Thursday, 23 January 2014 - The Chamber of Tax Consultants Use of Smart Phone... · Thursday, 23 rd...

Smart Apps for Tax Professionals(How to get the most out of your smart Phone)

1

Information Technology Committee

The Chamber of Tax Consultants

Thursday, 23rd January 2014

Apps – What we will / wont cover

• No exact Apps Link / Apps names

• Will cover only concept to describe Apps

• Wont discuss Diff. Operating System / Phones

• Will avoid showing live demo of slides �

CA Sanjay Chheda & CA Samir Kapadia 2

• Will avoid showing live demo of slides �

• Nothing other than Professional Usage

• Not for any unethical purpose

• Priority – Basics – Office - Safety – Security

• Will cover Safeguarding / Security

Lets understand various Phone OS

• Symbian (Nokia)

• Blackberry (Blackberry)

• iOS (Apple)

• Android (by Google; powered by Linux)


• Android (by Google; powered by Linux)

• Windows (by Microsoft)

• Bada (by Samsung)

• Many others like Firefox OS, Ubantu Touch,

WebOS

Understanding Android version

• Alpha• Beta• Cupcake• Donut• Éclair• Froyo


• Froyo• Gingerbread• Honeycomb• Ice Cream Sandwich• Jelly Bean• Kit Kat

Various Operating System and App

• Operating System having highest number of

App is

• Android, followed by

• Apple


• Apple

• Windows

• Blackberry

• Palm

• Symbian and lot many

How to select smart phone

• Analyze your objective of smart phone

• Do you want it for emails, social network,

photo, gaming or “just want to have it”


photo, gaming or “just want to have it”

• Depending on objective of having smart

phone, one can decide right smart phone


Parameters

• Budget

• Office / Personal

• Operating System

Parameters

• Keyboard (Touch /

key)

• Screen Size


• Operating System

(and its version)

• Processor Speed

• Camera Pixel

• Battery Life

• Screen Size

• Memory

• Internal

• SD Card

• Apps available

Whether Dual Sim / Four Sim ? ? ?

• Determine reasoning of multiple sim

• In general scenario, one should have one

latest smart phone with all possible features &

One simple YES / NO Phone with just two Red

/ Green button (but with maximum battery


/ Green button (but with maximum battery

life)

• No point of having two useful sim in one

handset, as you always have missed call to

respond

Whether Dual Sim / Four Sim ? ? ?

• Double / Quadruple Sim means that many

IMEI No.; which again most of the anti virus /

anti theft phone don’t support

• More sims means nothing but reducing, if not

dividing capability of your phone


dividing capability of your phone

• Often in rush or hush – hush moments, we

end up calling someone with number which

we don’t want to share

• Moral – Avoid too many sim in one phone


Model Processor Internal External Camera

MP

Battery

(mAh)

OS

Galaxy Grand Dual-core 1.2 GHz Cortex-A9 8 64GB 8 2,100 4.1.2

Galaxy S3 Quad-core 1.4 GHz Cortex-A9 16/32/64 64GB 8 2,100 4

Galaxy S4 Quad-core 1.6 GHz Cortex-A15 &

quad-core 1.2 GHz Cortex-A7

16/32/64 64GB 13 2,600 4

Htc One Quad-core 1.7 GHz Krait 300 32/64 - 4 2,300 4


Htc One Quad-core 1.7 GHz Krait 300 32/64 - 4 2,300 4

Iphone 5 Dual-core 1.3 GHz Swift 16/32/64 - 8 1,440 ios7

Nexus 4 Quad-core 1.5 GHz Krait 16/32 - 8 2,100 4

Xperia Sp Dual-core 1.7 GHz Krait 8 32GB 8 2,370 4.2.2

Xperia C Quad-core 1.2 GHz Cortex-A7 4 32GB 8 2,390 4.2.2

Xperia Z Quad-core 1.5 GHz Krait 16 64GB 13 2,330 4.2.2

How to select App

• First and foremost thing – Necessity (avoid anyapp which is not important or useful)

• Average Rating – Stars given

• No. of people who have given Rating (more nos.can also mean more downloads)


can also mean more downloads)

