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West Visayas State UniversityJaniuay Campus
School of ICTJaniuay, Iloilo
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Chapter 1
Introduction of the Study
Chapter one has seven parts: (1) Background of the Study,
(2) Organizationa Background, (!) State"ent of the #ro$e",
(%) O$&ectives of the Study, (') Significance of the Study,
() efinition of *er"s, (+) ei"itation of the Study
#art one, $ackground of the study, suppies genera
infor"ation and reason for the choice of the syste"
#art t-o, organizationa $ackground, suppies infor"ation
on the $ackground of the syste"
#art three, state"ent of the pro$e", states infor"ation
on the pro$e" of the current syste"
#art four, o$&ectives of the study, states -hat is the
"ain of the syste" is
#art five, significance of the study, states -hat the
i"portance of the study
#art si., definition of ter"s, states the different
unfa"iiar ter"s -ith their significant "eanings
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West Visayas State UniversityJaniuay Campus
School of ICTJaniuay, Iloilo
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#art seven, dei"itation of the study, states the
i"itation of the study
Background of the Study
*oday, "odern -ay governs "achines/ "odern technoogies
"ake the -ork easy to e.pain Co"puter is a "achine that
possesses the a$iity to produce "arveous resut It can
perfor" task in &ust a singe period ue to the de"and of
speeding up -ork, co"puters are appied and $eco"e a part of
everyone0s ife having the great desire in advance efficient
-ay of iving/ co"puters are -idey used in $usiness
transactions
*he aniuay #oice Station especiay the aniuay #oice
Office keeps the entire poice fies *hey use "anua process
in storing and retrieving, fiing and recording of the entire
poice transactions of civiian0s data
sing "anua process is a so- process and a -aste of
ti"e *he aniuay #oice Office presenty suffers fro" $uk of
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West Visayas State UniversityJaniuay Campus
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data $eing kept in a foder and fied ca$inet 3etrieving a
the fies of poice transactions, consu"es a ot of ti"e
*he proposed syste" -i $e a $ig hep specificay to
the poice staff In this proposed syste", -e are using a
co"puterized process of retrieving, fiing and recording a
poice and civiian transaction records 4irst, the authorized
poice staff -i ony enter his5her userna"e and pass-ord,
then, auto"aticay the syste" dispay the "ain for" -ere
authorized poice staff, -i retrieve records of the poice
and civiian transactions $y sorting Secondy, the authorized
poice staff -i ony add and edit the poice and civiian0s
record individuay and asty the "onthy and yeary report
can $e printed
Organizationa Background
aniuay #oice Station ocated at aniuay Ioio It -as
constructed during the incu"$ency of poice director 6enera
7rturo C 8o"i$ao (Chief, #hiippine 9ationa #oice) *hru
the cu"uative efforts of #oice Chief Supt oroteo 7 3eyes
II(3egiona irector, #3O) #oice Chief Supt 9oe 7 ong
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(irector for 8ogistics, 9;< #9#) ;on Bienvenido #
=argarico (=ayor, =unicipaity of aniuay) and $enovent
friends of aniuay -oud ike to re"ain anony"ous, $ut those
contri$utions have "ade this endeavor possi$e
*his $uiding stands as a proud sy"$o of the vision and
aspirations of the #9# to $uid a Stronger #oice Stations for
a Stronger 3epu$ic
State"ent of the #ro$e"
1 ifficuty in ocating fies
2 8arge storage space
! ;u"an errors
% *i"e consu"ing to ocate fies
' =ore paper -orks
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O$&ectives of the Study
1 *o sove the difficuty in ocating fies of co"painant
-ith the use of persona infor"ation
2 *o provide a "uch "ore efficient and safe storage of data
! *o ei"inate hu"an co"putationa errors
% *o offer a faster -ay in ocating fies
' *o provide a cear and accurate data anaysis in
co"paints and fies
Significance of the Study
In keeping -ith the peope po-er>thrust of the nation in
#oice and *echnoogy, -hich ai"ed to attain go$ay>
co"petitive nation, the findings of this study "ay $e usefu
to the foo-ing?
