT put your name, chapter affiliation or any other personal information in the body of your essay.

Amicette Guidelines for Essay1. Select one of the topics and write an essay of 300-500 words using Microsoft Word (Windows version).2. The essay should be in times new roman regular font, 12 point size and double spaced.3. Insert page numbers. Include the word count at the end of your essay.

4. Attribute quotes and any ideas that are not your own within the body of the essay.5. Include a cover page that includes Amicettes name, Amicettes chapter affiliation, chapter address; advisors

name, address, phone number and e-mail address.6. Do NOT put your name, chapter affiliation or any other personal information in the body of your essay.

Pearlettes (ages 7-8) Guidelines for Essay1. Select one of the topics and write an essay using Microsoft Word (Windows version).2. The essay should be in times new roman regular font, 14 point size and double spaced.3. Include a cover page that includes the Pearlettes name, Pearlettes chapter affiliation, chapter address; advi-

sors name, address, phone number and e -mail address.

4. Do NOT put your name, chapter affiliation or any other personal information in the body of your essay.

Pearlettes (ages 4-6) Guidelines for Poster1. Select one of the topics and Illustrate what you did.2. The illustration should be 11x173. Include a cover page that includes the Pearlettes name, Pearlettes chapter affiliation, chapter address; advi-

sors name, address, phone number and e -mail address.

Tips for Writing the Essay:




10/12

The Zeta Page 10


Have a clear thesisStay on topic and have supporting detailsMake sure you have a clear conclusion that gives the reader something to think aboutCheck for correct sentence structure, punctuation, grammar and spelling.

Tips for drawing the Poster:Be CreativeBe Neat

The deadline for submission of all essays and posters is March 21, 2014Illustration can be mailed to:

Soror Robyn White38 B Chester Circle

New Brunswick, NJ 08901All essays can be emailed to: [email protected] will be held in April, and awards will be presented at the NJ State Conference in April 2014

Nominations for State Elected Officers Deadline = March 17, 2014

The Election Committee is currently accepting nominations for the offices listed below. The nominationforms were emailed to your chapter president.SecretaryCorresponding SecretaryTreasurerFinancial SecretaryParliamentarianState Representative to the Regional Nominating CommitteeState Representative to the Regional Election Committee

Sorors seeking these Offices shall meet the following qualifications :Has been an active financial member for a minimum of three consecutive years preceding an election with theexception of Undergraduates who must have been a member of the sorority for at least one (1) year andmay only run for the positions of Anti-Grammateus and State Representative to the Regional Election Commit-tee.Has attended at least one State Conference or State Executive Board meeting prior to her nomination.Has attended at least one (1) Regional Conference or Regional Executive Board meeting prior to her nomina-tion.Has experience as an officer in a Chapter.



11/12

Page Volume 4, Issue 2

National Constitution and By-Laws: Call for Amendments

The National Constitution and Bylaws Committee is working diligently to ensure that the proposed

amendments to our governing documents are considered at the 2014 Grand Boul. There are twomethods for financial chapters to submit proposed amendments.

The first, and recommended method, is to complete the online Form A. The online form saves time andpostage, as well as providing instant confirmation that the proposed revision was received. Electronic sub-missions must be completed by 11:59 pm EST on Friday, February 28,2014.

The second method: Chapters without internet access can use Form B, which was emailed to yourchapter president on January 5. Form B must be mailed to:

Stacye Montez, Executive Director

Zeta Phi Beta Sorority, Incorporated

1734 New Hampshire Avenue, NW

Washington, D.C. 20009

Paper forms must be postmarked by Friday, February 28, 2014.

Any proposed amendments should be made to the Seventh Edition of the Constitution and By-laws. Each proposed amendment must be submitted on a separate form. The electronic packet wasemailed to your chapter president on January 5 contained three attachments and a hyperlink for access-ing Form A:

A cover letter which explains the process for submitting 2014 proposed amendments

Form A online access hyperlink:

https://docs.google.com/formsd/1O26J_htuveF9fVoPHyMVdT6uM6C8xUquyM5se6xkUIE/viewform

Form B for paper submission

The Seventh Edition of Zeta Phi Beta Sorority, Inc., Constitution & Bylaws

Please address any questions to Soror Brunhilda Williams-Curington, National Phylacterat: [email protected]

State Conference: Necrology and Rededication

During the State Conference, we will pause to remember our deceased Sorors and Amicae, and rededicateourselves to the Sorority and Auxiliary. The required attire is uninterrupted white. The names of those whopassed away from April 1, 2012 April 5, 2014 are due to Kimyatta Pitts-McCloud by April 5 [email protected].