• Free vis Paid

• Editor’s Choice

• Reference – Referred by Google, Apple, Samsung,Yahoo can also add weight

• Reviews (Always extreme, but can help to decide)

Some useful websites

Apps Store Appro. No.

of Apps

Website

Google Play 1 Million + https://play.google.com

Apple App Store 1 Million + www.apple.com/iphone/from-the-app-store

Blackberry 0.25 Million http://appworld.blackberry.com


Blackberry 0.25 Million http://appworld.blackberry.com

Windows Phone 0.20 Million http://www.windowsphone.com/store

Amazan App Store http://www.amazon.com/appstore

Samsung App Stores http://www.samsungapps.com

Best way to install App

• Go to Website, like Google Play, Apple,

Samsung, etc from Desktop / Laptop

• Wherever possible, register your mobile with

such Website


• Then, when you select any App, directly Install

Icon will come on Computer Screen

• Major Benefits – You get to know Reviews,

Number of Installs, Ratings, Other Simillar

Products and Other Products from Developer

Best way to Install App


Best way to Install App


Income Tax Apps


Taxmann


Companies Act Apps


Service Tax Apps


Value Added Tax Apps


Other Law Apps


Other Laws Apps


BCAS


Tally Apps


Wi-Fi Hot Spot

• Internet for Laptop, etc., through Smart Phone

– Normally available in latest Smart Phone

– If feature not in Smart Phone, can be added

through App


To Do List Apps


File Transfer App


Stock Market


Foreign Exchange Update


Commodity Update


File Zip Apps


Print PDF Apps


Memory Cleaner Apps


File Transfer Apps


Bookmark Importing Apps


Messenger Apps


Apps for News


News Apps


Photo Editing Apps


Paper Craft Apps


Maths Apps


Dictionary Apps


Learn Languages Apps


Magnifying Mirror Apps


Learn Music Apps


Brain Trainer Apps


Apps for knowledge


Google Goggle –

Image based SearchGoogle Books App

Wattpad Free Book

& Stories

Books


Do’s and Don'ts

• Ensure maximum security for emails, banks,

other important accounts like Facebook,

Twitter, LinkedIn

• Avoid unnecessary, unrequired, Nonsense

Apps


Apps

• Avoid Apps which offer free music, movies,

calls or messages (many of them compromise

with your phone data, contacts, etc)

Excel, Word, PPT, PDF Viewer

• Too many App available for viewing, limited

edit, etc

• Complete version of any App for Office

documents or Adobe document are Paid


• One can install based on “No. of downloads”,

“Ratings”

Excel, Word, PPT, PDF Viewer


Printing from Smart Phone, Tablet

• Nowadays, we use iPhone, Smart Phone, iPad

and other Tablets more than normal laptop

and desktop

• But when it comes to taking print out from

any of these device to normal printer


any of these device to normal printer

• We have to save file, picture, etc., in Gallery,

then send it via email to desktop / laptop

• Take print from desktop / laptop

Weird Apps . . Mosquito Repellant


Cloud Print to make it Smarter

• Cloud Print helps you to print from these

devices even when printer is not wireless

• All you need is

– Google Account


– Desktop & Printer

– Internet on Desktop as well as iPhone / iPad

Chrome Setting

• Log on to your desktop /

laptop which is connected

to normal printer

• Go to Chrome and click on


• Go to Chrome and click on

• From drop down menu

click on Settings

Chrome Advanced Settings

• In Setting

tab, go to

bottom

• Click on

“Show


“Show

advanced

settings”

Add Cloud Printer


Cloud Printing

Select printer and once you

add that printer, you can

also share it with your

friends, relatives and


friends, relatives and

colleagues

Install Print App on iPhone, iPad


Cloud Printing – How it works

Your Smart Phone,

iPad, iPhone, Tablet

Printers with Wi-Fi,

Bluetooth facilities

(not covered in this

presentation


Normal Printer

(not wireless)

Google Cloud Print which

is connecting all these

devices

Cloud Printing - Sharing

• Once you have added normal printer from

your login id, you can share it with your family

members, friends, colleagues

• To share your printer with all of them, all you

need is their Google id / Gmail accounts


need is their Google id / Gmail accounts

• Once you have added their email id, they have

to just download Print App on their device

• When they install Print App, your share Printer

will appear on their screen

Some Weird Apps . . .