*o the aniuay #oice Station staff, for this study -i
hep the" have an accurate and reia$e storage, and -i aso
hep the" have "ore efficient and effective service
perfor"ance
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*o the aniuay #oice Station staff, for the auto"ation
of record keeping "ay "ean faster and "ore efficient service:
hence, they -i $e served $etter
efinition of *er"s
Conceptua "eanings of significant ter"s used in this
study are given for the purpose that the readers "ay have a
$etter understanding
Infor"ation syste" is kno-edge o$tained for
investigation/ study or instruction/ a syste" -hich deas -ith
processing and "anage"ent of data of organization
In this study @Infor"ation Syste"A referring to the
auto"ated syste", as referred herein, this refers to a syste"
created to "anage data of aniuay #oice Station
3ecording an officia docu"ent that records the acts of a
pu$ic or officer/ an authentic officia copy docu"ent
deposited -ith a egay designated officer/ a $ody kno-n or
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recorded facts a$out so"ething or so"eone especiay -ith the
reference to a particuar sphere of activity that often for"s
a discerni$e pattern
In this study @3ecordingA refers to the process of
registering data $y "echanica "eans, and serving a data
processing syste"
3etrieve to discover and $ring in: to get $ack again/
to recover (as infor"ation) fro" storage/ to get and $ring
$ack
In this study @3etrievingA refers to a techniue or
recovering and often disse"inating record data through the use
of a co"puterized syste"
ata the actua infor"ation used as $asis for
reasoning, discussion, or cacuation
In this study @ataA serves as a source $ased on actua
infor"ation of the poice presented as having o$&ectives
reaity
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4ie to arrange in order for preservation and
reference: a device (as a foder, case, or ca$inet) $y "eans
of -hich papers are kept in order/ a coection of reated
records/ in or as if in a fie for ready reference
In this study fies refers to a coection of data of officers
that has $een kept in aniuay #oice Station and aso a
reference
Syste" an organization set of doctrines, ideas, or
principes usuay intended to e.pain the arrange"ent or
-orking of a syste"atic of socia, econo"ic organization or
practice
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ei"itation of the Study
#oice Infor"ation Syste" focuses its study on deveoping
process of accessing poice0s data at aniuay #oice Station
*hese are recording, storing, and retrieving poice0s persona
infor"ation "ethod, service records, educationa $ackgrounds,
and other necessary for"s *he process of generating various
data -i $e i"proved 6reat scae of storage covering a arge
a"ount of ne- and od data is adopted *his storage that is
highy accessi$e for a ong period of ti"e
*his study gives a soution $ased ony to the case that
needs i"prove"ent *o sho- the actua process of certain
transaction, the current and proposed data fo- -as presented
;o-ever, the study is i"ited ony to the transactions "ade $y
the poice officer of aniuay #oice Station
*he proposed syste" is e.cusive to the use of the
authorized poice officers ony
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Scope and ei"itation of the Study
#oice infor"ation syste" focuses its study in deveoping
process of accessing poice0s data of aniuay poice station
*hese are recording, storing and retrieving poice0s persona
infor"ation, service record, case records and $ackgrounds and
other necessary for"s *he process of generating various data
is i"proved 6reat scae of storage covering a arge a"ount of
ne- and od data is adopted *his storage is highy accessi$e
for a ong period of ti"e
*his study gives a soution $ased ony to the case that
needs i"prove"ent *o sho- the actua process of certain
transaction and fiing, the study is i"ited ony to the
transactions "ade $y the poice of aniuay #oice Station the
proposed syste" is e.cusive to the use of authorized poice
officers ony
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Chapter 2
Overvie- of the Current Syste"
Chapter II consists of an overvie- of the Current and
reated Syste" #art one/ Current Syste", discusses the
narrative fo- of the current syste" It aso incudes the
"ateria used, personne and procedures #art t-o/ incudes
the situationa research of the reated syste" incuding a
the data and resut of the different researches conducted that
have reevance to the study
Current Syste"
*he aniuay #oice Station, specificay the office of
the ad"inistration, stores a the records and infor"ation of
teachers and staff *he researchers "ade a thorough
investigation and intervie-s a$out the current syste" process