12/12

Upcoming Important DatesS t a t e o f N e w J e r s e ySoror Gina Merritt-Epps, Esq.New Jersey State Director325 East Jimmie Leeds RoadSuite 7 PMB 144Galloway, NJ 08205

Phone: (609) 748-1470

Website: www.zphibnj.orgE-mail: [email protected]

www.facebook.com/zphibnj

Z e t a P h i B e t a S o r o r i t y, I n c .

Sister Chapter Event (Rho Tau Zeta) - 2/22/14Sister Chapter Event (Zeta Delta Zeta

Luncheon) - 3/1/14Sister Chapter Event (Eta Omicron Zeta

Luncheon) - 3/8/14Sister Chapter Event (Gamma Nu Zeta

Luncheon) - 3/15/14Sister Chapter Event (Gamma Omicron Zeta

Luncheon) - 3/22/14Sister Chapter Event (Omega Mu Zeta Tricky

Tray) 3/28/14Sister Chapter Event (Xi Tau Zeta Event/

Reclamation Roundup and Bowling Party South Jersey) - 3/29/14

Reclamation Roundup and Bowling Party(North Jersey) - 4/5/14

Sister Chapter Event (Chi Rho Zeta Luncheon) -4/12/14

Sister Chapter Event (Sigma Zeta ZetaLuncheon) - 4/12/14

New Jersey State Conference 4/25/14 4/26/14March for Babies April 2014

Sister Chapter Event (Rho Rho Zeta Breakfa5/3/14

Sister Chapter Event (Omicron Omicron ZeLuncheon) - 5/3/14

Sister Chapter Event (Omega Mu Zeta) - 6/7Grand Boule 7/15/14 7/19/14,

Washington, DCAtlantic Regional Executive Board Meeting

October 2014

By Soror Titessa Smith, State Parliamentarian

P arliamentary Procedure is useless unless you are familiar with your organization's Bylaws. Become familiar with the Bylaws and Constitution of your organization. Knowing ParliamentaryProcedure and the Bylaws will make you a successful member of your organization!TYPICAL BASIC BYLAW A RTICLES

Name - There must be no ambiguity as to the identity of the group. Object and Reason for the group's existence. - This will help combat abuse of power, and will help you

keep the organization focused. Members - This explains the members' rights, limitations, and qualifications. It clarifies issues such as fees,attendance, resignations, and types of membership. Officers - Explains methods for nominations, voting, elections, and filling vacancies, as well as term ofoffice and duties. Meetings - Details quorum, regular meetings, special meetings, and conventions. Executive Board or Board of Directors - The board's composition, power, and quorum should be clearlystated in this article. Committees - Standing committees must be described as to name, composition, manner of selection,attendance, and duties.

Parliamentary Authority - The rules of order must be clearly established. Regardless of the rule book, anorganization is ruled first by local, state, and federal laws; and then by its parent organization; followed byany adopted special rules of order; and finally by its adopted parliamentary authority. Amendment of Bylaws - Typically, a Bylaw can be amended with 2/3 of the collected votes, if a priornotice has been given during the prior meeting. Otherwise, it takes a majority of the entire registeredmembership to amend any Bylaw.

*Adapted from www.roberts-rules.com Survival Tips on Roberts Rules of Order

Parliamentary Corner : Bylaws Advice*

Newsletter designed by Soror Deseree McFarlane, State Publicity and Social Media Coordinator
http://www.roberts-rules.com/http://www.roberts-rules.com/http://www.roberts-rules.com/

Date post:	04-Jun-2018
Category:	Documents
Upload:	anonymous-edfrhu8
View:	216 times
Download:	0 times

The Zeta Call February 2014[1]

Documents