Cloud Storage Apps

• Having smart phone, installing more and more

app and with more media files, storage is

always concern

• Again, having too large memory card makes

phone slow


phone slow

• Better to move un required files to PC, etc

• Other option is Google Drive

• One can store files, folders on Drive

Cloud Storage Apps - Dropbox

• Dropbox is a service

which allows you to

sync your desktop,

tablet and mobile

• Any documents, photos or videos which you


• Any documents, photos or videos which you share in dropbox are then accessible from your phone, computer as well as website

• One can also share these documents, photos and videos with their family and friends

Cloud Apps


Backup - Restore

• As we sync all our social accounts, contacts,

personal and office email, Backup of Phone

becomes more and more relevant

• Every smart phone offers in built features of

Backup / Restore


Backup / Restore

• Better to have good app for backup of

contacts [and need to test restore before

blinding relying on backup]

Google Goggles

• Open Goggles

• Take picture

• It will analyse

photo and will


photo and will

show results that

resemble to

photo, bar code,

QR Code

captured

Contacts / Accounts management

• When switching to smart phone

• Upload all contacts in CSV format to your Gmail account; then add Gmail account in your new smart cell

• You can add your Facebook, LinkedIn,


• You can add your Facebook, LinkedIn, Google+, Skype, Gmail and Samsung Account

• Friends / Contacts from all these accounts will be uploaded in your cell

• You may have to join some double names

Importing Contacts to Gmail

• Your contacts may be stored in old phone, outlook, outlook express, windows live

• Any such package allows to export the same to CSV format

• Reduce contact data fields to the minimum


• Reduce contact data fields to the minimum (more field would require more mapping)

• Import CSV to your Gmail Contacts

• Once you add your Gmail account on your phone, all your contacts would appear on cell





Importing Visiting Cards

• Whenever we leave out of any meeting, our pockets are full of visiting cards; but all yet to be stored in our smart phone

• Apps are available which help you to import all data from visiting cards


all data from visiting cards

• With help of such App, one has to just

– Take photo of visiting card

– Once you capture photo, all the data of visiting card gets converted in Contact along with image of VC which can be saved in phone



Your Social Accounts

• Every Social Network is available in Apps

• ChatOn, Facebook, Google+, Twitter, Gtalk,

LinkedIn, Skype, Youtube and what not

• But “WhatsApp” leads all of them


• But “WhatsApp” leads all of them

• For free call, messages one can use “Viber”

• “Tango” even offers Video Chat like G Talk

• Benefit of most smart phones is that you can

sync / join all friend’s contacts in one``

Avoiding nonsense calls / message

• Apps can help you to avoid spam message,

marketing calls

• Apps can help you to have cell phone

directory to help identify calls


• Truecaller (Tel. Directory incl. Cell No.)

• Call Filter

• Call Black List

Truecaller

• App which has

directory of landline

as well as cell numbers

• Helps a lot to manage


• Helps a lot to manage

unwanted / marketing calls

• It also has online directory to check numbers

which are in their database

Wi-Fi [Portable Tethering]

• Often you are on the move and don’t have

data card and want to access net or send

urgent email

• One can share internet of phone through Wi-

Fi (often in-built in phone; else through app)


Fi (often in-built in phone; else through app)