of recording and storing data e found out that it -as a
done in "anua operation *hus, the assigned staff hi"sef
ad"itted the difficuty in recording and retrieving data It
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-as aso found out that there is a short process of retrieving
or shoring #oice infor"ation syste" *he datafo- of the
current to su$"it a for"s incuding I34 or Incident 3ecord
4or" -ith the foo-ing ite"s, ite" 7 reporting person, ite" B
suspect data, ite" C victi" data, ite" the narrative of
incident 7nd aso reports of various cases, charge sheet
report, =ost anted Cri"inas record, payro, attendance
reports and aso cri"ina photos and scanned docu"ents
On the other hand, a fies are su$"itted to the Ioio
#rovincia #oice Office (I##O)*he duty officer -i return
the resut to the aniuay #oice Station and the officer>in>
charge -i prepare a "onthy and yeary report that -i $e
su$"itted to the Ioio #rovincia #oice Office (I##O)
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3eated Syste"
National Crime Information Center (NCIC)
9ationa Cri"e Infor"ation Services (CIS) ivision 1DDD
Custer ;oo- 3oad Carks$urg, est Eirgina 2!D ;ours of
Service: F:DD a" ':DD p" *eephone: (!D% 2'>2DDD)
9CIC is a co"puterized inde. of cri"ina &ustice infor"ation
(ie> cri"ina record history infor"ation, fugitives, stoen
properties, "issing persons) It is avaia$e to 4edera,
state, and oca a- enforce"ent and other cri"ina &ustice
agencies and is operationa 2% hours a day, !' days a year
PUP!S"#*he purpose for "aintaining the 9CIC syste" is
to provide a co"puterized data$ase for ready access $y a
cri"ina &ustice agency "aking an inuiry and for pro"pt
discosure of infor"ation in the syste" fro" other cri"ina
&ustice agencies a$out cri"es and cri"inas *his infor"ation
assists authorized agencies in cri"ina &ustice and reated
a- enforce"ent o$&ectives, such as apprehending fugitives,
ocating "issing persons, ocating and returning stoen
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property, as -e as in the protection of the a- enforce"ent
officers encountering the individuas descri$ed in the syste"
$CC"SS C!NST$INTS#7 records in 9CIC are protected
fro" unauthorized access through appropriate ad"inistrative,
physica, and technica safeguards *hese safeguards incude
restricting access to those -ith a need to kno- to perfor"
their officia duties, and using ocks, aar" devices,
pass-ords, and5or encrypting data co""unications
US" C!NST$INTS#sers of the 9CIC syste" -i $e
restricted to ony those privieges necessary to perfor" an
authorized task(s)
$%"NC& P!%$'#*he 4BI is authorized to acuire,
coect, cassify and preserve identification, cri"ina
identification, cri"e, and other records and to e.change such
infor"ation -ith authorized entities
S!UC"S ! $T$#ata contained in 9CIC is provided $y
the 4BI, federa, state, oca and foreign cri"ina &ustice
agencies, and authorized courts
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*he "ost recent iteration of 9CIC $eca"e operationa on uy
11, 1FFF at the 4BIGs Cri"ina ustice Infor"ation Services
ivision in Carks$urg, est Eirginia 7 recent hard-are
upgrade to the 9CIC syste" is responsi$e for this significant
i"prove"ent in perfor"ance
Sources and 3esources
9CIC =issing #erson and nidentified #erson Statistics for
2DD+, 4BI59CIC, =ay 2DDH
9CIC Sets 9e- 3ecord for 9CIC *ransactions, 4BI press reease,
anuary 1+, 2DD
Ca"paign to 3euire 7ccuracy for 9CICJectronic #rivacy
Infor"ation Center
9ationa Cri"e Infor"ation Center
http://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/pressrel/pressrel06/ncicrecord011706.htmhttp://www.epic.org/privacy/ncic/http://www.fbi.gov/hq/cjisd/ncic.htmhttp://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/hq/cjisd/missingpersons.htmhttp://www.fbi.gov/pressrel/pressrel06/ncicrecord011706.htmhttp://www.epic.org/privacy/ncic/http://www.fbi.gov/hq/cjisd/ncic.htm8/13/2019 thesis ICT Information system
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JC3IS (Juropean Cri"ina 3ecords Infor"ation Syste")
*he co"puterized syste" JC3IS -as esta$ished in 7pri
2D12 to achieve an efficient e.change of infor"ation on
cri"ina convictions $et-een J countries
J.a"pes such as the 4ournier case of 2DD% and nu"erous
su$seuent studies have de"onstrated that nationa courts
freuenty pass sentences on the soe $asis of past
convictions featuring in their nationa register, -ithout any
kno-edge of convictions in other countries Conseuenty,
cri"inas -ere often a$e to escape their past si"py $y
"oving $et-een J countries
In response to this o$vious need, JC3IS -as created to
i"prove the e.change of infor"ation on cri"ina records
throughout the J
It esta$ishes an eectronic interconnection of cri"ina
records data$ases to ensure that infor"ation on convictions is