• Cell connects to internet and shares it to other

authorized laptops, machines, phones, etc

• Wi-Fi Hotspot

Accessing your remote computers

• When you are on move and want to access

your office / home computer’s file

• Team Viewer

• Similar package should be on office / home PC


• Similar package should be on office / home PC

• Once login in app on your smart phone

• You can view / edit / copy / paste files

• You can operate your PC from your phone

Accessing your remote computers


Apps Lock

• Often we have to share phone with office

staff, client, colleague, family member or kids

• And we are scared for sharing some

confidential / controversial data / images /

video in the phone


video in the phone

• Apps Lock is an App which can lock particular

App, gallery or selected area while keeping

rest of the phone open to use

Apps Lock

• One can select areas to

have restricted access

• And areas to have full

access


• Possible to lock through

Pattern Lock as well as

Password

• Available on most of the

operating systems

Apps Lock Apps


ZD Box

• App with multiple functions like

– Battery Saver

– Mobile Traffic

– Do not disturb

App Lock


– App Lock

– Task Killer

– System Cleaner



Maps / Places / Directions

• Reaching any place for the first time

• Apps help you to reach from your location to

destination with precise street wise guidance

OR


OR

• Searching nearby Restaurants, Cafes, place of

attractions, Hospitals and what not

• Google Maps, Smart Shehar Mumbai,

MapsWithMe

Locating family members / staff

• Apps available which can locate one’s family

members, office staff through

• General Packet Radio Service

• Global Positioning System (GPS)


• Global Positioning System (GPS)

• Cell tracking

Example of such App

• Family Locator

• Family Tracker

Locating family members / staff

• Useful for locating / controlling / monitoring

kid’s activities, movement, location

• Also useful for monitoring office staff, sales &

marketing team


Caution

• Illegal to track location without one’s consent

• One has to be careful even for sharing one’s

own location

Family Locating Apps


Connecting to your CCTV

• Do you have CCTV at home / office / school

• Wish to connect to either of these

• Apps available to connect to these CCTV

through your smart phone


through your smart phone

Examples

• Free CCTV Monitoring; iDVR Watch;

SuperLivePro; IP Cam Viewer

Connecting to your CCTV


Image / barcode / Q R Code Search

• Google Goggles

• Such wonder apps help you to take

picture and with that photograph search

• One has to just capture image of thing, object,


• One has to just capture image of thing, object,

barcode, Quick Response Code

• App searches its database and reverts with

information, images, related data in respect of

image captured

Recording incoming / outgoing call

• Though it is not legal / ethical to record calls without informing

• If required, Apps come to your help, which record incoming / outgoing calls

Examples


Examples

• “Auto Call Recorder”, “Call Recorder”, “Record My Call”

• These apps, when set, automatically prompt to record incoming / outgoing calls

Call Recorder




Call Cheat

• Not ethical; but often we in our day to day

work are forced to hide our exact location

• Apps like “Call Cheat” change background

noise to hide your exact location


• One can play noises of trains, heavy rains,

thunders, noisy machines, etc

• Apps even allow to record more background

sounds to play in playback

Call Cheat


M-Indicator

• Almost everyone

whether having

smart phone or not

would be using this

App


App

• Covered just to show

growth because of

utility as well as cost

effective entry

Virus Scanner

• How many present here have smart phone costing more than 15,000/-

• How many must be using data plan which is not less than 300 – 500 per month


not less than 300 – 500 per month

• How many have authorised virus scanner along with Anti Theft which costs Rs. 50 per month

Virus Scanner

• We all are more than often . . . . . . . . . . . .

Penny Wise, Pound Foolish

• Don’t compromise on Virus Scanner or

Updated Virus Definitions


• Upgrade versions of your Anti Theft App to

make it fully functional

• Test all the features of Virus Scanner, Backup

& Restore as well as Anti Theft – Call / SMS

Alerts

Virus Scanner


Planner / Calendar

• We all have scattered database of birthdates and anniversaries of friends, relatives, colleagues

• But don’t worry. Once you add all your accounts of FB, LinkedIn, Twitter, Phonebook,


accounts of FB, LinkedIn, Twitter, Phonebook, Old Phone Contacts; Go to Calendar / Planner of your smart phone

• Generally each such phone picks up data from all these scattered data and compiles them into one common dates reminder

Optical Character Reading

• Often you have some data, document,

material, which you want to copy, include, edit

• Apps like “Scanthing” help you to Scan,

Optical Character Read and edit data


• One has to just use camera, take clear photo

• App identifies text in image and tries to revert

with corresponding text in notepad, word like

files



Managing Phone through Web / PC

• One can manage phone through

either web or desktop

• App once installed on phone,

one can go to App’s website, enter code reflecting on phone and manage phone’s


reflecting on phone and manage phone’s messages, images and contacts through web

• You can install same package on your computer and manage phone from your computer through Wi-Fi

Quick Response Code (QR)

• QR Codes are nothing but matrix

barcode or 2D barcode

• QR Code are readable by QR

Scanner, mobile phones with camera


Scanner, mobile phones with camera

or smart phone

• QR code can contain URL address, web

address, phone number, sms, business card

and what not. . .

Controlling Apps access

• There are no free lunch

• Each App which offers you

something takes back

something

• Each App tries to read


• Each App tries to read

either your contacts, location, usage pattern, websites visited, calendar, calls

• One needs to be careful before installing any app

Controlling Apps access – conti.

• Apps often ask for access to

– Read Contacts

– Send / Receive Messages

– Dial / Receive Calls

Share your Location


– Share your Location

– Monitor your Calls

– Read / Edit your Calendar

– Connect to Internet

– Share your Browsing data

Controlling Apps access … conti..

• There are Apps like “Clueful”

• They rate each app on your phone according to data that they read / copy / access

• Give rating to such apps like

– No Risk


– No Risk

– Moderate Risk

– High Risk

• Avoid High Risk apps unless really needed

• Or Install once and remove when not needed

Controlling Apps access - Clueful

• Clueful is an app

which once installed

checks access rights

of each app installed

• One needs to check


• One needs to check

periodically access of

app installed and

remove one which

are High Risk

RSS Feed Apps

• Rich Site Summary or Really Simple

Syndication

• Once users subscribe to RSS Feed of particular

website, browser / app, constantly receive

update from those websites


update from those websites

• User need not visit or check those sites, but

would get constant update through “RSS

Reader”, “Aggregator” or “Feed Reader”

RSS Feed Apps


Tips to avoid smart phone getting hang

• Buy smart phone with fast processor in line with your requirement / objective

• Second thing to take care while buying is RAM

• Avoid heavy applications

• Avoid multiple applications. Have habit of


• Avoid multiple applications. Have habit of closing all apps which are not required

• Use Task Manager / Optimizer regularly

• Avoid Real Time App which draw too much of RAM

Tips to avoid smart phone getting hang

• Install good virus scanner and keep updating it

regularly

• Wherever possible, store files on external

memory


• Often phone hang because of problems in

Operating System; in these cases Upgrade

Operating System

• Phone also hang when App are not

compatible; Uninstall / replace such App

Launcher Apps




Accessories for a smart phone

• Scratch Guard

• Phone Case

• Portable Battery Charger

• Car Charger [insist for proper brand]


• Car Charger [insist for proper brand]

• USB Cable

• Headphone

• Speakers

• Special Lenses [to take more out of phone]

Be clear as to what is not possible

• When you go to Google Play or Mobile9 or

similar App store, you would find many apps

which are actually not possible considering

any cell phone hardware; for e. g.

• Fingerprint Scan


• Fingerprint Scan

• Face Scan

• X-ray Photo

• So be careful when you come across such app

Other App for Personal

• MakeMyTrip; MyTripIdeas; Goibibo; Expedia

• BookMyShow; Inox; Cinemax India; Fame

• Dominos; Papa John; CCD; Just Eat

• EasyCabs; TabCab; MegaCabs;


• EasyCabs; TabCab; MegaCabs;

• Sai Services; Car Experts India; Maruti

• Jain Stavan; Jain Pooja; Jain Ringtone

• 101 Weight Loss Tips; Running Tips

• Recipe Search; Zomato; My Chef Offline

Taking Care of Your Smart Phone

119

Taking Care of your Phone

• Proper way to Charge

– Exhaust full battery first

– Charge full next time

• Taking Care of frequently used keys

– Using Screen based short cut to Close / Start


– Using Screen based short cut to Close / Start phone

• Changing Password frequently

– On phones with keypad, when you use same password for long period, particulars keys get affected

How your battery can last longer

• When charge, charge fully; when consume, consume fully

• Switch off when charging, for fast charging

• Stop searching signals when in low signal

• Disable Wi-Fi, Bluetooth GPS, IR, when not


• Disable Wi-Fi, Bluetooth GPS, IR, when not required

• Disable vibrate when not required

• Keep brightness / backlight to optimum

• Use GSM instead of 3G


• Avoid moving / animated screen, screen saver

• Keep dark background instead of bright one

• Avoid real time apps

• Check emails at optimum intervals


• Check emails at optimum intervals

• Keep phones in room temperature

• Clean battery contacts regularly

• Initial recharge should be full


• Apps available which help you to monitor,

control and optimize battery

• Such Apps check apps running in background,

display, backlight, Bluetooth, GPS, etc and

guide to optimize battery use


guide to optimize battery use

Example

• Du Batter Saver, Go Battery Saver, Easy

Battery Meter & Saver

Battery Doctor Apps




Data Usage Control

These days. . .