e.changed $et-een J countries in a unifor", speedy and easiy
co"puter>transfera$e -ay
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*he syste" gives &udges and prosecutors easy access to
co"prehensive infor"ation on the offending history of any J
citizen, no "atter in -hich J countries that person has $een
convicted in the past *hrough re"oving the possi$iity for
offenders to escape their cri"ina past si"py $y "oving fro"
one J country to another, the syste" coud aso serve to
prevent cri"e
4unctioning
JC3IS is $ased on a decentraized I*
architecture: cri"ina records data is stored soey in
nationa data$ases and e.changed eectronicay $et-een the
centra authorities of J countries upon reuest
*he J country of nationaity of a person is the
centra repository of a convictions handed do-n to that
person *he countryGs authorities "ust store and update a
the infor"ation received and retrans"it the" -hen reuested
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7s a resut, each J country upon reuest is in a
position to provide, fro" another J country, e.haustive, up>
to>date infor"ation on its nationasG cri"ina records,
regardess of -here those convictions -ere handed do-n
7n J country convicting a non>nationa is o$iged to
i""ediatey send infor"ation, incuding updates, on this
conviction to the "e"$er state(s) of the offenderGs
nationaity
*he trans"ission of infor"ation on convictions is "ade
eectronicay, through a standardized Juropean for"at, using
t-o reference ta$es isting categories of offences and
penaties
*hese ta$es faciitate auto"atic transation and enhance
"utua understanding of the infor"ation trans"itted
hen trans"itting infor"ation on a conviction, J countries
have to indicate appropriate codes for the category of the
offence and the penaty or sanction, -hich is auto"aticay
transated into the anguage of the recipients, ena$ing the"
to react i""ediatey upon receipt of the infor"ation
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Implementation
7 J countries have i"pe"ented the syste" in 7pri
2D12 7 nu"$er of technica and financia "easures -ere taken
in order to hep the" to prepare the technica infrastructure
to connect their cri"ina records syste"s
7"ong others, the Co""ission has put specia soft-are
caed Greference i"pe"entationG at their disposa to
faciitate the interconnection *he countries did aso $enefit
of financia support in the for" of grants to "odernize their
nationa cri"ina records syste"s
Colora*o Inte+rate* Criminal Justice Information System
*he Coorado Integrated Cri"ina ustice Infor"ation
Syste" (CICIS) is a coa$orative progra" designed to
faciitate infor"ation sharing at key decision points in the
cri"ina &ustice process *his process takes pace across the
$oundaries and &urisdictions of Coorado cri"ina &ustice
agencies to enhance pu$ic safety, i"prove decision "aking,
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increase productivity and i"prove access to cri"ina &ustice
infor"ation
CICIS is an independent progra" that reies on the eua
participation of the five CICIS agencies > Coorado Bureau of
Investigations (CBI), Coorado istrict 7ttorneys Counci
(C7C), Coorado udicia, Coorado epart"ent of Corrections
(COC), and Coorado epart"ent of Kouth Corrections (KC)
Jach agency has its o-n $usiness "odes and strategies, $ut
each has a vested interest in CICIS and gains $enefits fro"
their participation
CICIS is "ade up of eectronic services or functions >
the entire progra" consists of eectronic services that
"a.i"ize standardization of data and co""unication technoogy
a"ong the five agencies CICIS acts as the hu$ that inks
these syste"s together into one virtua co"puter syste",
ao-ing the syste"s to share co""on data and to provide a
singe vie- or source of infor"ation to cri"ina &ustice
agencies CICIS auto"ated syste"s ei"inate the need for
redundant data entry *he auto"ated syste"s are designed to
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provide one>ti"e entry of data using secure, roe>$ased,
authentication "ethods CICIS is continuay striving to
provide efficient and effective services to its custo"ers
*hese services -ere designed -ith a $road consensus
that integrated &ustice infor"ation coud potentiay save
ives, -hie saving ti"e and "oney 7chieving the $enefits of
integrated &ustice can $e a difficut and co"pe. task,
reuiring ongoing support and enhance"ent *he technica and
organizationa chaenges reuire sustained co""it"ent fro"
key peope and organizations, as -e as an invest"ent of
resources and an innovative approach Constant co""unication,
&oint panning and decision "aking, $y partnership and a ong>
ter" perspective ensure continued success
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Chapter !