• Too many social apps like What’s App,

Facebook,

• Frequent email checking,


• Frequent email checking,

• Use of 2G / 3G over GSM

• Navigation tools with GPRS, GPS

• Too much of animation, media files

• We often run short of data plans

Data Usage Control..conti. .

• Apps as well as phone in-built feature help

you to monitor data usage

• Check your data billing cycle and adjust dates

in these features accordingly


• In the setting, set pattern to use “Wi-Fi” over

“mobile data” wherever available

• Apps like “Data Usage”, “My Data Manager”,

“Onavo Count” help you to monitor, control

and even calculate data usage



IMEI No.

• How many present here know their cell IMEI No. or have saved or noted it somewhere ? ? ?

• Hardly any. . . .

• How to know it *#06# to get IMEI No.

• IMEI stands for International Mobile


• IMEI stands for International Mobile Equipment Identity

• Please note it and keep it handy

• Many sites available to track IMEI No.

ICE Numbers

• ICE means “In Case of Emergency” numbers

• These are numbers which one would like to dial,

as it is referred “In Case of Emergency”

• These numbers can be dialled even when phone

is locked and cant be unlocked


is locked and cant be unlocked

• Method to save numbers in ICE differs from

phone to phone

• Generally, one has to select number, go to

properties of that contact and group, same in ICE

Locate your lost mobile

• Generally each manufacturer provides with

software for locating mobile

• Register on website with relevant info. Like

Cell No., Email ID, IMEI No., etc


• On losing phone, one can locate mobile,

monitor incoming / outgoing calls, ring

mobile, wipe mobile data

• Free / paid Apps available for these features

Locate your lost mobile


Mobile Anti Theft

• Many mobile co. like Samsung, etc give phone

locator through their feature like

www.samsungdive.com

• Too many apps available for Anti Theft, but

one needs to understand all the features as


one needs to understand all the features as

well as have trial of the features

• To have full proof Anti Theft, you need to

ensure few things

Mobile Anti Theft. .conti..

• IMEI No of phone

• Registration of phone on particular website,

app, etc

• Proper cell no / email id wherein “Alerts” will


• Proper cell no / email id wherein “Alerts” will

be sent on change of sim card, tampering of

phone, etc

• Encryption of device / external SD Card

Mobile Anti Theft. .conti..

• Note these details – Phone Number; IMEI;

Brand; Model; Series No.; Colour; Pin Code;

PUK Code

• Write your contact details with undeletable

ink on inside instrument + Battery


ink on inside instrument + Battery

• Use Screen Lock as well as App Lock

• On losing phone, immediately deactivate SIM;

lodge police complaint

Websites to Protect your Device

Platform How to protect your Smart Phone

Android http://google.com/android/devicemanager

iOS FindMyiPhone

Blackberry BlackBerry Protect

Windows http://windowsphone.com


Windows

Phone

http://windowsphone.com

A Free Cross Platform Tracking Solution

www.preyproject.com

AVG; Avast; Kaspersky

Women Safety App

• Such App help one to store 2 to 4 Emergency Contact Numbers

• In case of danger, one has to just press SOS button

• Pre-drafted message along with location (if


• Pre-drafted message along with location (if GPS is on) goes to Emergency Contact Numbers

• Many more App after recent attacks

• But one has to properly understand and test

Securing your Gmail Account

• Don’t use your Gmail password on other sites

• Many sites offer something free and in turn ask for access of your Gmail accounts for some contact details. Refuse

• Keep check on your password recovery option


• Keep check on your password recovery option

• Use 2 Step Verification

• Notification on your email / cell

– For any hacking type / notorious activity

• Manage Access of various connected sites

Enhancing Security. . .


2 Step Verification. . . .


Sites, Apps, etc having access to. .


Thank U Very Much


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