3esearch esign and =ethodoogy
Chapter three covers areas of: (1) purpose of the syste"
and the research design, (2) soft-are design, and (!) the
"ethod
#art One, purpose of the syste" and research design, presents
the pans, ai"s and goas of conducting the study
#art *-o, soft-are design, e.pains the detais and advantages
of the proposed soft-are as -e as its features, and
capa$iities
#art three, the "ethod, -hich deas -ith procedure and the
source of a infor"ation $eing gather $y the group
#urpose of the study and research design
#oice infor"ation syste" -as created to offer reia$e
and efficient service to prospective poice transactions and
to the ad"inistrative office of aniuay #oice Station *his
syste" -i essen the ti"e of -ork consu"ed $y the poice
staff of the ad"inistrative office *his syste" is an
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effective -ay of accessing infor"ation needed $y the office
It generates and retrieves poice fies easiy It assures
"ore security of the fies fro" deetion or oss even for
years In this syste", the staff or poice personne can vie-
dispay fies through entering their I34 nu"$er
7fter the poice infor"ation syste" -as introduced and
approved aniuay #oice Station $eca"e the reference of the
i"pe"entation of the co"puterized syste" *he researchers
conducted thorough investigations and intervie- in order to
gather specific infor"ation/ ne.t, is o$servation "ethod -ere
in the researchers focused on the processing and deveop"ent
"ethod of fiing and organizing records, the proposed syste"
-i $e a reference of the &aniuay poice station
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Soft-are esign
In designing the appication and soft-are of the ne-
infor"ation syste", the researchers gathered a the
reuire"ents needed 7fter -hich, the group focused
deter"ining -hat shoud $e a$e to $uit fro" the data *he
group esta$ished progra" fo- S
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*he researchers gathered infor"ation and studied various
transactions to understand the process $eing used 7fter a
thorough study of the activity and anaysis of the syste", the
researchers pan for the deveop"ent of our syste"
#rocedure
Syste" deveop"ent ife cyce serve as the $asis for the
researcher in deveoping the proposed syste"
4irst, in the panning phase, the researcher conducts an
intervie- and defines the state"ent of the pro$e" *he
o$&ectives of the study -ere set and the scope of the syste"
-as deter"ined, Second, the anaysis phase: the researchers
gather source for"s docu"ents and other infor"ation *hird,
design phase: the researchers created the $ue print of the
syste" *hen, design the progra" structure, data$ase and the
inputs and outputs of the syste" 4ourthy, i"pe"entation
phase: the researchers prepare the technica specification,
i"prove the soft-are report anaysis, and co"pete
docu"entation of the study
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Source of Infor"ation
*he researchers visited the aniuay #oice Station to
intervie- the ad"inistrative office and poice in>charge and
gather infor"ation a$out their syste" of retrieving and
gathering, keeping of data #O! effrey S Sirue serves as the
"ain intervie-ee ;e is the chief of investigation officer -ho
gathered a the infor"ation *he researchers scan other
-e$sites to have additiona kno-edge of e.isting and reated
syste"
*he foo-ing are the for"s and docu"ents gathered fro"
the poice staff invoved in the current syste": cearance
for", $otter for", incident report for"